(DRAFT) PWS_B135 ACE3 Upgrade.pdf

CUI

PERFORMANCE WORK STATEMENT

B135 ACE-3 UPGRADE

Dover AFB 27 April 2026

PERFORMANCE WORK STATEMENT FOR

ACE-3 UPGRADE

OVERVIEW. This document establishes the Performance of Work Statement (PWS) for an ACE-3 upgrade required at Dover Air Force Base. This service is essential to upgrade the obsolete Airfield Lighting Control and Monitoring System (ALCMS). The current ACE-2 system is no longer supported by ADB Safegate. In the event of a system failure, the installation would lose all remote-control operations for the affected regulator, preventing normal operations for the Air Traffic Control (ATC) Tower.

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to upgrade the existing Airfield Lighting Control and Monitoring System (ALCMS) at Dover Air Force Base, Delaware, as defined in this Performance Work Statement (PWS). Specifically, the contractor shall replace thirty-eight existing ACE-2 doors with new ACE-3 doors. Furthermore, the contractor shall fully calibrate and commission the upgraded system, conduct comprehensive operator training, and provide all associated Original Equipment Manufacturer (OEM) operations and maintenance manuals for the installed equipment.

1.1 SPECIFICATIONS. The Contractor is responsible for the following services as required for the project described herein:

- Provide manpower and airport escorts as needed through entire installation, commissioning and testing effort.

- Coordinate and conduct all on-site training activities including ATC training, maintenance training and operations training.

- Make all necessary terminations for all ACE™ units. Terminations include landing, labeling and dressing all wire connections within the ACE™ unit, inside the Constant Current Regulator (CCR) and any other equipment being controlled or monitored by the control system, including but not limited to, Beacons, Generators, Auto-Transfer Switches, Approach systems and RVR equipment.

- Make all terminations between the auxiliary relays / contact points / circuit cards and the ACE™ unit.

- Complete all airfield work such that all CCR loads are in their final configuration and circuits are fully operational (all lamps burning).

- Coordinate and provide manpower for the completion of System Acceptance Testing (SAT) assuring appropriate personnel are present to witness and authorize the test report.

- Coordinate and plan the schedule for system commissioning. Including the coordination of the date for system switchover to the new system pending completion of Contractor’s responsibilities.

- Inspect all computer system work and installation. Inform the Government of any discrepancies and incomplete work.

- Complete the commissioning of the control and monitoring system comprising of:

-- Install and set up computers, network equipment, printers and touch screens.

-- Confirm proper location and installation of distributed control (ACE™) units -- Power up and test (ACE™) units

-- Inspect communication installation (fiber optics, hard-wire or wireless) -- Power up and test control system communication lines.

- Perform an operational readiness test (ORT) to demonstrate proper operation prior to system switchover.

- Make any hardware/software changes that are contractual requirements within scope.

- Assist with computer system switchover.

- Perform final System Acceptance Test (SAT) with owner/owner representative.

- Resolve any punch list items that are contractual requirements within scope.

1.2 CLEANUP. Upon completion of work, the contractor shall dispose of all debris generated as well as general cleanup of the area including the removal of old parts and any other materials accumulated during work. Disposal of all debris is the responsibility of the contractor and is to be removed from Dover AFB and disposed of in accordance with all Federal, State and Local regulations

1.3 DELIVERABLES.

- Commission of twenty-six (26) ACE-3 Door’s 5 Step SGRS

- Commission of twelve (12) ACE-3 Door’s 3 Step SGRS

- Four (4) I/O ACE-3 (2 Output Card 2 Input Card)

- Two (2) Training sessions for ATC Personnel

- One (1) Training session for Maintenance Personnel

- Twenty-nine (29) Inputs to monitor Generator, SFL, and Beacon

- Seventeen (17) Outputs to control Generator, SFL, and Beacon

- Provide the following manual and drawings documentation:

- Final As-Installed Drawings

- ATC HMI Operator Manuals

- Maintenance Operator Manuals

1.4 SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. These thresholds are critical to mission success. The Services Summary (SS) captures the service requirements that can be measured and are considered High-Risk and critical operational requirements. The SS includes Performance Objectives that describe the desired result or outcome the contractor shall achieve. The performance thresholds states the minimum acceptable level of the performance in terms of quality, timeliness, and quantity in realistic and achievable standards. These thresholds are critical to mission success. The PWS paragraphs reference the details of the Performance Objective in the PWS.

