Draft PWS - JBSA FSH Car Wash.pdf

PERFORMANCE WORK STATEMENT

JBSA Fort-Sam Houston

Car Wash Service Maintenance Agreement 5 August 2024

I. DESCRIPTION OF WORK

a. Scope: The Contractor is responsible and shall provide all personnel, equipment tools, supervision and other items and services necessary to complete the monthly routine maintenance on the car wash located on Joint Base San Antonio Fort-Sam Houston, Texas, as outlined in this Performance Work Statement document.

b. Location: Adjacent to AAFES gas station/Firestone auto repair building on the corner of Schofield and Scott Roads, Joint Base San Antonio Ft. Sam Houston, Ft. Sam Houston, TX. 78234

II. PERSONNEL

a. The Contractor shall provide to the Contracting Officer and the Project Manager (PM) no later than 5 days after award the name and phone number of the person who will be on-call for emergency services.

b. Contractor’s personnel shall present a neat appearance and be easily recognized at all times while performing services on base premises. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

Contractors’ personnel should carry with them at all times a form of identification (I.D.)

while operating on base premises.

III. QUALITY CONTROL

a. The contractor shall insure that all work performed under this Performance Work

Statement meets the quality established in paragraph 9.

IV. PHYSICAL SECURITY. The Contractor shall obtain base access passes for all personnel who will be performing work service on JBSA Fort-Sam Houston. The Contractor shall also obtain vehicle passes for each vehicle used on JBSA Fort-Sam Houston during the execution of services to the car wash. The necessary applications to obtain such base & vehicle passes can be obtained through the 502d Security Force Squadron.

a. Please contact JBSA NAF Contracting Officer at the following or through email at for paperwork to begin the process of obtaining a base pass. Please note 502d Security Forces Squadron requires 10 business days to process passes once information has been provided to them.

V. HOURS OF OPERATION.

a. Normal Hours. All services to be performed shall be scheduled by the Contractor, Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. Central Standard Time. Any and all “special after-hour times” shall be coordinated with Outdoor Recreation Manager. No work is to be performed on Federal Holidays, unless coordinated beforehand.

b. The Federal Holidays that are observed at this installation are as follows:

New Year’s Day – 1st of January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday- 3rd Monday in February

Memorial Day – Last Monday in May

Juneteenth Freedom Day- 19th of June

Independence Day – 4th of July

Labor Day - 1st Monday in September

Columbus Day- 2nd Monday in October

Veteran’s Day – 11th of November

Thanksgiving Day- 4th Thursday in November

Christmas Day – 25th of December

c. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

VI. GOVERNMENT FURNISHED UTILITIES, SERVICES AND MATERIALS

a. The Government shall provide, without cost to the Contractor, the utilities necessary to accomplish the tasks specifically outline in Section 9. SPECIFIC TASKS of the Performance Work Statement.

VII. CONSERVATION OF UTILITIES.

a. Government will pay for all utilities while services are performed (water, sewer, and electricity). The Contractor shall instruct employees in utilities conservation practices.

The Contractor shall be responsible for operating under conditions which preclude the waste of utilities.

VIII. CONTRACTOR FURNISHED EQUIPMENT, PARTS, MATERIALS, AND SERVICES.

a. Except for the utilities or services specifically stated to be Government furnished in paragraph 7, the Contractor shall furnish and supply everything required to perform the tasks outlined in Section 9 of the Performance Work Statement.

b. All equipment, parts, materials, and services supplied by the Contractor shall conform to applicable safety and health standards as established in the Federal Regulations Title 29, Chapter XVII, Para 1910, Occupational Safety and Health Act of 1988.

IX. SPECIFIC TASKS

a. Prior to starting. Contractor shall contact Project Manager, and Contracting Officer to schedule date and times to perform tasks;

b. Contractor shall schedule to perform the factory recommended monthly services within first 15 days of the month. In addition to the recommended maintenance, contractor will clean the wash carriage and test all functions.

c. As part of the maintenance agreement, after the warranty expiration and beginning with Option Year 1, the contractor will take care of any service issues that may arise during the month. When such service issues arise, the Contractor shall submit a Letter of Recommended Repair to the Project Manager notifying him/her of what additional services are needed that are out of the “normal” standard maintenance. The Project Manager and the Contracting Officer will review the Letter of Recommended Repairs and approve funds to repair/fix. The Contractor shall not begin these additional services until approval is given by the Project Manager and the Contracting Officer. These additional repairs once approved are to be billed to the CLIN that is established for unexpected/emergency repairs.

d. Services to be provided are as follows:

Required Daily, Weekly, Monthly and yearly maintenance

Daily routine maintenance: It is necessary to observe at least one full wash cycle to ensure proper wash operation. Check for any abnormal operation, noises, vibrations or tracking problems during the observation.

Ensure that all hoses and wiring in the carriage energy chain are tracking properly and not kinking or binding.

Ensure that soap is flowing properly and is being delivered in a uniform manner over the entire surface.

Ensure that all nozzles are delivering the proper amount of soap/wax/

Check for blocked nozzles in the underbody wash system, spray arch, and flex pass.

Inspect the hoses, tubing and fittings for leaks, blockages, mechanical binding or hose damage, repair or replace as required.

Inspect the arch foam inserts, check for damage, repair or replace as required.

Inspect dryer housing for debris. Check for unusual noises or vibration.

Inspect the instruction signs for proper operation and burned out bulbs.

Cycles Maintenance every 10,000 cycles of operation, access the maintenance menu to determine the number of washes.

Ensure that all trolley fittings are greased.

Cycle Maintenance every 20,000 cycles, inspect carriage rails and hardware, check rollers.

e. The contractor is responsible for providing & delivering, the cleaning solutions and salt that is required at the time maintenance is performed. The Contractor shall provide Safety Data Sheets (SDS) for all chemicals.

f. If any cleaning solutions, salt, or parts and materials are needed outside of the service agreement Contractor must notify the PROJECT MANAGER for approval. Billing must be done separately from the maintenance agreement.

X. FIRE CODE SAFETY

a. All procedures used by Contractor must conform to all fire code safety procedures as outlined by N.F.P.A. #0807000 General Safety Orders.

XI. PERIOD OF PERFORMANCE

a. Twelve months, with four option years to extend service.

Base Year: 01 October 2024 – 30 September 2025 Option Year 1: 01 October 2025 – 30 September 2026 Option Year 2: 01 October 2026 – 30 September 2027 Option Year 3: 01 October 2027 – 30 September 2028 Option Year 4: 01 October 2028 – 30 September 2029

XII. CLEANUP

a. Upon completion of maintenance, Contractor shall return work site to a safe and orderly status and be deemed acceptable by the PROJECT MANAGER. Contractor may be held accountable if the worksite is damaged.

XIII. REMOVAL/DISPOSAL.

a. All residue shall be transported and disposed of appropriately by Contractor.

b. Contractor will be held accountable if the worksite is damaged or if removal and disposal has not been done.