Draft PWS - HVAC REOS FA805125R4001.pdf

FA805125R4001

PERFORMANCE WORK STATEMENT (PWS)

FOR

HEATING, VENTILATION, & AIR CONDITIONING (HVAC)

RECOMMISSIONING & ENERGY OPTIMIZATION SERVICES (REOS)

Air Force Civil Engineer Center (AFCEC), Tyndall AFB, Florida

Operations Directorate, Field Support Division (AFCEC/COMH)

Civil Engineer Maintenance, Inspection & Repair Team (CEMIRT)

Continental United States (CONUS), Alaska and Hawaii

(1 July 2025)

1.0 INTRODUCTION.

1.1 Mission. The Air Force (AF) is required to accomplish Heating, Ventilation, & Air Conditioning - Recommissioning and Energy Optimization Services (HVAC-REOS) in-accordance-with (IAW) the Energy Policy Act of 2005, the Energy Independence and Security Act of 2007, and Presidential Executive Order (EO) 13834 the AF. The goal of the AF is to attain optimal performance and maximum efficiency of HVAC systems throughout the AF and enable long term energy consumption reduction.

1.2 Purpose. The purpose of this contract vehicle is to provide HVAC-REOS under a single award, Indefinite-Delivery, Indefinite-Quantity (ID/IQ), firm-fixed-price (FFP) contract as defined in Federal Acquisition Regulation (FAR) Subpart 16.2, Fixed-Price Contracts. The Government shall issue unilateral Task Orders (TOs) for specific HVAC-REOS requirements using prepriced FFP Contract Line Item Numbers (CLINs) over a five (5) year performance period. TOs shall be centrally managed by AFCEC/COMH and 772’d Enterprise Sourcing Squadron (772 ESS/PKD).

1.3 Description of Services. The Contractor shall provide technically qualified labor, experienced management, and the required tools and equipment to perform HVAC-REOS for the Government. Contractor services shall support base-level Civil Engineers (CE) at selected AF facilities throughout the Continental United States (CONUS), Alaska and Hawaii. The Contractor shall perform HAVC-REOS tasks IAW Unified Facility Guide Specifications (UFGS) and specified guidance identified in this Section 2.0 of this Performance Work Statement (PWS).

1.3.1 The Contractor shall coordinate effort with base CE representatives 15 business days prior to arrival; travel to designated Air Force Bases (AFBs); brief CE representatives;

inspect, troubleshoot, and perform unit diagnostics.

1.3.2 The Contractor shall provide analysis of existing HVAC systems to determine if the system is functioning according to the original design intent and accomplish minor repairs IAW with paragraph 2.3 of this PWS.

1.3.3 The Contractor shall provide a trip report documenting HVAC system inefficiencies and recommendations for optimal system operation. Recommendations to the Government may include issues with temperature, humidity, pressurization, energy waste and indoor air quality issues for mechanical and HVAC control systems.

1.3.4 The Contractor shall accomplish HVAC-REOS at various installation facility types.

Facilities types may include administrative buildings, industrial facilities, warehouses, clinics, dormitories, dining facilities, aircraft hangars, fire stations, vehicle maintenance and composite facilities typical of a military installation.

2.0 SPECIFICATIONS AND GUIDANCE.

2.1 References and UFGS’. The Contractor shall follow procedures in IAW with UFGS 23 08, “Commissioning of HVAC Systems,” and UFGS 23 05 93, “Testing, Adjusting and Balancing for HVAC.” The Contractor shall be familiar with the Department of Energy (DoE), Federal Energy Management Program (FEMP) resources, guidelines, energy estimating methods and standards. Additionally, the Contractor shall be familiar with Department of Defense Instructions (DoDI), Federal Energy Policy documents, and Executive Orders (EOs) pertaining to energy use reduction, conservation, and "Greening the Government.”

2.2 Recommissioning Services. The Contractor shall perform the following tasks when accomplishing HVAC-REOS.

(a) Analyze existing HVAC system operating and energy usage parameters;

(b) Accomplish minor in-scope repairs IAW with paragraph 2.3 of this PWS. Such maintenance and minor in-scope repairs shall ensure restoration of system to original design parameters and efficiency, with minor adjustments as necessary to account for changes in occupancy and/or heat load;

(c) Perform Test & Balancing (TAB) of air, hydronic systems and calibration/verification of control systems; TAB procedures shall include documentation of air and hydronic values at both the beginning and the end of a building’s recommissioning. Data shall be documented on an Excel type spreadsheet or similar program and should include design cubic feet per minute (CFM), as found CFM, and final CFM for air flow readings. For hydronic systems, documentation should also include design flows, as found flows and final water flow readings. NOTE: PWS Appendix-05 provides a sample document that was previously utilized by the Government to collect data for required TAB calculations. This document is not mandatory. A commercial data collection document/tool may be used to collect and document TAB calculations. However, if a commercially developed document is utilized; it shall be reviewed/approved by the COR upon initial deliverable submission (MS EXCEL is the preferred program).

