Draft PWS - FY23 B1 Fort Stewart SRM 20221101.docx

PWS Fort Stewart SRM

Performance Work Statement (PWS)

Sustainment, Restoration, and Modernization Contract

Fort Stewart and Hunter Army Airfield, GA

01 November 2022 Version 1.0

This is an early draft of the PWS. Much is subject to change, and nothing is final. Attachments and appendices are not available at this time and will not be available before the closing of the sources sought. The performance period will be 12 months and is currently planned to start late January or early February 2023 with a possible 6-month option.

CONTENTS

SECTION

APPENDICES

APPENDIX A TECHNICAL EXHIBITS

TECHNICAL EXHIBIT 1 - Location Maps TECHNICAL EXHIBIT 2 - Elevators and Lifts TECHNICAL EXHIBIT 3 - Generators and Engine Driven Fire Pump TECHNICAL EXHIBIT 4 - Air Compressors TECHNICAL EXHIBIT 5 - Cranes and Hoists TECHNICAL EXHIBIT 6 - Electronic Lock Systems TECHNICAL EXHIBIT 7 - FPS and MNS Equipment List TECHNICAL EXHIBIT 8 - Barracks Maintenance TECHNICAL EXHIBIT 9 – Monthly Status Report

APPENDIX B SAFETY VARIANCE

APPENDIX C PERFORMANCE REQUIREMENTS SUMMARY (PRS)

APPENDIX D REQUIRED SUBMITTALS, REPORTS, AND MEETINGS

APPENDIX E RESIDENT MANAGEMENT SYSTEM

APPENDIX F APPLICABLE CODES, STANDARDS AND REGULATIONS

APPENDIX G GOVERNMENT POINTS OF CONTACT

APPENDIX H SRM TASK LIST

PWS Fort Stewart SRM

APPENDIX I SERVICE ORDER FORMS

Base Operations Program U.S. Army Engineering and Support Center Huntsville, Alabama

SECTION 1 SCOPE

1.1 Introduction

This is a non-personal services contract to provide DPW support services for Inspection, Testing, and Maintenance (ITM) work; Demand Maintenance Order (DMO) work; Preventive Maintenance Order (PMO) Work, and Sustainment, Restoration, and Modernization (SRM) services at Fort Stewart, GA and satellite installations. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all management, supervision, labor, materials, supplies, tools, equipment, communications devices, transportation, and fuel necessary to provide DPW support services for barracks maintenance, ITM work on specified elevators and lifts, generators, engine driven fire pumps, fire pumps, air compressors, cranes and hoists, electronic lock systems, fire protection systems (FPS) which includes fire suppression systems (FSS) and fire detection and alarm systems (FDAS), and mass notification system (MNS); DMO work on specified elevators and lifts, generators, engine driven fire pumps, air compressors, cranes, hoists, electronic lock systems, fire protection systems (FPS), and mass notification systems (MNS) on all infrastructure including facilities, exhaust vents, structures, grounds, improvements, appurtenances, and associated plumbing, HVAC, electrical, and utility service systems in all designated facilities; and SRM services on all infrastructure including facilities, structures, grounds, improvements, appurtenances, and associated plumbing, HVAC, electrical, and utility service systems in all designated facilities as defined in this PWS and the Appendices and Technical Exhibits, except as specified in paragraph 2.18. Refer to Technical Exhibit 2 - Elevators and Lifts, Technical Exhibit 3 - Generators and Engine Driven Fire Pumps, Technical Exhibit 4 - Air Compressors, and Technical Exhibit 5 - Cranes and Hoists, Technical Exhibit 6 - Electronic Lock Systems, Technical Exhibit 7 - FPS and MNS equipment list, and Technical Exhibit 8 - Barracks Maintenance Work for a list of the buildings and equipment included in this contract. Refer to Appendix H for a list of as ordered repair and support services tasks. The Contractor shall perform to the standards in this contract. All work performed by the Contractor shall be performed in accordance with (IAW) all this PWS, applicable laws, regulations, Army standards, instructions, and commercial practices. Work may be performed at any grounds, facilities, structures, improvements, or infrastructure on the installation except military family housing; army lodging; Winn Army Community Hospital and other medical, dental, veterinary, and supporting facilities; Depart of Defense Education Activity (DoDEA) Americas Southeast District schools; and privatized domestic water, wastewater, and electrical systems.

1.2 Mission

To provide a multi-discipline maintenance and repair contract IAW this PWS to accomplish ITM, DMO, PMO, and SRM functions of real property facilities IAW Army Regulation (AR) 420-1.

The U.S. Army Corps of Engineers (USACE) Huntsville Center (HNC) defines a successful Contractor as one that takes ownership of the maintenance requirements at the assigned facilities, provides continuous process improvements to increase efficiencies and reduce cost, establishes a responsive rapport with facility representatives and communicates frequently with USACE and customer project managers. The objective of this program is to maintain operability of facilities and equipment through robust preventive maintenance including lifecycle and predictive maintenance to reduce the number of unplanned repairs.

