DRAFT PWS.pdf

WARNER ROBINS AIR

LOGISTICS COMPLEX

ROBINS AIR FORCE BASE,

GEORGIA 31098

Performance Work Statement for

ENGINEERING STUDY

SIMPLE AIRCRAFT GROUND EQUIPMENT/GROUND SUPPORT

EQUIPMENT (AGE/GSE)

DATE: 17 May 2023 2023

Distribution Statement C: Distribution authorized to U.S. Government agencies and their Contractors (Administrative or Operational Use; 99-06-16). Other requests for this document shall be referred to WR- ALC/WNZ, Robins AFB, GA 31098.

CONTENT

SECTION TITLE PAGE

SECTION 1 DESCRIPTION OF SERVICES 2

SECTION 2 SERVICES SUMMARY 3

SECTION 3 GOVERNMENT FURNISHED PROPERTY & SERVICES 4

SECTION 4 GENERAL INFORMATION 4

SECTION 5 APPENDICES 11

1.0 Description of Services: The contractor will provide Aircraft Ground Equipment (AGE) maintenance personnel with extensive experience on USAF AGE equipment as well as an AGE maintenance facility and an experienced engineer for the rapid resolution of deficiency reports (DRs) and the performance of Engineering Studies in resolving simple issues on AGE/GSE. Per tasks awarded against the basic contract, the contractor will work with Warner Robins AFB Government engineers to identify and provide the necessary supplies, equipment and facilities for all aspects of sustaining engineering. The contractor shall provide transportation of equipment from Warner Robins AFB to and from their facility or travel to USAF facilities or relocate equipment as necessary to perform trial installations or verifications as identified on any given task. Through this effort the contractor will support resolution of reliability, maintainability, supportability by aiding to find and proof solutions for corrosion control, obsolescence, reliability or performance on legacy systems requiring a solution be developed and evaluated prior to any USAF stock listing actions or tech data publication/instructions across the USAF. Commonly these issues arise from Product Improvement Working Group (PIWG) or DLA 339 actions be identified from any manner of methods including system engineer experience, other Engineering Studies Deficiency reports, accident reports etc.

1.1 Objective(s): This effort may be utilized by all Integrated Product Teams (IPTs) in AFLCMC/WNZ to quickly and efficiently provide solutions on equipment when DRs, failures, poor performance or obsolescence issues arise. Oversight may be provided by the appropriate government IPT engineer.

1.2 Benefit to United States Air Force (USAF): This effort and contract type will allow IPT engineers to provide solutions in a matter of weeks or months instead of years and at a much lower cost the USAF when compared to individual contract efforts. AGE/GSE IPT engineers will be able to resolve obsolescence or gather information on past performance and future state performance so that cost benefit analysis/reports, Time Compliance Technical Orders (TCTO), instructional material or aids, and supporting technical documentation can be provided. The resultant reports shall allow for educated decisions for or against publishing TCTOs or pursuing other sustainment actions.

The support service for simple AGE/GSE is required to sustain USAF equipment currently in service and improve the reliability, availability and maintainability to support the War Fighter. Failure to obtain reliable performance or sustain capability will have a negative impact on aircraft availability, mission capability and operational costs.

The primary objective for this effort is to ensure that reliable, cost effective capabilities exist in a timely manner to sustain the capability to Fly, Fight, and Win.

1.3 Background: WNZ is responsible for over 15,000 NSNs identified as AGE/GSE and this effort will provide for both on and off site support for AGE and Support Equipment for all USAF customers as individual issues and needs arise. This equipment is specifically configured for Government use and supports USAF aircraft and missions in service of the United States of America.

2.0 Services Summary

Services Summary

Performance Objective

PWS

Reference

Performance Threshold

Qualification requirements

4.5.1 Program Manager - The contractor shall provide an

AGE Maintenance program manager of the USAF training field 2A6x2 with more than 15 years of USAF AGE experience verifiable on DD 214 or equivalent.

Engineer - The contractor shall provide an engineer with a minimum of 30 years experience total and a minimum of 10 years USAF engineering experience.

AGE Technician - The contractor shall provide at a minimum one AGE specialist of the USAF training field 2A6x2 to a minimum level of 5 (2A652) verifiable on DD 214 or equivalent to oversee maintenance workers.

Response Time 4.5.2 During normal business hours; the contractor… “in two hours or less from the time of notification, shall relocate equipment weighing up to 12,000 lbs. from Warner Robins AFB to their facility and initiate analysis.”

There shall be no more than two failures to achieve the two hour relocation post notification per contract year.