(d) Modify control system set points, setbacks, and scheduling as necessary to conform to published commercial guidance;

(e) Provide an energy report verifying performance improvement and “Estimated Energy Savings from Recommissioning.” NOTE: The document shall include the information located in PWS paragraph 6.2 (Table-4) as a minimum.

(f) Ensure recommissioned HVAC systems are fully operational upon completion, unless a major HVAC system component is deemed unrepairable by the Contractor and validated by local base Civil Engineer Representative (CER) and/or Contracting Officer’s Representative

(COR).

2.3 Minor In-Scope Repairs. Minor repairs within the scope of this contract include purchasing and installing minor components directly related to the recommissioning effort.

Minor in-scope repairs within any single facility are limited to a maximum of $12,000. A FFP of $12,000 per building shall be included on all TOs. Funding unused shall be deobligated from task the TO upon completion. All materials/parts (regardless of cost) shall be approved by the COR and Contracting Officer (CO) prior to purchase. (Reference Appendix-02: Typical Acceptable Repairable/Replaceable HVAC Items and Appendix-03:

Request to Purchase Materials). “NOTE: Labor costs for all minor in-scope repairs shall be included in the recommissioning services labor costs CLINs.”

2.4 Unauthorized Major Repairs. Examples of unauthorized, “out-of-scope,” major repairs include replacement of water and steam piping, chillers, boilers, cooling towers, air handler units, and any other repair determined “out-of-scope” by the COR & CO.

2.5 Workload Estimates. The AF estimates 30 to 35 facilities shall require HVAC-REOS annually. The facilities will normally range from 10,000 to over 200,000 SF. An estimated four (4) facilities shall exceed 300,000 SF over the five-year period of performance. Also included are two (2) specialized CLINs for Force Support Facilities (defined as a facility with a high number of Variable Air Volume (VAV) components). This includes facilities such as dormitories, lodging, Child Development Centers (CDC), etc., with a VAV system component in most rooms. For facility classification and FFP pricing determination, the estimated number of buildings requiring HVAC-REOS are noted in Table-1 below.

2.6 Non-Severable Services. The Contract Line Item Number’s (CLINs) associated with performing HVAC REOS on this ID/IQ contract are for non-severable, commercial services.

Table-2 below illustrates the CLIN structure for the first performance year. CLINs for performance years two through five are illustrated in Attachment-03, Proposal Pricing Sheet, of this RFP.8

Table-1 Estimated Buildings Requiring HVAC-REOS

Building Size / Range Year-1 Year-2 Year-3 Year-4 Year-5 Small (S): 1-50,000 square feet (SF) 12 10 10 10 10 Medium (M): 50,001-100,000 SF 5 6 8 6 6 Large (L): 100,001-200,000 SF 3 3 3 3 3 Extra Large (XL): over 200,001 SF 1 1 1 1 1 Force Support Facilities (FSF) Small:

Typically 1-100,000 SF

Force Support Facilities (FSF) Large Typically 100,001-250,000 SF

Totals 34 34 34 34 34

CLIN

Description of Services Unit

Price per Bldg.

FFP

The Contractor shall provide HVAC Recommissioning & Optimization Services (REOS) IAW PWS for Small (S) Facilities (size range of facility is 1-50,000 SF). All management, labor, tools, General and Administration costs (G&A), profit and fees shall be included in this FFP CLIN. This FFP CLIN also includes all labor, tools, G&A, and profit & fees for minor in-scope repairs IAW paragraph 2.3 of the PWS.

FFP

The Contractor shall provide HVAC-REOS IAW PWS for Medium

(M) Facilities (size range of facility is 50,001 -100,000 SF). All management, labor, tools, G&A costs, profit and fees shall be included in this FFP CLIN. This FFP CLIN also includes all labor, tools G&A, profit & fees for minor in-scope repairs IAW paragraph

2.3 of the PWS.

