Draft PWS.docx

Attachment Annex E

Solid Waste Management Services

December 15, 2023

Annex E (CLS 403 Refuse Removal) to OPORD 18-011: IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U)

Table of Contents

1.0 General Information.

1.1 Overview

. This is a comprehensive approach to managing non-hazardous solid waste that encompasses green procurement, waste prevention, and disposal programs. The Contractor, partnering with the installation, shall determine and utilize the most cost-effective Recycle, Solid and Green Waste Management services, emphasizing innovation and commercial best practices, to maximize diversion. The Contractor shall dispose of all commercial, industrial, and community activity waste in accordance with (IAW) all applicable Federal, State, and local laws and regulations. The waste shall be disposed of at a Subtitle “D” Municipal Solid Waste (MSW) landfill located in the State of California and approved and fully permitted by the Department of Environmental Management. The Contractor shall pay all applicable fees associated with disposal. For historical workloads for Pick-ups and for historical workloads for tonnage and quantities Attachment 1.

1.1.1 Project Management & Other Direct Costs (ODC): The contractor shall provide on-site management of day-to-day operations; Quality Control; Safety; and other administrative requirements of the contract. Other Direct Costs may include but are not limited to travel; insurance; office equipment; employee identification, training, and personal equipment; equipment maintenance and repairs; fuel & lubricants; contractor furnished equipment, lease, purchase, or rental; and disposal or treatment facility tipping fees.

1.2 Deliverables. The Contractor shall compile historical data, prepare reports, and submit information as specified by the Deliverables as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR).

1.3 Co-mingling Waste. The Contractor shall not co-mingle or transport MSW refuse with off-post generated MSW refuse. Solid waste and recyclables generated (excluding regulated medical or hazardous waste) shall be collected, transported, and disposed of at the direction of the COR/ACOR.

1.4 Outside Normal Duty Hours. Except for specials events, the Contractor shall not be required to provide services after normal duty hours, weekends, and Federal holidays. Services outside of normal duty hours must be authorized by the Contracting Officer (KO).

1.4.1 The contractor shall be aware that peak periods are normally during the months of April through September each year and the number of services, locations, and the volume of material are significantly higher during this period. It is anticipated that during the course of this contract there will be workload increases and decreases, due to changes in installation activity and population levels. Payment will only be made by the Government for services ordered, received, and accepted, less any payment deduction for unsatisfactory services not re-performed to the standards established in this contract.

2.0 Description of Services.

2.1 Scope. The Contractor shall determine the best disposal method for solid waste management to avoid picking up an empty dumpster or container. The disposal method shall be approved by the KO. The Contractor shall empty recycle/refuse containers, compacters, and the permanent roll-offs minimum once a week. In the event of demand fluctuations, frequency adjustments must be approved by the Contracting Officer. The Contractor shall remove all litter and waste on the ground within a ten (10) foot radius of the container. The Contractor shall track and report to the COR/ACOR all container weights and number of services per week. The Contractor shall perform services IAW approved scheduled routes for pick-up and respond to calls for service when dumpsters reach full before scheduled pick-up. Recyclable items include, but are not limited to, the following:

a. Cardboard

b. Woody debris and wood pallets

c. Plastics

d. Paper

e. Aluminum/tin cans

f. Scrap metal (including brass from expanded rounds)

g. Toner cartridges

h. Mattresses

i. Electronics

2.1.1 Ordnance. Under no circumstances shall the Contractor knowingly accept ammunition, explosives, or firearms. The Contractor shall immediately report all potentially explosive items or materials to the Provost Marshal’s Office and Explosive Ordnance Disposal, including the KO, COR and ACOR.

2.1.2 Hazardous Materials. The Contractor shall not handle asbestos, human remains, or compact military food heaters. The Contractor shall not handle bio-medical (also known as “red bag”) or other hazardous materials. The Contractor shall report to the COR/ACOR any hazardous materials identified or discovered at the Collection Point.