1.3 Background

Fort Stewart is home for the 3rd Infantry Division “Rock of the Marne” and is located primarily in Liberty and Bryan Counties and extends into portions of Evans, Long, and Tattnal Counties in northeast Georgia. The military installation consists of approximately 279,270 acres and 2,000 buildings. The population base consists of approximately 23,500 military and Government civilian and Contractor personnel, as well as approximately 9,000 resident family members. Fort Stewart Directorate of Public Works (DPW) is responsible for planning, management, and accomplishment of all Garrison facilities SRM functions. Implementation of SRM functions incorporates many trades, disciplines, and methods of work execution included in this PWS. These functions support the critical IMCOM Mission for the SRM of Government real property facilities as required in AR 420-1. This contract will not displace, nor reassign any current civilian employees.

1.4 Purpose.

Perform SRM tasks and achieve the standards in this PWS. Ensure all work is accomplished IAW applicable Federal, State, and local laws, regulations, directives, and publications listed in Appendix F.

1.4.1 The desired outcome for the SRM contract is to emplace a multi discipline maintenance, repair, and minor construction contract IAW this PWS that replaces previous multiple contract vehicles to accomplish SRM functions on real property facilities at Fort Stewart, GA military installation and Hunter Army Airfield in Savannah, GA IAW AR 420-1.

1.4.2 Requirements that are duplicate of existing requirements contracts (i.e., roads, roofs, exterior paint, grounds maintenance, lightning protection on explosive facilities, fire protection systems and mass notification systems) will only be performed if they are incidental to the completion of orders that do not include work of existing requirements contracts. The existing requirements contracts already have “work by others” clauses that allows this.

1.5 Scope and Authority

The Contractor shall provide all personnel, supervision, subcontracts, and other items and services necessary to perform maintenance of facilities and installed equipment as defined in this PWS. See Appendix A for the facilities and equipment lists. Work shall be performed to the standards of this contract. The award for services under this scope of work shall be limited to the services identified in the contract line items awarded in the contract and its modifications. Any apparent conflict between compliance with the directives, rules and regulations identified in this contract and the satisfaction of the requirements of the contract shall be submitted in writing to the KO for final resolution.

SECTION 2 GENERAL REQUIREMENTS

2.1 Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

2.2 Contract Administration and Management.

The following subsections specify requirements for contract, management, and personnel administration. The Contractor shall not disclose of any information relative to this contract, except as authorized by the Contracting Officer.

2.2.1 Contract Administration.

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement to assure all documentation is adhered to for this contract. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.2.2 Contract Management.

The Contractor shall maintain continuity between the on-site support operations and the Contractor's corporate offices. Contractor Management shall be established to ensure timely support to the facilities and adherence of Contractor services as defined in the PWS. The Contractor shall respond to Government requests for contractual actions. The Contractor shall maintain sufficient technical capabilities to respond to simultaneous service orders of varying technical demands, while maintaining capability for potential emergency repairs and still perform required field actions to minimize impacts on facility mission requirements.

2.2.3 Contractor Communication.

The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support this contract. The Contractor shall provide a 24-hour/7 day-per-week telephone number and email address. All Contractor personnel shall understand, read, write, and speak English.

2.2.4 Contractor Documentation.

The Contractor shall document all activities and outcomes as defined in SECTION 4, Appendix C, and Appendix D. All documentation completed on-site will require the printed name and signature of Government representative and the Contractor personnel.

2.2.5 Contract Administration Change.

Contractor shall notify the KO or the Contracting Officers Representative (COR) if adjustments in the Contractor’s schedule are required to accommodate Fort Stewart DPW or tenant needs. Any change to the schedule will be submitted to and approved by the KO or COR. The Government is not responsible for any costs incurred by the Contractor resulting from failing to coordinate work with the KO or COR.

2.3 Self-Performance and Subcontracting.

The Contractor may self-perform work, subcontract work, or a combination of both. Prime and subcontract personnel must be capable of site access (to include acquisition of necessary credentials) independently to facilitate response without incurring supervisory and oversight costs for minimal on-site efforts.

2.3.1 Contractor Personnel, Disciplines, and Specialties.

The Contractor shall accomplish the assigned work by employing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.3.2 Subcontract Management.

The Contractor shall be responsible for any subcontract management to execute PWS requirements and shall be responsible and accountable for subcontractor performance.

