DRAFT PWS - LOTO Procedures.pdf

PERFORMANCE WORK STATEMENT (PWS)

HAZARDOUS ENERGY CONTROL/LOCKOUT TAGOUT PROCEDURE CREATION

12 August 2026

1.0 DESCRIPTION OF SERVICES. The Contractor shall provide all materials, parts, travel, equipment, vehicles, tools, training, and labor necessary to provide hazardous energy control/Lockout Tagout (LOTO) procedures covering multiple pieces of equipment for the Warner Robins Air Logistics Complex (WR-ALC) Safety (SE) office at Robins Air Force Base (AFB), Georgia.

1.1 Equipment Assessment. The Contractor shall assess approximately 1500 pieces of equipment (Appendix 3) across various WR-ALC facilities to determine which requirement LOTO procedures and which do not. After assessing all the equipment, the Contractor shall provide SE with a master list of equipment requiring LOTO procedures. This list will include, at a minimum, asset identification numbers, description, model numbers, building location number, and responsible Group (i.e.

AMXG, CMXG, MXSG). An explanation will be provided for any items identified as not requiring a LOTO procedure. (CDRL A001, DI-ADMN-80447A/T, Contract Summary Report)

1.2 LOTO Procedure Development. The Contractor shall use the master list to develop

LOTO procedures for each piece of equipment identified. The procedures shall be created using electronic portable document file (PDF) formats that are editable and searchable by the SE office. The Contractor shall coordinate with the Government Points of Contact (POCs) identified in paragraph 4.1 of this PWS to verify software compatibility with Air Force cybersecurity guidelines. (CDRL A002, DI-SAFT- 80102D/T, Safety Assessment Report)

1.2.1 The LOTO procedures shall comply with the following regulations:

1.2.1.1 29 Code of Federal Regulation (CFR) § 1910.147 - Occupational

Safety and Health Standards, The control of hazardous energy (lockout/tagout)

1.2.1.2 29 CFR § 1910.333 - Occupational Safety and Health Standards, Selection and use of work practices

1.2.1.3 National Fire Protection Association (NFPA) 70E, Standard for Electrical Safety in the Workplace

1.2.1.4 Department of the Air Force Manual 91-203 (DAFMAN 91-203), Department of the Air Force Occupational Safety, Fire, and Health Standards, Chapter 21, Hazardous Energy Control

1.2.1.5 International Organization of Standardization (ISO) 14118, Safety of Machinery — Prevention of Unexpected Start-Up

1.2.1.6 American National Standards Institute/American Society of Safety Professionals (ANSI/ASSP) Z244.1-2024, The Control of Hazardous

— Lockout, Tagout, and Alternative Methods

1.2.2 The Contractor shall develop the LOTO procedures in a format similar to the example provided in Appendices 1 and 2 of this PWS.

1.2.2.1 The Contractor shall work with Government POCs to identify Group personnel capable of identifying any/all skill sets authorized to perform LOTO procedures on each piece of equipment. The Group personnel shall assist in specifying the title and series of each skill as it is detailed in the Office of Personnel Management (OPM) Handbook of Occupational Groups and Families. Series title shall be listed as the “doer” role (e.g. “plumber”, instead of “plumbing”; “pipefitter”, instead of “pipefitting”).

1.2.2.2 All LOTO procedures shall be developed as consistently as possible with the example provided in Appendix 2. Procedures shall be printable in landscape format on 11 x 17 paper with loss of readability.

Whenever possible, procedures should be limited to two pages (to include pictures). Each LOTO procedure will be named/saved in the following format: Asset Identification Number – Short Descriptor (i.e.

WR01234 – Lathe).

1.2.2.3 The Contractor shall work with the Government POCs to identify the first five LOTO procedures to be developed. Once created, prior to moving forward with work, the government will be given the opportunity to review and critique these initial five procedures. The Government POCs and the Contract will work together on any changes/amendments.

