DRAFT PWS JRM Bldg 200 Flag CR AV Refresh.pdf

JRM Bldg. 200 Flag Conference Room AV Refresh PWS

PERFORMANCE WORK STATEMENT (PWS)

Commander Navy Installations Command (CNIC)

Joint Region Marianas (JRM) Building 200 Flag Conference Room

Audio Visual Refresh

1.0 Scope

1.1 Project Name

Commander Navy Installations Command (CNIC), Joint Region Marianas (JRM), Building 200 Flag Conference Room Audio Visual (AV) Refresh.

1.2 Background and Objective

JRM requires an AV refresh for the Building 200 Flag Conference Room to improve the room's primary display and audio capability, provide dependable presentation connectivity for Non-Secure Internet Protocol Router Network (NIPRNet) and Secret Internet Protocol Router Network (SIPRNet) Government computers, and retain the existing Government-furnished conferencing and control equipment identified below.

Existing equipment to be reused:

• Secure Video Teleconference (SVTC) codec.

• SVTC camera.

• Workstation camera.

• Touchscreen control panel and associated control processor.

• Existing half-rack cabinet.

1.3 Pre-Proposal Site Visit

JRM will support a Government-scheduled pre-proposal site visit so prospective offerors can verify room conditions, existing equipment, mounting locations, cable pathways, rack space, power, and interfaces before submitting their technical proposal.

2.0 Requirements / Contract Line Item Numbers

CLIN 0001 - Project Coordination and Site Verification

1. Coordinate the project schedule, site access, installation activities, and required communications with the Contracting

Officer's Representative (COR).

2. Before installation, verify display mounting surfaces, cable pathways, available power, rack space, ventilation, grounding, control-system interfaces, SVTC connectivity, and camera locations.

3. Perform the work in accordance with the technical approach accepted by the Government. Any conflict with verified site conditions shall be reported to the COR before procurement or installation of affected equipment.

CLIN 0002 - Equipment, Installation, and Integration Minimum Equipment and Material Requirements The contractor shall furnish, install, integrate, configure, and test the following minimum equipment and materials.

Proposed equipment shall meet the stated functional requirements and be compatible with the accepted technical approach.

Qty Equipment / Material Minimum Requirement 2 Primary front displays Commercial-grade displays, minimum 95-inch diagonal; no embedded Wi-Fi or Bluetooth.

2 Display wall mounts Heavy-duty wall mounts compatible with the furnished displays and verified wall structure.

2 Beamforming microphone arrays Ceiling-mounted arrays providing full conference-table pickup and supporting DSP-based acoustic echo cancellation.

8 Ceiling speakers Ceiling-mounted speakers distributed to provide clear, uniform room-audio coverage.

1 Audio amplifier Amplifier sized for the furnished speaker system and room-audio design.

1 Digital Signal Processor (DSP) DSP providing acoustic echo cancellation, noise suppression, automatic gain control, microphone mixing, and integration with the room control/audio system.

1 Physical microphone mute/unmute control

Dedicated conference-table control at the head of the table with clear mute-state indication; shall function without use of the touchscreen.

1 lot AV switching/control support hardware Switching, interface, and control-support hardware required to integrate the new AV equipment with the existing Government-furnished system.

1 lot Rack power distribution and UPS support Rack power distribution and uninterruptible power support sized for the installed AV system.

1 lot Bulk cabling CAT6, control, audio, and other signal cabling required for installation and integration.

1 lot NIPRNet/SIPRNet presentation connectivity

Cables, adapters, wall plates, pass-throughs, or equivalent fixed connectivity at the designated operator/workstation location.

1 lot Workstation camera mounting hardware Secure mount and required adapters for the existing Government-furnished workstation camera.

1 lot Rack hardware and cable management Rack shelves, brackets, labeling, cable management, and related small hardware required for a complete installation.

The quantities above are minimum requirements. The contractor shall include all ancillary adapters, connectors, patch cables, power supplies, mounting hardware, interface devices, fasteners, labels, and other incidental materials required to deliver a complete and operational system.

1. Provide and install two commercial-grade front displays, minimum 95 inches diagonal, with appropriate wall mounts and mounting hardware.

2. Displays shall not use embedded wireless communications, including Wi-Fi or Bluetooth, unless specifically approved by the Contracting Officer.