2.3.3 Subcontractor Qualifications.

Subcontractors used to perform maintenance, repair, and inspection tasks on facilities, systems, or equipment, including, but not limited to, elevators, boilers, chillers, generators, engine-driven fire pumps, fire alarm/suppression systems, electrical systems, and rooftop air handling units, shall be qualified, certified, and licensed to perform that work. The KO reserves the right to refuse the use of any proposed subcontractor due to unsatisfactory ratings on past performance or due to insufficient qualifications. The Contractor shall submit all required certifications to the Government and updated certification upon renewal or expiration dates.

2.4 Government Reserved Rights.

The Government reserves the right to perform any services referenced in this contract.

2.5 Work Hours.

The Contractor shall perform the services required under this contract primarily during the normal duty hours, 0700-1600, Monday through Friday, excluding federal holidays.

2.5.1 Federal Holidays.

There may be mission situations that require the Contractor to work other than normal duty hours and during holidays. Examples of these situations are military exercises, contingency operations, or weather emergencies. Federal holidays are listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

2.5.2 Work Restrictions.

When access to work areas conflicts with a tenant organization mission requirement, work shall be rescheduled to another time during normal duty hours to minimize the disruption. If rescheduled work must be completed outside of normal duty hours, then it shall be initiated via Service Order.

2.6 Support From Other Service Providers.

Other service providers, if requested by the DPW, may respond to emergencies to preserve life or minimize damage to government property. The Contractor shall coordinate their contractual activities with such authorized parties.

2.7 Coordination with Others.

The Government may award other contracts for additional work, and the Contractor shall fully cooperate with such other Contractors and government employees and carefully schedule work under this contract to not conflict with such additional work as may be directed by the KO or COR. The Contractor shall not commit or permit any acts that will interfere with the performance of work by any other Contractor or by any government employee without direct authorization from the KO or COR. The KO or COR will resolve all work schedule conflicts between this contract and the additional work contracts awarded to other Contractors. The KO or COR will provide written direction to the Contractor to reschedule work when required. Any additional work requirements (not within the scope of this contract) that are created as a result of work performance of other Contractors shall be brought to the attention of the COR.

2.8 Resident Management System Contractor Mode (RMS CM).

The Contractor shall use RMS CM for Administration, Schedules, Payments, Submittals, Correspondence, RFIs, Quality Control (QC), and Reports. The Contractor shall comply with all requirements in Appendix E. The Contractor may be required to use other RMS modules as directed by the Government.

2.9 Historic Property or Archaeological Site.

Historic properties and archaeological sites are subject to the provisions of the National Historic Preservation Act (NHPA). The Contractor shall maintain the historic properties on the installation IAW the NHPA, 54 United States Code (U.S.C) § 300101, National Preservation; 36 Code of Federal Regulations (CFR) Part 800, Advisory Council on Historic Preservation; and United Facilities Guide Specifications (UFGS). The Contractor shall comply with all applicable Federal historical structure and archeological laws. The Contractor shall be required to obtain archeological clearance from the Environmental Division of Public Works, through the COR, prior to conducting any ground disturbing action in areas where archeological resources may exist. This will include all areas except improved roads, grounds, and similar areas. Any failure to do so, which results in damage to cultural resources, may result in claims for costs of mitigating damage being assessed against the Contractor. If any archeological artifacts are discovered during excavation, all excavation work must stop, and the Environmental Division of Public Works must be notified immediately. All artifacts discovered or uncovered are the property of the Government and are not to be removed from the site.”

2.10 Contractor Caused Damages.

The Contractor shall be responsible for all damages to Government property occurring as a result of contract employees’ work. The Contractor shall notify the COR no later than the next workday of any damages caused by the Contractor employee’s or equipment. The Contractor shall make all necessary repairs, at no cost to the Government, and to the satisfaction of the Government. The Government may perform necessary repairs that are required as a result of Contractor damage. The Contractor shall reimburse the Government for all costs the Government incurs due to the cost of repairing, cost of removal of damaged item or loss of assessed/appraised value due to Contractor caused damage to Government Property within 30 days of completion of repairs. The Government estimate of costs for Contractor damages will be calculated either through direct replacement and repair costs or other industry recognized cost determination methods.

2.11 Inspections by Regulatory Agencies.

The Contractor shall notify the COR immediately of any inspection or visit by agent(s) of any regulatory agency IAW Appendix D. The Contractor shall cooperate with the inspector. The Contractor shall submit to the COR by close of business of the next business day a written report regarding the inspection, including the name(s) of the inspector(s), the agency, and the reason for the visit IAW Appendix D. The Contractor shall attach a copy of any reports received from the agency to this written report.

2.12 Citations.

Citations for non-compliance are a matter for resolution between the Contractor, the KO, and the issuing authority. The Contractor shall immediately notify the COR when a citation is issued IAW Appendix D. The Contractor shall follow all terms and conditions of all citations issued. The Contractor shall be responsible for monetary penalties issued from any regulatory agency.

