DRAFT PWS_Fine Art Photography_v4.docx

DRAFT Performance Work Statement (PWS) Photography of Fine Art Collection National Museum of the Marine Corps (NMMC)

1. Background The National Museum of the Marine Corps (NMMC) acquires, stores, preserves and exhibits the material history to include fine art of the Marine Corps from 1775 to the present. In addition, the NMMC educates Marines on their traditions through exhibitions, supports the efforts of the Marine Corps command museums, as well as serves as a source of information for Marines, veterans, the academic community, and the public. As part of its mission, the NMMC is tasked with collections stewardship responsibilities to provide professional expertise for all museum artifacts and works of art within the collection located throughout all Marine Corps facilities.

The NMMC art collection includes fine art to include sculpture and prints representing over two (2) centuries of mainly eye-witness accounts of the Marines in battle, enduring the anguish, routine, boredom, and peril that are the Marines. The paintings in the collection range in age from the early 19th century to the present day. The collection consists of over 13,000 paintings, prints, and sculptures.

Much of the collection includes works on paper and stretched canvas. Other works are painted on wood, metal, masonite, and other substrates. The collection also includes period lithographs, prints, sculptures and other two (2) dimensional works requiring special handling due to their fragility and composition. There are approximately fifty (50) sculptures with patinas that range from very glossy to dull. The condition of the artwork ranges from pristine to very fragile.

1. Scope This requirement is for professional fine art photography, scanning of 4” x 5” transparencies, and the creation of reproductions of original paintings, drawings, and sketches. Most of the fine art and prints are on paper and/or illustration board. Others are painted metal, wood, and other substrates. Some of the fine art is framed with plexiglass or glass that cannot be de-framed at this moment and will require photography through the glazing. The condition of the fine art and prints range from pristine to very fragile. The scope of this requirement is to professionally photograph the fine art and print collection and/or scan transparencies for use as a master digital archival record, to support research requirements, requests for reproductions, and to create professional fine art reproductions on fine art paper(s) and/or canvas.

The Government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract for this requirement with a 5-year ordering period during which individual Task Orders may be issued/awarded under the master IDIQ contract. The Contractor shall perform services as identified in each Task Order.

1. Performance Requirements

2. Tasks

0. Intake Meeting and Site Visit to NMMC Museum Support Facility (MSF) The contractor shall be available for an intake meeting within twenty-five (25) days of contract award to review a sampling of fine art, prints, and sculpture requiring photography and review workspace for photographing the collection. The intake meeting and review of collection and workspace may be completed in a single visit. Meeting and site visit will be coordinated directly with the Technical Point of Contact (TPOC) and take place at the NMMC Museum Support Facility (MSF).

0. Photography, Scanning of Transparencies, and Reproduction of Works of Art and Prints.

Photographic, scanning, and reproduction task orders under this contract may range from a single item to 100 hundred (100) items. Photographic sessions will be no more than two-days for any one project. Physical photographing sessions will be coordinated between the Contractor and TPOC. Printed reproduction projects are usually limited to 1-5 prints on fine art paper(s) and/or canvas. To minimize handling and reduce the risk of damaging fragile works of art, most photographic tasks will be performed at the MSF, and the Contractor must provide any equipment required to perform the requirements. The Contractor shall have the ability to photograph at other NMMC locations in Washington DC and the Northern Virginia area as necessary and in coordination with the TPOC.

No photographic or scanning efforts shall modify or harm Museum works of art, prints, or sculpture. The Contractor shall be able to identify the amount of space and time needed to complete task orders under this contract and provide the TPOC with potential options, as applicable, for completion of photography projects for review by the TPOC.

0. Digital Images

1. Unless otherwise specified by the TPOC, all digital images will be captured at 300dpi for output at 60” along the long dimension at a minimum size of 75 mb TIF file. Unless otherwise specified by the TPOC, the contractor will be required to provide a 4 x 5” Proof Print and digital files for each work of art, print, or sculpture photographed to include the following:

0. High Resolution TIF file – 20” @ 300 DPI

0. JPG – 20” @ 300 DPI

0. Low Resolution JPG – 5” @ 72 DPI

0. At the end of each task order jpegs and TIF file of each work of art will be provided to the TPOC via Dropbox within ten (10) days after the session. An external hard drive containing the above information of TIF and .JPEG file for each item scanned and/or photographed will provided at the end of each task order.

0. The Contractor must provide digital images of the works of art, prints, transparencies and sculpture photographed or scanned in their original form.

0. Retouching photography Images Contractor must be able to digitally correct images produced of items photographed at the following levels whose condition precludes them from being reproduced. This will be in addition to the requirements on 3.1.3:

• Digital Retouch - Light

0. Reproductions, Printing and Digital Materials All print and digital materials shall be archival quality and museum grade, unless otherwise specified on any task order under this contract. The contractor shall provide a color Proof Print for each reproduction print, which shall be approved by the TPOC before the final reproductions/prints are produced unless the TPOC specifically advises the Contractor that proofs are not required. The type of print materials that shall be used are generally determined by the original support of the work of art. Original works on paper shall be reproduced on fine art paper unless otherwise specified by the TPOC.

