DRAFT PWS_J5_Strat_Policy__Plans_Spt_v00r01 18 Apr 23.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

NORAD and USNORTHCOM/J5 ADVISORY & ASSISTANCE (A&AS)

J5 STRATEGY, POLICY and PLANS SUPPORT

18 April 2023

1.0 ORGANIZATION BEING SUPPORTED: HQ N&NC/J5

250 Vandenberg St, STE B016 Peterson SFB, CO 80919-4650

1.1. MISSION: The Strategy, Policy and Plans Directorate (N&NC/J5) supports the full range of North American Aerospace Defense Command (NORAD) and United States Northern Command (USNORTHCOM) (N&NC) missions as the Commander’s principal advisor, center of expertise and developer of strategy, policy, plans and security cooperation activities.

1.2. OVERVIEW OF SERVICES REQUIRED: As command roles and responsibilities have expanded, the range of advisory and assistance support has expanded to provide more varied and intensive analyses of technical, cost, and programmatic issues. This task order provide technical and analytical tools, support or improve policy development, management, and administration, or improve the operation of systems supporting the N&NC/J5 mission.

2.0 SPECIFIC REQUIREMENTS

2.1. SUBTASK 1: Deleted

2.2. SUBTASK 2: Deleted

2.3. SUBTASK 3: Deleted

2.4. SUBTASK 4: Women, Peace and Security (WPS) Implementation.

Background: In accordance with the Department of Defense Appropriations Act, 2019 (Public Law (P.L.) 115-245) and the 2017 Women, Peace, and Security (WPS) Act (P.L.

115-68) N&NC/J59 requires contracted services to provide WPS Advisors. The WPS Act reaffirms the United States (US) commitment to being a global leader in promoting the meaningful participation of women in conflict prevention, management, and resolution, as well as protection, post-conflict relief, and recovery efforts. OSD directs each of the combatant commands to implement the WPS Act.

2.4.1. The WPS Advisor support services will consist of recommendations for the planning of gender activities, training, integrating knowledge and process management to support all-source operational and mission planning for ongoing, emergent, contingency, and crisis operations. Task areas include WPS integration initiatives within the USNORTHCOM Area of Operations (AOR), whether implemented within or through the headquarters or its subordinate or component commands. The requirement also includes specialization in the development, coordination, and implementation of policy, strategy, and plans for WPS initiatives; gender advising activities; capability implementation support and training; and prevention of sexual and gender-based violence in humanitarian response and disaster relief in USNORTHCOM’s AOR. The required contractor support is essential to advancing the objectives of Public Law 115- 68 (WPS Act), the US National Action Plan (NAP) on WPS, and Department of Defense (DoD) WPS Implementation Guidance.

2.4.2. The Contractor shall provide technical and functional recommendations to the USNORTHCOM staff on implementing Public Law 115-68 (WPS Act), the NAP on WPS, the DoD WPS Implementation Guidance, and United Nations Security Council Resolution 1325 and related resolutions and guidance in the planning, execution, and assessment of operations and security cooperation activities.

2.4.3. The Contractor shall apply political-military expertise to understand country and regional context and environment relevant to the implementation of WPS in the USNORTHCOM AOR, with a focus on The Bahamas, Canada, and Mexico.

2.4.4. The Contractor shall identify opportunities and provide planning support, review, reporting, assessment and monitoring for WPS efforts in building the capacity of foreign security forces under all applicable security cooperation authorities (i.e. Title 10 United States Code §312 and §333).

2.4.5. The Contractor shall monitor all cross-functional planning and working groups to ensure gender perspectives are considered. This will include all USNORTHCOM planning efforts, mission analysis, course of action development and analysis, operational concept development, all-source operational materials and mission planning for ongoing, emergent, contingency, and crisis mission and operation execution.

2.4.6. The Contractor shall recommend collaborative WPS-related planning efforts with the Office of the Secretary of Defense (OSD), JS, Department of State, Intelligence Community, Combatant Commands (CCMDs), components, military services and interagency organizations, and avenues for de-conflicting and synchronizing activities.

Additionally, the Contractor shall track and monitor the coordination of gender planning with these agencies and stakeholders.