2.13 Worksite Appearance.

The Contractor shall, at all times, keep work areas clean and free from accumulations of waste, rubbish, tools, equipment, and materials. Upon completion of the job or when away from the work site, the Contractor shall leave the work area and premises in a clean, neat, safe, and workmanlike condition.

2.14 Traffic Flow.

The Contractor shall maintain the free flow of traffic during surfaced area maintenance. The Contractor shall notify the Contracting Officer (KO), in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets. Emergency road closures shall be coordinated with the COR/ACOR.

2.15 Drainage.

Maintenance work performed under this contract shall not impede drainage.

2.16 Restoration of Landscape Damage.

Trees or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The COR/ACOR will decide the method of restoration for trees or whether damaged trees will be removed.

2.17 Dust Suppression.

The Contractor shall perform dust suppression as directed by the COR/ACOR.

2.18 Contractor Furnished Materials, Property, and Equipment.

Except the information and services provided by the Government in 2.19.1 through 2.19.5, the Contractor shall furnish everything needed to perform this contract according to all of its terms.

2.18.1 Materials.

2.18.1.1 General.

All Contractor-furnished supplies, parts, and materials used in maintenance, repair, or replacement shall be of a quality equal to or better than the items to be replaced, unless approved by the KO. The items used shall be standard products of manufacturers regularly engaged in the production of such items. Materials, parts, and supplies supplied by the Contractor shall meet mandatory local and installation energy efficiency standards. The Contractor shall procure items on a competitive basis or provide justification in writing to the KO if there is a lack of competition.

2.18.1.2 Delivery and Storage.

Deliver materials to the work site in undamaged, unopened manufacturer's standard packaging or containers. Store materials to protect them from physical damage, theft, vandalism, and weather.

2.18.1.3 Marking and Labeling.

Manufacturer's standard packaging and containers, or when appropriate, individual pieces of material shall be marked or labeled showing the name of the manufacturer; brand name; model number, stock number, or other designations; item description; and when applicable, the stamp of a nationally recognized, independent testing laboratory or agency, certifying materials conform to the requirements specified.

2.18.1.4 Proprietary Products.

Unless otherwise specified, proprietary products indicated in the specifications or noted on the plans are intended to establish capacities, color, design, features, pattern, quality, and style of materials desired, and are not intended to limit trade. Materials proposed for use which can be determined by the KO to conform to the requirements specified, may be substituted, and installed after KO approval.

2.18.1.5 Executive Order (EO) 13990, Protecting Public Health and the Environment and Restoring Science to Tackle the Climate Crisis.

In as much as possible (1) use products with post-consumer recycled content; (2) use products that are recyclable; (3) use low toxicity or non-toxic products; (4) use and install low-maintenance products.

2.18.1.6 Section 6002, Solid Waste Disposal Act of the Resource Conservation and Recovery Act of 1976 (RCRA) and Executive Order 13101, Greening the Government Through Waste Prevention, Recycling, and Federal Acquisition.

In so much as possible use recycled and recovered products identified in the Environmental Protection Agency’s Comprehensive Procurement Guidelines.

2.18.1.7 Hazardous and Flammable Material Storage.

If the Contractor uses or stores any hazardous and/or flammable material in a Government controlled building or area or any other building or area under the Contractor's control, the hazardous/flammable material(s) shall be stored in compliance with Fort Stewart’s Hazardous Material Management Program SOP and TM 38-410.

2.18.1.8 FPS and MNS Components.

FPS and MNS components shall be equal to or greater than the newest existing system. FPS and MNS components shall be new, and either be UL or FM approved equipment that is compatible with Fort Stewart’s existing FPS and MNS. All component product data shall be submitted for approval by the KO.

2.18.2 Personal/Contractor Owned Property.

The Contractor shall ensure that personal property or Contractor-owned property brought on U.S. installations is clearly marked to preclude misidentification as Government property. Additionally, the Contractor shall ensure that personal property or Contractor-owned property meets safety specifications as set forth by OSHA, Engineer Manual (EM) 385-1-1, and state laws and regulations. The Contractor shall ensure that all personal property or Contractor-owned property is removed from U.S. installations when contract services are completed. The Contractor shall not hold the Government responsible for their employees lost/stolen personal property located in any Government building utilized to fulfill terms of this contract.