The Contractor shall provide HVAC-REOS IAW PWS for Large (L) Facilities (size range of facility is 100,001 -200,000 SF). All management, labor, tools, G&A costs, profit and fees shall be included in this FFP CLIN. This FFP CLIN also includes all labor, tools, G&A, profit & fees for minor in-scope repairs IAW paragraph

The Contractor shall provide HVAC-REOS IAW PWS for Extra Large (XL) Facilities (size range of facility is greater than 200,001 SF). All management, labor, tools, G&A costs, profit and fees shall be included in this FFP CLIN. This FFP CLIN also includes all labor, tools, G&A, profit & fees for minor in-scope repairs IAW paragraph

The Contractor shall provide HVAC-REOS IAW PWS for Small (S) Force Support Facilities (size range of facility is 1-100,000 SF) (defined as a facility with a high number of Variable Air Volume (VAV) components). This includes facilities such as dormitories, lodging, child development centers (CDC), etc. with a VAV system component in most rooms. All management, labor, tools, G&A costs, profit and fees shall be included in this FFP CLIN. This FFP CLIN also includes all labor, tools, G&A, profit & fees for minor in-scope repairs IAW paragraph 2.3 of the PWS.

The Contractor shall provide HVAC-REOS IAW PWS for Large (L) Force Support Facilities (size range of facility is 100,001-250,000 SF) (defined as a facility with a high number of Variable Air Volume (VAV) components). This includes facilities such as dormitories, lodging, child development centers (CDC), etc. with a VAV system component in most rooms. All management, labor, tools, G&A costs, profit and fees shall be included in this FFP CLIN. This FFP CLIN also includes all labor, tools, G&A, profit & fees for minor in-scope repairs IAW paragraph 2.3 of the PWS.

FFP

Materials, Other-Direct-Costs (ODCs). This CLIN shall be used exclusively for purchase of materials to accomplish minor in-scope repairs IAW paragraph 2.3 of the PWS. The unit price in this Proposal Price Sheet CLIN is for evaluation purposes. Exact quantity shall be identified at task order level. Excess quantities shall be deobligated by the Government if not used upon completion of task order. NOTE: This CLIN shall be utilized for minor in-scope repairs parts cost only.

Travel. This CLIN shall be used for travel trip expenses IAW Section 10.0 of the PWS. Each travel trip will be paid in accordance with the FFP unit price amount. Costs to cover travel trips in excess of the unit price amount will be determined by the Contracting Officer in accordance with equitable adjustment procedures. Travel costs may not exceed the max rates in the JTR. The unit price in this Proposal Price Sheet is for evaluation purposes. Exact quantity shall be identified at task order level. Excess quantities shall be deobligated by the Government if not used upon completion of task order.

Main CLIN for Data. The Contractor shall provide data IAW the Contract Data Requirements List (CDRL) DD Form 1423, designated as Exhibit A, B and C and attached to Section J thereof. NOTE: This CLIN is Not Separately Priced (NSP). The price(s) associated with this CLIN are to be included in the FFP of each HVAC-REOS SubCLIN.

2.7 Funding. The CLINs identified on this ID/IQ shall be fully funded upon award of each TO. The period of performance of an individual TO may extend across fiscal years.

3.0 PROGRAM MANAGEMENT.

3.1 Contract Management Responsibilities. At a minimum, the Contractor shall:

3.1.1 Provide a primary point of contact who is responsible for program management of the ID/IQ contract and who will work with the AFCEC/COMH, CER/COR on all ID/IQ contract and TO issues. This individual shall meet the requirements listed in Appendix-01 - A1.1, Requirements for HVAC REOS Contract Manager (CM).

3.1.2 Provide labor, supervision, tools, equipment, and Personal Protective Equipment (PPE) to accomplish tasks associated with HVAC-REOS as identified on each awarded TO. The Contractor shall not start performance on any requirement until the CO awards a fully funded/signed TO.

3.1.3 Immediately notify the COR and/or CO of any changes, demands or direction from Government personnel at a performance location. If such communication is questionable and/or appear to be outside the scope of the PWS, DO NOT perform such work without approval from the CO (Reference, PWS paragraph 3.2.2).

3.1.4 Notify the COR of parts requirements for minor in-scope repairs as identified in PWS paragraph 2.3. The Contractor shall provide the COR a written quote from a vendor. The quote shall list nomenclature, part number, individual price, and total cost for the parts. Parts requests for a single TO cannot exceed $12,000 per building with no exceptions. The costs of labor associated with these minor in-scope repairs shall be included in the FFP Building CLIN as stated in paragraph 2.6 and Table-2 of this PWS.