1.2.2.4 If machinery or equipment for which a LOTO procedure is to be written is not made accessible to the Contractor during the period of performance of the contract, the Contractor is not expected to create procedures for that equipment. However, the Contractor will identify to the Government POCs any equipment that has not been made accessible within 48 hours of a request for access.

1.2.2.5 The Contractor shall provide its own camera equipment for taking the pictures to be included with the LOTO procedures.

1.3 Isolation/Control Points Labeling. The Contractor shall print and affix any needed labeling for isolation/control points using durable and permanent material using a standardized approach consistent with government labeling. Labeling can be generated using either a computer/printer or a labeling device (no handwritten labels).

1.4 ISO 9001 Certification. The Contractor shall have the ISO 9001, Quality Management Systems, certification at time of award and throughout the duration of the contract.

2.0 SERVICES SUMMARY (SS). None.

3.0 GOVERNMENT FURNISHED PROPERTY (GFP). None.

4.0 GENERAL INFORMATION.

4.1 Government Representatives/Points of Contact (POCs). The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for WR-ALC/SE. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for WR-ALC/SE.

Primary Government POC Alternate Government POC

Brent Pardue

WR-ALC/SEO

(478) 222-4651 Brent.Pardue@us.af.mil

Larry Williams

WR-ALC/SEO

(478) 497-5383 Larry.Williams.46@us.af.mil

4.2 Shipping/Delivery/Period of Performance. The Contractor shall provide unencrypted electronic delivery of LOTO procedures to the Government POCs listed in paragraph

4.1 via the Department of Defense Secure Access File Exchange (DoD SAFE) website (https://www.cyber.mil/dodsafe/). DoD SAFE deliveries will be coordinated between the Contractor and Government POCs. At a minimum, deliveries will occur once a month with approximately 50-100 LOTO procedures in each batch.

4.3 Contractor Program Manager. The Contractor shall provide the necessary resources and infrastructure to manage and administer this contract. The Contractor shall provide a Program Manager (PM) who shall be the single point of contact responsible for Contractor personnel, including all administrative duties of Contractor personnel, and act as a liaison to the Government for contract performance matters. The name and phone number of the Contractor’s PM shall be provided in writing to the Contracting Officer and Government PM no later than five (5) business days after contract award date.

4.3.1 Management Plan. The Contractor shall submit a management plan within 14 calendar days of contract award. The management plan shall identify personnel performing the work and the Contractor’s organizational structure. The management plan shall identify the function, purpose, and skill-level of all personnel providing services under the contract. (CDRL A003, DI-MGMT- 81911 NOT 2, Work Management Plan) mailto:Brent.Pardue@us.af.mil mailto:Larry.Williams.46@us.af.mil https://www.cyber.mil/dodsafe/

4.3.2 The Contractor’s PM shall respond within 24 hours of being alerted by the

Government to any issues related to personnel or contract performance.

4.3.3 The Contractor’s PM has the responsibility to clarify direction received from the

Government. In the event the Contractor has questions regarding the PWS or information critical to the success of the contract, the Contractor’s PM shall seek clarification from the Contracting Officer.

4.4 Kick-off Meeting. The Contractor shall support a kick-off meeting for the

Government and team members within ten (10) business days after contract award. The Contractor shall introduce team members and shall discuss operations relevant to performing contract tasks and provide a general overview of their approach to contract execution. The Contractor shall coordinate the kick-off meeting with the Government POCs.

4.5 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistics Complex. The work will take place in multiple buildings and controlled areas across the installation in addition to one or more off-base locations in the local commuting area. The Contractor’s work hours (shifts) will normally be from 7:00 a.m. to 4:00 p.m. (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government shall begin coordination with the Contractor to develop an accommodating schedule for each facility to minimize impact to production within thirty (30) days of contract award.

4.6 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.7 Security Requirements.