2.18.3 Equipment, Tools, and Supplies.

2.18.3.1 Equipment, Vehicles, and Fuel.

Service vehicles used in the performance of this contract shall be legibly and conspicuously marked with the Contractor’s name. Markings shall be placed on both sides of the vehicle. The Contractor shall provide and maintain sufficient maintenance, service equipment and tools necessary to fulfill the terms of this contract. All maintenance and repair costs for Contractor furnished maintenance and service equipment and tools shall be at the Contractor’s expense. All vehicles and equipment shall display valid license plates and be registered on the installation when required. All vehicles and equipment shall be in operable condition, conform to EM 385-1-1, and meet all federal, state, and local safety requirements. No vehicles and equipment will leak oil, transmission fluid or hydraulic fluids at any time. Remove from service, within one hour of notification by the KO, vehicles and equipment not meeting the above requirements. Inoperable or unserviceable vehicles and equipment shall not be cause for the Contractor to reduce any service or performance. All vehicles and equipment shall be kept in a clean and operational state while on the installation. Transportation of all items required by the contract is the responsibility of the Contractor. Government supplied items, if any, shall be picked up and transported to the job site by the Contractor.

Contractor vehicles shall meet all applicable federal, state, and local safety and air pollution standards and regulations. The Contractor shall provide a sufficient number of vehicles and equipment of sufficient size and specifically designed to perform the services required in the contract. The Contractor’s equipment shall be commercial grade equipped with protective and safety features in good repair and clean IAW the requirements indicated in EM 385-1-1. Contractor vehicles and equipment shall have the name of the Contractor exhibited.

2.18.3.2 Communications Equipment.

All communications devices shall be cleared for use by the Installation Network Enterprise Center (NEC). Communication devices are permitted only on a non-interference basis. Frequencies required for official purposes shall be vacated immediately upon request by the NEC at the contractors’ expense. The following items are excluded and do not require approval; commercial telephone services and associated devices, commercial cellular services and associated devices, wired commercial data services and associated devices. The Spectrum Manager can be reached at 785-239-0788 or by contacting the NEC.

2.18.3.3 Backflow Preventer.

The Contractor shall provide and use a backflow preventer when attaching to the Government water system i.e., fire hydrant. No backflow preventer is required when using an Air Break system on a top fill tank. Due to privatization of utilities on Fort Stewart, all backflow prevention devices must be tested and approved by the utility partner before use.

2.18.3.4 Safety Equipment and Clothing.

The Contractor shall provide safety personal protective equipment and clothing required for compliance with OSHA and other applicable regulations listed in this PWS.

2.18.3.5 Calibration Equipment.

Provide all necessary testing equipment and calibration certificates as defined by requirements set forth herein. Submit a list of all test equipment and a written calibration certification for the test equipment required by the testing equipment manufacturer IAW Appendix D. Such certification shall be kept current for the life of the contract. All test equipment required for the performance of this contract shall be calibrated IAW applicable ASTM specifications. Maintain current calibration records and provide for Government review during normal working hours.

2.18.3.6 Removal of Contractor Property.

The Contractor shall, within 30 calendar days after completion of this contract (completion of all work on service orders), remove from Fort Stewart's premises all Contractor-owned vehicles, equipment, tools, supplies, material, or other items. Any Contractor-owned items remaining on Fort Stewart shall be subject to storage charge, which will be deducted from the final invoice amount of this contract. If the Contractor does not remove said items from Fort Stewart within the stated period, the items shall be delivered at the Contractor’s expense to the DLA DS, Building 1950 and disposed of IAW Government regulations.

2.18.4 Signs.

Work site caution and warning signs required for performance of work specified in the contract shall be furnished and installed by the Contractor.

2.18.5 Commissioning and Performance Testing.

The Contractor shall ensure that the functional knowledge provided during commissioning is continuously preserved throughout the term of this contract and is available to support any contract transition to an incoming Contractor or to replacement personnel hired by the Contractor. The Contractor shall ensure as a minimum:

· Qualified personnel are available to receive training on how to operate the facility systems.

· The Contractor shall comply with Facility Systems OEM’s and Systems Operation and Maintenance Manuals provided by the Government for: (1) Energy Use and Efficiencies, (2) Seasonal Operational Issues, (3) Diagnostic Tools Required, (4) Start up and shutdown procedures, (5) Facility Systems Warranty information is comprehensive and complete, and (6) Emergency operation.

· The Contractor shall ensure all diagnostic testing performed on all mechanical systems meets local, state, and federal regulations and standards as well as IAW OEM specifications. The Contractor shall ensure all diagnostic testing, calibrations, and regular preventive maintenance is performed to allow all mechanical systems to maintain a 24/7/365 operation, except for scheduled maintenance or outages.

2.18.6 OEM Warranty Requirements for Certification.

The Contractor shall not permit any personnel to work on any system or equipment that would render void any warranty or entitlement which may otherwise be due to the Government unless approved by the KO.

2.18.6.1 Warranty Records.

The Contractor shall keep and update records of warranties as new property under warranty is received. The Contractor shall provide new warranty letter for all major repairs requiring installment/replacement of new equipment for Government records. All standard Government warranty regulations apply for all work. The Contractor shall upload all warranty information in the Computerized Maintenance Management System (CMMS), see paragraph 4.3. The Contractor shall annotate equipment O&M records showing warranted items and warranty expiration dates on all equipment.