3.1.5 Identify, document, and notify the COR of actual or potential Contractor program management problems and deficiencies and report unresolved problems to the task order CO and COR. Contractor shall also perform corrective actions for all identified contractor program management problems and deficiencies.

3.1.6 The Contractor shall notify the CO and COR (via e-mail) within 24 hours an employee no longer works on a project for which he/she had been granted Government computer access.

3.1.7 Training. The CM shall ensure all employees possess the skills and experience necessary to support the requirements of this contract as stated in the ID/IQ contract PWS.

The Government shall not pay for training necessary to meet requirements for TOs awarded under this contract. The Contractor shall be solely responsible for all cost incurred to meet training requirements and shall not charge the Government, this contract, or any other Government contract for necessary training.

3.2 Government Team Members.

3.2.1 Government Multi-Functional Team. Specific names, addresses, phone numbers and e-mail addresses of the Government team shall be identified at the TO level.

Contracting Officer (CO) and Contract Administrator (CA) 772’d Enterprise Sourcing Squadron 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403

Contracting Officer’s Representative (COR) Air Force Civil Engineer Center (AFCEC/COMH) 1001 Mississippi Road, Tyndall AFB, FL

3.2.2 Contracting Officer (CO). The Government official with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The CO is the only person authorized to direct the Contractor, make changes to the contract and/or task order, and accomplish actions to obligate federal funding on the contract vehicle.

3.2.3 Contract Administrator (CA). The Government official who accomplishes contract and TO administration duties such as preparing required documentation and communicating with the Contractor on behalf of the CO.

3.2.4 Contracting Officer’s Representative (COR). The COR is the Government official nominated by CEMIRT Division Chief (AFCEC/COM). The Contractor shall receive a copy of the written COR designation upon award of contract. The COR shall provide technical assistance and clarification required for the performance of this task and shall provide technical evaluations as required.

4.0 MANAGING CONTRACTOR PERFORMANCE.

4.1 Services Summary (SS). The Services Summary (Table-3) summarizes the most important performance objectives and performance thresholds (specific standards) as identified within the body of the PWS. The Contractor’s performance shall be assessed monthly by a process that measures success towards achieving defined TO performance objectives listed in the SS. The SS will be IAW AFI 63-101, Acquisition and Sustainment Life Cycle Management, AFI 63-138, Acquisition of Services and Federal Acquisition Regulations (FAR) Subpart 37.6, Performance-Based Acquisition. Note that the SS does not identify every service required, but those services considered most important for mission accomplishment. The absence of any performance objective and threshold from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any provision of the contract.

Table-3 Services Summary

PWS

Para.

Performance Objective (PO)

Performance Threshold Surveillance Method

1.3.1

PO-1

Contractor contacted base CE POC at least 15 business days prior to arrival to schedule and plan base visits.

Acceptable (A):

Less than three (3) substantiated customer complaints.

Customer feedback substantiated by

AFCEC/COMH

COR.

Unacceptable (U):

More than three (3) customer substantiated customer complaints.

2.2 (c) PO-2 Contractor provided documented air flow readings IAW PWS.

Acceptable (A):

Contractor documented readings on at least 75% of VAV’s, AHU’s, exhaust fans etc.

100% Inspection.

COR will verify receipt of and content of air

Unacceptable (U):

Contractor documented readings on less than 75% of VAV’s, AHU’s, exhaust fans etc.

volume spreadsheets.

2.2 (c) PO-3 Contractor provided documented hydronic readings IAW PWS.

Acceptable (A):

Contractor documented readings on at least 75% of measurable hydronic system components.

100% Inspection.

COR will verify receipt of and content of hydronic spreadsheets.

Unacceptable (U)

Contractor documented readings on less than 75% of measurable hydronic system components.

2.2 (e)

& PWS

paragraph 6.2 (Table-4)

PO-4

Contractor submitted Trip Report and data collection documents for each building within 20 calendar days following a buildings completion.

Acceptable (A):

Contractor provided on time reports at least 90% of the time.

100% Inspection.

COR will track and verify receipt of reports and spreadsheets.

Unacceptable (U):

Contractor provided on time reports less than 90% of the time.

4.2 Corrective Action Request (CAR). Upon receipt of a CAR, the Contractor shall complete applicable sections of the CAR (or automated equivalent) and return it to the CO within time constraints issued by the CO in the CAR. At a minimum, the Contractor shall provide corrective and preventive action plans that address why the performance threshold was not met (root cause), how performance shall be returned to acceptable levels (corrective action), and how recurrence of the cause shall be prevented in the future (preventive action).