2.1.3 Scavenging. The Contractor shall prohibit scavenging of materials from the Collection Point. The Contractor shall not salvage materials. The Contractor shall maintain the Collection Point to discourage the harboring, feeding, and breeding of disease vectors.

2.2 Refuse Services

2.2.1 Refuse: The contractor shall perform refuse services, by providing and servicing containers Installation-wide. The containers include but not limited to 2, 3, 6, 8-yard dumpsters and 30-yard roll offs. The contractor shall collect and transport refuse to a state of California licensed waste-to-energy incinerator, treatment facility, or disposal facility off Fort Hunter Liggett. Refuse includes but is not limited to municipal solid waste; refuse; Christmas trees, bulky items; construction/demolition debris; treated waste wood. Refuse will not contain hazardous, processed, or industrial wastes.

2.2.2 Disposal Facilities. The contractor shall service various facilities, ranges, and training within and out of the cantonment area. Areas includes but not limit to, MWR Facilities, Unaccompanied Housing (UH) various training areas, training facilities and ranges. The contractor shall service those containers as outlined in in the PWS and Annex E or by COR/ACOR notification. The contractor shall obtain contracts and other agreements with state licensed facilities, for accepting and processing solid waste, which must be signed prior to start of performance under this contract. If such contracts or agreements change, the contractor shall resubmit copies of these documents and again obtain Government approval. No materials shall be disposed of or recycled at these facilities without prior Government approval. The contractor and facilities must be in compliance with California Administrative Cal Recycle Statues Codes, Senate and Assembly Bills. The contractor shall transport the collected solid waste to those locations and provide the COR with certificates or other proof of disposal or treatment at a licensed facility for all shipments for each solid waste stream at time of monthly invoicing.

2.2.3 Refuse Dumpster Servicing: The contractor shall be responsible to provide and service refuse dumpsters at, at the locations identified in TE 1 Containment Building Map and TE 2 Estimated Workload, or as requested by COR/ACOR. The contractor shall expect changes of dumpster quantities and/or locations to TE 1 Containment Building Map. It is estimated that six (6) 2 CY, five (5) 3 CY, thirty-eight(38) 6 CY and eleven (11) 8 CY refuse dumpsters onsite, but not limited to, shall be placed on the Installation at any given time. The contractor, per their discretion and COR/ACOR approval, are allowed to stage larger containers at locations that generate large volumes of refuse at no additional cost to the government. The contractor shall service refuse dumpsters as outlined in TE 1 Containment Building Map and TE 2 Estimated Workload, or as requested by the COR/ACOR at no additional cost.

2.2.4 Permanent Roll off Service Schedule: The contractor shall service permanent roll-offs listed in TE 2 Estimated Workload. Estimated amount seven (7) 30-yard roll offs. The contractor shall monitor the roll-offs and shall service them as needed, or as requested by the COR or ACOR. Training areas and ranges shall be serviced between the hours of sun-up and sun-down. All dumpsters placed in cantonment and a secured areas shall be serviced during regular duty hours, regardless of the location.

2.2.5. Campgrounds: The Contractor shall service the Fort Hunter Liggett Campground every Monday and Friday between the hours of 0800 and 1600. If a holiday falls on a Monday or Friday, service shall be scheduled for the following workday. Contractor shall refer to TE 1 Containment Building Map for the location of the campgrounds and TE 2 Estimated Workload for size and quantity of dumpster needed.

2.2.6 Dining Facility. The Contractor shall place 6- & 8-yard refuse and food waste containers (15) yards (45) feet from a food establishment’s entrance doors and adjacent entry way. All other containers shall be placed 33 feet (10m) from any buildings and Installation perimeter fencing. IAW Standard 1 & 2 of UFC 4-010-01 minimum standards for buildings.

2.2.7 The contractor shall exchange the containers on a one-to-one basis or empty the containers on-site during each service call.

