DRAFT PWS Industrial Hygiene Srv.pdf

PERFORMANCE WORK STATEMENT (PWS)

INDUSTRIAL HYGIENE, AND SAFETY IDIQ SERVICES

Date: 27 NOV 2023

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide Industrial Hygiene (IH), and Safety IDIQ

Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Industrial Hygiene, and Safety IDIQ Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: WHS is currently in the process of implementing a Safety Management System (SMS) that will meet management’s expectations. The selected contractor will provide the level of service that is required to establish and maintain this level of excellence. Experience of both the contractor and the proposed contract staff with the successful implementation of SMS programs at other government facilities will be a factor in contractor selection. The selected contractor will also be required to assess training related items that may be required to bring WHS facilities into compliance with OSHA requirements and Army Corps of Engineers EM385-1-1 safety manual. An example of this activity could be an evaluation of fall protection equipment or fall protection survey. This contract is also designed to include construction safety positions and embedded personnel in the Pentagon Facilities Operations Services Division (FOSD) “shops”.

The purpose of this contract is to fulfill a need of the Occupational Health Safety Branch (OSHB) within the Standards and Compliance Division (SCD) for Washington Headquarters Services (WHS). To provide Industrial Hygiene, and Occupational Safety services to Washington Headquarters Services (WHS) facilities in the National Capital Region (NCR) and WHS managed government owned or leased facilities.

Theoretically a request for services could be done from any one of over 65,000 DoD employees in the NCR.

The contractor will need a facilities clearance and some facilities will require a Secret Clearance of the individual employees within 6 months of awarded contract. The contractor shall provide full-time staff, experienced to assist the civil service staff of the OSHB office.

In providing the required services for this contract, the Government will use CPARS to assess performance.

In order to earn the highest ratings, the contractor must have “substantially exceeded the contract performance requirements without commensurate additional costs to the Government”.

1.3 Objectives: The objective of this contract is to help prevent occupational injuries and illnesses through accurate and timely hazard identification; provide safety oversight for on-going renovation, repair, demolition and construction; facilitate resourceful and relevant hazard abatement; providing reliable and responsive communication.

1.4 Scope: The Contractor shall provide full-time, experienced, industrial hygiene, safety, and training personnel to supplement the Occupational Safety and Health Branch (OSHB) civil service staff. In addition, the Contractor shall be responsible for providing specialized personnel on a periodic basis to assist with specialized projects, investigations, risk assessments, and other health and safety related services. This contract is intended to be broadly defined to allow OSHB to use the services of the Contractor for a wide variety of currently unforeseen requirements. These additional service disciplines will be addressed and negotiated as needed between the Contractor, Contracting Officer (KO) and Contracting Officer’s Representative (COR).

1.4.1 The following types of work may involve, but not be limited to, the following types of hazards to the various locations:

• Parking garages, parking lots and motor pools

• Machine shops

• Mechanical rooms and repair shops

• Warehouses and storage areas

• Printing Plants

• Central heating and air-conditioning plants

• Computer rooms

• Electrical and telephone rooms/closets

• Transformer vaults

• Steam transmission tunnels

• Laboratories and clinics

• Photo processing plants/Graphic shops

• Carpenter and cabinet shops

• Flammable and hazardous material storage areas

• Space being considered for leases or purchase by DOD

• Spaces in which activities have potential to discharge or have discharge hazardous substances into air, soil, ground water, or public sewers

• Sheet metal and welding shops

• General office space

• Weapons Training Facilities (firing ranges)

• Asbestos abatement areas

• PCB abatement areas

• Facilities recently experiencing fires

• Hazardous materials spills/incidents

• Rooftops or other high locations such as scaffolding or Mobile Elevated Work Platforms

(MEWPS)

• Confined spaces

• Exterior grounds

• Construction areas

• Demolition areas

• Lead abatement areas

• Food preparation and serving areas

• Uninterrupted power sources

• Paint spray booths and Paint shop

• Laser beam hazards (construction alignment)

• Heat/cold stress

• Crawlspaces

1.4.2 Unforeseen/Unique IH Services: The Contractor may be required to provide IH and Safety Support

Services not specified in this contract; i.e. monitor and interpret new/existing substances for compliance of new/existing Federal, State and DoD regulations.

