DRAFT PWS.pdf

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

COMMANDER, NAVY REGION SOUTHEAST (CNRSE)

UPS PREVENTATIVE AND MAINTENANCE SERVICES

NAVAL AIR STATION MERIDIAN, MS N63043

PART l

GENERAL INFORMATION

1.0 General. This is a non-personal services contract to provide preventive and corrective maintenance services for all eight Uninterrupted Power Supplies (UPS) along with all batteries aboard the Naval Air

Station Meridian (NASMRD) Complex.

1.1 Background. The eight systems below supply an uninterrupted and conditioned critical power source to all communication and aircraft controlling equipment in the Air Traffic Control Towers and

Radar facility on the NAS Meridian and Outlying Field Complex. All preventive and corrective maintenance must be accomplished by a certified, factory trained, skilled technician. Battery replacement must also be accomplished by a certified, factory trained, skilled technician. In the event a system fails, it would render ATC towers unprotected and/or emit total shutdown of operations.

1.2 Objectives. To provide preventive and corrective maintenance services for all eight UPS' and all batteries on the NASMRD Complex. NASMRD Complex has eight separate UPS at the following locations:

Location Size Model Serial Make

Bldg #1 Rm 173 80KVA 47SA080HAC M18DUB0009 Liebert

NJW Tower Bldg 30KVA 9355-30 BN324KXX01 Eaton

DASR 50KVA 93PM ET456UXX07 Eaton

N PAR Bldg 57 25KVA 4400 200900790 Toshiba

S PAR Bldg 56 25KVA 4400 190100847 Toshiba

McCain Field # 5 30KVA 47SA030DAC M20BZB0022 Liebert

McCain Field Bldg 10KVA APS AS5 1928300339AU043 Liebert

TACAN Bldg 9 30KVA 9355-30 BN351KXX15 Eaton

1.3 Scope. The Contractor shall include technicians that are factory trained on each specific model/part and able to meet the requirements specified herein.

1.4 Hours of Operation.

1.4.1 Normal Duty Hours. The Contractor is responsible for providing performance/service, between the hours of 0800 - 1630, Central Standard Time, Monday through Friday except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.4.2 Federal Government Holidays.

a. New Year's Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

b. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding

Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

1.4.3 Inclement Weather Operations. In cases of severe weather, the AGEMO may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed services within twenty-four (24) hours after the severe weather has terminated, unless the KO authorizes additional time. Rescheduling to provide make-up services shall not be a basis for a claim by the Contractor for additional compensation.

1.5 Place of Performance. The work to be performed under this contract will be performed at the NAS

Meridian Complex, to include the Out-Lying Field, Joe Williams, 40-55 minutes North of NASMRDN -

(1) NJW Tower; (2) Receiver; (3) DASR; (4) Transmitter; (5) RATCF; (6) North PAR; (7) South PAR; and (8)

TACAN.

1.5.1 Assistant Ground Electronic Officer (AGEMO). The AGEMO shall report to the Contracting

Officer that all products and/or services from the Contractor have been delivered and accepted. For this contract, Paul Rivers, Asst. Ground Electronics Maintenance Officer, 601-679-2777.

The AGEMO monitors all technical aspects of the contract. The AGEMO is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; including

Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government property furnished; and provide site entry of Contractor personnel. The AGEMO is not authorized to change any of the terms and conditions of the resulting contract. The Contractor shall coordinate and obtain prior approval from the AGEMO for all delivery, truck loading and unloading, the positioning and use of any heavy equipment, commencing any work, and all other issues. The AGEMO is responsible for the scheduling and coordination of all work to be accomplished as required.

1.6 Quality Control. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government in accordance with (IAW) the terms and conditions contained herein.

1.7 Operations Security (OPSEC).

1.7.1 Access and General Protection/Security: Policy and Procedures. The Contractor and all associated Contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures provided by the

Government. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Naval Air Station Base Security Office prior to obtaining base access. The Contractor workforce shall comply with all personal identity verification requirements as directed by DoD, Department of the Navy (DoN) and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force

Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.7.2 Defense Biometric Identification System (DBIDS). The Defense Biometric Identification

System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data

Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice databases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued. For contractors, vendors, and suppliers, only: Defense Biometric

Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides continuous vetting anytime the DBIDS card is scanned at an installation entry point.

For more information https://www.cnic.navy.mil/om/dbids.html.

1.8 Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use IAW OPNAVINST 5530.14E CH-

3, Navy Physical Security and Law Enforcement Program.