2.4.7. The Contractor shall develop and deliver WPS-related training to enable USNORTHCOM and subordinate command staff to integrate a gender perspective into operations, exercises, training, and engagements. (Example: developing vignettes to incorporate gender mainstreaming and prevention of gender-based violence training into exercises that train deploying forces.) The training should include the obligations for reporting and monitoring severe violations against the population, especially for deployed force elements.

2.4.8. The Contractor shall coordinate the execution of an annual Operationalizing Women, Peace, and Security (Op WPS) L100 Course at USNORTHCOM. The Contractor shall coordinate, facilitate, and track USNORTHCOM participation in Op WPS L100 and L200 courses and other relevant WPS training opportunities.

2.4.9. The Contractor shall be a source of information regarding WPS and gender integration related issues for all levels within the gender network, and shall provide recommendations in order to promote information sharing. The Contractor shall map the network of key US government (USG) and non-governmental organizations active in WPS in the AOR to facilitate USNORTHCOM leveraging their capabilities to support USNORTHCOM WPS initiatives.

2.4.10. The Contractor shall attend all relevant WPS sub-working groups and forums and share relevant summaries and notes.

2.4.11. The Contractor shall provide documentation of support activities, including but not limited to, trip reports, after action reports, minutes or summaries of meetings attended, weekly activity reports, and operations summaries.

2.4.12. The Contractor shall track, monitor, and report on gender-related dynamics and trends within the AOR, to include National Action Plan implementation, defense and security sector WPS-related initiatives, violations against the population that breach domestic and international law, Gender-Based Violence, trafficking in persons, and sexual exploitation and abuse.

2.4.13. The Contractor shall gather and provide informational reports pertinent to WPS-related data collection, reporting, and interview activities to support internal and external reporting, capture lessons learned and best practices, prepare executive-level documents to report the details and status of USNORTHCOM WPS initiatives, and assess and monitor WPS-related activities.

2.4.14. The Contractor shall provide in-person presentations as needed and support and improve the development and execution of WPS-related relevant conferences and meetings, including research, preparation, and execution of senior leader forums and distinguished visitor events; preparing working group minutes, issue papers, briefings and agenda items; and tracking and monitoring WPS-related action items generated as a result of the working group actions.

2.4.15. The Contractor shall conduct gender studies, analyses, evaluations, military utility assessments, and capabilities-based assessments in support of NORAD and USNORTHCOM missions to include Homeland Defense, Defense Support of Civil Authorities and Theater Security Cooperation.

2.4.16. The Contractor shall design, develop and manage the implementation of WPS-related programs.

2.4.17. The Contractor shall review all strategies, policies, plans, procedures, publications, and instructions for a gender perspective in design and implementation and provide executive summaries of USG and interagency policies and issues regarding WPS initiatives and analyze relevance and or effects to USNORTHCOM.

2.4.18. The Contractor shall provide monthly indoctrination training for WPS.

2.4.19. The Contractor shall manage the NORAD and USNORTHCOM WPS Network, to include developing and arranging content for monthly synchronization meetings, tracking the GFP appointments, managing the distribution lists and sharing of information.

2.4.20. The Contractor shall manage WPS content.

2.4.21. Estimated Monthly Workload:

Project Type Frequency Mid Term Projects (e.g. document creation taking less than a year): 24 / year Short Term Tasking (e.g. document reviews taking less than a week): 12 / month Conference Attendance 1 / month TDY 12 / year Meetings (local) 16 / month

2.5. SUBTASK 5: Royal Bahamas Defence Force Sexual Assault and Harassment Prevention and Response Support.

2.5.1. Background: In accordance with the Department of Defense Appropriations Act, 2019 (Public Law (P.L.) 115-245) and the 2017 Women, Peace, and Security (WPS) Act (P.L. 115-68) N&NC/J59 requires contracted services to provide support to the Royal Bahamas Defence Force (RBDF) for WPS implementation. The WPS Act reaffirms the United States (US) commitment to being a global leader in promoting the meaningful participation of women in conflict prevention, management, and resolution, as well as protection, post-conflict relief, and recovery efforts.