1.4.2.1 Price Proposals for Unforeseen/Unique IH and Safety Support Services:

1.4.2.1.1 The Government will issue a Request for Proposal for any Unforeseen/Unique IH and Safety Support Services: providing a preliminary Performance Work Statement when required, any applicable special considerations and the required completion date.

1.4.2.1.2 If a site visit is required, the Contractor shall contact the COR within one (1) workday of receipt of the request for proposal for the purpose of scheduling a site visit. During the site visit the Contractor and the COR shall discuss the specifics of the requirement.

1.4.2.1.3 The Contractor shall prepare a detailed proposal; including a work plan and a cost proposal, including submittals for approval within ten (10) business days.

1.5 Period of Performance: The period of performance shall be for one (1) twelve (12) month Base Year plus four (4) twelve (12) month option years, and one (1) six (6) months extension. The Period of Performance reads as follows:

• Base Year

• Option Year I

• Option Year II

• Option Year III

• Option Year IV

• Six (6) months extension (if needed)

1.6 General Information

1.6.1 Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The quality control plan (QCP) is to be delivered within thirty

(30) days after contract award or with the contractor’s proposal if it is an evaluation factor, three (3) copies of a comprehensive written QCP shall be submitted to the KO and COR within five (5) working days when changes are made thereafter. After acceptance of the QCP the contractor shall receive the KO’s acceptance in writing of any proposed change to the QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Da Juneteenth National Independence Day Christmas Day Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours as early as 6:00 AM Eastern Time (ET) to as late as 5:00 PM ET. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

Regular business hours are anticipated; however, weekend work or night work may occur on occasion based on oversite responsibilities or special events. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The majority of the work is anticipated to be performed at DoD facilities within the National Capital Region (NCR) and Pentagon Reservation. Telework duties will be based on Office of Personal Management (OPM) status procedures. The Pentagon Reservation is defined as the Pentagon, the Heating & Refrigeration Plant, the Remote Delivery Facility, Metro Entrance Facility, Pentagon North Village, and associated structures within the Pentagon Reservation footprint.

The U.S. Court of Military Appeals and Mark Center in Alexandria, Virginia are the primary facilities. Additional locations are in Northern Virginia, Maryland, PA, and the District of Columbia. .

Additional Facilities are as follows:

• 8111 Gatehouse Road

• Crystal Gateway, and 4

• Crystal Square 2,

• Defense Logistics Operations Center (DLOC)

• James Polk Building

• Zachary Taylor Building

• A-M Building

• Parkridge II

• Suffolk Building

• Founders Square Building

• One Liberty Center

• Patriots Park

• Defense Health Headquarters (DHHQ)

• Skyline 6

• Tech Road

• Gunston Commerce 7

• Interstate Plaza

• Cheverly Warehouse

• Raven Rock Mountain Complex (RRMC)

1.6.6 Type of Contract: Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a Secret level Facilities Clearance at time of the proposal submission, and must maintain the level of security required for the life of the contract. The contractor must have sufficient personnel with individual clearances at the SECRET level to perform IH and construction safety services at Raven Rock Mountain Complex (RRMC). The security requirements are in accordance with the attached DD254 (Technical Exhibit 5). Contractors are required to report to the Pentagon Force Protection Agency (PFPA) any derogatory information that may justify an unfavorable administrative action in a personnel security or building access determination. Derogatory information includes, but is not limited to, criminal conduct, illegal drug involvement, or psychological conditions that impair judgment, reliability, or trustworthiness. Derogatory information must be provided to the COR and KO as promptly as possible, but in no event later than three (3) business days after the contractor becomes aware of the information.