2.2.8 Additional Container Servicing for Current Locations and Additional Container Placement: The contractor shall supply, deliver/place, relocate, or remove additional containers at Installation facilities, training areas, ranges, and recreational areas, when requested by the COR, to support various mission changes, troop relocations, troop training exercise, special events and projects. Additional servicing’s or placements may be permanent, one-time use, or for a specific period of time. The contractor shall respond to and complete requests for additional servicing, site location change, or placement of containers within 24 hours of notification.

Additional Services Example: An additional service that is requested for an existing placed container(s) such as relocating to another location shall be completed at no cost to the Government.

Additional Placement Example: A customer on the Installation has a new requirement and need for a container. And will be added at no extra cost to the government, part of monthly services.

2.2.9 Cubic Yard Capacity. Proposed capacities of containers based on historical data or estimated workload are indicated in TE 2 Estimated Workload. The Government reserves the right to change the cubic yard capacity at any of the collection sites, reduce or increase the frequency of a collection site, or change the number of collection sites as long as it does not increase the overall tonnage capacity requirement of the individual task order.

2.3 Schedules.

2.3.1 Recycle/Refuse Collection Schedule. The Contractor shall coordinate with the COR/ACOR to develop a schedule that minimizes interference with Government business and submit the schedule to the KO for approval. The Contractor's schedule shall cover a 12month period. The Contractor shall submit the schedules not later than (NLT) ten (10) days prior to contract performance start date and every subsequent option period. The Contractor shall submit changes to the schedule to the KO NLT ten (10) working days prior to the proposed implementation date of any change. The Contractor shall not implement schedules or changes to the work schedule without prior written approval from the KO. The Contractor shall perform all work under the contract IAW the Contractor's schedules. All schedules shall be submitted to the KO for approval.

2.3.1.2 Service Disruptions: The contractor shall notify the COR in writing, if they encounter a situation where a container cannot be serviced, due to “no-fault” of the contractor, e.g., vehicle blocking container or a container is in a secure area, with no occupant available to open the gate, etc. The contractor shall notify the COR of an unserviceable situation, by E-mail, within two-hour of its occurrence and reschedule that container’s service for the following day. Situations occurring on the last normal working day of a week (e.g., Friday) shall be rescheduled for the next business day.

2.3.2 Specific Tasks Routes/Schedules Submittals. The Contractor shall submit a schedule organized in two (2) hour increments and by days of the week for vehicle routes and collection. The report shall be submitted for KO approval NLT ten (10) business days from the award date of the contract. The Contractor shall jointly monitor with the COR/ACOR the fill capacities during the first thirty (30) days of performance and one (1) other time during each performance period. Proposed changes to the schedule or haul route shall be approved by the KO in writing prior to route changes. Estimated container sizes and frequencies are found in TE 2 Estimate Workload. A map of the garrison’s current dumpster locations is shown in TE Cantonment Building Map.

2.4 Recycle Support. The Contractor shall pick up recyclables generated on post. The Contractor shall also assist with the receipt, shipment preparation, and delivery of recyclable products to local vendors or entities on post, as directed by the COR/ACOR. Materials shall be delivered and hauled directly to a vendor (e.g., the Defense Logistics Agency (DLA) Disposal Services Office).

2.4.1 Recyclables Segregation. The Contractor shall segregate recyclable materials by commodity type. The Contractor shall load the segregated commodities for transport IAW Department of Transportation (DOT) Standards. The Contractor shall assist in the disposal of non-recyclable items found during the recyclable commodity segregation process.

2.4.2 Cardboard. The Contractor shall collect cardboard from troop barracks and other building residents receiving furniture and other items, including cardboard left by Contractors.

2.4.3 Bulk Items. The Contractor shall collect and dispose of bulky items (e.g., shipping cartons, scrap lumber, discarded furniture, appliances, toys, wood pallets, mattresses) placed at collection stations, curb side or outside a refuse container. NOTE: Bulky items are larger items such as, chairs, tables, couches, mattress, or other items deemed too large to place in 8 CY dumpsters.