1.8.1 National Agency Check, Local Agency Check and Local Credit Check. At a minimum, Contractor employees are required to have a favorable investigation IAW DoD Instruction

8500.2. Local Agency Check and Local Credit Check shall be submitted and results received 10 calendar days prior to commencement of work. An "unfavorable" or "no determination" adjudication of the Contractor employees' investigation will result in immediate termination of access to the workspace and records.

https://www.cnic.navy.mil/om/dbids.html

1.8.2 Facility Access Determination (FAD). The Department of the Navy (DoN) has determined that all DoN Information systems are sensitive regardless of whether the information is classified or unclassified. All personnel accessing DoN Computer systems shall undergo investigation for a position of trust to verify their trustworthiness. The Government will include Facility Access

Determination (FAD) program requirements in the contract specifications when determinations for facility access will be required on the Contractor employees.

1.8.3 All work is expected to be unclassified or unclassified sensitive data including Personally

Identifiable Information (PII). The Contractor shall meet all requirements of the Privacy Act;

DoD 5239 & 8570 instructions. No requirement exists for the handling of classified data.

1.9 Personnel. For purposes of this paragraph, the term "personnel" or "employee(s)" refers to any person performing work related to this contract, including but not limited to, the Contractor's employees, agents, representatives, or subcontractor. Contractor employees shall be fully certified and authorized (IAW current industry standards) to perform the services listed herein. Contractor personnel shall present a clean, neat and professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the

Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Navy. All Contractor personnel shall comply with installation security and access procedures and the Contractor's final Safety Plan.

1.9.1 Motor Vehicle Operators. Contractor's personnel, whose tasks involve operation of any vehicles, shall possess a valid U.S. state driver's license, certificates and permits, applicable for the type and class of vehicle being operated.

1.9.2 Authorization to Work. Contractor's personnel shall either be a United States Citizen or authorized to work in the United States or possess a valid U.S. Immigration T-151 or 1-94, Alien

Registration Card. If Contractor person is not a US Citizen, they must submit a foreign national visit request through the State Department and their embassy. This process can take up to 60 days.

1.9.3 Speaking, Reading and Understanding English. Contractors shall provide staff personnel who can communicate with Government representatives and where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee's duties. Contractor's employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

1.9.4 Identification (ID) Badge.

a. The Contractor (to include subcontractors) shall provide each employee with an

Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be always worn during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Assistant Ground Electronics Officer (AGEMO) prior to the contract performance date and updated as needed to reflect Contractor and subcontractor personnel changes.

b. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

c. Contractor personnel shall ensure that all documents or reports produced by the

Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.9.5 Conflict of Interest.

a. Employment of Government Personnel. The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DoD 5500.7-R, Joint Ethics Regulations

(JER) by the individual's commander or director. A copy of the authorization will be provided to the KO. In addition, the Contractor is prohibited from employing

Government Quality Assurance Representatives (QAR) whom the Contractor knows or should have known are responsible for monitoring any contracts/subcontracts awarded to the service provider.

1.9.6 Personnel Conduct. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor personnel employed to perform the work specified herein shall be the responsibility of the Contractor. The Contractor shall be responsible for the performance and conduct of Contractor and subcontractor employees at all times. The Contractor shall ensure that personnel present a professional appearance. Personnel employed by the

Contractor in the performance of this contract, or any representative of the Contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The Contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government's standards of conduct.

1.9.7 Contractor Advertising. The Contractor shall not place or display advertising of any kind on Government property.

1.9.8 Personnel Compliance. The Contractor shall ensure that Contractor employees observe and comply with all local, state and federal authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, "off -limits" areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions.

1.9.9 Non-Personal Service Statement. Contractor management shall ensure that employees properly comply with the performance work standards outlined in this performance work statement. Contractor employees shall perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in this project shall not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The

Government will control access to the facility and will perform the inspection and acceptance of the completed work.

1.9.10 Supervision of Contractor Employees. The Government will not exercise any supervision or control over Contractor or Subcontractor employees during performance of this contract. Such employees shall be accountable solely to the Contractor, not the Government.

1.9.11 Personnel Removal. Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all Contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the Contractor from the responsibility for the work defined in this performance work statement. The Contractor is expected to provide support services despite personnel removal or other unforeseen condition(s).

Should replacement become necessary, the Government reserves the right to review all resumes of proposed candidates.

• Removal by Installation Commander: The Installation Commander may, at his/her discretion, bar an individual from the installation under the authority of 18 U.S.C. 1382

(1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

• Removal Requested by AGEMO: The AGEMO may require the Contractor to remove an employee working under this contract for reasons of misconduct or security violations.

