DRAFT PWS_FireSuppression.pdf

PERFORMANCE WORK STATEMENT (PWS)

Fire Suppression Contract Yuma Proving Ground (YPG)

14 May 2026

Part 1 General Information

1. General: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S.

Government.

1.1 Description of Services/Introduction:

1.2 Background: U.S. Army Yuma Proving Ground (YPG) is a Major Range Test Facility Base (MRTFB) and Federal Laboratory Consortium, which falls under the authority of the Army Test and Evaluation Command (ATEC). YPG is a developmental and operational test facility;

remotely located in the desert southwest, with over 60 years of experience in testing military weapon systems, air combat systems, and equipment of all types and sizes in a joint military services environment. YPG conducts tests on medium and long-range artillery; aircraft target acquisition equipment and armaments; armored and wheeled vehicles; a variety of munitions;

research and development of various precision airdrop technologies; and a variety of military personnel gear. Testing programs are conducted for U.S. military services, friendly foreign nations, and private industry. The U.S. Army Installation Management Command (IMCOM) through the U.S. Army Garrison Yuma Proving Ground (USAG YPG) supports the YPG Senior Commander’s mission by working to provide effective and efficient services, facilities, and infrastructure to Soldiers, Civilians, and Families. YPG is located in Yuma, Arizona and consists of approximately 837,969 acres and 2,203 buildings and structures. The population base consists of approximately 2,880 military, Government civilian, and Contactor personnel, as well as approximately 600 resident family members and winter visitors.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in this PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this Performance Work Statement (PWS) and associated contract documents.

1.4 Objectives: The Contractor shall ensure all work accomplished in the performance of this PWS meets all maintenance and repair standards consistent with the original equipment manufacturer’s recommendations; all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the applicable publications per National Fire Protection Association (NFPA) and Unified Facilities Operation & Maintenance Manual (UFM) 3-601-02 as defined in this PWS.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified in the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented.

The Contractor shall determine the best and most cost-effective ways to fulfill fire suppression systems and its component needs, emphasizing innovation and commercial best practices.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within fifteen (15) days after date of contract award (Deliverable 3).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have ten (10) days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than ten (10) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team;

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses;

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance;

(e) How the Contractor will ensure all keys issued will remain controlled items

(Paragraph 1.7 Key Control);

(f) How the Contractor will inventory and track maintenance of all Government Provided

Equipment / Materials;

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within two (2) working hours of identifying those issues. Verbal reports shall be followed up by written reports within two (2) days (Deliverable 4).

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Friday, Saturday or a Sunday, the holiday is observed on the preceding Thursday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

1.5.3.2 Host Nation Holidays: RESERVED

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following:

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0600 - 1630, Monday through Thursday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours are 24 hrs/day, 7 days a week. The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0600 to 1630, Monday through Thursday, but may be required to respond to an emergency situation outside of normal support hours. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.). The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within fifteen (15) days after date of contract award (Deliverable 5). The Government will review and either accept or return their comments to the Contractor within ten (10) days. The Contractor shall then have four (4) days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.5 Training Holidays: RESERVED

1.5.6 Place of Performance: The work to be performed under this contract will be performed at the U.S. Army Yuma proving Ground, Yuma Arizona.

1.6 Security Requirements: The following information is provided on security-related matters:

1.6.1 Security Program: The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of War (DoW), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Access and general protection/security policy and procedures: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DoW, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.3.1 Escorts RESERVED

1.6.3.2 Installation Visitor Request: Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) days after contract award (Deliverable 6).

All information on DES Form 5-6 must be completed and submitted to the COR. The Form shall be updated as employees are added or removed. The updated DES Form 5-6 form shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log are made (Deliverable 7).

1.6.3.3 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office or COR within seven (7) days.

(Deliverable 8).

1.6.3.4 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the COR within three (3) days (Deliverable 9).

1.6.3.5 Common Access Cards (CAC) and CAC Log: RESERVED

1.6.4 Personnel Security Clearance Requirements: RESERVED

1.6.5 Background Checks The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement.

Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

1.6.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.5.2 Remedies: In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph may result in requiring the Contractor to remove a contractor employee or employees from the performance of the contract.