When an observation indicates defective performance, the COR will require the CM or representative to initial the observation on the CAR. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that they have been made aware of the defective performance.

4.3 Contractor’s Quality Control. Contractor shall develop, implement, and maintain a comprehensive inspection system that assures compliance with all requirements of this contract and its associated TOs IAW FAR Part 46.

4.3.1 Quality Control Plan (QCP). Contractor shall develop a QCP that demonstrates how they will maintain an inspection system acceptable to the Government covering the services under this contract. The QCP shall demonstrate the Contractor’s ability to successful accomplish HVAC REOS; to include their approach to ensure services, objectives, and deliverables provided under this contract are completed on time, are technically sound, and professionally accomplished IAW the PWS. The Contractor shall provide an updated version of the QCP to the Government within seven (7) calendar days following any changes to the plan.

The QCP shall include the following minimum requirements:

(a) A description of the recommissioning process to cover all major services and deliverables.

The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title of inspectors.

(b) A description of the methods to be used for identifying and preventing defects in the quality of service performed.

(c) A description of the records to be kept to document recommissioning’s and corrective or preventative actions taken.

(d) All records of recommissioning’s performed shall be retained and made available to the Government upon request throughout the performance period, and for the period after completion, until final settlement of any claims under this contract.

5.0 GENERAL INFORMATION.

5.1 Changes/Deviations. The assigned 772 ESS/PKD CO is the only individual authorized to issue changes to this ID/IQ contract and TOs awarded under this contract.

5.2 Duty Hours. For information purposes, normal Government duty hours are 0800-1700 unless otherwise stated in TO PWS.

5.3 Place of Performance. The place of performance may include selected AFB facilities throughout the CONUS, Alaska and Hawaii. The specific place(s) of performance will be identified in each TO PWS.

5.4 Period of Performance (PoP). PoP shall be 180 calendar days for all TOs.

5.5 Legal Holidays. The following Federal holidays are observed under this contract:

Holidays Dates New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July

Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

Any of the above holidays falling on a Saturday shall be observed on the preceding Friday.

Holidays falling on a Sunday shall be observed on the following Monday.

5.6 Contractor Furnished Equipment and Supplies. The Contractor shall furnish all required tools and supplies needed to perform the HVAC REOS. Exceptions shall be stated in awarded TO.

6.0 CONTRACT DELIVERABLES. Deliverables required by the Government in accordance with this PWS and subsequent TOs shall be provided in a commercial contractor developed format. All required deliverables shall be provided to the Government IAW each DD1423, Contract Data Requirements List (CDRL) included in the TO. Table-5 summarizes contract deliverables.

6.1 Work Progress Schedule. Upon award of a TO, the Contractor shall develop a progress schedule which coincides with the Period of Performance (PoP) established in the awarded TO. The progress schedule shall include mobilization, HVAC recommissioning timeframe, and any other pertinent information which may affect the completion of work and timeframe allocated in the TO award. The progress schedule shall be submitted to the COR for approval within 10 calendar days from TO award. (CDRL A001)

6.2 Trip Report. Upon receipt of an approved progress schedule by the Government, a member of the Contractor’s Contract Management Support (CMS) team shall travel to each AFB location for the first and last week of the recommissioning effort. The Contractor shall accomplish a final trip report, to include a cover letter, in-brief and out-brief minutes, documented data on the HVAC system to determine as found/as left energy intensities, recommended improvements, and the completed energy data spreadsheet which provides the information listed in Table-4 below. This deliverable shall be submitted to AFCEC/COMH within 20 calendar days following completion work at a specified installation. (CDRL A002)

Table-4 Trip Report/Energy Data Information

Installation name Facility number In-Brief Minutes Out-Brief Minutes Facility use (Fire Station, etc.) Facility type (admin, warehouse, etc.)

Base Electric Rate ($/kWh) Bldg. Electric Intensity (kWh/SF) Annual Electric Cost Base Gas Rate ($/MMBTU) Base Gas Intensity (MMBTU/SF) Annual Gas Cost Nominal Bldg. Area (SF) Expected 1st Year Net Savings (%)

6.3 Monthly Status Report (MSR). The Contractor shall accomplish a MSR detailing the work accomplished on each TO until completion and acceptance by the Government. The report shall provide status of work completion in relation to the progress schedule, action items, limitation factors, and other discussion of major issues. This deliverable shall be submitted within 10 calendar days following last day of the work month. (CDRL A003)

6.4 Receipt of Deliverables. All “days” noted this PWS are calendar days; to include Saturdays, Sundays, Federal holidays, and Installation Down (Family) Days. If the deliverable due date falls on a Saturday, Sunday, Federal holiday, or Installation Down (Family) Day, the Contractor shall submit the deliverable to the Government on the next business day. NOTE: Email Correspondence – Subject line shall include TO and CDRL numbers on ALL emails.