Reliability and Obsolescence final resolution.

4.6 The Government will reject the workmanship or

installation quality of the effort if one or more major flaws or two or more minor flaws are discovered by Government personnel during final inspections. A major flaw is defined as any installations deviating from the latest approved guidance. A minor flaw is defined as functional and operable systems not fully meeting the original design when performance degradation was not an accepted part of the final solution. Major flaws identified during the Government’s final inspection shall be corrected within 21 calendar days of Government disapproval. Minor flaws identified during the Government’s final inspection shall be corrected within seven calendar days of Government disapproval.

Local Assessment and Evaluation

4.8 The Contractor shall meet with the relevant system

engineer at Warner Robins for a project evaluation within five business days of a request except when the Contractor is TDY for more than five business days.

3.0 Government Property and Services

3.1 Government Property: Government property will be provided in accordance with each task order. The contractor shall furnish all material, support equipment, special tools, test equipment, and services required for each task order.

3.2 Base Support: The Government will provide facilities, tooling, and equipment per each task order.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-Furnished Property (GFP) and Contractor-Acquired Property (CAP) in accordance with the Federal Acquisition Regulation (FAR).

3.4 Loss of Government Property: The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of Government property at the site below in accordance with the DFARS. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order.

http://www.dcma.mil/aboutetools.cfm http://www.dcma.mil/aboutetools.cfm

3.5 Return/Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/order unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. Retention of the property by the Contractor will require modification of both losing and gaining contracts in accordance with the FAR and applicable supplements. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO.

3.6 Government System(s) and Data: The Government will provide access to all inventoried drawings (via access to JEDMICS or DVD disc) when necessary and will provide all available T.O.s associated with the design and use of the equipment per the task order. The drawings and technical orders provided by the Government may not be all-inclusive or provide all necessary details required for successful completion of the task order PWS/SOW/SOO. The contractor shall be responsible for determining and executing all inspections, gathering data necessary to obtain all information required for successful completion of all efforts, and if necessary, submitting ECPs/Engineering Change Orders (ECO) to update drawing(s) and technical manual(s) per the task order PWS/SOW/SOO.

4.0 Technical Requirements

4.1 Period of Performance: The period of performance for the contract will be one basic year with four option years.

4.2 Place of Performance: These services shall be performed at locations as specified in the task order.

4.3 Travel: Travel requests for Contractor personnel shall be submitted to the PCO prior to costs being incurred and a minimum of five business days in advance of departure.

*PCO approval is required prior to costs being incurred or contractor travel.

Travel by Contractor personnel shall be conducted in accordance with the FAR.

4.4 Holidays and facility closings: Contractor personnel shall observe the ten federal holidays and facility closings, e.g., energy down days, authorized by the Government. Contractor personnel will only be permitted access to Government facilities when Government personnel are present.

4.5 The Contractor shall submit CDRL items listed in the task order PWS/SOW/SOO. CDRL deliverables shall be submitted completely, accurately, and on time. IPT engineers should always remain involved and in contact to maintain a good understanding of path, progress, resources and outcomes.

4.5.1 Qualification requirements:

Program Manager - The contractor shall provide an AGE Maintenance program manager with more than 15 years of USAF AGE experience verifiable on DD 214 or equivalent.

Engineer - The contractor shall provide an engineer with a minimum of 30 years experience total and a minimum of 10 years USAF engineering experience.

AGE Technician - The contractor shall provide at a minimum one AGE specialist of the USAF training field 2A6x2 to a minimum level of 5 (2A652) verifiable on DD 214 or equivalent to oversee maintenance workers.

4.5.2 Response Time – During normal business hours the contractor, in two hours or less from the time of notification, shall relocate equipment weighing up to 12,000 lbs. from Warner Robins AFB to their facility and initiate analysis for root cause and potential corrective actions in response to Category 1 deficiency reports (CAT 1 DRs) where an incident occurrence indicates a condition on USAF equipment that threatens serious injury or equipment loss or in the case of a Dull Sword (nuclear surety) on AGE where this vendors capabilities and skills are deemed by WNZ engineering to be of assistance. There shall be no more than two failures to achieve the two hour relocation post notification per contract year.

4.5.3 Facility – the contractor shall have sufficient facilities for disassembly and maintenance of AGE as well as facilities for complete corrosion process definition in the form of a paint booth capable of accepting AGE chassis. The contractor shall provide not permanent office space but seating and table space with WIFI access for up to three Government engineers working a given project with the contractors team.