PFPA reserves the right and prerogative to deny and/or restrict facility and information access of any Contractor employee determined by PFPA at any time during performance to be unsuitable for access and/or present a risk of compromising sensitive Government information to which they would have access under this contract.

A determination by PFPA that a person is not suitable to perform work under this contract is not a denial, suspension, or revocation of a previously granted security clearance by another agency, nor shall it be interpreted as a direction or recommendation to the Contractor regarding the suitability of an affected individual for employment outside the scope of PFPA.

1.6.7.1 PHYSICAL SECURITY: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control

1.6.7.2.1 In the event of keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.6.7.2.3 Lock or PIN Combinations. The Contractor shall establish and implement methods of ensuring that all lock or PIN combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.7.2.4 Common Access Card (CAC). Contractor access to the main SCD suite or laboratory/storage room with the use of a CAC card will only receive access from OSHB on a case-by-case basis.

1.6.8 Special Qualifications: The Contractor shall be responsible for providing full-time Industrial Hygiene, Safety (IHS) personnel to supplement the OSHB staff. All personnel shall be US citizens, literate in English and possess any required license and/or certification to perform the duties within the PWS.

The Contractor shall develop and maintain a contingency plan (Critical) adequate to ensure that there will be no interruption of services due to labor disruption within the contractor's own labor force. The Contractor shall employ or have a contractual relationship with qualified personnel according to the categories listed in the Key Personnel, below to conduct the services required under this Performance Work Statement (PWS). Although proposed Contractor personnel may meet the qualifications presented below, OSHB has sole discretion to determine if proposed personnel will be acceptable to complete the services requested. OSHB will make this determination by reviewing resumes and certifications, interviewing prospective personnel, and checking references to ensure that personnel will satisfy WHS requirements. The COR for this contract will provide all official written correspondence to the contractor on acceptance or non-acceptance of proposed personnel.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the–KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. A “Partnering” session will occur during the Base Year contract where Contractor representatives and OSHB representatives discuss like-minded goals and visions that are expected throughout the life of the contract and all involved will sign a charter to show their commitment to the agreed upon topics.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The personnel listed below are considered essential to the work being performed hereunder. Prior to substituting, removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the KO fifteen (15) working days in advance and shall submit a written request and justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this Contract. The proposed substitution of personnel must meet or exceed the education, experience, and other technical requirements of the personnel being replaced. No change in personnel shall be made by the Contractor without the prior written consent of the KO. In the event the proposed substitution of key personnel does not meet or exceed the education, experience, and other technical requirements of the personnel being replaced, the Government reserves the right to require continued performance of previously approved key personnel or to require substitution of acceptable replacements for the individuals specified below. Acceptable board certifications may include, Certified Industrial Hygienist, Certified Safety Professional, Construction Health and Safety Technician, Associate Safety Professional, or Professional Engineer. Other board certifications must be approved in advance by the COR. The key personnel listed below may, with the consent of the contracting parties, be amended from time to time during the course of the Contract to either add or delete personnel as appropriate. Any position that is required to have specific credentials such as CSP, OSHA 500 or 501, Asbestos Supervisor, etc. shall maintain that credential throughout the life of the contract unless otherwise informed.

1.6.11.1 Senior Level IHS Manager/Contract Manager. Bachelor of Science (BS) or advanced degree in engineering, science, or other related discipline from an accredited university.

Fifteen (15) years directly related experience. Or ten (10) years directly related experience with an advanced degree and applicable board certification in industrial hygiene or as a certified safety professional. Background of managing a safety or IH team. (1 member).

1.6.11.2 Senior Level Safety Team Lead. BS or advanced degree in engineering, science, or other related discipline from an accredited university. Fifteen (15) years directly related experience. Or ten (10) years directly related experience with an advanced degree and applicable board certification in industrial hygiene or as a certified safety professional.

Must have Industrial Hygiene experience and perform duties as an Industrial Hygienist from time to time. (1 member).