1.6.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: RESERVED

1.6.6.1 Contractor Common Access Card (CAC) Eligible Requirements: RESERVED

1.6.6.1.1 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7 Access to Government Information Systems: RESERVED

1.6.8 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.9 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan (Deliverable 3). Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: Program Manager and Alternate Program Manager. The Contractor shall provide a Program Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program Manager, who shall act for the Contractor when the Program Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than five (5) days after contract award (Deliverable 11). (Acceptance of the CV by the Contracting Officer is required before these individuals are permitted to perform any task on this contract.) The Program Manager and Alternate Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Program Manager or Alternate Program Manager shall be available during regular business hours 0600-1630, Monday through Thursday and by telephone for emergencies at all times. Qualifications for all key personnel are listed below:

a. Program Manager and Alternate Program Manager: The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language and have a minimum of 5 years Program Management experience with contracts in the same breadth as this contract.

b. Other contractors/subcontractors: Personnel subcontracted shall possess the same qualifications or certifications as the contractor and acceptable to the authority having jurisdiction. In the case of Commercial Cooking Equipment qualification and certification shall comply with UFM 3-601-02, and NFPA 96.

c. Special Qualifications or certifications: The contractor is responsible for providing qualified and certified personnel to perform this contract. Technicians meeting any of the following are qualified personnel:

• Recognized journeyman or craftsman-level qualifications for fire protection systems:

– National Institute for Certification in Engineering Technologies (NICET) Level II or higher certification in Fire Alarm Systems;

– NICET Level II certification in Inspection and Testing of Fire Alarm Systems;

– NICET Level II or higher certification in Inspection and Testing of Water-Based Systems; or

– NICET certification in Special Hazard Suppression Systems.

NICET Level I personnel must work under the direct supervision of a NICET level III or IV certified technician. Level IV technicians are authorized to supervise personnel across all technical areas covered in this PWS.

The Contractor shall submit NICET certifications to the COR within five (5) days of contract award (Deliverable 17) for all certified technicians working on this contract. NICET certifications shall be submitted within five (5) days for new hires throughout the duration of this contract.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties must identify themselves, including proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.1 Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings, and seminars. All Contractor correspondence (written, facsimile, and email display) shall include their company name. Requirements for Contractor vehicles is addressed under Part 4 paragraph 4.4.

1.11.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present. If required by the Government, contract personnel and all associated subcontractor’s employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S. Government authorities within five (5) days of the end of their contractual duties.

1.11.3 Uniform: RESERVED

1.12 Contractor Travel: RESERVED

1.13 Other Direct Costs (ODCs): RESERVED

1.14 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.15 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.16 Protection of Government and Contract Information: Per Public Use Notice of

Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.17 Non-Disclosure Statements: RESERVED

1.18 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DoW Commercial Use of Imagery Guidelines stated at (https://www.dma.mil/Services/Visual-Information/References/Limitations/). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.19 Information Assurance: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information (CUI) in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as DoD SAFE at at https://safe.apps.mil, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.20 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.21 Phase In /Phase Out Period: To minimize decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date. During the phase out period, the Contractor http://www.dimoc.mil/resources/limitations/ shall turn in all maintenance logs, equipment history, and facility keys back to the DoW thirty

(30) days prior to contract expiration.

1.22 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.22.1 Safety Plan: The Safety Plan’s procedures shall address safe work practices, proper use, care, and maintenance of tools and equipment, known hazards in work areas, job hazardous analysis, reporting requirements to the YPG Installation Safety Office. The Contractor shall immediately report all vehicle and personnel accidents to the COR and YPG Installation Safety Office. The Contractor will maintain a list of names of all individuals receiving specialized training such as explosives handling safety, Personal Protective Equipment (PPE), crane, forklift training, aerial lifts, and fall protection etc., and provide the list to the COR and KO. The Contractor shall submit the Safety Plan no later than thirty (30) days after the beginning of the Period of Performance to the COR and KO for acceptance and within five (5) working days after any update to the Safety Plan (Deliverable 13).

1.22.2 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), to include Occupational Safety and Health Administration (OSHA) 29 CFR 1910, 29 CFR 1926, and any other standard or regulation that has been incorporated by reference into any of the above listed standards and regulations. Where regulations overlap, the most stringent shall be used.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan (APP), written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel, (Deliverable 12). APP may be part of the Safety Plan (Deliverable 13).

Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.15 of EM 385-1-1) (Deliverable 14). AHAs for all standard working activities shall be submitted along with the APP (Deliverable 12).

(c) A Site Safety and Health Officer (SSHO) must be qualified and submit a completed OSHA 30 Hour Card (completed within the last five (5) years) or EM 385-1-1, 40 hour training certificate, issued after March 2024, in addition the SSHO must have completed the same safety training requirements as the contractor employees.

(d) Contract employees must be trained and produce certificates of training for the jobs and tasks they will be performing. In addition, contractor employees must be trained in the http://www.usace.army.mil/ manner required by the relevant safety standard or regulation. Training records and certificates must be presented to the KO and COR prior to the start of work. Only those employees deemed to be qualified by training or experience will be authorized to work on YPG.