4.5.4 Monthly status report. The contractor shall submit a monthly status report that shall cover actions to date as well as a projection of planned work for the remaining effort. Reports shall document tasks, issues, actions, and deliverables. Problem areas shall be identified with proposed solutions and outcomes. (DI MGMT 80227, Contractor's Progress, Status and Management Report)

4.5.5 Integrated master schedule (IMS). A baseline IMS shall be developed at the start of the program and updated monthly or at the time tasks are added. The contractor shall implement and maintain the IMS using the original baseline schedule as an unchanging reference. The IMS shall serve as a resource management tool to ensure realistic scheduling as multiple efforts may be occurring simultaneously. The IMS shall be provided as an attachment to the monthly status report. (DI-MGMT-81650 Integrated Master Schedule)

4.5.6 System safety. A documented review of each task and potential solution options to ensure no hazards beyond those inherent in the legacy system or method of operation is being introduced in resolution of obsolescence, reliability or performance issues. This report will be worked in coordination/by the responsible government engineer in collaboration with the contract engineer to ensure potential hazards are mitigated or are identified to senior engineers and that approval is documented through a Pre CCB, CCB or other. The contractor shall not initiate changes in the system design based without written approval from the Government system engineer. (DI SAFT 80101, System Safety Hazard Analysis Report)

4.5.7 Engineering data. The contractor shall develop/produce/maintain and deliver a Technical Data Package (TDP) that accurately depicts the final product sufficiently to allow the relevant system engineer to perform any necessary data management. The TDP shall represent the approved, tested, and accepted configuration of the defined delivered item(s). TDP data includes, but is not limited to, Computer Aided Design (CAD) data, CAD models, model based definition data sets, Gerber data, and Master Bill of Materials (BOM). The TDP shall provide the necessary design, engineering, manufacturing, testing, and quality assurance requirements information necessary to enable the procurement or manufacture of an interchangeable item that duplicates the physical and performance characteristics of the original product without additional design engineering effort or recourse to the original design activity or any third party. All engineering product definition data created using Government funding as a result of this contract shall be considered a part of the TDP and shall be delivered to the Government with unlimited rights. The TDP shall be delivered in accordance with Air Force Product Data Specification drawing 9579776 Revision L (CAGE Code 98752). (DI-SESS-81000, Product Drawings/Models and Associated Lists)

4.5.8 Test procedures. The contractor shall develop test procedures, which shall address all requirements identified in the task. The test procedures shall include data record sheets, charts, graphs, identification of test instruments by manufacturer, model number, and serial number.

(DI NDTI 80603, Test Procedure)

4.5.9 Test report. The contractor shall submit a test report within one week of completion of any test. The test report shall document all testing performed, including results of any unsuccessful test attempts. Failures shall also be included with results of unsuccessful test attempts. (DI NDTI 80809, Test/Inspection Report)

4.5.10 Training/familiarization. The contractor shall submit Training Materials for approval as required and per each task. (DI ILSS 80872, Training Materials)

4.5.11 Technical Report/Study Services - Final. The contractor shall submit A Technical Report/Study Services for approval to complete each task. The report shall briefly detail the task, actions completed, results and total cost for materials and labor. The report should contain all relevant tech data, prints, instructions, conclusions and part lists relevant to implementing results from the effort as described in other CDRLs. (DI-MISC-80508B Technical Report/Study Services)

4.5.12 Automated Computer Program Identification Number (ACPIN) Data and Control Record.

The contractor shall submit Automated Computer Program Identification Number (ACPIN) Data and Control Record for approval as required and per each Order PWS. (DI-MISC-81454C Automated Computer Program Identification Number (ACPIN) Data and Control Record).

4.5.13 Status Report. Contractor shall submit Status Report/SITREP for approval as required and per each task. (Status Report - SITREP DI-MGMT-80368)

4.6 Reliability and Obsolescence final resolution: Final resolution of any specific effort shall be per the task order PWS/SOW/SOO. The Government will review the implementation of the agreed upon solution for workmanship and installation quality. Additionally, the Government will review for adherence to guidance and solutions fully meeting the original design performance unless performance degradation was an accepted part of the final solution. The Government will reject the workmanship or installation quality of the effort if one or more major flaws or two or more minor flaws are discovered by Government personnel during final inspections. A major flaw is defined as any installations deviating from the latest approved guidance. A minor flaw is defined as functional and operable systems not fully meeting the original design when performance degradation was not an accepted part of the final solution.