2.4.4 Bulky Item Service Schedule: The contractor shall service bulky item pick-ups upon the request by the COR/ACOR between the hours of 0800 to 1630.

2.4.5 Hazardous Items. Items such as refrigerators, freezers, and window air conditioner units may contain chlorofluorocarbon (CFC). Items containing CFCs shall be picked up and properly disposed.

2.4.6 Scrap Metal Items. Scrap metal roll-offs will be inspected by the COR/ACOR prior to transport. The Contractor shall obtain a stamped DD form 1348-1A, Issue Release/Receipt Document, from the vendor and submit the stamped form to the COR/ACOR.

2.4.7 Toner Cartridge Items. The Contractor shall palletize and shrink wrap all cartridges and electronics for shipment if collected by the Government for selling.

2.4.8 Yard Waste Items. The Contractor shall provide a minimum one (1) weekly pick-up of yard waste from curbside. The Contractor shall provide pick-up within eight (8) working hours from notification of the COR/ACOR requesting the pick-up.

2.4.9 Yard Waste Areas. Wood shall be collected and chipped. The Contractor shall remove metal objects or any materials that are destructive or damaging to the machines, prior to grinding. The Contractor shall remove any furniture or wood that is painted, stained, varnished, or chemically treated to resist weather. Collection points shall remain neat and orderly.

2.4.10 Brass Deformer. The Contractor shall deform all expended brass ammunition casings (.50 caliber and below) and containerize the deformed casings into boxes.

2.4.11 Christmas Trees: The contractor shall remove and dispose of Christmas trees placed curbside throughout cantonment that are free of all decorations, lights, and other material.

2.4.12 Treated Waste Wood: Treated waste wood includes, but is not limited to, broken and unserviceable creosote-treated utility poles, railroad ties, and Chromated copper arsenate treated wood. The contractor shall take all wood waste to a licensed waste-to-energy facility.

2.4.13 Untreated Waste Wood: Untreated waste wood includes, but is not limited to, pallets, crates, boards, and waste munitions tubes, which are free from coatings. The contractor shall have these materials reused or processed at a licensed waste-to-energy facility. Shredding for beneficial reuse is an acceptable alternative practice.

2.4.14 Construction/Demolition Debris: Construction and demolition debris (C/D) is solid waste resulting from the construction, demolition or razing of buildings, roads and other structures from within the cantonment area or at any of the training ranges. Construction and demolition waste typically consists of bituminous asphalt, wood, glass, masonry, roofing, siding, concrete and plaster, alone or in combinations. It does not include waste paints, solvents, sealers, adhesives, or similar materials. The contractor is encouraged to recycle as much of this material as possible, rather than dispose of it in a landfill.

2.5 Collection Containers.

2.5.1 Container Management. The Contractor shall place, combine, relocate, and remove all recycle/refuse containers and equipment in types and quantities, adequate to collect and deliver after receiving approval from the COR/ACOR. Damages to property or grounds after placing containers shall be repaired by the Contractor at no cost to the Government.

2.5.2 Container Servicing: Servicing containers includes, but not limited to: supplying, delivery/placement, emptying, relocating, removing, and washing containers. Servicing also includes the transportation of solid waste to a state licensed facility. No separate payment will be made for supplying, delivery/placement, removal, relocation, washing, and the transportation of solid waste to a state licensed facility. The contractor shall ensure containers are empty upon completion of servicing; remove debris spilled as a result of servicing the containers; and maintain containers in a clean and sanitary condition.

2.5.3 Containers and Installation Access. The Contractor shall place recycle/refuse containers according to standoff distances in TE 1 Cantonment Building Map. In addition, the recycle/refuse collection containers shall be positioned more than fifteen (15) yards from a food establishment’s entrance doors and adjacent entry way.