2.18.6.2 Warranty Enforcement.

During warranty periods, the Contractor shall be responsible for the PM on all newly installed RPIE, starting at the Beneficial Occupancy Date (BOD) through to the end of the designated warranty period. Also, during the warranty period, the Contractor shall perform “first-look” inspections for all CM requests and notify the COR and Fort Stewart DPW of actions required. Contractor response and completion times shall be IAW table 4.5.1. If a warranty call notification is initiated, the Fort Stewart DPW will coordinate the warranty response with the appropriate contracting agency and the responsible installing Contractor. The Fort Stewart DPW may also elect to complete any required corrective actions via the Contractor. If elected, corrective actions will be initiated and approved in accordance with the PWS, Paragraph 4.5, Corrective Maintenance and Repair. The Contractor shall repair warranty items without recourse to the warranty if:

· The failure or defect results from Contractor abuse, or from improper or inadequate Contractor maintenance, as determined by the KO.

· The KO directs such repair

2.18.6.3 Warranty Reporting.

The Contractor shall comply with standard Army execution and warranty claim action-reporting programs as explained in AR 700-139.

2.18.6.4 Warranty Voids.

Should the Contractor perform unauthorized maintenance on property under warranty such that it voids the warranty, the Contractor shall be responsible for subsequent CM of the items without charge to the Government for the period that would have been covered by the warranty. The Contractor shall only be held responsible for voiding warranties of equipment under warranty at the start of the contract if the Government has provided the appropriate warranty information.

2.18.7 Contractor Protection of Government Facilities, Equipment, and Infrastructure.

2.18.7.1 General.

The Contractor shall be responsible for all damages to Government property occurring as a result of contract employees’ work. The Contractor shall notify the COR no later than the next workday of any damages caused by the Contractor employee’s or equipment. The Contractor shall make all necessary repairs, at no cost to the Government, and to the satisfaction of the Government. The Government may perform necessary repairs that are required as a result of Contractor damage. The Contractor shall reimburse the Government for all costs the Government incurs due to the cost of repairing, cost of removal of damaged item or loss of assessed/appraised value due to Contractor caused damage to Government Property within 30 days of completion of repairs. Failure to comply with the provision of this paragraph may be cause for reduction in payments. When working in Government occupied areas, the Contractor (to include Subcontractors) shall prohibit their employees from disturbing papers on desks, opening drawers or cabinets and prohibit personal use of telephones and other equipment provided for official Government use. A copy of the existing conditions documented shall be provided to the KO prior to start of construction.

2.18.7.2 Utility and Service Outages.

All temporary outages of any utilities and services to include heat and air conditioning required for the performance of work shall be scheduled with the COR no less than 5 working days in advance of such outages; the Contractor shall submit a written waiver from this requirement from the COR when the utility outage will be of a very limited nature (e.g., within a few rooms of a building).

· If during work performance the Contractor determines that a utility or service situation involves risk to life or substantial risk to property, utilities and or services shall be immediately disrupted to reduce the emergency and alleviate risk. If such a risk exists, or a disruption occurs, the Contractor shall notify the COR at the earliest practical time, and in no case later than 2 hours following the occurrence.

· In addition to other outage coordination requirements, the Contractor shall place on the entry doors of all facilities where there is to be a utility or service outage, a sign indicating the utilities or services that are to be out, when the outage will start, the outage duration and the name and telephone number of the Contractor point of contact if there are questions. The sign will be placed on the door no less than two working days prior to the outage.

2.19 Government Provided Information, Facilities, and Services.

2.19.1 Government Provided Information.

2.19.1.1 Operations and Maintenance Records.

The Government will provide operations and maintenance records, to the extent available. Records may include pending project case files required for contract performance or control logs or registers on which the serially sequenced entries must be continued by the Contractor. The Government will provide the Contractor access to copies of the backup data in electronic media. The Contractor shall maintain these records in a storage container, meeting industry standards for storage of electronic media or other media. SF 135, Records, Transmittal, and Receipt shall be prepared for all records transferred, unless a duplicate record copy is kept by the Government.

2.19.1.2 Plans, Manuals, and Lists.

The Government will provide to the Contractor available maintenance and operating manuals, spare parts manuals, and spare parts lists. However, the non-availability of manuals will not relieve the Contractor from the performance required by this contract. All information provided by the Government shall be returned to the COR at contract expiration or termination.

2.19.1.3 Warranty Information.

The Government will provide the Contractor with records of all Installation property and equipment supported under this contract that are under warranty as of the contract start date. Records will identify the item, the nature and expiration date of the warranty, and the name and location of the firm to contact about entitlements under the warranty.