2.5.2. The support services will consist of assisting the RBDF in developing a program that creates a culture free of sexual assault and harassment, through an environment of prevention, education and training, response capability, victim support, reporting procedures (restricted and unrestricted), and appropriate accountability that enhances the safety and well-being of all RBDF personnel. The approach will focus on the victim and on doing what is necessary and appropriate to support victim recovery, and also, if a Service member, to support that Service member to be fully mission capable and engaged. The approach will be gender-responsive, culturally competent, and recovery-oriented.

2.5.3. The Contractor shall provide technical and functional recommendations to assist the RBDF in establishing and implementing policy, establishing procedures, providing guidelines and model programs, designing training and related products, and assigning responsibilities regarding the prevention of and response to sexual assault in the RBDF.

2.5.4. The Contractor shall apply political-military expertise to understand country and regional context and environment relevant to the implementation of WPS in the USNORTHCOM AOR, with a focus on The Bahamas.

2.5.5. The Contractor shall identify opportunities and provide planning support, review, reporting, assessment and monitoring for WPS efforts with the RBDF under all applicable security cooperation authorities (i.e. Title 10 United States Code §312 and §333).

2.5.6. The Contractor shall develop and deliver sexual assault and harassment prevention and response training to enable RBDF to…

2.5.7. The Contractor shall provide documentation of support activities, including but not limited to, trip reports, after action reports, minutes or summaries of meetings attended, weekly activity reports, and operations summaries.

2.5.8. The Contractor shall track, monitor, and report on gender-related dynamics and trends within The Bahamas, to include National Action Plan development, defense and security sector WPS-related initiatives to include Sexual Harassment Policy and Gender Optimization Policy implementation, violations against the population that breach domestic and international law, Gender-Based Violence, trafficking in persons, and sexual exploitation and abuse.

2.5.9. The Contractor shall gather and provide informational reports pertinent to WPS-related data collection, reporting, and interview activities to support internal and external reporting, capture lessons learned and best practices, prepare executive-level documents to report the details and status of USNORTHCOM WPS initiatives with The Bahamas.

2.5.10. The Contractor shall provide in-person presentations as needed and support and improve the development and execution of WPS-related relevant conferences and meetings, including research, preparation, and execution of senior leader forums and distinguished visitor events; preparing working group minutes, issue papers, briefings and agenda items; and tracking and monitoring WPS-related action items generated as a result of the working group actions.

1.0 SERVICE SUMMARY

Performance Objective

PWS

Para. Performance Threshold

(SS-1) Provide timely, accurate technical and analytical advice, guidance and products as required by this task order.

2.4, 5.8.1

Contractor provides accurate technical and analytical advice, guidance and products (e.g., CDRLs) within the specified schedule identified in the task order. Contractor receives no more than one customer complaint/

Performance Assessment Report (PAR) per year for this task order.

Contractor successfully resolves any customer complaint within 10 calendar days of receipt or less time as specified in the task order.

(SS-2) Provide timely response to time-sensitive requirements, including short notice requirements, real world and crisis event surge support, exercise support and a large number of requirements in a short period.

2.4 Contractor receives no more than one

customer complaint/Performance Assessment Report (PAR) per year from this task order.

3.0 GOVERNMENT-FURNISHED RESOURCES AND SERVICES:

3.1. AUTOMATED DATA PROCESSING EQUIPMENT

3.1.1. HARDWARE: All Automated Data Processing equipment (computers, printers, copiers, fax, Non-classified Internet Protocol (IP) Router Network (NIPRNet) and Secret Internet Protocol Router Network (SIPRNet) email accounts, etc.) associated with the performance of this contract in Government facilities will be provided by the Government, unless otherwise directed and coordinated.

3.1.2. SOFTWARE: All software associated with the performance of this contract in Government facilities will be provided by the Government.

3.2. FACILITIES, SUPPLIES, SERVICES, AND INFORMATION

3.2.1. FACILITIES, SUPPLIES, AND SERVICES: N&NC/J5 will furnish workspace for up to two personnel in the Building 2 on Peterson Space Force Base (SFB), including desk space, chairs, computers connected to NIPRNet access, SIPRNet access, use of telephones, copier and fax machines. Any additional personnel will be required to work in the Contractor’s facility.

