Draft PWS Mobile Surveillance Camera-Monitoring Riverside National Cemetery.docx

Performance Word Statement (PWS) Riverside National Cemetery License Plate Recognition (LPR) Platform 7/15/2025

1. BACKGROUND

Riverside National Cemetery (RNC) is one of the largest and busiest national cemeteries in the United States, requiring enhanced situational awareness and security monitoring across multiple access points, parking areas, and operational zones.

To support force protection, visitor safety, and coordination with local law enforcement, RNC requires a mobile, infrastructure-independent License Plate Recognition (LPR) system capable of rapid deployment and relocation based on operational needs.

2. OBJECTIVE

The objective of this contract is for the contractor provide security surveillance and implement a turnkey mobile LPR camera trailer solution that:

Enhances real-time situational awareness Supports law enforcement coordination and investigations Provides flexible, relocatable surveillance capability Operates independently of Government-owned infrastructure

3. SCOPE OF WORK

The Contractor shall furnish all equipment, software subscriptions, hardware, mobile trailer units, materials, labor, and professional services required to deliver and install a turnkey, mobile security camera trailer-based License Plate Recognition (LPR) system at RNC.

3.1 The system shall:

Be fully self-contained (“infrastructure-free”) Require no permanent power or network connections Be deployable and relocatable by Government personnel Not connect to VA/NCA internal networks (VA 6500 compliance) Be compliant with applicable Federal security, privacy, and records requirements Any commercially available system meeting the stated requirements will be considered.

4. LOCATION: Riverside National Cemetery (RNC), 22495 Van Buren Blvd, Riverside, CA. 92518.

5. SYSTEM REQUIREMENTS: The Contractor shall provide a vendor-hosted, cloud-based LPR platform that meets the following:

5.1 Core Capabilities

a) Identify vehicles by:

License plate (when visible) Make, model, and color Distinguishing features (e.g., decals, roof racks)

b) Function effectively even when plates are obscured or not readable

5.2 Real-Time Alerting

a) Automated alerts for:

Law enforcement databases (where authorized) User-defined “Hot Lists”

b) Alerts delivered via:

Mobile application Email SMS/text messaging

5.3 Data Analytics & Search

a) Geospatial search capability (map-based queries)

b) Ability to:

Search by location, time, and vehicle attributes Identify repeat visits to specific locations Identify vehicles frequently associated with one another

c) Ability to define:

Geofenced areas Points of interest

5.4 Interoperability

a) System shall support secure data sharing and interoperability with:

b) Local, county, and regional law enforcement LPR systems

c) Authorized partner agencies

5.5 Data Access & Export

a) Export formats shall include:

b) CSV, XLS/XLSX, JSON, or equivalent

c) Provide API or equivalent for data access integration

5.6 User Access

5.7 Hardware Requirements – Mobile Camera Trailers:

The Contractor shall provide ten (10) mobile LPR camera trailer units meeting the following:

5.7.1 Power & Connectivity

5.7.2 Camera Performance

5.7.3 Imaging Requirements

6. INSTALLATION & DEPLOYMENT

6.1 General Requirements

a) Installation shall be performed by qualified and certified technicians

b) Contractor shall submit an Installation Plan for COR approval prior to deployment

6.2 Placement

a) Initial deployment locations will be identified by RNC

b) Locations may include:

1. Entry/exit points

2. High-traffic areas

3. Parking areas

6.3 Relocation

a) All units must be:

1. Easily relocated

2. Movable by Government personnel

3. Final placement and relocation shall be determined by RNC based on operational needs

7. SECURITY, PRIVACY, AND COMPLIANCE

7.1 Privacy

7.2 Data Security & Criminal Justice Information Services (CJIS) Compliance The Contractor shall maintain full compliance with the current FBI CJIS Security Policy and all applicable California Department of Justice (DOJ) and California Law Enforcement Telecommunications System (CLETS) requirements. This is mandatory when handling, transmitting, storing, or providing access to Criminal Justice Information (CJI), such as data cross-referenced with the National Crime Information Center (NCIC) or the National Center for Missing and Exploited Children (NCMEC). Compliance includes:

7.2.1 Implementing Multi-Factor Authentication (MFA) and Role-Based Access Control (RBAC) for all system users.

7.2.2 Ensuring the system remains "infrastructure-free" and does not connect to internal VA/NCA networks.

7.2.3 Supporting secure data sharing and interoperability with local, county, and regional law enforcement LPR systems.

7.3 Records Management

All data collected by the system are considered Federal records and must be managed in accordance with 44 U.S.C. § 3301. Vendors can find specific VA records management policies by accessing the VA Publications Library, specifically the 6300 series documents. The most current versions are also available via the VA Technical Reference Model (TRM).6.4 Access Control

Role-based access control (RBAC) Multi-Factor Authentication (MFA) required

8. TRAINING AND SUPPORT

8.1 Training

8.1.1 Contractor shall provide:

8.2 Support

8.2.1 Technical support via:

a) Phone

b) Email

c) Availability: 24/7 system access

d) Support during normal business hours (minimum)

9. DELIVERABLES

10. ACCEPTANCE CRITERIA

· System acceptance will occur upon:

· Successful installation of all units

· Demonstrated operational capability

· Verified remote system access

· COR inspection and approval

11. Period of Performance: The contract consists of a Base Year (12 months from acceptance) plus four (4) one-year option periods.

12. LICENSING AND CERTIFICATIONS

12.1 The Contractor shall: Maintain all required business licenses and certifications

12.2 Business licenses: A valid business license to operate in the state of California

12.3 Any local permits required for: Equipment installation, Mobile trailer deployment

12.4 Ensure personnel are properly trained and qualified

12.5 Manufacturer certified or equivalent training for: LPR systems, Surveillance camera systems

12.6 Experience with Solar powered systems and Mobile surveillance platforms

12.7 Maintain compliance throughout the period of performance

13 PERFORMANCE STANDARDS

13.1 System uptime: ≥ 95% (excluding approved downtime)

13.2 Alert functionality: Real-time or near real-time

13.3 Data access: Available 24/7

14. Salient Characteristics

14.1 Platform/System/Software

14.1.2 Software/platform must be managed by vendor through its own server and cloud. and not require Government owned infrastructure

14.1.3 Must be able to identify vehicles by make, color, decals, transforming footage into actionable evidence even without plate number information.

14.1.4 Must have the ability to provide automatic alerts in real time for National Crime Information Center (NCIC), National Center for Missing and Exploited Children (NCMEC), or custom Hot List vehicles via SMS, email, and app notifications.

14.1.5 Must provide 10 (ten) user access to the system.

14.1.6 Must have Interagency operability with all of the participating agencies listed below in order to use real-time data integration and sharing through partner agencies' current systems to detect and locate vehicles that might be connected to criminal activity.

14.1.7 The system shall support a secure data sharing and interoperability with law enforcement LPR systems used by local, county, and regional agencies where authorized.

14.2 Camera & Monitoring System

14.2.1 Must be capable of covering up to two lanes.

14.2.2 Must be capable of reading/capturing plate information of vehicles moving between 0-60 MPH from 40 to 70 feet away.

14.2.3 Must be solar-powered and connected via LTE or faster network capability, so they can be installed almost anywhere with minimal infrastructure requirements.

14.2.4 Must have the resolution to capture vehicle characteristics (Color, Make, Model, Plate #, etc.), identifiable images, and videos of the vehicles entering and exiting parking facilities day and night.

15. Installation

This requirement does not constitute a formal assessment of Riverside National Cemetery (RNC). The Contractor shall support RNC by reviewing and incorporating recommended security measures previously developed in coordination with the VA Loma Linda Chief of Police.

The Contractor shall provide recommended placement options for License Plate Reader (LPR) cameras intended to improve monitoring of primary entrances, exits, and areas historically susceptible to after‑hours access and criminal activity. Although project funding is not provided through the recommending office, support may include system management guidance, integration considerations with local and statewide law‑enforcement partners, and access to vendor contacts and contract documentation for evaluation purposes.

The Contractor shall also consider the use of portable surveillance camera trailers as supplemental monitoring assets, particularly within southern areas of the cemetery and other locations with a history of theft. Initial recommended trailer locations are identified on the attached map. Cemetery personnel may relocate these units as operational needs require, with final placement determined by RNC.

15.1 Must be installed by licensed and certified technicians.

· Manufacturer certified or equivalent training for:

· LPR systems

· Surveillance camera systems

· Experience with

· Solar powered systems

· Mobile surveillance platforms

15.2 Must present a complete installation plan and have it approved by the CO prior to initiating the installation.

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