4.7.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Base Defense Operations. The National Industrial Security Program Operating Manual (NISPOM), 32 CFR Part 117 is the authoritative manual concerning baseline standards for the protection of classified information in connection with classified contract and activities under the National Industrial Security Program.

• 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM) “most current”

• DoDM5220.22V2_AFMAN16-1406V2, Operations Support: National Industrial Security Program: Security Procedures for Government Activities, “most current”; Incorporating DAFGM2025-01, “most current”

• DoDD 5205.02E, DoD Operations Security (OPSEC) Program “most current”, Chg. 2; “most current”

• DoDM 5205.02, DoD Operations Security (OPSEC) Program Manual “most current”, Chg. 2; dated “most current”

• AFI10-701, Air Force Operations Security (OPSEC) “most current” , Chg. 1, dated “most current”

• DoDI 5200.02, DoD Personnel Security Program (PSP) “most current”, Chg.

3; “most current”

• DoDM 5200.02 Procedures for The DoD Personnel Security Program (PSP) “most current”, Chg. 1; “most current”

• DoDM 5200.02_DAFMAN16-1405, Dept of Air Force Personnel Security Program “most current”; Incorporating DAFGM2026-01, “most current”

• DoDI 5200.48, Controlled Unclassified Information (CUI) “most current”

• DoDI5200.48_DAFI16-1403_DAFGM2025-01, Department of the Air Force

Guidance Memorandum to DoDI 5200.48_DAFI 16- 1403, Controlled Unclassified Information (CUI) (Under Secretary of Defense Memorandum, “most current”, Change to Policy on Sharing Controlled Unclassified Information with Foreign Entities) “most current”

• NIST SP 800-171A, Protecting Controlled Unclassified Information in Non-federal Systems and Organizations CSR May 2024, REV 3, “most current” SP 800-171 Rev. 3

• DoDI 8510.01, Risk Management Framework for DoD Systems “most current”

• DoDI 8582.01, Security of Non-DoD Information Systems Processing Unclassified Nonpublic DoD Information “mot current”

• DoDM 5200.01-V1, DoD Information Security Program: Overview, Classification, and Declassification “most current” , Chg 3; “most current”

• DoDM 5200.01V1_DAFMAN16-1404V1, Department of Air Force Information Security Program: Overview, Classification, & Declassification “most current:; Incorporating DAFGM2025-01, “most current”

• DoDM 5200.01-V2, DoD Information Security Program: Marking of Information “most current”, Chg 4; “most current”

• DoDM 5200.01V2_DAFMAN16-1404V2, Department of Air Force Information Security Program: Marking of Information “most current”;

Certified Current “most current”

• DoDM 5200.01-V3, DoD Information Security Program: Protection of Classified Information”most current” , Chg. 4; “most current”

• DoDM 5200.01V3_DAFMAN 16-1404V3, Department of Air Force Information Security Program: Protection of Classified Information “most current:

• DODM 5400.07, DoD Freedom of Information Act (FOIA) Program “most current”

• DODM 5400.07_AFMAN 33-302, Air Force DoD Freedom of Information Act (FOIA) Program “most current”

• DoD Issuances website https://www.esd.whs.mil/directives/issuances/dodm/

• AF e-Publications website https://www.e-publishing.af.mil/Product-Index/

4.7.2 Contractor Security Clearance. This requirement does not require a security clearance. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.7.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 32 CFR § Part 117.21, National Industrial Security Program Operating Manual (NISPOM). NSA/CSS Policy Manual 3-16, Control of COMSEC Material.

4.7.4 Contractor Access To Department of the Air Force Installations.

4.7.4.1 The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

4.7.4.2 The contractor shall submit a written request on company letterhead to the Contract Surveillance Management Office (CSMO) POC (i.e.