7.0 TASK ORDER ORDERING PROCEDURES.

7.1 Request for Task Order Proposal (RTOP). A RTOP shall be prepared by the Government and issued by the 772 ESS/PKD via e-mail to the Contractor.

NOTE: Example of a RTOP is attached as Appendix-04, Request for Task Order Proposal (RTOP).

The RTOP request package shall at a minimum include:

Total Cost Savings to Investment Ratio (SIR) Simple Payback (years) Life Cycle NPV (Net Present Value) Expected 1st Year Net Savings (%) Return on Investment (ROI) Estimated Savings from Commissioning 4-year Life Cycle Cost Analysis

Table-5 Deliverable Summary

DELIVERABLE DUE DATE CDRL

Work Progress Schedule The Contractor shall submit Work Progress Schedule, IAW PWS paragraph 6.1

Each schedule is due within 10 calendar days following award of a task order (TO).

CDRL

A001

Trip Report The Contractor shall submit an in-brief, out-brief, and trip report IAW PWS paragraphs 6.2 and Table-4.

Each report is due within 20 calendar days following completion of work on each installation.

CDRL

A002

Monthly Status Report (MSR) The Contractor shall submit the MSR IAW PWS paragraph 6.3.

Each report is due within 10 calendar days following last day of the work month.

CDRL

A003

(a) A task order PWS describing the specific details of the HVAC REOS requirement.

(b) Desired facilities identified by AFB location and building number, quantities and sizes of buildings receiving HVAC-REOS. Facilities shall be identified as Small (S), Medium (M), Large (L), Extra-Large (XL), and Small & Large Force Support Facilities (FSF). Reference, PWS paragraph 2.5 and Table-1.

(c) Applicable security instructions, expected completion date(s), a list of deliverables, and any additional data, as appropriate, to ensure the Contractor understands the tasks identified in the TO.

(d) Service Contract Act Labor Standards. The CO shall include the appropriate Wage Determination(s) for each task order IAW FAR Subpart 22.10.

7.2 RTOP Validation. The Contractor shall provide a RTOP validation within five (5) calendar days from issuance of RTOP by the Government, unless otherwise stated within the TO. The Contractor shall also submit any questions in regards to the TO within three (3) calendar days of issuance of the RTOP by the Government, unless otherwise stated within the TO. All correspondence shall be transmitted to the e-mail identified in RTOP.

8.0 SECURITY.

8.1 Position of Trust. Tasks required under this contract are “Unclassified.” All Contractor personnel require a minimum of a NACI/SF85 for any position that requires access to the internet, use of automated systems or unescorted entry into restricted or controlled areas prior to reporting for duty in support of each TO. The investigation is not for a security clearance;

it is for a position of trust. This is a mandatory requirement set forth in Department of Defense Manual (DoDM) 5200.02, Procedures for the DoD Personnel Security Program, effective 3 April 2017, and Air Force Manual (AFMAN) 16-1405, Operations Support Air Force Security Program, effective 1 August 2018. Common Access Cards (CAC) shall be issued to Contractors as determined by the Government, IAW AF Federal Acquisition Regulation Supplement (AFFARS) 5352.242-9001.

8.2 Security Documentation. Documentation required for security certification shall be the responsibility of the Contractor. Each installation commander is responsible for access requirements particular to their installation. A minimum two (2) week notification is required to ensure the contract employee shall be authorized access to the installation(s) identified in the TO.

9.0 INFORMATION ASSURANCE (IA) REQUIREMENTS.

9.1 IA Certification. The Contractor shall ensure that all personnel accessing information systems have the proper and current information assurance certification to perform IA functions described in DoD 8570.01-M, Information Assurance Workforce Improvement

Program. The Contractor shall meet the applicable information assurance certification requirements.

9.2 Contractor Consent to Background Checks. Contractor shall not employ persons to perform under this contract if such employee is deemed or identified by the AF as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Nor shall contractor or its subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to a LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. Contractor must have this information ready to provide to the Installation Visitor Control Center, if requested.

