Draft PWS New Contract JMRC1 PTF LSA.pdf

PERFORMANCE WORK STATEMENT (PWS)

Joint Multinational Readiness Center (JMRC) and Prepositioned Training Fleet (PTF) Maintenance Support

May 2025 Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide logistical services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: Provide field maintenance and administrative support for PTF equipment set shown in Enclosure 4, Density List. PTF equipment set will consist of up to 310 tactical vehicles, up to 140 Non-tactical vehicles including 3 buses with 26- 60 seats, 16 Forklifts, 13 military trailers, up to 300 portable heaters, up to 50 generators (MOGAS and/or Diesel), up to 2 Ride on Lawn Mowers, 2 Lawn Mowers, 5 chainsaws, and up to 50 floodlight sets. This equipment will be used to support U.S.

Title X and coalition forces primarily at Hohenfels and Grafenwoehr, Germany; and occasionally at coalition and NATO bases as needed.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), German, and local laws, US Army regulations, standards, provisions, and directives to include applicable publications in Part 6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS and in accordance with applicable Technical Manuals TM. Field and/or Sustainment Level and/or higher under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other Contractors are not within the scope of this PWS.

1.4 Objectives: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and in coordination with the Contracting Officer (KO).

1.4.1 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning (i.e. Class II, III, IV, VIII and IX), quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records IAW Army Records Information Management Systems (ARIMS), files, and libraries of documents to include all U.S., German, and local regulations, Army compliance and inspection checklists such as Command Maintenance Discipline Program (CMDP) IAW AR 750-1 Maintenance of Supplies and Equipment Army Materiel Maintenance Policy latest Version and Department of the Army Pamphlet (DA PAM) 750-1 Para 10-4/5, standards, provisions, codes, laws, TMs, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in Enclosure 2 of this PWS.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 10 working days after date of contract award.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 working days. If the Government has provided comments, the Contractor shall then have 3 working days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 30 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.1 An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within 30 days upon completion of each option period or Task Order

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues except in emergency situations in which case immediate notification is encouraged. Verbal reports shall be followed up by written reports within 2 work days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 U.S. Holidays: Work shall be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st National Day of Mourning - 9 Jan 2025 M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth Day June 19th

Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.1 Host Nation Holidays: Work shall be performed on local Host Nation holidays occurring during the normal workweek unless otherwise coordinate with the Contracting Officer. Hist Nation Holidays in bavaria are:

New Year Day January 01st Epiphany January 06th Good Friday April 18th Eater Monday April 21st Labour Day May 01st Ascension Day May29th Whit Monday June 09th Corpus Christi June 19th Assumption Day August 15th Day of german Unity October 03rd All Saints Day November 01st Christmas Day Dece,ber 25th 2nd Day of Christmas 26 Dec

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0900 to 1700 Monday through Friday except U.S. Holidays/ Host Nation Holidays identified in paragraph 1.5.3/ 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0600 to 1800 Monday through Friday. The Government facility is open for operations during the recognized U.S. Holidays/ Host Nation Holidays identified in paragraph 1.5.3/1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0600 to 1800 Monday through Friday. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor. During exercises/events, it may be necessary for Contractor to provide support for up to 24 hours a day. The Government will not reimburse the Contractor separately for overtime. Exercise periods are scheduled throughout the year. Each exercise period, shall last approximately one

(1) month or four (4) weeks. Each exercise is unique, therefore exercise periods may be shorter or longer in duration. During each exercise there shall be approximately a one (1) week build up period, two (2) weeks of actual exercise, and a one (1) week retrograde period. Additional exercise periods may be added or deleted during the term of this contract. If Contractor is required to work with less than (1) week build up and a one (1) week retrograde period a surge CLIN will be used for compensation on a weekly basis. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work to be performed under this contract will be performed throughout United States Army Garrisions (USAG) Hohenfels and Grafenwoehr. At each location an office and motorpool with maintenance buildings will be available for use by the contractor. See Map in Enclosure 7 for Hohenfels Training Area.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

Installation Access will be provided for the recovery teams to all United States of America Installations and controlled areas in German to cover personnel in case of Germanwide vehicle recovery.

The Contractor shall return installation passes to the issuing JMRC S-4 PTF LSA Admin Office when the contract is completed or when a Contractor employee no longer requires access. AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website: https://www.aepubs.eur.army.mil/AE-Regulations.