Wide Area Workflow (WAWF) Acceptor or Contracting Office Representative (COR)) listing the following: contract number, location of work site/building number, start and stop dates, and names of employees, birthdate; license number/state of issue; days of the week/hours needed (including overtime) and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The CSMO POC will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license/Identification card/Passport, current vehicle registration, valid https://www.esd.whs.mil/directives/issuances/dodm/ https://www.e-publishing.af.mil/Product-Index/ vehicle insurance certificate, and all visitors are subject to a criminal background check and required to follow all traffic guidelines while on the installation to obtain a vehicle pass.

4.7.4.3 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4.7.4.4 When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Base Defense Operations, and DoDMAN5200.02_DAFMAN16- 1405_DAFGM2026-01, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

4.7.4.5 Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

4.7.4.6 The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFI 10-206, Operational Reporting for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

4.7.4.7 Failure to comply with these requirements may result in withholding of final payment.

4.7.4.8 If a contractor is denied base access due to criminal activity the CSMO

POC will notify the contracting company which will take appropriate action to resolve the issue.

4.7.5 Access to Government Facilities/Contractor ID (Badging). The Contractor shall ensure Contractor/subcontractor personnel who require access to Robins AFB or other Government facilities comply with the security requirements of the installation.

4.7.5.1 The Contractor shall ensure a Defense Biometric Identification System

(DBIDS) ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local https://static.e-publishing.af.mil/production/1/af_a4/publication/dafi31-101/controlled_unclassified_information.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/dafi31-101/controlled_unclassified_information.pdf https://static.e-publishing.af.mil/production/1/saf_oc/publication/dodman5200.02_dafman16-1405/dodman5200.02_dafman16-1405.pdf https://static.e-publishing.af.mil/production/1/saf_oc/publication/dodman5200.02_dafman16-1405/dodman5200.02_dafman16-1405.pdf https://static.e-publishing.af.mil/production/1/af_a3/publication/dafi10-206/dafi10-206.pdf area network (LAN) access. The Contractor shall submit a letter to the Badging Agent (i.e. CSMO POC) listing all contractor/subcontractor personnel requiring access with the information requested in paragraph

4.7.4.2. The badging agent then submits to “Pass and Registration” for issuance of the contractor’s DBIDS ID card. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the DBIDS ID card(s) with required documentation.

4.7.5.2 All personnel requesting a DBIDS ID (credentials) must present a valid state issued identification card or driver’s license and a social security card or certified birth certificate or passport before they will be issued a credential. For those operating a motor vehicle on base, they will need to provide valid proof of registration and insurance. If Contractor employees are not a U.S. citizen, they must possess proof showing they are allowed to work in the United States/Georgia.

Persons must present a previously issued Contractor identification card if applicable. Any foreign visitor/contractor must coordinate with the Foreign Disclosure Office. DBIDS ID cards are normally valid for up to one year.

4.7.5.3 The Air Force has mandated contractors requesting a badging ID, consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA.

Contractors requiring unescorted access will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, dates of birth and social security number. The Badging Agent will submit required documentation to the Visitor Control Center (VCC). The contractor ID card/badge authorizes unescorted entry to Robins AFB for the bearer only. A contractor with a DBIDS ID card does NOT have sponsorship capability or trusted traveler capabilities.

4.7.5.4 The Contractor shall submit a letter to the Badging Agent immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the Contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of Contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. If Contractors do not turn in their ID, the Contractor shall contact the designated Badging Agent to terminate installation access

4.7.5.5 Controlled Area Access Cards. The CSMO POC shall work with the

Contractor PM to complete an AF Form 2586 for each Contractor personnel requiring airfield/flightline access. Each Contractor personnel shall hand-carry the completed AF Form 2586 to the Aircraft Maintenance Group (AMXG) Security Office in Building

155. Upon confirming the accuracy of the AF Form 2586, the AMXG Security Office will issue the appropriate Controlled Area Access Card. This card must be worn above the waist and in plain view at all times. When an individual ends employment with the Contractor and/or at the end of the contract Period of Performance (PoP) date, the Contractor PM shall collect the cards and return them to the AMXG Security Office. If a card is lost or stolen, the Contractor PM shall immediately notify the CSMO POC who will then contact the AMXG Security Office.