Contractors must ensure their employees and those of their subcontractors have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. Contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this paragraph shall excuse the contractor from proceeding with the contract as required.

9.3 Access to Government Facilities with Controlled or Restricted Areas. Contractor must comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas, the Government may direct contractor to leave the controlled or restricted areas at any given time.

9.4 Security Training. All Contractor personnel shall complete Antiterrorism Level I Training within 30 calendar days of contract start, as required by Department of Defense Instruction DODI O-2000.16. Newly hired personnel shall complete the Antiterrorism Level I Training within the first 30 calendar days of their employment. Refresher Antiterrorism Level I Training shall be completed and documented annually thereafter. The training is provided at https://atlevel1.dtic.mil/at/ and also available through Advanced Distributed Learning Services (ADLS), Force Protection Course (ZZ133079) at https://golearn.csd.disa.mil/kc/main/kc_frame.asp for AF Portal access or https://golearn.csd.disa.mil/kc/login/login.asp for non-portal login.

9.5 Local AFB Regulations. Contract personnel shall be cognizant of, and comply with the regulations and policies of each AFB installation to include fire, traffic, safety and security policies and regulations. Personnel shall not enter restricted areas on an AFB unless required to do so, and only upon prior approval from the host installation. Items such as identification badges, vehicle passes and/or entry permits, and facility escorts shall be coordinated by the CMS with the COR and applicable AFB CER. Prior to mobilization to each AFB location, https://atlevel1.dtic.mil/at/ https://golearn.csd.disa.mil/kc/main/kc_frame.asp https://golearn.csd.disa.mil/kc/login/login.asp the Contractor shall obtain facility entry requirements and acquire information on any local exercises or base events which could cause a work delay. The Contractor shall provide the local CER the following information at least 15 calendar days prior to arrival at a designated AFB: 1) Names of all contract personnel to be working at location; 2) Citizenship, State of birth for United States citizens; and 3) A valid driver’s license, vehicle insurance, and vehicle registration.

9.6 Access to Installation during Force Protection Conditions (FPCONs). As determined by each individual TO PWS, contractor personnel supporting mission essential services will be assigned a mission essential designation IAW requirements contained in local Installation Security Instruction. Only the installation commander or the unit commander requesting contract Safeguarding Classified or Unclassified Information. Contractor shall meet Air Force standards for storing, processing, and handling classified information and systems, IAW AFI 16-1404, Information Security Program. Additionally, all resources (e.g. maps, publications/ instructions, photos) provided by the Government to assist contractor in the performance of the contract will be surrendered upon termination of employment or the end of the contract performance period.

10.0 TRAVEL. The Contractor shall be required to travel for performance of tasks associated with TOs awarded in support of the HVAC REOS ID/IQ. All travel shall be coordinated with the COR and approved by the CO. Once travel is approved by the CO, the Contractor, shall make travel arrangements to include airline, hotel, and rental car reservations IAW the Joint Travel Regulation (JTR), IAW FAR 31.205-46. It is also the responsibility of the Contractor to have the necessary credentials to enter AFB prior to traveling.

11.0 MATERIALS/OTHER DIRECT COSTS (ODC). The Contractor may incur incidental costs supporting the performance of required services under this PWS. The ODC CLIN is intended to purchase materials for minor, in-scope repairs or other items identified by the Contractor upon performance of work as directed in awarded TO. The COR and the CO must approve any Contractor ODC requests prior to incurring any expenses as identified in Appendix-03 of this PWS.

12.0 OTHER PERTINENT INFORMATION.

12.1 Conflicts of Interest. Contractor shall include in its proposal any actual or potential conflicts of interest that may arise under the performance of its contract. Also, contractor shall immediately notify the CO, if during the performance of the contract, contractor becomes aware of any circumstance where its personnel or subcontractors may have a conflict of interest. In such circumstances, contractor shall propose a Conflict of Interest mitigation plan offering suitable processes for alleviating situations that lead to actual and/or potential conflict of interest situations, as well as situations that give the appearance of a conflict of interest. Contractor is also cautioned that there may be instances where actions it takes under this contract may preclude it from proposing on request for proposals in support of the AF mission or other related activities of the AF.

12.2 Service Contract Reporting (SCR) Requirements. In accordance with 10 United States Code (U.S.C.) 2330a, the DoD is required "to establish a data collection system to provide management information with regard to each purchase of services by a military department or Defense Agency for services." For DoD, this includes contract actions in specific service acquisition portfolio groups, to include logistics management services, equipment related services, knowledge-based services, and electronics and communications services that exceed $3M annually.