1.6.1.1 Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within 30 calender days after contract award. The log must at a minimum contain the following information : : Last, First Middle Name, Cadency Name, Personal identifier (e.g. Social Security Number, Federal Identification Number, or Tax Identification Number), date of birth, primary email address (this email address will be used to contact the individual) The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

1.6.1.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to COR or JMRC S-4 PTF LSA Admin Office within 1 business day

1.6.1.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to JMRC S-4 PTF LSA Admin Office within 3 business days

1.6.1.4 Common Access Cards (CAC):

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely; (2) Remote access, via logon, to a DOD network using DOD-approved remote access procedures; or (3) Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial

CAC

The Contractor shall provide the following information for its employees or subcontractors requiring base access: Last, First Middle Name, Cadency Name, Personal identifier (e.g. Social Security Number, Federal Identification Number, or Tax Identification Number), date of birth, primary email address (this email address will be used to contact the individual) to the COR with 15 calendar days after award (unless circumstances require otherwise and as directed by the Contracting Officer).

The Contractor shall ensure safeguarding of Personally Identifiable Information (PII) and comply with requirements under

1.22.5. CAC Holders shall be clearly defined and shall be necessary for their Position(s) to have a CAC access.

1.6.1.4.1 The Contractor shall provide a CAC log within the first 30 calendar days after contract award and within five (5) days after changes have been made (unless circumstances require otherwise and as directed by the Contracting Officer). The COR will provide format and content for the log during the post award meeting. Note - CACs are Government property and must be accounted for.

1.6.2 Background Checks/Local National Screening Program (LNSP): Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and background checks/ LNSP checks for Host Nation Contractors. LNSP set up is necessary for all Employees working inside the Host Nation on a US Instrallation over 1 Year. Contractor shall provide Form AE FORM 604-1B “SECURITY QUESTIONNAIRE FOR A SIMPLE SECURITY CHECK”for their Employees. Form is valid for 1 Year.

1.6.2.1 U.S. Citizen: The Security Manager for the Installation will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a completed local background check. The Contractor agrees to replace the employee should results of the stateside background check and polizeiliches Fuehrungszeugnis for EU when residence is in Host Nation, if required, be uncompleted as determined by the Security Manager for the Installation.

The Contractor’s replacement of the employee with the uncompleted background check shall be within a timeframe provided by the Security Manager for the Installation. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an uncompleted local or stateside background check, as determined by the Security Manager for the Installation. The Contractor shall forward a copy to the Contracting Officer via the COR and the

Security Manager for the Installation of each completed background check within 3 days of receipt by the Contractor, identifying such with the appropriate contract number The Contractor shall forward a copy to the Contracting Officer via the COR and the Security Manager for the Installation of each uncompleted background check within 24 hours of receipt by the Contractor, identifying such with the appropriate contract number When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.2.2 Local Nationals and Third Country Nationals: Local national and third country national Contractors are subject to background checks and LNSP checks (when 1 Year residence in Germany) as determined by the Security Manager for the Installation. As a minimum prior to beginning performance, Contractors employing local national and third country nationals shall furnish the Contracting Officer via the COR and Security Manager for the Installation a Polizeiliches Fuehrungszeugnis European or Germany and Amtliche Meldebestatigung fur die Anmeldung, issued within the previous six months, no later than 5 days after contract award. Forwarding correspondence from the Contractors shall be identify the associated contract number (with AE Form 190A). The Security Manager for the Installation will determine the favorability of the EU and/or Host Nation Polizeiliche Fuehrungszeugnis and notify the Contractor. The Contractor shall forward a copy of uncompleted Polizeiliche Fuehrungszeugnis to the Contracting Officer via the COR and the Requiring Activity Manager within 3 days of receipt, identifying such with the appropriate contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.6.4.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.6.3 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.4 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Security Plan and the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor.

The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: Project Manager (PM) and Deputy Project/Manager (DPM). The Contractor shall provide a PM who shall be responsible for the performance of the work.

The name and contact information of this person and the DPM, who shall act for the Contractor when the PM is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the KO and COR no later than 3 days after contract award. The PM and DPM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM and DPM shall be available 24 hours a day to the COR. Qualifications for all key personnel are listed below:

a. Program Manager and Deputy Program Manager: The qualifications included on the CV for the PM and DPM must demonstrate 3 or more years of experience with maintenance project management, and familiarity with US Army regulations applicable to fleet maintenance, supply management, and must demonstrate a minimum of 3 years’ experience within the past 10 years working as a Program Manager or Deputy Program Manager.

b. Special Qualifications: The Contractor shall ensure the PM and DPM has a minimum of 2 years experience with working on the Global Combat Support System – Army (GCSS-Army) Certificates shall be provided to the COR within 30 days of contract award or within 10 days of new hire date.

1.11 Identification of Contractor Employees: All Contractor and Subcontractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.1 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). “The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee. Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes.

