DRAFT PWS - Automatic Doors.pdf
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- Solicitation number
- FA468626CAutomaticDoors
About this file
This Performance Work Statement (PWS) details automatic and electronic door inspection, maintenance, and repair services for Beale Air Force Base (AFB) in California. The contract requires quarterly inspections and maintenance of nine automatic doors across various buildings, including sliding, swinging, and single-slider door types from manufacturers like Gyro, Horton, Senior Swing, Cajo, and American Metal. The contractor must conduct four scheduled maintenance visits annually, provide service calls within 24 business hours, and emergency repairs within 2 hours. Key requirements include maintaining doors to manufacturer specifications, complying with ANSI standards for power-operated doors, and following Air Force Occupational Safety and Health (AFOSH) standards. The contractor is responsible for all labor, tools, supplies, and equipment, and must submit quarterly maintenance schedules, signed service checklists, and inspection deficiency reports to the Contracting Officer's Representative (COR).
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| File | Type | Posted |
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| ROM - Automatic Doors.xlsx | XLSX spreadsheet |
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PERFORMANCE WORK STATEMENT
AUTOMATIC/ELECTRONIC DOORS INSPECTION,
MAINTENANCE AND REPAIR
AT
BEALE AFB, CA
DRAFT
1. General Description of Services:
The contractor shall provide all labor, tools, supplies, equipment, and transportation necessary to perform quarterly maintenance and repairs in a manner that will assure continuous and safe operation at all times, for all the doors, listed in Appendix A. The Contractor shall perform this work during four scheduled quarterly inspection, testing and preventive maintenance service calls per year. Significant repairs, if required, shall be completed on a Scheduled or Emergency basis as described hereinafter.
2. Inspections and Preventive Maintenance.
2.1. Contractor shall conduct quarterly inspections, testing and preventive maintenance 4 times a year to assure reliable and continuous safe operation of all automatic doors listed in Appendix A. The contractor shall submit the quarterly schedule to the Contracting Officer’s Representative (COR) within 10 business days after award of the contract. The Contractor shall provide the COR a signed checklist of service performed on all the automatic doors listed in Appendix A after every inspection, maintenance and/or repair. The Contractor shall remove all debris from the work area after work is performed.
2.1.1. The doors and automatic operating equipment shall be maintained to meet the manufacturer's specifications. Inspections, testing, and preventive maintenance shall be in accordance with commercial practices and manufacturer's specifications, and shall follow the manufacturer's recommended maintenance procedures.
2.1.2. Inspections, tests, and maintenance efforts shall be done in compliance with:
a. American National Standards Institute (ANSI) A 156.10 Standard for Power Operated Pedestrian Doors, encompassing automatic sliding, swinging and folding doors.
b. ANSI A156.19 Standard for Power Assist and Low Energy Power Operated Doors, encompassing doors that operates at slow speed with low power and can be remotely activated by a push switch/plate or other remote activation device.
c. ANSI A156.27 Standard for Revolving Doors
d. ANSI A117.1 or American Disability Act compliance for accessibility
e. Order or Extract Listing, or the equivalent
3. Quarterly Inspections.
Quarterly maintenance shall include, but not be limited to cleaning mechanisms, lubricating, adjusting door alignment or mechanical or electronic elements and replacement of small parts. The Contractor shall supply consumable items such as grease, oil, hydraulic fluid, etc. as needed and at no additional cost to the Government. The Contractor shall remove all debris from the automatic door location at the end of each day on which work is performed. The Contractor shall bear the cost of needed small parts, up to $50.00.
Any needed parts over $50.00 must have written approve from the COR prior to any work being performed. Contractor will submit a work order request listing all parts needed along with costs. All repair work shall have a one year, parts and workmanship warranty, unless a manufacture's parts warranty is greater than one year, then the greater warranty shall prevail. If the Contractor discovers any deficiencies during their quarterly inspections which require repair, a written report identifying the deficiencies along with the cost to repair them, will be submitted to the COR within 5 business days from the date the deficiencies were identified.
