Draft PWS - Kings Bay DRE.pdf

PERFORMANCE WORK STATEMENT

FOR

DIRECTOR OF RELIGIOUS EDUCATION

DIRECTOR OF RELIGIOUS EDUCATION (DRE) IN SUPPORT OF THE COMMAND

RELIGIOUS PROGRAM (CRP) ON NAVAL SUBASE KINGS BAY

1.0. BACKGROUND: Per US Navy Regulations, SECNAVINST 1730.7D, and OPNAVINST 1730.1E it is Incumbent upon commanding officers (COs) to have a CRP which accommodates the religious needs and rights of assigned military personnel, eligible family members, and other authorized users. Religious education has long been recognized as integral to Roman Catholic and Protestant faith formation, discipleship, and sacrament preparation. Technical expertise is required in directing the delivery of religious education. Per SECNAVINST 5351.1, civilian CRP support includes contract DRE in the execution of the command’s mission.

1.1. The object of this contract is to secure the services of a DRE to provide faith-specific religious education for authorized Roman Catholic and Protestant personnel and to advise the CRP staff on programmatic requirements as determined by religious needs assessments. The DRE will direct Roman Catholic and Protestant specific religious education classes and events in consultation with the CRP staff as authorized by the Command Chaplain on Naval Base Kings Bay.

2.0. PERFORMANCE. The performance period for this contract is 01 October 2025 – 31 January 2026 plus four option years with the performance period starting 01 February – 31 January for each option year. The DRE shall:

2.1. Report to the Command Chaplain as Department Head accountable to the CO and consult with the Roman Catholic Priest and the Protestant Chaplain for specific religious education needs.

2.2. Provide leadership, direction, and administration for the Roman Catholic and Protestant religious education program.

2.3. Accomplish administrative requirements in a timely fashion.

2.4. Be neat, clean, well-groomed, and in appropriate clothing when providing services and in public areas.

2.5. Become acquainted with and obey all pertinent DON, and DOD instructions; shall perform in a manner which precludes any waste of government resources; and shall not use government equipment for personal business. All motor vehicles operated on the installation by the contractor shall be registered with base security and operated according to applicable directives.

2.6. Although not a Government employee, the contractor shall comply with Executive Order 11222 of May 8, 1965, Prescribing Standards of Ethical Conduct for Government Officers and Employees.

3.0 TASKS. Execute the Command Religious Program (CRP) Planned Ministry Objectives (PMOs) for the religious education of Roman Catholic and Protestant personnel, to include:

Rite of Christian Initiation of Adults (RCIA) and other scripture study sessions for adults;

Confraternity of Christian Doctrine (CCD) programs for teens, grade-school children, and pre-school children; vacation Bible School and other youth group fellowship programs.

3.1. Work closely with the Roman Catholic Priest and Protestant Chaplain in developing and delivering a Comprehensive Roman Catholic and Protestant religious education program for the CRP at Submarine Base Chapel, Kings Bay GA. In keeping with OPNAVINST 1730.1E. The program shall serve the needs of all authorized personnel.

3.2. Provide a list of required equipment and materials to the Command Chaplain via the Roman Catholic Priest and Protestant Chaplain annually by June 15th. Approved equipment and materials will be provided in a timely manner upon completion of the review. Seasonal adjustments to requirements may be necessary. Any request for changes in equipment and/or material requirements must be submitted for approval as soon as possible but not later than two months in advance of the date needed.

3.3. Recruit volunteer teachers and teacher assistants. Ensure that each volunteer is registered per OPNAVINST 5380.1B as a CRP volunteer on a DD Form 2793 and that his/her volunteer hours are properly recorded at least monthly.

3.4. Train teachers and teacher assistants for each grade level of religious education. Training is to be in the following areas:

3.4.1. Proper classroom management techniques.

3.4.2. General teaching knowledge and practices.

3.4.3. Grade-appropriate learning designs.

3.4.4. Proper use of teaching materials and supplemental materials.

3.4.5. In-service training for all teachers and assistants.

3.5. Provide feedback to the Command Chaplain and the Roman Catholic Priest in order to continually improve the Roman Catholic and Protestant religious education program’s content, processes, and procedures.

3.6. Be an ex-officio member of the Roman Catholic and Protestant Advisory Council and attend all council meetings.

3.7. Conduct an annual Open House and periodic Parent meetings prior to the beginning of each new religious education school year in August.

3.8. Ensure that a registration form is completed and maintained for each person enrolled in the Roman Catholic and Protestant religious education program. NOTE: This form includes Personally Identifying Information (PII) material that must be safeguarded per OPNAVINST 5210.20.

3.9. Ensure that all regular participants in the Roman Catholic and Protestant religious education program are authorized personnel.