1.11.2 Contractor workspace (staging site, on-site office, desk or work area, etc.) shall contain a sign signifying the space is occupied by Contractor employee(s) to ensure that Government employees and the public know that they are not Government employees. The proposed sign shall be submitted to the COR for review and acceptance within 10 calender days after contract award. Workspace sign location shall be coordinated with the COR. Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings, and seminars. All Contractor correspondence (written, facsimile, and email display) shall include their company name.

Requirements for Contractor vehicles is addressed under Part 4 paragraph 4.4.

1.12 Contractor Travel: The Contractor shall be required to travel within the EUCOM, AFRICOM, or CENTCOM area of responsibility during the performance of this contract. The Contractor may be required to travel to off-site training locations in support of this PWS. A travel CLIN of $15,000 per year will be provided to cover expenses. The Contractor may be authorized travel expenses at rates no higher than the substantive provisions of the Joint Travel Regulation (JTR), IAW FAR Part 31.205- 46, and the limitation of funds specified in this contract. All travel requires Government approval by the COR and/or KO and authorization a minimum of 3 days prior to scheduled travel. Expenses for local travel within a 300 mile radius of Graf/Hohenfels will not be reimbursed.

1.14 Other Direct Costs (ODCs): N/A

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer or COR. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.17 The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 Phase In /Phase Out Period: To minimize decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the fifteen (15) day phase in/ phase out periods.

During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date. To ensure a seamless transition from the incumbent contractor, the Program Manager (PM) and/or (Deputy Program Manager (DPM) shall manage the transition.

1.20.1a. In addition, the Contractor shall brief the results of their initial transition assessment and plan to the Contracting Officer and COR in written within ten days of the contract transition start date. The assessment and plan shall address personnel, equipment, supplies, and procedures necessary to fully execute the program and ensure a smooth transition. The Contractor shall keep the Government fully informed of their transition status throughout the transition period and provide a daily update.

Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission.

1.20.1b. The Contractor shall work in coordination with the incumbent Contractor (if different) to ensure uninterrupted support of operations and seamless transfer of services. All lease arrangements shall include a three-month option beyond the term of the contract, assumable by a successor Contractor. The Government will provide any additional work space required during this period if available and approved by KO and/or COR.

1.20.1c. The Contractor shall prepare and provide a Phase-out Plan to include detailed written instructions and procedures for accomplishing the efforts set forth below. The incumbent Contractor shall be required to provide transition information and coordination to the incoming Contractor. The Contractor's phase-out plan shall identify detailed written instructions and procedures for any ongoing or recurring activities that, in the best interest of the US Government, require continued oversight during phase-out availability. The Contractor shall ensure close coordination with the Government to ensure CAC and USAG Bavaria post access requirements are maintained. The phase-out plan shall address the return of all applicable documentation, excluding Contractor internal operating procedures, such as manuals, external operating procedures, and identification of all required passwords to a COR by the Contractor during the final 20 working days of the contract. The Contractor shall then make no further changes to these passwords without notification to a COR.

1.20.2. Government Furnished Property (GFP) Phase-in/-out Effort The Contractor shall prepare and provide a detailed Phase-in/out Plan for the inventory of all GFP 120 days prior to the end of the contract to the GPA and COR for Government review and approval. The Contractor and incoming Contractor shall perform a joint inventory with the Government of all GFP under this contract to be completed NLT 5 days prior to the contract start date. The Government, Contractor and incoming Contractor shall verify the quantity and condition of each item and property on active maintenance work requests that are out at a vendor for repair or calibration. Any item found not suitable for its intended purpose shall be recorded. The Contractor and the Government will reconcile all inventory discrepancies and update the GFP attachments thorough a modification to the contract.

1.21 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.21.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel. Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within fifteen (15) calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than fifteen (15) calendar days prior to initiation of work on each major phase.

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall provide for their Employees the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt.

(ii) Long trousers.

(iii) Steel-toed safety boots (min. Safety Class 3).

(iv) Hard hat.

(v) Rain Jacket

(vi) Winter Jacket

1.21.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes. In particular, within the requirements of the German Safety and Health Protection Regulation for Construction Sites, Baustellenverordnung (BaustellV) (current version in effect), the Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For the compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete. The duties include:

(a) Conditions of construction and operational activities to be considered include but are not limited to:

(i) For all construction activities meeting the following criteria: the work is scheduled to last longer than 30 working days and more than 20 workers are occupied simultaneously, or the volume of work is scheduled to exceed 500 person days, or the work presents particular tasks, e.g. excavations deeper than 5 meters, falls from a height of greater than 7 meters, exposures to hazardous chemical or biological substances, work at less than 5 meters from high voltage lines, underground earth works or tunnels, danger of drowning, diving, use of compressed air, work with ionizing radiation, explosives, or work involving assembly or dismantling of heavy prefabricated components (10 tons or greater).