(e) Below are examples of, but not an all-inclusive list of training course requirements and certificate submittal, that may be required if the job tasks are associated with them:

• Motor Vehicles, Mechanized Equipment Operator Training per OSHA 29 CFR 1926.602

• Bloodborne Pathogens Training per OSHA 29 CFR 1910.1030

• Forklift Operator Training per OSHA 29 CFR 1910.178

• Hazard Communication Training per OSHA 29 CFR 1910.1200

• Lockout Tagout Training per OSHA 29 CFR 1910.147

• Personal Protective Equipment Training per OSHA 29 CFR 1910.132

• Confined Space training and competent person per OSHA 29 CFR 1926.1203

• Fall Protection and Prevention competent person Training per OSHA 29 CFR 1926.32(f) and OSHA 29 CFR 1926.503

• Fall Protection and Prevention Training per OSHA 29 CFR 1926.503

• Hand Tools and Portable Power Tools per OSHA 29 CFR 1926.300 through 29 CFR 1926.307 and EM 385-1-1, Chapter 13 Hand and Power Tools

• Respiratory Protection Training per OSHA 29 CFR 1910.134

• Ladder Training per OSHA 29 CFR 1926.1053

• Lead Training per OSHA 29 CFR 1910.1025

• Asbestos Training per OSHA 29 CFR 1910.1001 and 29 CFR 1926.1101

A training link is listed below for free online training for some of the trainings listed above. This source meets or exceeds Federal and Arizona State OSHA Requirements.

https://osha.oregon.gov/edu/courses/pages/default.aspx

Note: No online training is acceptable for any equipment, or forklift operators, in addition all training must be conducted by an OSHA authorized, qualified and approved trainer.

(f) All accidents, both injury and government property damage, must be reported to the contractor’s SSHO, Program Manager, Contracting Officer and COR. These accidents must also be reported to the Installation Safety Office (ISO) through the COR. If an employee is killed on the job or suffers a work-related hospitalization, amputation, or loss of an eye. A fatality must be reported within eight (8) hours. An in-patient hospitalization, amputation, or eye loss must be reported within twenty-four (24) hours.

(g) All fires must be reported to the YPG Fire Department via 911 or 928-328-4351(Make sure you let the 911 dispatcher know that you are on YPG).

(h) Any chemical or hazardous substances used in the performance of your contract must be controlled so as not to overexpose contractors or government employees working in the area. Safety Data Sheets (SDSs) must be maintained at the work site. Chemical spills or accidental releases of hazardous substances must be reported in the same manner as accidents and injuries.

(i) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work;

(j) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within fifteen

(15) days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than fifteen (15) days prior to initiation of work on each major phase; and

(k) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt;

(ii) Long trousers;

(iii) Steel-toed safety boots; and

(iv) Hard hat.

1.22.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract.

1.23 Environmental Compliance: The following provides information on Environmental Compliance.

1.23.1 Environmental Compliance Plan and Program: The Contractor shall comply with all OSHA, EPA, ADEQ, U.S. Army, U.S. Army Yuma Proving Ground, and other applicable industry safety standards. All spills should be reported to the YPG Fire Department and the Environmental Science Division (ESD) spill phone (928-920-3866) within 1 hour. The Contractor shall ensure that all contract personnel have received appropriate levels of training in the handling, use, storage, and disposal of hazardous material. In addition, the Contractor shall ensure that all Contractor controlled activities on the USAG YPG installation are conducted in accordance with the USAGYPG Spill Prevention and Response Plan.

1.24 Required Training:

1.24.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 days after employment of new personnel (Deliverable 1). The Contractor shall submit certificates of completion for each Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within ten (10) days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jko.jten.mil/courses/AT-level1/launch.html. Contractor personnel shall complete refresher training every twelve (12) months.

1.24.1.1 If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) days after completion of the training (Deliverable 2).

1.24.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) days of employment under this contract. Verification of the training shall be provided to the COR within three (3) days after completion of the training (Deliverable 10). OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within three (3) days after completion of the training (Deliverable 10).

1.24.2.1 If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer.

1.24.3 iWATCH Training: N/A

1.24.4 Information Assurance (IA) / Information Technology (IT) Training: N/A

1.24.5 Personally Identifiable Information (PII): N/A

1.24.6 Threat Awareness Reporting Program (TARP Training): N/A

1.25 Government Property and Services: See Part 3 for Government Property and Services.

1.26 Safety Requirements:

https://jko.jten.mil/courses/AT-level1/launch.html http://www.cdse.edu/catalog/elearning/GS130.html

1.26.1 The Contractor shall comply with all OSHA, State, U.S. Army, U.S. Army Yuma Proving Ground, and other applicable industry safety standards.