4.7.6 Airfield / Flightline / Industrial Area Driving and Operation of POV, Vehicular and Non-Vehicular Equipment. Airfield / Flightline / Industrial Area Driving Authorization: Contractor personnel operating any Vehicular or Non-Vehicular Equipment (NVE) on the airfield at Robins Air Force Base (AFB) shall comply with all requirements outlined in DAFI 13-213, Airfield Driving, as supplemented by the current Robins AFB Supplement. This includes, but is not limited to, obtaining and maintaining a valid airfield driving permit. NVE includes, but is not limited to, bicycles, tricycles, golf carts, and all-terrain vehicles (ATVs).

4.7.6.1 Requirements for Operation: Prior to operating any Vehicle or NVE on the Airfield / Flightline / Industrial Area, contractor personnel shall:

4.7.6.1.1 Successfully complete all required airfield driving training as specified in the Robins AFB Supplement to DAFI 13-

213. The Contractor is responsible for obtaining contact information from the CSMO POC to schedule training with the Unit’s Airfield Driving Program Manager (ADPM)/Vehicle Control Officer (VCO). This shall be done with adequate lead time to prevent interference with the contract schedule. The following information shall be provided by the Contractor to schedule the training: List of individuals (first name, middle initial, last name) and contact number for each.

4.7.6.1.2 Possess a valid AF Form 483, Certificate of Competency.

This certificate showing successful completion must be in the possession of the vehicle operator when driving on the Airfield / Flightline / Industrial Area.

4.7.6.1.3 Ensure the equipment is in safe operating condition and meets all applicable safety requirements as defined in the Robins AFB Supplement to DAFI 13-213.

4.7.6.1.4 Adhere to all speed limits, traffic regulations, and operational procedures outlined in DAFI 13-213 and the Robins AFB Supplement.

4.7.6.2 Privately Owned Vehicle (POV) Access: Access to the airfield for

Contractor personnel in Privately Owned Vehicles (POVs) is authorized only upon written approval from the Aircraft Maintenance Group Commander (AMXG/CC). Only Contractor Supervisors are authorized to request POV access. The Contractor shall submit a written request to the CSMO POC. The CSMO POC will forward the request along with the completed Application 18 to the AMXG/ADPM/VCO for consideration. Application 18 information includes:

4.7.6.2.1 Justification for POV access (e.g., specific tasks requiring

POV use).

4.7.6.2.2 List of personnel requiring POV access, including their airfield driving permit numbers (if applicable).

4.7.6.2.3 Vehicle information (year, make, model, color, license plate number).

4.7.6.3 Vehicle Identification: All Contractor-owned vehicles, including POVs authorized for airfield access, shall prominently display the Contractor's company name and logo in accordance with paragraph

4.29.10 of the Robins AFB Supplement to DAFI 13-213. The Contractor is responsible for ensuring that vehicle markings are legible and maintained in good condition. Vehicle markings must be either magnets or decals; no paper or lament markings permitted.

4.7.6.4 Compliance Verification: The Government reserves the right to inspect Contractor POV’s, vehicles and NVE, and to verify compliance with all airfield driving and safety requirements. Failure to comply with these requirements may result in revocation of airfield driving privileges and/or other contractual remedies.

4.7.7 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security (OPSEC) Program”, DoD Manual 5205.02 “DoD Operations Security (OPSEC) Program Manual” and AFI 10-701 “Operations Security (OPSEC)” to protect United States (U.S. Government interest). The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.7.8 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.7.9 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations.

Contractor risk management procedures shall comply with:

4.7.9.1 DoDI5000.83 DAFI 63-113, Technology and Program Protection to

Maintain Technological Advantage

4.7.9.2 SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition

4.7.9.3 National Institute of Standards and Technology (NIST) Special Publication 800-53 Rev 5, Security and Privacy Controls for Information Systems and Organizations

4.8 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.9 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number:

Commercial 478-222-1972.