Contractor employees shall be subject to dismissal from the premises upon determination by AGEMO that such action is necessary in the interest of the Government.

• Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee's presence on the installation may be contrary to good order, discipline, or installation security and safety.

• Removal for Unsatisfactory Performance: The Government reserves the right to require the

Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

1.9.12 Interaction with Other Activities. Government and Contractor personnel will be working in common areas during working hours. Contractor performance shall not interfere with

Government work in the area where any service or maintenance work is being performed. In the event the Contractor believes that Government and other Contractor personnel are interfering with the performance of the tasks described in this PWS, the Contractor shall notify the

AGEMO immediately. The Contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the KO or AGEMO to stop work.

Failure by the Contractor to notify the AGEMO and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions. Other

Government Contractor(s) may be performing required services in areas that interrelate with the requirements of this contract. The Government will facilitate initial contact between

Contractor(s) performing other contracts and this contract. The Contractor shall provide all further required coordination between other Contractor(s) for any task specified in this contract that relates to or impacts on any other contracted work.

1.9.13 Safety. The Contractor is solely responsible for compliance of all safety regulations of employees while working on Government owned facilities. All accidents which may arise out of, or in connection with, performance of services required herein which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and AGEMO within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The aforementioned procedures shall also apply to any claim made by a third party against the Contractor as a result of any accident that occurs in connection with performance under this contract.

1.10 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information. Homeland Security

Presidential Directive (HSPD)-12, requires Government agencies to develop and implement Federal security standards for Federal employees and Contractors. The Deputy Secretary of Defense Directive

Type Memorandum (DTM) 08-006- "DoD Implementation of Homeland Security Presidential

Directive- 12 (HSPD-12)" dated November 26, 2008 (or its subsequent DoD instruction) directs implementation ofHSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

1.10.1 Applicability

This clause applies to Contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to Contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National

Security Position, as advised by the command security manager. It is the responsibility of the security officer responsible for the command/facility where the work is performed to ensure compliance.

Each Contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

1.10.2 Access to Federal Facilities

Per HSPD-12 and implementing guidance, all Contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required Contractor employees shall in-process with the Command's

Security Manager upon arrival with the Command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

1.10.3 Access to DoD IT Systems

In accordance with SECNAV M-5510.30, Contractor employees who require access to DoN or

DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in

SECNAV M-5510.30, includes positions which require access to information protected under the

Privacy Act, to include Protected Health Information (PHI). All Contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information

Assurance Manager (IAM).

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the Contractor employee's duties, such employees shall in-process with the Navy Command's Security Manager and 1AM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a

System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a

Government IT system/network is inherently governmental. The Contractor supervisor is not authorized to sign the SAAR-N; therefore, the Government employee with knowledge of the system/network access required shall sign the SAAR-N as the "supervisor".

The SAAR-N shall be forwarded to the Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the Contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training and maintain a current requisite background investigation. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

1.10.4 Interim Access

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a

DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the Contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the Contractor of his/her responsibility to perform.

1.10.5 Denial or Termination of Access

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the Contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The Contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally controlled information system/network and/or to Government information, meaning information not authorized for public release.

1.10.6 Contractor's Security Representative

The Contractor shall designate an employee to serve as the Contractor's Security Representative.

Within three workdays after contract award, the Contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor's Security Representative. The Contractor's Security

Representative shall be the primary point of contact on any security matter. The Contractor's

Security Representative shall not be replaced or removed without prior notice from the

Contracting Officer and Command Security Manager.

1.10.7 Background Investigation Requirements and Security Approval Process for Contractors

Assigned to or Performing Non-Sensitive Duties

Contractor employees whose work is unclassified and non-sensitive (e.g., perform certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or

Tl investigation equivalent including an FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor's Security

Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Originally Signed Release Statements

The Contractor shall ensure each individual employee has a current favorably completed National

Agency Check with Written Inquiries (NACI) or Tl equivalent investigation or ensure successful

FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

*Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United

States.

PART2

DEFINITIONS, ACRONYMS & ABBREVIATIONS

2. Definitions and Acronyms.

2.1. Definitions.

2.1.1. Contract Administrator. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. Contracting Officer (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the

Government. Note: The only individual who can legally bind the Government.

2.1.3. Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.4. Controlled Area. A controlled space extending upward and outward from a specified point. This area is typically designated by a commander or director; wherein sensitive information or operations occur and requires limitations of access.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.6. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.8. Government Equipment Furnished. Government equipment that is incidental to the place of performance, when the contract requires Contractor personnel to be located on a government site or installation, and when the property used by the Contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines.