2.5.4 Containers in Field Training Areas. The Contractor shall provide recycle/refuse containers to support training on ranges. The COR/ACOR will ensure all range and training area roads are accessible prior to collecting, disposing, or relocating containers.

2.5.5 HAZMAT in Containers. The Contractor shall notify the Directorate of Public Works (DPW) Environmental Division and COR/ACOR immediately after asbestos or other HAZMAT has been identified.

2.5.6 Container Approval. All refuse collection containers (e.g., dumpsters and roll-offs) shall be KO approved. Containers must be clearly marked to identify names, telephone numbers, and emergency telephone numbers. All containers shall be one color and uniformed. Contractor shall provide color choices to the COR/ACOR for approval.

2.5.7 Container Labeling: All contractor supplied containers shall be labeled with the contractor’s name. The contractor shall label all contractor supplied containers to identify the waste stream. Examples: “Refuse”, “Recyclables”, “Treated Wood”, “Untreated Wood”, “Metal”, etc. Dumpsters and roll-offs shall also be labeled with “NO PARKING WITHIN 40 FT”.

2.5.8 Serviceable Containers. The Contractor shall maintain refuse containers in a serviceable condition. The containers are unserviceable if any one of the following conditions exist:

a. Container does not meet specifications.

b. Container is not leak proof (storm water pollution prevention compliant)

c. Container is not enclosed (except for roll-off containers designed to be open)

d. Doors, lids or hardware are missing, damaged, not operational, or do not close in the manner in which they were designed to close.

e. Over twenty-five percent (25%) of exposed surface is not a uniform color (painted if container is not molded or composite plastic)

f. Over ten percent (10%) of exposed surface is covered with rust

g. Container exterior is damaged (substantial dents, holes, excessive scratches, burrs, ragged edges that present the container in an undesirable appearance).

2.5.9 Dumpster Specifications: Refuse dumpsters shall consist of a completely enclosed enclosure with lids, metal side doors with latches on two sides, and serviceable. The side door latches shall be a carabineer type shackle to prevent rodent (raccoon) entry into dumpsters, and the dumpsters shall be free of holes. Dumpsters that do not meet the above requirements, whether identified by the contractor or Government personnel, shall be replaced, or repaired on or before the next service day.

2.5.10 Container Lids. All containers shall be equipped with metal lids/commercial grade plastic and locking latches. All solid waste container tops, lids, and doors shall be closed after emptying. Contractor shall have available upon requested by the COR/ACOR30 CY roll off dumpsters with container lids.

2.5.11 Evaluating Containers. The Contractor shall evaluate the condition of collection refuse containers on a quarterly basis and provide this information in a report to the COR/ACOR. The report shall include container size, serial number, location, condition rating, number of times cleaned that quarter, number of times painted that quarter, the number of times repaired that quarter, number of dumpsters moved that quarter, total number of serviceable collection containers, and number of collection containers in need of repair.

2.5.12 Container Replacements. Deteriorated solid waste containers shall be replaced or repaired by the Contractor at no cost to the Government. The Contractor shall replace containers within two (2) working days of receiving notification. The Contractor shall furnish replacement containers when containers are removed for cleaning, painting, maintenance, or repair.

2.5.13 Container Spillage. The Contractor shall pick up all spillage resulting from emptying of container and compacting of solid waste, recycle material, or grease in vehicles.

2.5.14 Complaints. Complaints regarding unsanitary conditions due to Contractor negligence shall be corrected by the Contractor within two (2) hours of notification.

2.5.15 Container Cleaning Schedule. The Contractor shall provide the COR/ACOR with a recommended refuse collection container cleaning schedule NLT ten (10) calendar days after contract award. The Contractor shall clean refuse dumpsters as needed at a designated location or at the contractor’s yard. The Contractor shall provide to the COR/ACOR with a list of refuse collection containers that have received cleaning service each month throughout the Period of Performance (POP). The Contractor shall provide a Monthly Refuse Container Cleaning Schedule that shall include days of service and driver, each container location, container type, cleaning time, and cleaning method. The Contractor shall clean and sanitize recycling/refuse containers as needed to ensure they are clean and odorless.