Performance Objective PWS para. Performance Threshold Provide manpower and escorts as needed through entire installation, commissioning and testing effort.

1.1 0 Deficiencies permitted.

Make all necessary terminations for all ACE™ units. 1.1 0 Deficiencies permitted.

Complete the commissioning of the control and monitoring system.

1.1 0 Deficiencies permitted.

Provided all necessary training. 1.3 0 Deficiencies permitted.

Produce/maintain reports and records by completion of the project.

1.3 0 Deficiencies permitted.

2. GENERAL INFORMATION.

2.1 HOURS OF OPERATION.

The contractor shall perform maintenance services during normal duty hours, which are 7:30am to 4:30pm, Monday through Friday, excluding federal holidays, unless otherwise required in the contract or approved by the Contracting Officer (CO). There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

Recognized Holidays. The contractor is not required to provide service on federal holidays, except in emergency situations. Federal holidays are as follows:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Emancipation Day – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

2.2 RECORDS MANAGEMENT.

The contractor understands that when creating, handling, and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program. In order to meet the requirements established IAW the above-mentioned regulations contact the Base Records Management Office (436 CS/SCXK, Bldg. 310) at

(302) 677-5157 for guidance and training.

2.3 MATERIALS.

The contractor shall provide all materials necessary to provide a professionally completed job. This includes all personal protective equipment and cleaning products.

2.4 SAFETY REQUIREMENTS.

In performing any work under this service while on premises which are under the direct control of the Government, the Contractor shall conform to all safety rules and requirements prescribed in Air Force Pamphlet 91-210, Contract Safety and Public Law 91-596 and the Occupational Safety and Health Act of 1970. Effective on the date of this service, the contractor shall take such additional precautions as the Contracting Officer may reasonably require for security, safety, traffic, fire, personnel clearances and accident prevention purposes. The Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of the Contractor, Government Property and Government personnel performing or in any way coming in contact with the performance of this service on such premises. These requirements are additional too and do not replace the standards promulgated by the Department of Labor under the Occupational Safety and Health (OSHA) Act. In the event of a conflict between the OSHA Standards and these requirements, the most stringent shall apply. Any violation of such rules and requirements, unless promptly corrected, as directed by the Contracting Officer, may be considered grounds for termination of this contract in accordance with the default provisions hereof.

2.5 SECURITY REQUIREMENTS.

All personnel entering must have specific permission of the installation commander for entry. This permission is granted when the contractor presents the proper identification (i.e.: valid driver’s license, vehicle registration and proof of insurance) to the Security Forces Personnel. Once the contract’s information is verified, they (the contractor) shall then provide services requested in coordination with 436 CES/CEOES. 436 CES/CEOES point of contact is Collin E. Arndt, Phone: (302) 677-4729 and Email:

collin.arndt@us.af.mil. All personnel employed by the contractor in the performance of this service, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation.

3. SECURITY.

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental installation shall abide by all security instructions and directives of Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

At the close of each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Investigation (CBI).

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented, or illegal aliens will be remanded to the proper authorities.

The contractor shall submit any request for compensation on delays to the Contracting Office for approval. The contractor shall notify the Contracting Office or authorized representative as soon as the contractor realizes/determines any potential delays in accordance with the terms and conditions of this requirement.

All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The Dover AFB Civil Engineer Squadron is responsible for providing escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

Operations Security (OPSEC): Dover AFB Critical Information and Indicators List (CIIL) will be provided to the contractor for their understanding and compliance. 436th Contracting Squadron unit OPSEC coordinators will state OPSEC requirements on DD Form 254, contracts and SOW/PWSs with sufficient detail to ensure complete contractor understanding of the exact OPSEC provisions or measures required by the organization.

Provide OPSEC guidance for the contractors to use in developing their own OPSEC plan.

- Avoid revealing or discussing information/media related to work conducted on/for the installation to any persons without a valid need to know and adhere to a 100% shred policy when discarding written/printed materials.