4. Scheduled Repairs. The COR shall approve all Scheduled Repairs prior to parts purchases or work being initiated. The Contractor shall complete repairs during the regularly scheduled quarterly visits. If the Contractor is unable to complete Scheduled Repairs during the regularly scheduled visits, due to unavailability of parts, the Contractor shall notify the COR to discuss whether repairs can be made during the next scheduled inspection and maintenance visit.
5. Service Calls. The Contractor shall provide service calls within 24 business hours of notification.
6. Emergency Repairs. The Contractor shall provide emergency repair services within 2 hours of notification.
7. Work Hours. Normal work hours are 7:00AM to 4:00 PM, Monday thru Friday. The Contractor shall perform all routine services during normal work hours. The Contractor may be required to work during weekends in case of unscheduled (emergency) repairs. In addition, the Contractor may be authorized and permitted to work outside normal work hours by notifying the Contracting Officer (CO) in writing within three days in advance and at no additional cost to the Government.
8. Payment: Invoices will be submitted by the contractor through Wide Area Workflow on an as needed basis.
9. Utilities: Reasonable quantities of electricity and water shall be furnished to the Contractor without charge; however, the Contractor shall be responsible for providing all materials and operations necessary to make connections and/or hook-ups. No utility service shall be interrupted for any purpose without approval of the CO. A request for permission to shutdown services shall be submitted in writing to the CO 14 calendar days prior to date of proposed interruption. The request shall give relevant information, i.e., date, time, duration, etc.
10. Safety.
10.1 Air Force Occupational Safety and Health Standards (AFOSH). The contractor will follow all applicable AFOSH Standards pertaining to the work being accomplished.
10.1.1. Safety Standards. Contractor shall conform to all applicable safety standards published in the federal register or any other national consensus adopted by the Secretary of Labor in compliance with the Occupational Safety and Health Act, and/or current edition and applicable addenda.
10.1.2. Fire Extinguisher. Contractor shall provide and have accessible at the work site, a fully operable fire extinguisher applicable to the type of operation being performed.
11. Hazardous Material and Waste. Contractor shall be responsible for knowing which materials are considered hazardous material. The Contractor shall provide a Material Safety Data Sheets to CO. If necessary, the Contractor can contact the Hazardous Waste Manager, 9 CES/CEIER, 530-634-2644 for further guidance. Contractor shall be required to containerize and cleanup (to the satisfaction of the CO and
9 CES/CEIER) any liquid spills they cause at the work site that might degrade environmental quality. The Contractor should anticipate any spills and discharges of deleterious substances will most likely be reported to and scrutinized by Federal, State, and County environmental regulatory agencies. The Contractor will be responsible for cleanup/remedial action according to agency specifications.
12. Welding Permit. A minimum of 48 hours prior to commencement of any service/repair operation requiring gas or electric welding/cutting/soldering, the Contractor shall obtain a welding permit signed by the Base Fire Prevention Manager by calling (530)634-8678. Once issued, the permit must be retained at the work site while welding/cutting/soldering are in progress. Once work is completed, the Contractor shall return the permit to the COR
13. Contractor Badges. Personnel information shall be submitted to the Contract Administrator no less than three business days before access to base is needed.
14. Deliverables.
a. Quarterly Regular Maintenance Schedule
b. Signed checklist of service performed
c. Quarterly Inspection Deficiency Report
APPENDIX A – Automatic Doors on Contract
Location Manufacture Door Qty Building Location Number Type
1. Gyro Dual 2 Bldg 2434 Front Sliding BX Entrance
2. Horton Dual 2 Bldg 2434 Front Automatic Sliding BX Entrance
3. Gyro Dual 2 Bldg 5700 Front Swing 2 Clinic Entrance
4. Senior Dual 1 Bldg 2156 Front Swing Swing VAQ Entrance
5. Cajo Dual 1 Bldg 24112 Front Swing Lodging Entrance
6. Horton Dual 1 Bldg 2443 Front Automatic Sliding CDC Entrance
7. Horton Dual 1 Bldg 2443 Front Automatic Swing CDC Entrance
8. American Single 3 Bldg 1029 2nd Floor Metal Sliding PSPTS Ops Area
9. Horton Single 1 Bldg 11177 Tool Automatic Slider 9 AMX Control DRAFT
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