2.5.16 Removal of Contractor Property: Within (10) Calendar days after expiration or termination of this contract, the contractor shall remove all contractor-owned containers, vehicles, equipment, tools, supplies, materials, and other items from the Installation. The Government shall not be responsible for any contractor-owned property left after contract expiration or termination. If the contractor does not remove said property from the Installation within the stated time, the Government will dispose of the property at the contractor’s expense.

2.5.17 Container overflow: There will occasionally be instances where there is more solid waste than what fits in placed containers. Overflow materials placed around or next to containers may include but is not limited to municipal solid waste and non-municipal solid waste such as bagged trash, cardboard, wood, pallets, and bulky items. The contractor shall remove all overflow solid waste placed around or next to containers. The handling of solid waste overflow shall be expected to involve manual removal. The Government has policies and informs customers of disposal procedures, to limit overflow occurrences, but this issue still occurs. If material overflow or spillage is a regular occurrence at any one location, the contractor shall notify the COR, and with contractor input, a decision will be made if the location requires additional containers or servicing.

2.6 Collection Vehicles.

2.6.1 Vehicle Maintenance. Collection vehicles shall be maintained and serviced IAW the manufacturers’ recommendations. The Contractor shall ensure collection vehicles receive periodic safety checks, and all irregularities shall be repaired before the vehicle is operated. The Contractor shall remove, all inoperable or unserviceable Contractor-furnished vehicles and equipment, off the installation. The Contractor shall not leave MSW in collection vehicles over twenty-four (24) hours. The collection vehicle operator shall immediately clean up all spills caused during the operation. All operators of Contractor-furnished vehicles shall be licensed by the State of California and operate IAW installation traffic regulations. The Contractor shall not leave vehicles unattended unless properly locked and secured.

2.6.2 Identification of Contractor Furnished Vehicles and Equipment: Any Contractor-Furnished Vehicles (CFVE) shall have the company name prominently displayed on both sides of the vehicle. Contractor-Furnished Vehicles used for transporting hazardous materials shall have the appropriate safety equipment installed IAW AR 385-55, and all other applicable Local, State, and Federal regulations.

2.6.3 Unserviceable Vehicles. The Contractor shall have serviceable vehicles to ensure completion of contract requirements in the event of breakdowns, repair, or other mechanical problems. Vehicles that are identified as unserviceable shall be repaired or replaced NLT seven (7) calendar days at no additional cost to the Government. The Contractor shall provide maintenance and repair service.

2.6.4 Fuels and Lubricants: The contractor shall furnish all operating fuels and lubricants (e.g., gasoline/diesel/oil/antifreeze) for contractor furnished vehicles and equipment.

2.6.5 Scales. Collection equipment of the types used for the collection, storage, and transportation of MSW shall meet the standards established by the American National Standards Institute (as of the effective date(s) established in ANSI Z245.1, Safety Standards for Refuse Collection Equipment).

2.7 Special Events/Tasks.

2.7.1 Special Events Planning. The Contractor shall participate in the planning and coordinating of special events. Scheduled special events typically take place installation-wide. On average an estimated fifty (50) request annually to support special events.

2.7.2 California Compliance-The contractor shall provide safe, effective, and efficient services for refuse, recycling, and food waste collection and removal program support to the Garrison. The contractor is encouraged to utilize environmentally sound best management practices, innovation, and partnering with the Installation and offer the most cost effective and environmentally sound service to the government in the performance of this contract to maximize diversion. The contractor shall recycle or divert from landfill all materials required by Federal, State, Army, or local regulations. The contractor shall comply with EO 13693 by diverting at a minimum 50% of non-hazardous solid waste. The Contractor, as part of the proposal submission process, shall disclose the proposed approach towards achieving the 75% diversion rate of non-hazardous solid waste per the Army Net Zero Goal and the California Assembly Bill (AB) 341 and AB 1826.