Major flaws identified during the Government’s final inspection shall be corrected within 21 calendar days of Government disapproval. Minor flaws identified during the Government’s final inspection shall be corrected within seven calendar days of Government disapproval.

4.7 Asset collection and return: Asset collection and return shall be per the task order PWS/SOW/SOO. The level of coordination between the owning organization, security, the AGE office, contracting and contractor dictates timeliness and adherence to schedule.

4.8 Local Assessment and Evaluation: The contractor shall respond to requests for assessment and evaluation immediately so that the Ordering MFT can initiate a coordinated and relevant task order PWS/SOW/SOO the contractor understands and is capable of quoting in a timely manner.

The Contractor shall meet with the relevant system engineer at Warner Robins for a project evaluation within five business days of a request except when the Contractor is TDY for more than five business days.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

5.2 Security Requirements: Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. However, Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations.

The Contractor shall ensure personnel, information, systems, property and facility security requirements are followed when specific guidance is given per the task order or by on site personnel.

5.2.1 Security Clearance: It is not expected Contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.2 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Directive for Operations Security (OPSEC) and DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual to protect United States (U.S.) Government interests.

5.2.4 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the respective background check or security investigation conducted. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the Contractor shall ensure the system account(s) are closed.

5.2.5 Access to Government Facility or Military Installation: The Contractor shall ensure Contractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.3 Environmental Management System (EMS)

5.3.1 Executive Order (E.O.) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and E.O. 13514, Federal Leadership in Environment, Energy, and Economic Performance, establish the requirement for an EMS.

5.3.2 In accordance with the Assistant Secretary of the Air Force Memorandum, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the Air Force Materiel Command/Vice Commander (AFMC/CV) Memorandum, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, Contractor personnel who perform work on any USAF installation shall comply with the EMS requirements established by the installation.

5.3.3 Contractor personnel shall complete EMS training prior to beginning work on any USAF installation.

The EMS training requirement may be satisfied by any of the following means:

1) If the Contractor is International Organization for Standardization (ISO) 9001:2015 certified, Contractor personnel do not have to complete EMS training; however, the Contractor must provide documentation of ISO 9001:2015 certification to the PCO.

2) If Contractor personnel possess CAC(s), they may complete Advanced Distributed Learning Service (ADLS) ZZ133070, Environmental Management System - General Awareness Training. The Contractor shall provide their certificate(s) to the PCO.

3) If services will be performed on Robins AFB, the Contractor may request a copy of Environmental Management System Awareness training via the Environment Management Workflow below. The Contractor shall notify the PCO that EMS training has been completed. 78ceg.cev.FrontOfc@robins.af.mil

5.3.4 The prime Contractor shall ensure subcontractors comply with the EMS requirement.

5.4 Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price. The prime Contractor shall ensure subcontractor(s) comply with the affirmative procurement requirement.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environmental, Safety, and Occupational Health (ESOH). OSHA and ESOH requirements shall be incorporated into the Contractor’s safety program.

5.5.2_ Mishap Notification/Investigation: In accordance with AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the Contractor shall ensure the USAF [Safety Office] and the applicable contract management authority are notified of mishaps. The Contractor shall contact the MFT [Contracting Officer’s Representative (COR), if available, or another MFT member] by telephone within four business hours. The MFT will notify the Safety Office and the PCO. In accordance with AFI 91-204, paragraph 2.4.6.1.2, the Contractor shall cooperate with USAF safety investigations.

5.5.3 The prime Contractor shall ensure subcontractors comply with the safety requirements.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract, the Government reserves the right to inspect Contractor performance.

5.7 Trafficking in Persons: The Contractor shall comply with FAR 52.222-50, Combating Trafficking in Persons. Additional information about Trafficking in Persons is available at the mailto:78ceg.cev.FrontOfc@robins.af.mil site for the Department of State’s Office to Monitor and Combat Trafficking in Persons.

http://www.state.gov/j/tip

5.8 Contractor Manpower Reporting

5.8.1 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 NDAA [National Defense Authorization Act] Section 8108 [of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011], Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of contractor/subcontractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT).

5.8.2 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contractor Manpower Reporting Application (eCMRA) site below. Reporting shall be conducted for each fiscal year (FY), which extends October 1 through September 30. While inputs may be made any time during the FY, all data shall be reported no later than October 31 of the following FY.

The Contractor may direct questions to the help desk at the eCMRA site. http://www.ecmra.mil

5.9 Invoicing/Payment and Receipt/Acceptance: In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e- Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT).

6.0 Appendices - NA

http://www.state.gov/j/tip http://www.ecmra.mil/