0. Reproduction Printing Tasks Printing tasks may range in quantity from a single piece to more than ten (10). Any printing task under this contract shall have an identified period of performance for the task to be completed.

Given the individual nature of the requests from senior level offices in the Pentagon, Marine Corps Commands, and the Museum’s needs specific sizes are not known until the request is made. In most cases the original size of the work of art determines the size of the print made. This can range from 8” x 10” to 40” x 60”.

Contractor must be able to produce prints on fine art paper(s) and/or canvas.

0. Scheduling Photography Scheduling Photography tasks will involve a five (5) to ten (10) calendar day lead time before work begins. Specific lead times will generally be defined at the task order level. Tasks refer to a scheduled photography session as specified by an applicable task order under this contract to photograph works of art and/or prints.

0. Recommendations The Contractor shall be required to make recommendations to the TPOC on imaging methodologies, project scheduling, and printing options. All work involves creative problem solving to professionally document rare, unique, and valuable collections of the NMMC.

3.1.9. Contractor Coordination with TPOC: The Contractor shall maintain contact by phone, mail, email or in person (whichever is most efficient) with the TPOC to resolve difficulties or make decisions regarding any task order under this contract.

1. Applicable Information and/or Documents

3. Government Technical Point of Contact (TPOC): TPOC information to be provided to the Contractor at time of award.

0. The TPOC may be assisted by multiple subject matter experts. The subject matter experts shall provide technical guidance and clarification in the absence of the TPOC.

0. The TPOC and/or subject matter experts shall review and approve all work. All work that does not meet the TPOC’s approval shall be rejected and reworked according to the TPOC and/or subject matter expert direction.

0. The TPOC shall have ten (10) working days to respond to the Contractor requests for information, proposals, or queries by either phone or email.

0. The TPOC shall host initial progress meetings, generally in person or via telephone/teleconference call. Schedule, frequency, and duration are to be determined.

0. The final inspection and acceptance of digital images, reproductions, photo proof prints and any other materials shall take place upon completion of photography projects and will be accepted by the TPOC.

3. Period of Performance: The Government intends to award an Indefinite Delivery Indefinite Quantity contract (IDIQ) for this requirement with a 5-year ordering period during which individual task orders may be issued/awarded under the master IDIQ contract. The ordering period for the base year shall begin upon the date of contract award.

3. Place of Performance: The Contractor shall examine the works of art at the NMMC Museum Support Facility (MSF). Most photography will be accomplished at the MSF in either the artifact processing room or high-density artifact storage area.

2. The Contractor shall be responsible for their transportation to and from any NMMC facility unless otherwise agreed upon with the TPOC.

2. In rare instances, the Contractor may be required to visit other Marine Corps facilities, as directed by the TPOC, to photograph works of art.

2. The works of art, prints, and sculptures can be fragile. Due to the fragility, the physical photography shall be completed on site at NMMC and USMC facilities in the Northern Virginia and Washington DC areas. Place of performance shall be specified at the task order level.

National Museum of the Marine Corps (NMMC) 1775 Semper Fidelis Way Triangle, VA 22172-1949

NMMC Museum Support Facility (MSF) 17001 Interstate Dr. Ste. 130 Dumfries, VA 22026-2121

3. List of Deliverables: The contractor shall provide the NMMC/TPOC with all finished 4” x 5” proof prints, digital images, scans, thumb drives, reproductions and any other digital media.

3. Government Property: The Government shall provide the works of art, prints, or sculpture to be photographed. Most of the works of art will be in the public domain, and others may not. The Contractor may produce reproductions of images under public domain but will not be permitted to reproduce any images that are not under public domain. Further details to be established at the task order level.

3. Delivery Address: Any/all deliverables shall be delivered to one of the following locations in coordination with the TPOC:

5. National Museum of the Marine Corps (NMMC) 1775 Semper Fidelis Way Triangle, VA 22172

5. NMMC Museum Support Facility (MSF) 17001 Interstate Dr. Ste. 130 Dumfries, VA 22026

3. Hours of Operation: The Contractor must be available to work during normal work hours in coordination with the TPOC, from 9:00 a.m. - 5:00 p.m., Monday through Friday, except on U.S. Federal Holidays. Visit Federal Holidays (opm.gov) to view the applicable listing of U.S. Federal Holidays.

3. Contractor Personnel / Qualifications:

7. The Contractor shall provide all materials, equipment, and supplies as needed to fully carry out the requirements herein.

7. The Contractor shall provide proof of at least five (5) years of experience photographing, scanning, and reproducing fine art.

7. The Contractor shall provide the names and contact information for any professional staff under their employ who may work on any photography project required under this PWS.

3. Travel: The Government intends to award a Firm-Fixed Price (FFP) contract type. The Contractor is responsible for all travel/per diem related expenses required to perform this contract. Any anticipated travel costs in the performance of this contract shall be included as part of the quoted rate(s). Any travel matters associated with the performance of this contract are the sole responsibility of the Contractor. The Government shall not have any financial responsibility other than paying for the FFP on each line item.

3. Government Facility Access: The Contractor must possess a current valid state driver’s license and/or form of government approved official identification containing a personal photograph. The identification is required for security purposes to access Government facilities.

3. List of Attachments:

· Attachment 1 – Pricing Table (End of PWS)