1.6.11.3 Senior Level Safety Specialist. Bachelor of Science (BS) or advanced degree in engineering, science, or other related discipline from an accredited university. Minimum of Fifteen (15) years directly related experience and a board certification as a Certified Safety Professional (CSP). (1 member).

1.6.11.4 Senior Level IHS Specialist (Industrial Hygiene). BS or advanced degree in engineering, science, or other related discipline from an accredited university. Ten (10) years directly related experience. Or seven (7) years directly related experience with an advanced degree and applicable board certification. Asbestos Containing Materials, Lead, Indoor Air Quality background. Applicable board certification. Asbestos certifications must be confirmed for the District of Columbia, Maryland, Pennsylvania, and Virginia. (1 member).

1.6.11.5 Mid-Level IHS Specialist (Industrial Hygiene). BS or advanced degree in engineering, science, or other related discipline from an accredited university. Ten (10) years directly related experience. Or seven (7) years directly related experience with an advanced degree and applicable board certification. Asbestos Containing Materials, Lead, Indoor Air Quality background. Applicable board certification. Asbestos certifications must be confirmed for the District of Columbia, Maryland, Pennsylvania, and Virginia. (1 member).

1.6.11.6 Mid-Level IHS Specialist (Shop Safety). High School Graduate or GED and OSHA 30 in

General Industry or Construction. Five (5) years directly related industry safety experience.

Or three (3) years with a Certified Safety Professional (CSP) or safety and health degree.

Must be certified trainer in Confined Space, PIT, and crane safety. Completion of Occupational Safety Health Administration (OSHA) 500 or 501 within six (6) months of contract award. (3 members).

1.6.11.7 Junior IHS Specialist (Industrial Hygiene). BS or advanced degree in engineering, science, or other related discipline from an accredited university. Three (3) years directly related experience, or two (2) years directly related experience with an advanced degree. (2 members).

1.6.11.8 Technical Support Specialist. High School Graduate or GED. Three (3) years technical support experience. Background in record keeping and computer skills. Experience with Microsoft Office, Excel and Word software programs. Able to learn iCompass Learning Management System (LMS) to enter employee training and clinic visits. Able to answer phones and transfer calls. (2 members).

1.6.11.9 Mid-Level Construction Safety Specialist. High School Graduate or General Equivalency

Diploma (GED). Five (5) years directly related industry safety experience, or three (3) years with a Certified Safety Professional (CSP) or safety and health degree. Completion of Occupational Safety Health Administration (OSHA) 500, Asbestos Supervisor, Lead Supervisor within six (6) months of contract award. (4 members).

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The contract manager or alternate shall be available between 7:00 AM ET to 3:30PM ET. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges or CAC Cards that are visible above the waist in the performance of this service.

1.6.13 Contractor Travel: Historically all travel has been arranged through in-house shuttle service or building manager representatives have picked up requested contractors at no expense. A bus to the Mark Center is free with proof of CAC card. A Standards Compliance Division (SCD) Government vehicle has been utilized (Government driver only) for some scheduled visits. For the single person RRMC position, it is encouraged that the Mid-Level Construction Safety Specialist that will work there, will live within normal driving distance. However, there may be special requests asked upon the contractor where travel will be reimbursed on a case-by-case review.

1.6.13.1 Travel is required to various CONUS/OCONUS locations as determined by the Government.

In addition, some local travel may be required in conjunction with this task. Travel will not exceed the estimated amount of $50,000.00 for each performance period. The contractor shall provide a written request (e-mail) for travel to the COR prior to finalizing any travel arrangements. All travel must be approved by the COR prior to purchase of tickets and commencement of travel.

1.6.13.2 The Contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the FAR 31.205-46 "Travel costs." The contractor only may be reimbursed for its travel expenses, and not for any labor hours arising from the travel, as labor will be priced under different CLIN(S). The contractor will not receive an hourly payment for the time contractor personnel spend in travel; this should virtually eliminate the incentive that the contractor must undertake excessive or unnecessary travel. Any travel or arrangements for travel are conducted without the required approval(s), the Contractor shall be responsible for all associated costs.