3.2.2. INFORMATION SOURCES: Government personnel will provide technical input, answer questions, review/approve completed work, and provide feedback regarding contractor efforts. COR will be the primary source of technical guidance for this contract.

3.2.3. GOVERNMENT-FURNISHED INFORMATION: Copies of reference materials cited in PWS paragraph 2.0 and subparagraphs will be provided to the contractor.

3.3. MATERIALS AND OTHER DIRECT COSTS (ODCs): Material and ODCs are not subject to profit, but may include applicable indirect expenses. The Contractor shall obtain advance Contracting Officer approval for ODCs in support of the task order. The CO for this contract and for administration further reserves the right to request additional supporting receipts and/or vouchers to verify any costs.

4.0 GENERAL INFORMATION

4.1. SECURITY. All personnel working Subtask 4 must possess a SECRET clearance.

Contractor personnel shall not divulge any information about files, data, processing activities or functions, USERIDs, passwords or other information to anyone not authorized access to such information. Contractor personnel shall abide by all N&NC rules, procedures and standards of conduct.

4.2. ACCESS TO GOVERNMENT PROPERTY AND FACILITIES: The Contractor shall be allowed non-escorted access to Government buildings on Peterson SFB/Cheyenne Mountain Space Force Station, and other sites, consistent with task requirements. Contractor personnel may also enter facilities where escorted access is mandatory. If so, Contractor personnel shall be notified before entering the facility.

Access to government facilities, documents, and systems shall be in accordance with DD Form 254, and Department of Defense Contract Security Classification Specifications.

4.3. TRAVEL: The Contractor shall obtain advance COR approval for travel in support of N&NC/J5 mission requirements. The Contractor shall provide trip reports within 5 business days of the completion of travel. (CDRL 0006). The Government will only pay for travel expenses outside the normal commuting distance designated for Government personnel.

4.3.1. Contingency Travel: On occasion, when requested by the Contracting Officer’s Representative (COR), the Contractor will provide quick-response support to accelerated timelines for completion of the tasks described under paragraph 2.0 which may include travel.

4.3.2. Non-Contingency Travel: Travel away from the normal duty location shall be performed as approved by COR.

N&NC/J5 Projected Travel (per 12 months)

Destination Number of

Trips Number of

People Duration (Not including travel time)

Washington, DC 2 1 3 Days Norfolk, VA 1 1 3 Days Ft Leavenworth, KS 1 1 3 Days Anchorage, AK 1 1 3 Days Bahamas 1 1 3 Days Mexico 2 1 3 Days Canada 2 1 3 Days San Antonio, TX 1 1 3 Days Newport, RI 1 1 3 Days

4.4. PRODUCT OWNERSHIP. All products produced by the Contractor in the performance of this contract are the property of the Government.

4.4.1. RECORDS MANAGEMENT: The Contractor shall comply with NORAD and USNORTHCOM Instruction (NNCI) 33-194, Information Governance series instructions.

In addition, the following requirements apply:

4.4.1.1. The Contractor shall treat all deliverables under the contract as the property of the Government for which the Government shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

4.4.1.2. The Contractor shall not use Government Information Technology (IT) equipment or Government records to create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4.4.1.3. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

4.4.1.4. The Contractor shall not create or maintain any records containing any Government records that are not specifically tied to or authorized by the contract.

4.4.1.5. The Government owns the rights to all data/records produced as part of this contract.

4.4.1.6. The Government owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The Contractor must deliver sufficient technical documentation with all data deliverables to permit the Government to use the data.

4.4.1.7. The Contractor agrees to comply with Government records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

4.4.1.8. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Government and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Government records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Government or destroyed without regard to the provisions of the Government records schedules.

4.4.1.9. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government guidance for protecting sensitive and proprietary information.

4.5. PROPRIETARY DATA.

4.5.1. The Contractor shall request government approval prior to the use of any proprietary data or software tools to fulfill the requirements of this contract.

4.5.2. The Contractor shall be provided access to information required to accomplish assigned tasks commensurate with security clearance and on a need to know basis.

