DRAFT PWS Green Waste collection and disposal.pdf

GREEN WASTE AND NATURAL DEBRIS COLLECTION, REMOVAL

AND DISPOSAL PERFORMANCE WORK STATEMENT (PWS)

11 October 2024

Prepared by

18CES/CEOES

KADENA AIR BASE, OKINAWA, JAPAN

DRAFT

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 COLLECTION

1.2 SERVICE SUMMARY .................................................. ………………………………..3

1.3 DISPOSAL

2 HOURS OF OPERATION

3 GENERAL INFORMATION

3.1 CONTRACTOR PERSONNEL

3.2 GOVERNMENT PERSONNEL

3.3 EMERGENCIES

3.4 TRAFFIC CONTROL

3.5 SECURITY REQUIREMENTS

3.6 ID PASSES, BADGES AND VEHICLE STICKERS

3.7 JAPANESE ROAD LAWS

3.8 REQUIRED INSURANCE (In addition to that required by Japanese Law)

3.9 SUBMISSION OF INVOICE

4 APPENDICIES

1 DESCRIPTION OF SERVICES

The contractor shall provide non-personal services, to include all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Green Waste and Natural Debris Collection, removal and disposal as defined in this Performance Work Statement (PWS), at Kadena Air Base locations. The contractor shall perform to the standards in this contract.

1.1 COLLECTION

1.1.1 The contractor shall collect and dispose of any downed trees, branches and natural debris that poses public safety hazard or threat to surrounding facilities and local public or as directed by Contracting Officer Representative (COR) or Contracting Officer (CO) at pre- determined area specified in para. 1.2.

1.1.2 The government reserves the right for special requirements and specific locations be addressed at any time during the contract period. The contract manager will be made aware of the request and location of collection needing immediate attention.

1.1.3 All Green Waste and Natural Debris that requires pickup at locations specified in this contract, include but is not limited to (fallen trees, damaged trees, limbs, bushes, plants, palm fronds, etc).

1.1.4 COLLECTION LOCATION

Pre-determined areas for collection and removal of Green Waste and Natural Debris consists of the following:

Area 16 Recycle Center Bldg. 871

1.2 Service Summary (SS)

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work are allowed in an effort to identify normal phase-in problems.

Performance Objective (PO) PWS Para

Performance Threshold (per quarter)

Method of Surveillance

Collection Service.

1.1 inclusive

Periodic inspection

a. From Recycle Center 90% of all areas are maintained within standard b. From Area 16

Disposal Services

1.3 inclusive

Periodic inspection

Off-base disposal 90% of all areas are maintained within standard

Provide Weight Ticket

1.3.2 inclusive

100% of all areas are maintained within standard Every week inspection

COR Report 100% Monthly

1.2.1. Periodic inspection. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validation will be conducted either on a scheduled (daily, weekly, monthly, quarterly, semi-annual or annually) or an unscheduled basis and may be adjusted based on quality trends.

1.3 DISPOSAL

1.3.1 The contractor shall pick up and remove Green Waste and Natural Debris off-base during the contracted periods described in paragraph 2.0, until the designated areas identified in Appendix A, Maps, are free of Green Waste and Natural Debris.

1.3.2 Prior to disposal, the Contractor shall weigh Green Waste and Natural Debris, and report the weight, price and means of disposal to COR and CO.

2 HOURS OF OPERATION

The contractor shall perform the services required under this contract between the hours of 0700 and 1900, Monday through Sunday, till the identified locations have been returned to its original condition, inspected by COR, and Government is satisfied with the result.

3 GENERAL INFORMATION

3.1 CONTRACTOR PERSONNEL

3.1.1 The contract manager or alternate(s) shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The contract manager or alternate(s) shall be always on-site.

3.1.2 The Contract manager and alternate(s) must be able to read, write, speak, and understand English.

3.1.3 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

3.1.4 The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. In addition, the Contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in AFI 64-106, Chapter 1, and Industrial Labor Relations Activities.

3.1.5 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which publish the company name and employee name, in English.

3.1.6 The contractor shall make sure employees have necessary identification and gate passes, in accordance with base regulations, before starting work under this contract.

3.2 GOVERNMENT PERSONNEL

3.2.1 The government will assign a Contracting Officer (CO) who will be the point of contact for all contract matters. The CO may assign a Contract Administrator (CA) to act on his/her behalf.

The CO will inform the contractor who is assigned as CA.

3.2.2 The COR or designate representative will conduct periodic inspections of contractor performance.

3.3 EMERGENCIES

Police and Fire Protection: To call security Police dial 634-2475 or to call the fire department in an event of an emergency dial 911

The contractor will ensure personnel have the following on-base emergency services numbers available for use as needed:

Kadena AB, Okuma, Camp Shields, or Torii Station

Camp(s) Foster, Courtney, Hansen, Schwab, or Kinser

Emergency (Base Phone) 911 911 Fire Protection 634-6011 645-3776 Security Police 634-1880 645-7441 Emergency (Cell Phone) 098-934-5911 098-911-1911

3.4 TRAFFIC CONTROL

It is the contractor’s responsibility to abide with all traffic laws imposed on all U.S. installation in performance of this contract.

3.5 SECURITY REQUIREMENTS

Security and base access requirements are contained in clause 5352.242-9000, “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicles access to the base are subject to change without prior notice.

3.6 ID PASSES, BADGES, AND VEHICLE STICKERS

The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start of work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

3.7 JAPANESE ROAD LAWS

3.7.1 The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts.

3.7.2 Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

3.7.3 Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out).

3.7.4 The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

3.8 REQUIRED INSURANCE (IN ADDITION TO THAT REQUIRED BY JAPANESE LAW)

All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement). Any request received by the Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO.

3.8.1 The Contractor shall procure and maintain, during the entire period of his performance under this contract, the following minimum insurance on each vehicle used by the Contractor at the work site.

3.8.2 Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

3.8.3 All vehicles must be properly inspected /insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

3.8.4 Prior to the commencement of work hereunder, the Contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

3.9 SUBMISSION OF INVOICE

The contractor shall submit an original with Wide Area Work Flow (WAWF)

3.9.1 Certification of services is performed by COR via Wide Area Work Flow (WAWF) system.

At the end of each billing period, service provider inputs invoice information in the WAWF system. WAWF automatically notifies appropriate COR via email of pending invoice. COR accesses WAWF and verifies accuracy of service provider’s data. If data is correct, COR certifies invoice and payment is conducted by Defense Finance Accounting System (DFAS). If COR encounters errors in service provider’s invoice, COR consults with on site manager to mutually rectify data. If service provider disagrees with COR, issue is forwarded to the CO for resolution.

4 APPENDICIES

A. Estimated Workload Data B. Maps and Work Area Layouts

APPENDIX A: ESTIMATED WORKLOAD DATA

LOCATION AREA IN ACRES

Area 16 2

Recycle Center Bldg 871 1