2.19.1.4 SRM Listing.

Equipment Listings provided in Technical Exhibit 2 – Elevators and Lifts, Technical Exhibit 3 Generators and Engine Driven Fire Pumps, Technical Exhibit 4 - Air Compressors, Technical Exhibit 5 - Cranes and Hoists, Technical Exhibit 6 - Electronic Lock Systems, and Technical Exhibit 7 - FPS and MNS Equipment List will be provided to the Contractor in MS Excel .xlsx format following contract award.

2.19.2 Government Provided Facilities.

The Government will provide all of Building 315 on Marshall Avenue, Main Post, to the Contractor for administration, receipt and storage of materials and repair parts, tools, and equipment.

2.19.2.1 Repairs and Upgrades.

Any repairs and upgrades to the buildings necessary to make the buildings suitable for use as administration, receipt and storage of materials and repair parts, tools and equipment shall be at the Contractor’s expense.

2.19.2.2 Maintenance.

The Contractor shall be responsible for maintaining all assigned facilities, workspaces and storage spaces in good condition and perform all inspection, maintenance, repair, and construction at no cost to the Government.

2.19.2.3 Changes.

Any changes in the original use or configuration or structure of any spaces allocated to the Contractor must be reviewed and approved in writing by the KO. The Contractor shall not construct any new building, facilities or structures or remodel or alter Government property nor make any modifications or changes to any building, equipment, or equipment's environment without written approval of the KO.

2.19.2.4 Damages.

The Contractor shall immediately repair to original condition any Government facility damaged by the Contractor during performance of the contract at no additional expense to the Government. Failure to comply with the provision of this paragraph may be cause for reduction in payments.

2.19.2.5 Abuse or Vandalism.

The Contractor shall notify the COR of all suspected facility abuse or vandalism. The Government will determine validity of all suspected facility abuse or vandalism. Unless damage repairs can be classified as emergency repairs, the repairs will not begin unless directed by the COR or KO. The Contractor shall provide the COR with written cost estimates of repair of all suspected facility abuse when requested by the COR.

2.19.2.6 Government Property.

Reserved.

2.19.3 Services.

2.19.3.1 Utilities.

The Government will provide base utility services of domestic water, sanitary sewer, natural gas, and electricity for the Government-Provided facility.

2.19.3.2 Telephone and Internet Service.

The Government is not providing telephone or Internet services for this contract. The Contractor shall provide for commercial telephone and Internet services for Contractor use. The Government will provide LAN access for General Fund Enterprise Business Systems (GFEBS) use only.

2.19.3.3 Refuse Collection.

The Government will provide refuse collection from dumpsters in the contractor's assigned areas for office type waste products. Waste resulting from equipment maintenance, repair, and services shall be disposed of as directed by the COR.

2.19.3.4 Pest Management Services.

The Government will provide insect and rodent control for all government facilities. The Contractor will notify the COR when an insect or rodent problem is detected.

2.19.4 Fire and Police Protection.

The Government will provide fire and police protection services. The emergency telephone number is "911". The Contractor shall follow local fire prevention and security procedures and regulations. The Contractor shall post and maintain the telephone numbers of the Security Police and Fire Department for easy access by employees.

2.19.5 Emergency Medical Care.

Emergency medical treatment is available at Winn Army Community Hospital, 1061 Harmon Ave., Fort Stewart to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends. Charges for medical care will be at the prevailing rate and at the Contractor’s expense. The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

SECTION 3 PERSONNEL REQUIREMENTS

3.1 Contractor Personnel.

The Contractor shall use personnel with skill sets, experience, and qualifications appropriate to the mission and scope of work, with sufficient quantities to accomplish the work required by this contract. Special licensing requirements are sole responsibility of the Contractor. Inability of the Contractor to obtain qualified personnel will not constitute a reason for non-performance. The Contractor must exercise due diligence in its hiring practices to validate required skills and ensure probity and trustworthiness. Where required for task area work, Contractor personnel must be able to operate a personal computer with functional knowledge of all installed product software applications. The Contractor shall, without expense to the Government, be responsible for obtaining any necessary licenses, registrations, certifications and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall ensure that employees remain fully qualified to perform the work assigned. The Contractor shall maintain records of training qualifications, certifications, and licenses to demonstrate compliance with the above. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. Contractor employees shall comply with all DoD and local requirements that establish uniform policies governing smoking in and around Government Owned buildings and vehicles.

3.2 Removal of Personnel.

The Contractor shall remove any employee from the job site for reasons of misconduct, for purposes of security, or any employee found to be, or suspected of being, under the influence of alcohol, drugs, or any incapacitating agent(s). The removal of a Contractor employee from the job site does not alleviate the Contractor of the requirement to provide sufficient personnel to perform the services as required by this contract. The Government has the right to restrict the employment under the contract of any Contractor employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation or its population.