4.5.3. During the contract period, all data pertaining to this contract shall be returned to the Government upon contract expiration. The Contractor shall not retain classified or unclassified material generated or received under this contract after the contract ends without approval of the appropriate office of primary responsibility.

4.5.4. The Government has unlimited rights to all deliverables developed under this contract. The Contractor shall not use any materials pertaining to this contract for business development or any other vendor strategic purposes.

4.5.5. Contractor personnel will be required to sign Government non-disclosure agreements prior to start of work.

4.6. HOURS OF WORK. The Contractor shall provide performance coverage to the Government from 0700-1700; N&NC core work hours are 0800-1600, and most support will be required during those hours. Requirements may arise with little or no notice (e.g.

an exercise or real-world contingency) requiring work hours occurring at night and on weekends in support of directorate and Command mission requirements. A contact phone number of the Task Lead shall be provided to COR for short-notice night and short-notice weekend support.

4.6.1. “Teleworking” is defined as authorization for a Contractor employee that normally works at the Government location, to work at an alternate location (at the employee’s residence or other Contractor location) either permanently or temporarily. “Contractor location” is defined as Contractor-approved place of performance for certain employees that is not an employee’s residence or Government location. Contractor may request ability to telework, which is subject to coordination and approval by the COR.

4.6.2. The COR may approve Contractor personnel to telework on a case-by-case basis. The Contractor shall obtain COR approval prior to any teleworking. To obtain approval for teleworking, the Contractor shall submit a teleworking request with appropriate rationale to the COR in writing. This request shall include the Contractor’s [“lead’s”, “Project Manager’s”, “Task Lead’s”, etc.] approval, as well the primary Government customer’s approval – if different than the COR – when the request is submitted to the COR for approval. If approved for teleworking, the Contractor shall support Government core hours in the same manner they would if they were working at a Government location. Although the Government may allow the contractor to use Government computer resources for teleworking, all other teleworking expenses for internet, telephone connectivity, and other equipment services are the responsibility of the Contractor.

4.6.3. EMERGENCY CLOSURES: Contractors shall take all appropriate actions to notify their employees of closure/delayed reporting and make alternate work/schedule arrangements, if necessary. The Contractor may call the adverse weather number, 556-7669, for the daily reporting procedure status. This applies to emergency situations only. Facilities will remain open for Contractor personnel during unscheduled Federal closures (e.g., National Day of Mourning) or other instances where Government employees are granted administrative leave in non-emergency situations.

4.7. Deleted

4.8. MANAGEMENT: The Contractor shall appoint a Project Manager who shall coordinate with COR to obtain and clarify contract requirements and who will be responsible for the daily control and supervision of contractor's employees. The Project Manager shall ensure the contractor's employees understand the prohibitions imposed on the U.S. Government regarding personal services contracts and will report instances where the Government attempts to control or supervise contractors' employees to COR or contracting officer immediately. The Contractor shall ensure its personnel identify themselves as contractors in accordance with applicable N&NC directives and instructions. The Contractor shall ensure its personnel do not perform any inherently governmental activities. The Contractor shall ensure its personnel do not attempt to represent the Government of the United States or N&NC to any other person or entity, U.S. or foreign.

4.8.1. MONTHLY STATUS REPORT: The Contractor shall keep the COR informed of all activities via verbal communication and status reports. The reports shall include the status of resources, resolution of previously reported problems, summary of the preceding month’s accomplishments, new problems encountered (if any), plans for the following month, and the planned deliverables for the next month. Any changes in deliverable schedules for the original task plan will be noted. (CDRL 0007, 0009)

4.9. CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES: The performance of these services is not considered to be mission essential during times of crisis IAW DFARS 252.237-7023. Should a crisis be declared impacting performance under this contract, the Contracting Officer will verbally advise the contractor of the revised requirements, followed by a written notification. The Contracting Officer will further notify the contractor verbally when the crisis has ended with written notification to follow.

5.0 CONTRACTOR MANPOWER ACCOUNTING REPORTING REQUIREMENT: The Contractor shall complete the required reporting in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.204-7023, Reporting Requirements For Contracted Services.