2.7.23 Additional Services. The Contractor shall be required to provide an additional collection or relocate containers for special ceremonies, small construction projects, security, organizational events, unit moves, training units exercise, and to satisfy the Command. Relocations shall be accomplished, with the approval from the KO, COR/ACOR, not more than eight (8) working hours after the verbal request by phone. Major events requiring refuse and recycling support will be planned two (2) weeks in advance and the Contractor shall provide services necessary to support the event. The Contractor shall place recycling and refuse containers at the event or locations for the period of time specified by the COR/ACOR. Relocating containers falls under CLIN 1 monthly services and shall be completed at no additional cost to the Government.

2.7.34 Special Request Temporary Roll-Off Dumpster: The contractor shall be responsible to provide, place, and service 30 CY roll-off low profile roll-off dumpsters for various solid waste streams at various locations throughout the Installation and ranges, as requested by COR or ACOR notification. These special requests are for one time use or for a short specific period of time to support construction, demolition, special events, training exercise and various other requests. These requests are not intended to be permanent. It is estimated that up to two hundred (200) special request 30 CY low profile roll-off dumpsters, but not limited to, may be placed on the Installation at any given time. The contractor shall respond to and complete special requests for placement or servicing within 24 hours of notification. The contractor, per their discretion and COR/ACOR approval, are allowed to stage larger containers at locations that generate large volumes of solid waste, at no additional cost to the government. Waste streams that will require special request roll-off dumpsters are similar, but not limited to, what is described in paragraph 2.0. Temporary Roll off Service:(for invoicing) 1 placement with 1 dump, equals quantity 1 on a CLIN.

2.7.5 Airfields. The Contractor shall provide schedule collection service weekly. The Contractor shall monitor and if necessary, adjust the capacity and frequency to prevent overflow of containers. The Contractor shall immediately pick up all debris that flies off the refuse collection container or the collection vehicles during operation.

2.8 Other Events.

2.8.1 Storms and Natural Disasters. N/A

2.8.2 Inclement Weather Planning. Upon notification of destructive weather by the COR/ACOR to prevent damage to containers, the Contractor shall collect all containers and temporarily relocate them to positions adjacent to buildings or other immovable structures. The Contractor shall provide appropriate tie-downs. The Contractor shall return all refuse collection containers to normal positions when destructive weather conditions have diminished.

2.8.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall request approval from the KO to suspend services. The Contractor shall suspend collection and disposal operations because of inclement weather only after receiving approval from the KO. The Contractor shall resume operations with KO approval.

2.8.4 Unscheduled Clean-Ups. The Contractor shall remove materials on the ground at collection sites and clean-up unauthorized (illegal) dump sites. Examples may include abandoned property generated from unit moves or barracks clean-ups. The Contractor shall provide the appropriate containers and labor.

2.8.5 Examples of Scheduled and Unscheduled Requirements. Scheduled requirements include the following: military unit moves, barracks/dormitory and facility clean-ups, Air Show, Armed Forces Day, military unit field exercises, Freedom Fest, Family Day, and Single Soldier Day, Spring and Fall clean up, recovery operations due to natural causes or man-made causes, and military unit deployments. On average there is an estimated two hundred (200) request for scheduled and unscheduled requirements annually to support events, clean ups and training exercises. The Contractor shall provide collection containers to adequately manage the waste volume. Unscheduled events will be coordinated through the COR/ACOR. Upon notification, the Contractor shall provide the required services within five (5) working days.

2.8.6 Emergency Work. The KO may designate a work requirement as an emergency. The Contractor shall respond immediately to emergency work requests. The Contractor shall divert employees, if necessary, to respond to and accomplish emergency work. Emergency work would be necessary for the protection of life, health, or safety. Response time shall not exceed one (1) hour and work shall commence within two (2) hours upon notification. The Contractor shall continue working until the work is complete.