3.3 Conflict of Interest.

The Contractor shall not employ any person who is an employee of the United States Government if employing that person would create a conflict of interest or the appearance of a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the DOD, either military or civilian, unless such persons seek and receive approval according to DOD Directive 5500.7, Joint Ethics Regulations (JER). It is the Contractor’s responsibility to avoid inadvertent Organizational Conflicts of Interest (OCI) caused by its employees being mistakenly given Government-only information.

3.4 Contractor Key Personnel.

Key personnel shall be fully qualified in the management and coordination of this contract. As part of this contract, the Contractor shall provide a Program Manager (PgM), Work Manager (WM), Alternate Work Manager, Quality Control Manager (QCM), Quality Control Inspector(s) (QCI), and a Site Safety and Health Officer (SSHO) for the duration of the contract life. Key personnel are required to be onsite during contract performance to resolve performance and contractual issues with the KO. Offsite Contract Managers and Owners may be required to attend meetings if the KO requires their presences to resolve contractual performance issues. Costs associated with these visits are at no additional expense to the Government. The Contractor shall submit resumes and proof of qualifications with the proposal IAW Appendix D. Resumes of each person identified shall be submitted with their corporate designation. Qualifications for all key personnel are listed below:

3.4.1 Program Manager (PgM).

The Contractor shall designate the onsite PgM in writing to the COR IAW Appendix D. The onsite PgM shall be responsible for the overall management and coordination of this contract and shall act as the official point of contact with the Government. The onsite PgM shall be authorized to bind the company and have the authority to commit the Contractor’s resources as necessary to perform the requirements of this contract. The onsite PgM shall have, at a minimum the following requirements:

· PgM Qualifications and Experience. Bachelor’s degree (BS) from a United States Department of Education accredited university with an emphasis in Program Management and 5 years experiences as a Facilities Manager or Program Manager for an installation level facility with technical experience in industrial or institutional facility planning, engineering, operations, maintenance, and repair. At least five (5) years’ successful experience as the Facility Manager of an installation level activity with overall responsibility for facility planning, engineering, operations, supply, maintenance, and repair. In addition to training, work experience and qualifications specified to be submitted to the KO, performance evaluations, letters of achievement, verifiable references letters of recommendation and the names and telephone numbers of at least 3 individuals shall be submitted to the KO to prove successful experience as a Program Manager.

· PgM Duty Hours. As a minimum, the PgM shall be on site during normal duty hours, see paragraph 2.5, Monday through Friday, excluding Federal holidays, unless otherwise approved by the KO. Other than normal duty hours, the PgM shall be available at all times for telephone contact from the KO, COR, and authorized DPW representative if need be.

· PgM Absence. Whenever the PgM is absent from the area or unable to perform, the Contractor shall designate an alternate PgM in writing and submit to the KO prior to performance of the contract. The alternate PgM shall be authorized to perform PgM responsibilities. For PgM absences of 2 weeks or less, the alternate PgM shall have the minimum experience of a supervisor or as approved by the KO. For PgM absences more than 2 weeks, the alternate PgM shall have the minimum requirements specified for PgM or as approved by the KO.

· Monthly Progress Report. The Program Manager shall submit a signed monthly progress report to the HNC PM/COR no later than ten (10) calendar days after the reporting month IAW Appendix D. See TE-9 for the monthly report format.

· PgM Reachable 24/7/365. Outside normal duty hours, the PgM or WM shall be available at all times for telephone contact from the KO and the COR. Whenever the PgM or WM is contacted regarding an emergency situation, the PgM or WM shall immediately provide guidance to Contractor personnel and then contact the COR. The PgM and WM shall provide to the KO their phone numbers, and additional phone numbers where they can be immediately reached.

· Additional Duties. The PgM shall not be assigned any additional duties or responsibilities outside the scope of the PgM responsibilities.

3.4.2 Work Manager (WM).

The Contractor shall provide a WM who is responsible for the performance of work. The name of this person and an alternate who shall act for the Contractor when the WM is absent shall be designated in writing and provided to the COR IAW Appendix D.

· WM Qualifications and Experience. The WM shall have a minimum of three (3) years’ experience as either a Program Manager, Work Manager, Superintendent and/or QCM and have performed at a similar level/volume of work as an Installation level contract and shall have at a minimum three (3) years’ experience as a Maintenance Manager of a large installation activity or commercial facility and have successful experience in the trades industry for all operation, inspection, maintenance, and repair.

· Alternate Work Manager. The Alternate WM shall meet all requirements of the WM. The Alternate WM shall be onsite when the WM is acting as the PgM or when the WM is offsite for one (1) workday or more. Submit Alternate WM designation and qualifications to the COR within 10 calendar days after contract award IAW Appendix D.

3.4.3 Quality Control Manager (QCM).

The Contractor shall provide a QCM who is responsible for implementing the…