2.1.9. Government Property. All property owned or leased by the Government.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.10. Government Property Furnished (GPF). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor for performance of a contract. GPF includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

2.1.11. Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government's expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

a. Items that cannot be found after a reasonable search.

b. Theft.

c. Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

d. Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.12. Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, or special test equipment or real property.

2.1.13. Non-Personal Services. The personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.14. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.15. Property. All tangible property, both real and personal.

2.1.16. Property Records. Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of GPF.

2.1.17. Provide. To furnish, as in GPF.

2.1.18. Quality Assurance. The Government procedures to verify that services being performed by the Contractor are acceptable IAW established standards and requirements of this contract.

2.1.19. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.20. Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-

71.20).

2.1.21. Subcontractor. One that enters into a contract with a prime Contractor.

2.1.22. Unit Acquisition Cost

a. For GPF, the dollar value assigned by the Government and identified in the contract; and

b. For Contractor-acquired property, the cost derived from the Contractor's records reflect consistently applied generally accepted accounting principles.

2.1.23. Wide Area Workflow (WAWF). A secure web-based system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

2.1.24. Workday. The number of hours per day the Contractor provides services IAW the contract.

2.1.25. Work Week. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. Acronyms.

ACAS

AQL

ATC

CAC

CDR

CNRSE

COR

DBIDS

DFARS

DoD

DoN

DTM

FAD

FAR

FPCON

GPF

GP

AGMO

HSPD

IA

1AM

IAW

ID

IT

JER

KO

NACI

NCACS

OCI

OPSEC

OSHA

PHI

POC

PRS

PWS

QA

QAR

QC

SAAR-N

UPS

WAWF

Assured Compliance Assessment Solution

Acceptable Quality Level

Air Traffic Control

Common Access Card

Contract Deficiency Report

Commander, Navy Region Southeast

Contract Officer Representative

Defense Biometric Identification System

Defense Federal Acquisition Regulation Supplement

Department of Defense

Department of the Navy

Defense Directive-Type Memorandum

Facility Access Determination

Federal Acquisition Regulation

Force Protection Condition

Government Property Furnished

Government Property

Assistant Ground Electronics Officer

Homeland Security Presidential Directive

Information Assurance

Information Assurance Manager

In Accordance With

Identification

Information Technology

Joint Ethics Regulation

Contracting Officer

National Agency Check with Written Inquiries

Navy Commercial Access Control System

Organizational Conflict of Interest

Operations Security

Occupational Safety and Health Administration

Protected Health Information

Point of Contact

Performance Requirements Summary

Performance Work Statement

Quality Assurance

Quality Assurance Representatives

Quality Control

System Authorization Access Request Navy

Uninterruptable Power Supply

Wide Area Workflow

PART3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3. 0 Government Furnished Items and Services.

3.1 Services. The Government will facilitate Contractor access to the NASMRD Complex.

3.2 Facilities. The Government will provide access to facilities for the Contractor's use in support of this contract. Any alterations to facilities shall be approved in writing and shall be returned to their original condition prior to completion of this contract. Contractors shall be responsible for any damage or loss of use due to their negligence.

3.3 Utilities. The Government will provide all utilities in the facility, for the Contractor's use in performance of tasks outlined in this Performance Work Statement. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Responsibilities.

4.1 Contractor Furnished Items. Everything included in this paragraph and its subparagraphs is basic to the contract and should be included in the contract price.

4.1.1 The Contractor shall provide all labor, supervision, transportation, vehicles, supplies, equipment, materials, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Requirements. The Contractor shall provide fully licensed, certified and authorized technicians to perform the services listed herein.

4.2.1 Guaranteed 4-hour on-site response, 7 days/week, 24 hours/day.

4.2.2 Includes 100% parts (excluding full battery and air filters replacement) coverage, capacitor and bank replacement when deemed necessary.

4.2.3 Includes parts, labor and battery jars as required - up to 10% of the battery string per year (not accumulated over contract term).

4.2.4 Includes 100% labor and travel coverage 7 days/week, 24 hours/day.

4.2.5 Includes battery recycling as required, with documentation meeting

EPA requirements.

4.2.6 Includes Annual Full Preventive Maintenance Service on all eight UPS' and

Semi-Annual and Annual Full Preventive Maintenance on all internal battery pack cabinets scheduled by the customer at the customer's convenience.

4.2.7 If Full Battery Replacement is required immediate notification of battery type and cost for ordering and replacing be made to contract POC.