(b) If the Contractor determines that the BaustellV, dated 10 June 1998, applies, the Contractor shall prepare a Safety and Health Protection Plan (SIGE) as required under that regulation. The SIGE shall be submitted two weeks prior to mobilization. In addition, the Contractor shall appoint a qualified Safety Coordinator who will ensure that safety measures are implemented during construction. The Safety Coordinator must meet minimum training and experience requirements required under Host Nation laws.

(c) The SIGE will be written in a comprehensive form and explained in language the workers understand and shall contain the following minimum information:

(i) Maintenance of tools and equipment.

(ii) Provisions for the storage and disposal of materials and waste, particular hazardous materials and substances.

(iii) Modifying performance periods for such work, taking into consideration the site conditions.

(iv) Organizing cooperation between different employers and Contractors without employees.

(v) Interaction between work at the site and other operational activities in the area, on which or near which the first identified work will be performed, and taking into consideration the instructions and advice of the coordinator as well as safety and health plans.

1.21.1.2 The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the COR no later than 10 caldender days after contract start date that such notifications were made.

1.22 Environmental Compliance: The following provides information on Environmental Compliance.

1.22.1 The Contractor shall be responsible for environmental compliance within its scope of operations and appoint an Environmental Control Officer. The Contractor’s program shall comply with the U.S. Government, Host Nation, and Environmental Protection Agency (EPA) instructions and regulatory requirements.

1.22.2 The Contractor shall maintain a clean and safe working area to include immediate clean-up of any hazardous material spill or other hazards in the Contractor’s work area or caused by the Contractor. The Contractor shall conform to unit Hazardous Material (HAZMAT) Standard Operating Procedures (SOPs) and utilize Safety Data Sheets (SDS) for handling and storage of hazardous materials. Hazardous material and waste shall be turned in to a designated and authorized collection point only. The point of contact (POC) is the JMRC Environmental Control Office.

1.22.3 The Contractor shall be able to properly handle, store, and prepare for disposal of all hazardous materials used in performance of maintenance services IAW U.S. Government and Host Nation hazardous material handling procedures.

1.22.4 Environmental Compliance Plan and Program: The Contractor’s Environmental Compliance Plan and Program shall be routed through the Installation Environmental Protection Agency (EPA) office via the COR to ensure compliance is met. This shall be provided to the COR within 30 days of contract award for submission to the Installation EPA office

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training:

All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training, acc. DoDI 2000.16 to increase your awareness of terrorism and to improve your ability to apply personal protective measures, within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 30 days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil with Course JS-US0007. Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 30 days after completion of the training.

1.23.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 days of employment under this contract.Verification of the training shall be provided to the COR within 30 days after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html.

Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within 30 days after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 90 days after completion of the training.

According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC awareness training

The contractor shall develop an OPSEC standing operating procedure (SOP)/plan within 90 calendar days after the contract is awarded, to be reviewed and approved by the responsible Government OPSEC officer, according to AR 530-1. This SOP/plan will include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor will identify an individual who will be an OPSEC coordinator. The contractor will ensure this individual becomes OPSEC Level II certified according to AR 530-1.

1.23.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 days after the contract is awarded and within 30 days after new employees commence contract performance, with the results reported to the COR within 30 days after the contract is awarded and within 30 days after new employees commence contract performance. Verification of the training shall be provided to the COR within 30 days after completion of the training. Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

1.23.4 Information Assurance (IA) Training

1.23.4.1 All contractor employees and associated subcontractor employees must complete DOD information assurance awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DOD and Army training requirements in DODD 8570.01, DOD 8570.01-M, and AR 25-2 within 6 months after being employed.

1.23.4.2 According to DFARS 252.239.7001, DOD 8570.01-M, and AR 25-2, contractor employees supporting IA/IT functions will be appropriately certified on contract award. The baseline certification as stipulated in DOD 8570.01-M must be completed on contract award.

1.23.4.3 All contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete DOD information assurance awareness training before access to the information system and then annually thereafter.

1.23.4 Personally Identifiable Information (PII): Contractor employees, including subcontractors, performing services under this contract with access to PII and Government information shall complete “Identifying and Safeguarding PII” within 30 calendar days of employment. Contractor personnel shall complete refresher training every twelve (12) months from initial completion. The Contractor shall provide the COR a copy of the training certificates for its employees no later than five (5) days after completion. Training is available at http://iatraining.disa.mil/eta/piiv2/launchPage.htm

1.24 Controlled unclassified information (CUI)

Compliance with NIST 800-171 is mandatory; see here for reference DFARS clause 252.204-7012. Suppliers are verified to determine whether they have an appropriate overall rating within the Supplier Performance Risk System (PIEE) in accordance with NIST SP 800-171 / DFARS 204.