2.8.7 Installation Closures. The Contractor shall have a Project Manager, designated as emergency essential, to handle refuse collections during installation closures IAW to DFARS 237.76.

2.9 Reports

2.9.1 Reports. The Contractor shall provide all reports to the COR/ACOR as required in accordance with each task performed and required by the local, Federal and State.

2.9.2 Monthly Service Report. The contractor shall provide the COR a monthly report of each location serviced, to include but not limited to; the size, type, and quantity of containers at each location; placement or pick-up of containers; and any extra container service performed. Contractor shall provide the report NLT 5th of each month.

2.9.3 Monthly Summary Report. The Contractor shall provide a monthly summary report of tonnage landfilled as MSW and materials recycled to include, but not limited to, the following: electronics, mattress, toner organics. The monthly summary report shall, at a minimum, identify the alternative waste streams, C&D, organics, stable waste, landfill/transfer station tipping fees, and percent MSW and recyclable. Contractor shall provide the report NLT 5th day of each month.

2.9.4 Solid Waste Stream Reports: The contractor shall track each solid waste stream individually by weight. The contractor shall collect and accrue weigh slips in sequential order by date and ticket number and keep them on file. The contractor shall provide a consolidated electronic copy of a spreadsheet of sequentially listed weigh slip numbers, with delivery dates, net weights, and a total amount for each solid waste stream and report that information to the COR monthly.

2.9.4.1 Weight. The contractor shall provide actual weight of refuse commodities as follows:

a. Refuse- Fixed location and special callout thirty (30) cubic yard containers for refuse shall be reported separately, and by location where feasible.

b. Refuse-Fixed location comingled 2, 3, 6, & 8 cubic yard refuse containers shall be reported separately from 30 cubic yard containers.

c. All weights shall be reported monthly, within 10 working days of the last day of each month.

2.9.5 Work Control, Records, and Reports Plan (WCRRP). N/A

2.9.6 Container Condition Report. The Contractor shall evaluate the condition of the collection containers monthly and provide this information in a quarterly report to the COR/ACOR.

2.9.7 Weekly Skip Reports. The Contractor shall provide a Weekly Skip Report (WSR) to the COR/ACOR listing containers that cannot be serviced because of blocked access, contamination, illegal material, etc. The Contractor shall contact the COR/ACOR within (one) 1 hour after identifying the non-collected container. The Non-Collected Container Report shall contain the service date, truck or route number, driver's name, container location, time container was checked, why it could not be emptied, and comments (for notations such as a description and license number of blocking vehicle). Upon notification by the COR/ACOR, the Contractor shall ensure collection of the refuse collection container NLT four (4) hours following notification. Contractor shall provide the report to the COR/ACOR monthly NLT than 5th of each month.

2.9.8 Regulatory Agency Inspections. The Contractor shall submit a written report of any inspection visit by representative(s) of any regulatory agency and immediately notify the KO. This report shall include the representatives' names, titles, identification numbers, and agencies, reason(s) for the visit, and comments or findings. The Contractor shall submit a copy of all reports received as a result of these visits to the COR/ACOR by the end of the next working day following receipt of the report. Any samples, reports, etc. shall be accompanied by a statement signed by the inspecting regulatory agency representative validating their authenticity.

2.9.9 Quality Control Reports: The contractor shall provide planned Quality Control inspection schedule NLT 5 business days prior to the end of the month for the next month. The contractor shall provide NLT 5 business days after the beginning of the month for inspection results performed.

2.9.10 Other Reports. The Contractor shall provide copies of other reports to the COR/ACOR, such as those reports the Contractor develops to submit to State Regulators or to support the Contractor's work system, within one (1) working day of completion.

3.0 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE).

3.1 Collection Stations. N/A

3.2 Container Inventory. N/A

3.3 Container Upkeep N/A.

3.4 Serialized Containers. N/A

3.5 Cubic Yard Capacity. N/A

4.0 Work Capability Levels.

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