- Contractors or subcontractors possessing a Common Access Card (CAC) will complete DAF-Operations Security Awareness Training (CBT) course through the MyLearning site. This training site is available through the AF Portal at https://lms-jets.cce.af.mil/moodle/. This site automatically records members completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

- For contracts that require additional OPSEC measures, elevated security requirements will be conducted utilizing DD Form 254, Department of Defense Contract Security Classification Specification and appropriately annotated IAW DODM5220.22V2_AFMAN 16-1406v2, NATIONAL INDUSTRIAL SECURITY

PROGRAM: INDUSTRIAL SECURITY PROCEDURES FOR GOVERNMENT

ACTIVITIES. Additionally, if the OPSEC block is checked on the DD Form 254, the 436th Contracting Squadron unit OPSEC coordinators shall: Task the contractor to develop an OPSEC program plan to address how the contractor plans to protect critical and sensitive contracted information, and upon organization acceptance, implement an OPSEC program plan crafted for nature of work and operational concerns.

- The contractor must immediately notify the Government/contracting officer representative (COR) upon the discovery of any non-conformance with OPSEC requirements

4. ANTITERRORISM.

References:

Department of Defense Instruction O-2000.16, Volume 1 DoD Antiterrorism (AT) Standards, Standard 18

Defense Federal Acquisition Regulation Supplement (DFARS) (Reference (r)) reflects current DoD AT security requirements for defense contractors.

Joint Publication 3-07.2 Antiterrorism

Terrorism is defined as: The calculated use of unlawful violence or threat of unlawful violence to inculcate fear; intended to coerce or to intimidate governments or societies in the pursuit of goals that are generally political, religious, or ideological.

Antiterrorism: As a prelude and during performance of any contract, it is critical that the Contractor be supportive of all Department of Defense (DoD) requirements to protect personnel and their families, installations, facilities, information, and other resources from terrorist acts.

Antiterrorism Awareness Level I Training Contractors or subcontractors possessing a Common Access Card (CAC) will complete AT Awareness Level I training IAW DAFI 31-145, Antiterrorism, Standard 25, by completing the―Force Protection computer-based training (CBT) course through the MyLearning site. This training site is available through the AF Portal at https://lms-jets.cce.af.mil/moodle/. This site automatically records members’ completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

Contractors or subcontractors without a CAC or who do not have access to a government Non-classified Internet Protocol Router Network (NIPRNET) computer performing construction/services on the installation will complete AT Awareness Level I training IAW DAFI 31-145, Antiterrorism, Standard 25, by completing the― Level I Antiterrorism Awareness computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf Force Protection Condition (FPCON) Impact on Work Levels: If the DAFB FPCON level is elevated to Charlie, the installation shall evaluate the need for contract services to be discontinued. At FPCON Delta, services are discontinued. Services shall resume when the FPCON level has been lowered.

Administrative Note: In the event of an emergency, dial 9 1 1 from any land line on the installation. The call will be routed to the Emergency Control Center (302-677-6666). If you use a cell phone and dial 9 1 1, you will be routed to the county 9 1 1 dispatch (Kent County). Simply inform the dispatcher that you are on DAFB, they will route your call to the DAFB Emergency Control Center.

5. CONTRACTOR BADGE POLICIES.

All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW OPlan 31-101. As a minimum the ORM will be submitted 10 days prior to the requested date of employment.

All contactor employees who’ll be granted unescorted access to the installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted http://jko.jten.mil/courses/atl1/launch.html entry to the installation. Continued employment is contingent upon successful completion and favorable reporting of a criminal background check.

Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to Pass and Registration for destruction. Also, before a new badge is issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, the badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor.

The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the Base Contracting Office and 436th Security Forces Squadron and submit a new request for badge renewal per paragraph

1.8.4.1. Before a new badge can be reissued.

Base Contracting Office or base point of contact will immediately notify Security Forces, Pass and Registration when a contractor’s employment has been terminated. The Agency Chief or Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Dover AFB Contracting Office.

6. INSTALLATION ACCESS.

The contractor shall obtain personal contractor identification badge for all employees requiring entry onto Dover AFB from Pass and Registration, for the duration of the contract. Employees are only permitted to enter the installation during the date and time periods indicated on their contractor access badge.

Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the installation. All vehicles entering the installation or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

During Force Protection Condition (FPCON) Normal, Alpha and Bravo, personnel without base issued badges must be sponsored onto the installation.

During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

During Higher FPCONs (Charlie and Delta) the base will curtail non-essential operations/functions; access by Non-Essential Contractors will be suspended as the direction of the Installation Commander.

7. MANPOWER: CONTRACTOR MANPOWER REPORTING.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Specialty

Cleaning Service Contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year, which runs 1 October through 30 September * of each calendar year. Contractor may direct questions to the CMRA help desk.”

Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil .

http://www.ecmra.mil/ http://www.ecmra.mil/