4.10 Agency Affirmative Procurement Program. In accordance with RFO 23.102 (Policy) and 23.103 (Procedures), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.10.1 The Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated http://www.biopreferred.gov/

CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.11 Elimination of Use of Class I Ozone Depleting Substances (ODS)

4.11.1 Contractors shall not:

4.11.1.1 Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

4.11.1.2 Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

4.11.2 For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in DAFMAN 32-7002 ) are Class I ODSs:

4.11.2.1 Halons: 1011, 1202, 1211, 1301, and 2402

4.11.2.2 Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-

213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R- 500, R-501, R-502, and R-503; and

4.11.2.3 Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

4.12 Environmental Management System (EMS). Environmental Management Systems

(EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) and the Contract Surveillance Management Office (CSMO) POCs to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.12.1 EMS training is provided by Environmental Management. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926-1176) https://static.e-publishing.af.mil/production/1/af_a4/publication/dafman32-7002/dafman_32-7002.pdf

4.12.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database:

https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ0029

Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange

Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(NOTE: TEACH may not be supported by Internet Explorer; recommend using Chrome.)

4.12.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Office at the following email address, jessica.parker.15@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A004, DI-MGMT-80368A/T, Status Report/EMS Training)

4.13 ISO 50001 – Energy Management System. Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.13.1 EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.13.1.1 EnMS training is provided by the Energy Assurance Office. The

Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.13.2 Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract.

(CDRL A005, DI-MGMT-80368A/T, Status Report/EnMS Training) https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f mailto:jessica.parker.15@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil

4.14 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP.

Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.14.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A006, DI-SAFT- 82080/T NOT 2, Contractor's Safety Plan).

4.14.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identified within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.14.3 In performing work under this contract on a Government installation, the contractor shall:

4.14.3.1 Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

4.14.3.2 Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

4.14.3.3 The contracting officer may, by written order, direct Department of the

Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this http://www.osha.gov/dcsp/vpp/index.html mailto:402mxw.se.wf@us.af.mil contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

4.14.3.4 Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

4.15 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the

Robins AFB Safety Office telephonically at (478) 327-4862 during duty hours and

(478) 926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), CSMO Representative (with a copy to Program Manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information (CDRL A007, DI-SAFT-81563/T NOT 2, Accident/Incident Report)

4.16 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with R-DFARS clause 252.237-7023, Continuation of Essential Contractor Services.

4.17 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.18 Invoice/Payment and Receipt/Acceptance: In accordance with R-DFARS clause

252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF):

https://piee.eb.mil/ https://piee.eb.mil/

5.0 APPENDICES.

5.1 Appendix 1 – Example Criteria for LOTO Procedures

5.2 Appendix 2 – Sample LOTO Procedure

5.3 Appendix 3 – Itemized Equipment List

5.4 References:

Publication Sections that Apply

Date of Publication/ Amendment

Title of Publication

29 CFR § 1910.147 24 Jul 2026 Occupational Safety and Health Standards, The control of hazardous energy (lockout/tagout)

29 CFR § 1910.333 24 Jul 2026 Occupational Safety and Health Standards, Selection and use of work practices

NFPA 70E All 2027 Edition Standard for Electrical Safety in the Workplace

DAFMAN 91-203 Chapter 21 24 Feb 2026 Hazardous Energy Control

ISO 14118 All Edition 2 (2017) Review: 2023

Safety of Machinery - Prevention of Unexpected Start-Up

ANSI/ASSP Z244.1-

2024 All 2024 The Control of Hazardous Energy – Lockout, Tagout, and Alternative Methods OPM Handbook of Occupational Groups and Families

All Dec 2018 Handbook of Occupational Groups and Families

ISO 9001 All Edition 5 (2015) Review: 2021 Quality Management Systems – Requirements

6.0 ATTACHMENTS. None