3.10. Conduct monthly faculty meetings for all teachers and assistants to:

3.10.1. Provide on-going program information and training.

3.10.2. Keep abreast of all needs and concerns of the teachers, teacher assistants, and students.

3.11. Observe classes and meet with teachers individually to ensure that educational and spiritual goals are met.

3.11.1. Meet with teachers individually to establish appropriate goals for each age level.

3.12. Serve as Administrator of the annual children’s vacation Bible School.

3.13. Participate in the Worship Program of the congregation.

3.14. Direct children and families to the Chaplain’s Office for counseling, special religious requirements, or other referrals as needed.

3.15. Submit proposed notices and announcements concerning the religious education program at least two weeks prior to the event in order for these to be included in Sunday bulletins and Chapel newsletters.

3.16. Coordinate the religious education program with other staff members.

3.17. In the event of personal illness, vacations, or any other times that he/she is unavailable, the contractor is responsible for arranging for coverage by a substitute suitable to the Command Chaplain to fulfill all contractual requirements. Remuneration for such coverage is the responsibility of the contractor.

3.18. As a staff member and leader within the chapel community, the contractor must always comfort him/herself in such a manner as to bring credit upon the same. Expectations of personal behavior include:

3.19.1. Punctuality, dependability, and impeccable personal hygiene and grooming.

3.19.2. A pleasant personality and amiable demeanor while interfacing with chaplains, other chapel staff, visitors, military personnel, parishioners, and others.

3.19.3. An ability to function within military protocol and flexibility to accommodate the transient nature of the chapel congregation.

4.0 DELIVERY SCHEDULE. The DRE shall deliver all services as described above and include the following minimums:

Item Description of Service and Quantity of Units

l) 44 units -Protestant Sunday school classes for adults, teens, grade-school children, and pre-school children; catechesis (as required) 44 weeks during the academic year

2) 24 units -Bible studies; and youth groups 2 times a month or as required

3) 34 units - Rite of Christian Initiation of Adults (RCIA) and other scripture study sessions for adults

4) 44 units -Confraternity of Christian Doctrine (CCD) programs for teens, Grade school children, pre-school children and other youth group fellowship programs.

5) 44 units -Weekly 1 hour meeting with RMT for religious education administration/advisement

5.0 POINTS OF CONTACT.

5.1 Contract Subject Matter Expert (KSME) –On-site point of contact will be given at award.

5.3. Contracting Officer (KO). The contracting officer has overall responsibility for overseeing the contractor’s performance in the areas of contract compliance. The KO is the only person authorized to direct the contractor in the performance of his/her contractual duties and to make interpretations of and changes to the contract.

6.0 PERFORMANCE EVALUATION. Performance evaluations will be conducted on a semi-annual basis with a summary annual evaluation.

6.1. The Command Chaplain will provide the contractor with a performance appraisal during the final week of March and September.

6.2. The performance appraisal will be based on how effectively and efficiently the contractor fulfills the terms of the contract and furthers the mission of the CRP.

7.0. QUALIFICATIONS. The DRE shall meet the following professional and personal requirements:

7.1. Professional. Submit a work résumé (including volunteer positions) for the previous five years, accompanied by the following:

7.1.1. DRE should possess a Denominational Certification and/or five years of teaching experience. Preference will be given to those possessing a Master of Arts in Religious Education or equivalent. Consideration will also be given to those without a graduate degree but who possess an undergraduate diploma accompanied by a transcript showing successful completion of coursework in religion and education.

7.1.2. Three letters of reference that address the character, work ethic, religious practices, and teaching skills of the offeror.

7.1.3. Offerors will be required to demonstrate familiarity with Roman Catholic history and traditions. Familiarity with the liturgical calendar and Roman Catholic doctrines used in planning religious education programs is required.

7.2. Personal. Offerors must have a religious background, an impeccable reputation, and amenable personal habits.

7.2.1. Demonstrably good English oral and written communication skills are expected.

7.3. Upon selection, the offeror must submit to and satisfy a criminal background check performed by installation security. There is no requirement for a classified security clearance.

A204-9400(1-17) Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017).

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD- 12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAS M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAS M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1 and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor.”

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative.

Within three workdays after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF- 86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Site Authorization Request (SAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy SAR directly from the contractor’s Security Representative.

Although the contractor will take JPAS “Owning” role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the

IT Position Category per SECNAV M-5510.30 for each employee designated on a SAR. The SAR requires annual renewal for the duration of the employee’s performance under the contract.

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with

OPM.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

“The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract (should be customer information -example - for the Commander, NAVSUP Fleet Logistics Center Jacksonville) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance which is, 01 February through 31 January. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.”

Defense Biometric Identification System (DBIDS)

If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

The VCC will pull up your information in the computer, ensuring all information is current and correct.

Once your information is validated, a temporary DBIDS credential is provided.

Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 180 days).

For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, fingerprints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT

YOUR LOCAL BASE VISITOR CONTROL CENTER

Download CNIC DBIDS flyer below:

CNIC DBIDS FLYER.pdf

Download SECNAV form below:

SECNAV Form 5512-1 (Apr 2024)