12.2.1 The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this task order via SAM.

Contractor is required to completely fill in all required data fields at http://www.sam.gov.

12.2.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. The reporting period for contractors in SAM generally is open from mid-October to mid- December for reporting against the prior government fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR thresholds. Contractors may direct questions to the SAM help desk.

12.2.3 Uses and Safeguarding of Information. Information from the secure web site is considered proprietary in nature when the task order number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and task order number associated with the data.

12.3 Non-Disclosure Agreements. If specified in the TO, the Contractor shall provide the Government non-disclosure agreements (NDAs). A copy of all NDAs shall be provided to the COR and CO at request.

12.4 Nonpersonal Services. This contract is a “nonpersonal services contract” as defined in FAR 37.101. It is, therefore, understood and agreed that the Contractor: (1) shall perform the services specified herein as independent contractors, not as employees of the Government; (2) shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints associated with performance of this contract; (3) shall be free from supervision or control by any Government employee with respect to the manner or method or performance of the services specified; but (4) shall, pursuant to the Government’s right and obligation to inspect, accept or reject the work, comply with such general direction of the CO, or the duly authorized representative of the CO as is necessary to ensure accomplishment of the contract objectives.

12.5 Government Down Time for Various Authorities including the President, Secretary, Secretary of Defense, Secretary of the Air Force, AFMC/CC, AFCEC/CC and 772 ESS/CC.

http://www.sam.gov/

a) Base Closures Due to Emergencies. The Installation Commander or delegated official may decide to close all or part of the base in response to an unforeseen emergency or similar occurrence. Sample emergencies include, but are not limited to, adverse weather such as;

snow or flood, an act of God such as a tornado or earthquake, acts of war, terrorism, computer failures, or a base disaster such as a natural gas leak or fire. Contractor personnel are considered "non-essential" for purposes of any instructions regarding the emergency.

(1) The Contractor shall be officially dismissed upon notification of a base closure IAW with subsequent procedures located in paragraph (b) of this section. The Contractor shall promptly secure all Government furnished property appropriately and evacuate in an expedient but safe manner.

(2) With regard to work under the contract, the Government shall retain the following options the Government may:

(i) Grant a time extension in each task order delayed by the closure, subject to the availability of funds.

ii) Forego the work. The Contractor shall not be paid for services not performed.

iii) Reschedule the work on any day satisfactory to both parties.

(b) Base Closure Notification Procedures.

(1) After an official decision to close a base has been made by the Base Commander, local television and radio stations will be notified of the closure.

(2) The Contractor is directed to listen or watch one of the local radio or television stations for notification of a base closure. Contractor shall follow instructions for non-essential personnel.

(3) The Contractor is responsible for base closure notification to his/her employees.

(c) Base Closure Due to Non-Emergencies. The Base Commander or delegated official may elect to close all or part of the base for non-emergency reasons such as time-off award, base open house, etc. In the event of a non-emergency base closure, the COR and the Contractor shall jointly choose a course of action.

(1) If there is not a CER or other Government personnel available during the scheduled base closure, the Contractor shall not work on-site. The Government may grant a time extension in each TO delayed by the closure or equal to the amount of time of the closure, subject to the availability of funds. The Government shall not be liable for time not worked.

13.0 REQUIRED QUALIFICATIONS. Contractor shall meet the Qualifications and Experience as identified in Appendix-01 of this PWS.

14.0 APPLICABLE DOCUMENTS. The Contractor shall identify and comply with all applicable federal, state, and local statutes; Air Force/Military/Host Nation instructions, manuals, handbooks, regulations, guidance, and policy letters; EOs, and the following UFGS web links. NOTE: If a conflict in guidance exists, the Contractor shall notify the COR or CO immediately for clarification prior to proceeding.

http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs/ufgs-23-08-01-00-http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs/ufgs-23-05-93 https://www.wbdg.org/about-wbdg-whole-building-design-guide

15.0 APPENDICES.

Appendix-01_Qualifications and Experience Appendix-02_Typical Acceptable Repairable/Replaceable HVAC Items Appendix-03_Request to Purchase Materials Appendix-04_Request for Task Order Proposal (RTOP) Appendix-05_TAB Data Spreadsheet Template http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs/ufgs-23-08-01-00-20 http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs/ufgs-23-08-01-00-20 http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs/ufgs-23-05-93 https://www.wbdg.org/about-wbdg-whole-building-design-guide