1.26.2 The Contractor shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

1.26.3 The Contractor shall report all accidents and occupational illnesses immediately to the YPG Garrison Safety Office through the Contracting Officer's Representative (COR).

1.26.4 The Contractor shall observe all regulations and directives for fire prevention. The Contractor shall obtain a Hot Work Permit (Burn Permit) from the installation Fire Prevention Division prior to commencing any hot work.

1.27 Environmental Requirements: The contractor shall comply with all applicable Federal, State, Local Laws and regulations and utilize standard industry practices for avoiding adverse environmental impacts. These requirements include, but are not limited to, 32 CFR Part 651 (Environmental Analysis of Army Actions) and the local Environmental Handbook for the Requiring Activity Workforce. The Contractor shall ensure that all activities performed by its personnel, subcontractors and suppliers are executed in accordance with such authorities. The Contractor shall obtain all permits, licenses, approvals, and/or certificates required or necessary to accomplish environmental work. When the work to be performed requires facility clearances, such as digging or drilling permits, the Contractor shall obtain such clearances and/or permits in accordance with all local and installation requirements and with the assistance of the installation point(s) of contact, prior to any such work being initiated. All spills should be reported to (928-920-3866). The contractor shall develop and submit an Environmental Protection Plan (EPP) to the KO and COR for review and approval within thirty

(30) days after contractor award (Deliverable 15). EPP may be part of the Safety Plan (Deliverable 13). Best Management Practices where applicable shall be identified and implemented to offset adverse environmental impacts.

1.28 Service Orders (SO): The Contractor shall receive notification of work from the COR on a Service Order Form TE 3.The Contractor is authorized to execute SOs that do not exceed 32 work hours in labor or $20,000 total cost (labor & material). SOs exceeding the Contractor’s authorized limit shall be executed with a separate contracting method.

1.28.1 The COR assigns all SO priorities. All SOs shall be executed by the Contractor within the following timelines:

• Emergency - The Contractor shall notify the COR within 30 minutes of an emergency requiring an Emergency SO during normal duty and after hours. SOs are classified as Emergency when immediate action is required to eliminate life threatening or serious injury hazards to personnel or government property. These SOs are responded to as soon as possible and no later than one (1) hour after the request. Emergency/Critical

SOs are completed within 24 hours of request, unless the urgency of the work has been reduced to a Routine SO.

• Routine - These SOs shall be completed by the Contractor within 30 calendar days of receipt.

1.28.2 The Contractor shall coordinate with the COR at least 48 hours in advance of the requirement to remove or relocate cables, electrical wiring and/or plumbing. The Contractor shall make every effort to work around existing wiring and plumbing. The disconnection, relocation and/or reconnection of primary electrical and/or plumbing components that lead up to control panels, pumps and so on are to be handled by Public Works.

1.28.3 The Contractor, certifying the work was satisfactorily performed, shall provide to the COR, the total labor hours the technician worked, and the fully burdened rate based on shop (e.g.-carpentry, electrical, plumbing, etc.), and the total materials/parts costs.

1.28.4 The Contractor shall be responsible for all materials required for SO repair work. For clarity, the price for SOs reflected in applicable contract CLINs shall be inclusive of all SO related repair costs.

1.29 Inspection and Preventive Maintenance (PM): The Contractor shall develop and implement a comprehensive Inspection and Preventive Maintenance (PM) program for all fire alarm and suppression systems listed in Technical Exhibit 1 (TE1) located on USAYPG. The Contractor shall prepare and obtain COR and Contracting Officer approval of the PM plans, within fifteen (15) days after award (Deliverable 16). Annual review and update is required in the month of October or at the request of the Contracting Officer. PM plan and work plan may be combined into one document

1.29.1 Preventive Maintenance: Routine preventive maintenance shall be performed to ensure continuous and efficient operation of all Fire Suppression Services facilities and components.

All routine preventive maintenance and procedures shall be in strict accordance with individual component manufacturer’s recommendations and schedules. All Fire Suppression Services, Alarm System, facilities and components identified by Technical Exhibit 1 (TE 1) shall have preventive maintenance performed as specified by their manufacturer and at manufacturer’s specified intervals. The Contractor shall utilize manufacturer's operating and maintenance manuals for instructions in the removal, replacement, or repair of Fire Suppression and Alarm System components and associated parts as required by each specific manufacturer.