1.6.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the forty five (45) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. ACM. Asbestos Containing Material – any material containing more than one (1) percent asbestos by weight.

2.1.2. ASBESTOS. Fibrous asbestos varieties, which include chrysotile, amosite, crocidolite, tremolite, anthophyllite and actinolite.

2.1.3. AUTHORIZED PERSONNEL (Asbestos). Contracting Officer (KO), Contracting Officer’s

Representative (COR) or any Federal regulatory personnel working within their authority and directly associated with the abatement project, e.g., the OSHB or the Certified Industrial Hygienist (CIH) who are appropriately trained, per class of work being performed, to utilize all applicable personnel protective equipment (PPE, including respirator) and adhere to all engineering and administrative controls in place.

2.1.4. CERTIFIED INDUSTRIAL HYGIENIST (CIH). One certified in the practice of industrial hygiene by the American Board of Industrial Hygiene.

2.1.5. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.6. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. May also be referred to as the KO. Note: The only individual who can legally bind the government.

2.1.7. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.8. CONTRACT SPECIALIST (CS). An employee of the U.S. Government; creates, examines, negotiates, and monitors contractual agreements between the Government and the Contractor, and is the primary Point of Contact (POC) on contracts.

2.1.9. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.10 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.11. EMPLOYEE EXPOSURE. Exposure to a chemical or physical agent that would occur if the employee were not using appropriate PPE, such as respiratory protective equipment.

2.1.12. FACILITY. Any commercial or industrial building.

2.1.13. FACILITY COMPONENT. Any pipe, duct, boiler, tank, reactor, turbine, air-handling unit, furnace, or structural member in or on a building.

2.1.14. HOT CALLS. Direct tenant complaints or contact from Pentagon Operation Center (POC) issues to be immediately resolved when OSHB is notified.

2.1.15. HVAC. Heating, Ventilation and Air Conditioning systems.

2.1.16. INDUSTRIAL HYGIENE. That science and art devoted to the anticipation, recognition, evaluation, and control of those environmental factors or stresses arising in or from the workplace, which may cause sickness, impaired health and well-being, or significant discomfort among workers or among the citizens of the community.

2.1.17. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.18. LICENSE. The permit issued by the State of Virginia Department of Professional and Occupational

Regulations or other acceptable federally recognized licensing authority, which certifies an asbestos abatement entity to engage in asbestos work.

2.1.19. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.20. QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.21. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.22. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.23. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

2.1.24. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.25. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ABIH American Board of Industrial Hygiene ACGIH American Conference of Governmental Industrial Hygienists ACM Asbestos Containing Material ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AIHA American Industrial Hygiene Association ANSI American National Standards Institute AR Army Regulation ASHRAE American Society Heating Refrigeration and Air Conditioning Engineers ASSP American Society Safety Professionals BOCA Building Official Code Administrator CAC Common Access Card CBT Computer-based Training CCE Contracting Center of Excellence CFR Code of Federal Regulations CIH Certified Industrial Hygienist CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CS Contract Specialist DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense ESH Environmental Safety Health EPA Environmental Protection Agency FAR Federal Acquisition Regulation FDA Food and Drug Administration FOSD Facilities Operations Services Division HIPAA Health Insurance Portability and Accountability Act of 1996 HRP Heating Refrigeration Plant IH Industrial Hygienist IHS Industrial Hygiene, Safety IR Infrared KO Contracting Officer MEWP Mobile Elevated Work Platform MOT Maintenance of Traffic NFPA National Fire Protection Association NIOSH National Institute for Occupational Safety and Health OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OEL Occupational Exposure Limit (PELs + TLVs) OSHA Occupational Safety and Health Act OSHB Occupational Safety and Health Branch OTI OSHA Training Institute OTM OSHA Technical Manual PFGS Pentagon Facility Guide Specs PFPA Pentagon Force Protection Agency PIT Powered Industrial Truck PPB Parts Per Billion PPM Parts Per Million PEL Permissible Exposure Limit PIPO Phase In/Phase Out POC Point of Contact POC Pentagon Operation Center PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RDF Remote Delivery Facility RRMC Raven Rock Mountain Complex SPV Self Propelled Vehicle TB Med Technical Bulletin Medical TE Technical Exhibit TEM Transmission Electron Microscopy TLV Threshold Limit Value

TWA Time Weighted Average USACE United States Army Corps of Engineers UV Ultraviolet VDEQ Virginia Department of Environmental Quality WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government may include personnel to assist with production set-up.