3. Provide and install a room audio system consisting of two ceiling-mounted beamforming microphone arrays, eight ceiling-mounted speakers, one amplifier, one DSP with acoustic echo cancellation, noise suppression, and automatic gain control, and associated hardware required for clear in-room briefings and computer-based conferencing.

4. Provide a dedicated physical microphone mute/unmute button at the head of the conference table. The button shall be integrated with the room audio/control system, provide clear mute-status indication, and function without requiring use of the touchscreen control panel.

5. Provide NIPRNet and SIPRNet presentation connectivity from the designated operator/workstation location, including required cables, adapters, wall plates, pass-throughs, or equivalent fixed connectivity.

6. Provide switching and routing components required to support the accepted technical approach while preserving separation between NIPRNet and SIPRNet systems. No device shall create unauthorized cross-domain data transfer or simultaneous network connection.

7. Provide and install rack power/UPS support, rack shelves/brackets, cable management, labeling, bulk cabling, and other installation materials required for the system.

8. Install a secure mounting solution for the existing workstation camera.

9. Install, terminate, label, dress, and test all new AV, control, audio, and signal cabling.

CLIN 0003 - Programming, Configuration, and Existing Equipment Integration

1. Program and configure the existing touchscreen control panel and control processor for display power, source selection, audio volume/mute, and other required room functions.

2. Configure the DSP and associated audio system for room microphone pickup, speaker playback, acoustic echo cancellation, and computer-based conferencing.

3. Integrate the existing SVTC codec and SVTC camera with the refreshed display and audio system.

4. Preserve use of the existing workstation camera with the designated Government workstation.

5. Provide JRM with the final control programming, DSP configuration files, presets, and restore/configuration files created or modified under this effort, subject to applicable security restrictions.

CLIN 0004 - System Validation, Documentation, and Training

1. Test each installed presentation input and display output, display power/control functions, audio routing, microphone pickup, speaker playback, and touchscreen functions.

2. Verify operation of the reused SVTC codec/camera and workstation camera with the refreshed system.

3. Correct and retest deficiencies in the installed or integrated system before final acceptance.

4. Provide a final equipment list, as-built signal-flow documentation, rack layout, cable labels, configuration notes, and operating instructions.

5. Provide basic user training and a quick-reference guide covering startup, source selection, audio control, and use of the existing VTC/camera capability.

6. Complete a System Operational Verification Test (SOVT) or Government-approved acceptance checklist.

7. Provide standard manufacturer warranty information for all new equipment and a workmanship warranty for the completed installation.

CLIN 0005 - Removal and Government Property Turnover

1. Remove the existing credenza.

2. Remove existing front-of-room displays/mounts and AV cabling or small AV hardware made obsolete by installation of the new system, as required by the accepted technical approach.

3. Do not remove or dispose of the SVTC codec, SVTC camera, workstation camera, touchscreen/control processor, or existing half-rack cabinet.

4. Turn removed Government property over to the COR at the Government-designated on-site location. JRM will determine final disposition, including Defense Logistics Agency Disposition Services processing when applicable.

3.0 Deliverables

Deliverable Frequency Due Date Project schedule / coordination updates As Required During performance Final equipment list One Time At system delivery As-built documentation package One Time At system delivery Control/DSP configuration and restore files One Time At system delivery Quick-reference guide / user instructions One Time At system delivery SOVT / acceptance checklist One Time Upon system delivery

4.0 Personnel Security, Installation Access, and Government Property

1. Contractor personnel shall comply with Naval Base Guam installation-access requirements, including Defense

Biometric Identification System (DBIDS) credentialing when required.

2. Contractor personnel shall comply with applicable citizenship, background-check, escort, and physical-security requirements identified by JRM and the installation.

3. This PWS does not authorize contractor access to classified information. If performance is determined to require contractor access to classified information, the work shall not proceed until the Contracting Officer provides the applicable security requirements, including DD Form 254 when required.

4. Contractor personnel shall protect Government property in their custody and shall immediately report loss, damage, or security concerns to the COR.

5.0 Place of Performance

Building 200 Flag Conference Room, Joint Region Marianas, Naval Base Guam.

6.0 Period of Performance

Required completion date: 31 December 2026, unless modified by the Contracting Officer.

7.0 Points of Contact

Role Name Phone Email Sponsor TPOC Vincent Ligon 671-349-1334 vincent.ligon3.civ@us.navy.mil COR / Sponsor FPOC Clodine Pangelinan 671-349-6126 clodinejo.i.pangelinan.civ@us.navy.mil