4.2.8 Includes toll free Customer Response Center.

4.2.9 Includes access to Customer Services Network On-Line Internet portal. UPS

Full Preventive Maintenance Service Annual Service:

4.2.9.1 Perform a temperature check on all breakers, connections, and associated controls. Repair and/or report on all high temperature areas.

4.2.9.2 Perform a complete visual inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components. Check air filters for cleanliness.

4.2.9.3 Check module(s) completely for the following (if applicable):

4.2.9.3.1 Rectifier and inverter snubber boards for discoloration.

4.2.9.3.2 Power capacitors for swelling or leaking oil.

4.2.9.3.3 DC capacitor vent caps that have extruded more than 1/8".

4.2.9.4 Record all voltage and current meter readings on the module control cabinet or the system control cabinet.

4.2.9.5 Measure and record harmonic trap filter currents.

4.2.9.6 Check the inverter and rectifier snubbers for burned or broken wires.

4.2.9.7 Check all nuts, bolts, screws, and connectors for tightness and heat discoloration.

4.2.9.8 Check fuses on the DC capacitor deck for continuity (if applicable).

4.2.9.9 With customer approval, performing operational test of the system includes unit transfer and battery discharge.

4.2.9.10 Calibrate and record all electronics to system specifications.

4.2.9.11 Install or perform Engineering Field Change Notices (FCN) as necessary.

4.2.9.12 Measure and record all low-voltage power supply levels.

4.2.9.13 Measure and record phase-to-phase input voltage and currents.

4.2.9.14 Review system performance with customers to address any questions and to schedule any repairs.

4.2.10 Provide the customer with documentation for all maintenance performed.

Battery Full Preventive Maintenance Service Semi-Annual Service:

4.2.10.1 Inspect the appearance and cleanliness of the battery and the battery room.

4.2.10.2 Clean normal cell top dirt accumulation (to be done only with battery offline).

4.2.10.3 Measure and record the total battery float voltage and charging current.

4.2.10.4 Measure and record the overall AC ripple voltage.

4.2.10.5 Measure and record the overall AC ripple current.

4.2.10.6 Visually inspects the jars and covers for cracks and leakage.

4.2.10.7 Visually inspect for evidence of corrosion.

4.2.10.8 Measure and record the ambient temperature.

4.2.10.9 Verify the condition of the ventilation equipment, if applicable.

4.2.10.10 Verify the integrity of the battery rack/cabinet.

4.2.10.11 Measure and record 100% of the cell temperatures.

4.2.10.12 Measure and record the float voltage of all cells.

4.2.10.13 Measure and record all internal impedance readings.

4.2.10.14 Provide a detailed written report noting any deficiencies and corrective action needed, taken and/or planned.

4.2.11 Verify approval for Battery Life program. Annual Service

4.2.11.1 Inspect the appearance and cleanliness of the battery and the battery room.

4.2.11.2 Clean normal cell top dirt accumulation (to be done only with battery offline).

4.2.11.3 Measure and record the total battery float voltage and charging current.

4.2.11.4 Measure and record overall AC ripple current.

4.2.11.5 Measure and record overall AC ripple voltage.

4.2.11.6 Visually inspects the jars and covers for cracks and leakage.

4.2.11.7 Visually inspect for evidence of corrosion.

4.2.11.8 Measure and record the ambient temperature.

4.2.11.9 Verify the condition of the ventilation equipment, if applicable.

4.2.11.10 Verify the integrity of the battery rack/cabinet.

4.2.11.11 Visual inspection of the battery cabinet and/or room to include:

4.2.11.11.1 Check for NO-OX grease or oil on all connections (if applicable).

4.2.11.11.2 Check battery jars for proper liquid level (if flooded cells).

4.2.11.11.3 Check for corrosion on all the terminals and cables.

4.2.11.11.4 Examine the physical cleanliness of the battery room and jars.

4.2.11.12 Measure and record 100% of the cell temperatures.

4.2.11.13 Measure and record the float voltage of all cells.

4.2.11.14 Measure and record all internal impedance readings.

4.2.11.15 Provide a detailed written report noting any deficiencies and corrective action needed, taken and/or planned.

4.2.11.16 Measure and record DC bus ripple voltage (if applicable).

4.2.11.17 Measure and record total battery float voltage.

4.2.11.18 Measure and record all battery connection resistances in micro-ohms, when applicable.

4.2.11.19 Re-tighten all battery connections to the battery manufacturer's specifications, offline only.

4.2.11.20 Corrective Maintenance Performed as Required.

4.2.11.21 Refurbish cell connections as deemed necessary by the detailed inspection report.