3.2 Facilities: The Government will provide office space of sixteen (16) cubicles at the Pentagon and one (1) at

RRMC including: work stations, computers with the same software programs and capabilities as government, local area network access, equipment laboratory storage and work space, and training classrooms. Additional office space will be subject to availability. The Contractor may use government IH equipment provided they sign a sub hand receipt for it thereby accepting responsibility for the proper use and care of the equipment. Government IH equipment that is not available for any reason shall not be cause for the Contractor not completing assigned tasks. Government IH equipment shall be available through a sub hand receipt to the contractor at RRMC for use at only that location. Contractor IH equipment may have to augment the government IH equipment at RRMC. Government IH equipment cannot be relied upon as part of the Contractor’s Emergency Supplemental Contingency Plan.

3.3 Utilities: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in the PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. Shutting off electrical devices such as individual lighting or fans in cubicle spaces when leaving the office for the day.

3.4 Equipment: The Government will provide network printer access, photocopier access, fax machines, telephones with the same voicemail as the government. Cell phones, projectors, training laptops, and cameras will be issued as needed. For Government IH Equipment Inventory see Technical Exhibit 4.

3.5 Materials: The Government will provide paper for reports, card stock for business cards and office supplies as needed.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The contractor shall possess and maintain a SECRET facility clearance from the

Defense Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office. The DD 254 is provided as Technical Exhibit 5.

4.3 Materials: The Contractor shall furnish the following materials.

4.4 Equipment: The Contractor shall provide Portable X-Ray Fluorescence Spectrometer (XRF) and Mercury

Vapor Analyzer to meet the requirements under this PWS.

• OSHA 10 hr or 30 hr related training resources for employees such as books, hard hat stickers, payment to OSHA Training Institute (OTI) for successful completion cards.

• Supplemental laptops & related hardware if Government unable to provide to continue the mission.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide IH, and Safety services that support injury and illness prevention through timely and accurate hazard identification, reliable and responsive communication, and daily operations continuity to the WHS/OSHB.

5.2. Specific Requirements:

This contract requires the Contractor to provide, but not limited to:

• Developing and implementing a variety of IHS Management Programs, such as Safety Management

Systems;

• Researching and interpreting Federal and State IHS regulations and guidelines;

• Meeting with and/or providing IHS training to WHS organizations and individuals;

• Collection, sampling, monitoring, and interpreting IHS –related data;

• Conducting IHS audits, inspections, and investigations of facilities and processes;

• Providing instructor led and computer-based training in classrooms and on-the-job locations;

• Meeting with and/or providing IHS training to WHS and WHS-serviced organizations and individuals;

• Providing embedded safety personnel for Pentagon shops;

• Providing construction safety personnel for WHS construction projects;

• Performing construction and project safety reviews;

• Preparing technical reports, letters and memorandum;

• Laboratory analysis services for IHS projects;

• Equipment calibration services for OSHB, RRMC and Mark Center equipment;

• Providing other recognized/typical IHS task support that may typically arise in large office buildings.

• Support utility operations and maintenance for power plant facility, that include power, water, HVAC and steam technologies for the 24/7 operational and distribution requirements.

It is anticipated that these services will be supplied by the IHS technical staff through work orders issued by the COR. See Technical Exhibits 1, 2, 4, 6, and 7 for specific requirements.

5.3 Industrial Hygiene, Safety, and Training Requirements:

The Contractor shall provide the full range of IHS services. See Technical Exhibits 1, 2 and 7 for guidance.

The services included but not limited to:

• Hazard identification and timely responses to urgent customer concerns;

• IH and safety surveys;

• Office and building maintenance related ergonomics;

• Ventilation system assessments;

• Indoor Air Quality (IAQ) surveys and evaluations;

• Accident reporting and investigations;

• OSHA Voluntary Protection Programs (VPP) services;

• Risk management services;

• Fleet and motor vehicle safety;

• Equipment use training such as Self-Propelled Vehicle (SPV), Powered Industrial Trucks (PIT), Gantry cranes, MEWPS such as Scissor Lifts, bucket trucks, telescopic telehandlers;

• Construction safety oversight and reviews;

• Hazardous noise surveys and monitoring;

• Preparation of safety newsletter articles;

• Confined space permitting and monitoring;

• Lockout/Tagout program requirements;

• Ionizing and non-ionizing radiation surveys and monitoring;

• Personal Protective Equipment (PPE) evaluations;

• Electrical glove maintenance and testing;

• Evaluation of developing technologies;

• Fall protection program requirements;

• HAZMAT abatement planning and oversight;

• Pentagon Athletic Center Pool Assessments;

• Bathroom Quality Assurance Sanitation Assessments; Mechanical Room Assessments;

• Bloodborne pathogen program requirements;

• Material handling program requirements;

• IHS training development and tracking;

• CPR training and delivery capabilities;

• Computer-based training (CBT) development and implementation capabilities;

• Drinking water sampling;

• Asbestos abatement oversight and approval.

• Asbestos sampling

• Defense Occupations and Environmental Health Readiness System (DOEHRS – IH) training

5.4 Recordkeeping:

5.4.1 The Contractor shall support government recordkeeping.

5.4.2 The Contractor shall enter violation findings and corrective actions along with photos into the OSHB database. The raw data goes into a monthly metrics and rated within categories of critical, priority and routine. Critical will be corrected immediately or up to 24 hours. Priority will be corrected within 72 hours and routine will be corrected within 30 days.

5.5 Government IH Equipment Factory Calibration and Maintenance:

5.5.1 The Contractor shall conduct at a minimum, annual manufacturer calibration on IH equipment located at the Pentagon, Mark Center, RRMC, Pentagon Building Management Office (PBMO), and Heating and Refrigeration Plant (HRP).

5.5.2 The Contractor shall maintenance IH equipment at the Pentagon, Mark Center, RRMC and the PBMO as required by the manufacturer’s instructions or if the equipment becomes inoperable. The contractor shall notify the COR if maintenance is required not specified by the manufacturer. See Technical Exhibit 4 for specific equipment list.

5.5.3 Contractor request for equipment removal off site:

5.5.3.1 The Contractor shall make a request to the COR prior to removing equipment off site. The

COR will ensure a property pass and sub-hand receipt is filled out prior to removing equipment offsite.

5.5.3.2 The equipment shall be shipped within three (3) days of signing the sub-hand receipt. The contractor shall coordinate with the applicable manufacturer, and properly package and label the equipment for shipping.

5.5.3.3 The equipment shall be shipped through the Pentagon’s mailrooms.

5.5.3.4 When multiple pieces of the same equipment exist, the shipping schedule shall be staggered;

not all of the equipment are off site at the same time.

5.6.3.4 The equipment shall be returned to the Government within three (3) business days once received from the manufacturer.

5.6.3.5 The Technical Support Specialist shall deliver the equipment(s).

5.6 Laboratory Analysis:

5.6.1 All laboratories used must be approved by the American Industrial Hygiene Association (AIHA) and on their list of accredited laboratories, http://www.aiha.org.

5.6.2 If a laboratory were to lose its accreditation, then another accredited laboratory must be utilized. COR shall be notified immediately.

5.6.3 If the Contractor performs asbestos counting using phased contrast microscopy onsite, the Contractor shall be deemed proficient for asbestos analysis by the AIHA Industrial Hygiene Proficiency Analytical Testing Program.

5.6.4 The government reserves the right to request specific AIHA accredited laboratories to be used for specific projects. Technical Exhibit 6 shows historical laboratory analysis services.

5.7 Specialized IHS Studies/Investigations/Support:

5.7.1 Contractor shall be responsible for providing specialized personnel on a periodic basis to assist with specialized projects, investigations, risk assessments, and other IHS related services.

5.7.2 These specialized services may include, but are not limited to the following:

5.7.2.1 Building restoration services for water intrusion events

5.7.2.2 Spill response or other simulated services

5.7.2.3 Root cause accident/incident investigations, such as fatality investigations

5.7.2.4 Highly specialized construction safety issues, such as crane safety, structural assessments, commissioning of critical systems, HAZMAT abatement, etc.

5.7.2.5 Pre-Occupancy reports for spaces that were renovated as part of commissioning or turning over spaces to tenants.

5.7.2.6 Maintain the Asbestos Location O&M Program by entering any new positive samples for Asbestos or removing information if Asbestos has been abated/removed. Review and revise annually.

5.7.2.7 Maintain Employee Exposure Data and review and revise annually.

5.7.2.8 Specialty Topics will be created and accepted for monthly publication. See Technical Exhibit 1.

5.7.2.9 Monthly Safety News Letters will have new monthly topics that are created and accepted for monthly publications.

5.8 Training Support: The Contractor shall provide all training material for each student and any audiovisual equipment used for training purposes.

5.8.1 The Contractor shall function as coordinating safety training for personnel.

5.8.1.1 Technical Exhibit List 7 provides information on yearly training requirements and anticipated needs.

5.8.1.2 The Contractor shall provide training twice a year to the OSHB offices and key tenants on http://www.aiha.org/ topics of interest up to 40 hours in length. Suggestions for classes may come from the government, the contractor is expected to make suggestions based on issues encountered during the past year.

5.8.1.3 The contractor shall meet with management from the key customers to identify and schedule training courses. Scheduling will include accommodating two (2) shifts, and maximizing class participation.

5.8.1.4 The Technical Support Specialist shall send out class reminders three (3) business days to those signed up.

5.8.1.5 The Contractor shall provide the Governments Administrative Support personnel official notification in electronic format of students that have completed training within 24 hours.

This notification shall be in a format that can uniquely identify each student and allow tracking within the I-Compass Learning Management System (LMS).

5.8.2 Training Courses:

5.8.2.1 The Contractor shall develop Computer Base Training (CBT) modules for classes or topics as identified by the government. Once a CBT course has been approved by the COR, and made available to the students, it is likely that the government will no longer require that particular topic to be instructed again.

5.8.2.2 The Contractor shall develop both in paper and electronic format of the safety and health delivery-ready training courses.

5.8.2.3 Training courses shall include but not limited to: lesson plans, learning objectives, presentation materials such as MS PowerPoint ®, certifications, and examinations based upon modern and adult learning methodologies based upon the hazardous exposures in the workforce, and mandated regulatory requirements.

5.8.2.4 The Government may provide training material to be used by the contractor.

5.8.2.5 The Contractor may be required to develop, maintain, and manage web-based training modules.

5.8.2.6 The Contractor may be required to train utilizing government furnished training material.

5.8.3 Training and Certification:

5.8.3.1 The Contractor shall provide training and certified instructors (e.g., Federal and State approved, for all classes listed in Technical Exhibit 7.

5.8.3.2 Reciprocity for asbestos certifications must be confirmed for the District of Columbia, Maryland, Pennsylvania, and Virginia. Those jurisdictions without reciprocity shall require separate certifications.

5.8.3.3 The Contractor shall notify the government employees of upcoming training via I-Compass at least 2 weeks prior to training. Coordination of training rooms shall be established by the contractor and training dates will be shall submitted in the Training and Schedule Plan and submitted to the COR for acceptance prior to conducting the training.

5.8.3.4 The Contractor shall also provide each student a certificate…