DRAFT - PWS Attachment 1.pdf

Draft - Performance Works Statement (PWS)

1.0 Background. Recruiting Station (RS) Seattle has a requirement to provide professional moving services to relocate their headquarters (HQ) office from Federal Center South, 4735 E Marginal Way S #1238, Seattle, WA 98134 to Time Square Renton Office Park, 600 SW 39th St, Suite 250, Renton, WA 98057.

2.0 Objectives. The objective of this contract is to provide professional moving services for RS Seattle. The end result is to safely and efficiently relocate everything in the HQ offices.

3.0 Scope. The contractor will be responsible for providing moving services to include but not limited to; disassemble, crating and packing of the office furniture, chairs, filing cabinets, shelves, televisions, supplies, gym equipment, and 20ft storage container. Upon arrival at the new location, contractor will assemble the office furniture and equipment, and remove all packing from material from the premises once complete on a task order basis. The requirement’s guidelines and specifications for moving and storage services are explained in detail in 5.0 of this PWS.

4.0 Contractual Method. The Government anticipates award of a Firm-Fixed Price Contract.

4.1. The associated North American Industrial Classification System (NAICS) code is 484210 - Household and Office Goods Moving, with small business size standard of 30 million.

4.2. This solicitation is set-aside for small business. All prices shall include F.O.B.

destination shipping, delivery, and installation and set-up charges.

4.3. Period of Performance:

• Inventory and packing days are from 25-26 September 2024 at 4735 E Marginal Way S #1238, Seattle.

• Movement and unpacking of items will be 27-28 September at 600 SW 39th St, Suite 250, Renton.

• Actual dates and times between the timeframes provided above, will be coordinated with the assigned Government POC, Alternate POC and contractor after award.

• The contractor shall be available for packing, unpacking, and moving services after business hours if services are projected to not be completed by the no later than dates above.

5.0 Requirements. The contractor shall provide professional moving services as prescribed by CLIN ordered. Attached is an inventory list of everything that will need to be moved to the new address. The move requires the contractor to produce an accurate account of all items

Attachment 1 - DRAFT Performance Work Statement being removed from the office and installed/situated in the new office.

5.1. The following CLIN will be utilized on this contract.

5.1.1 The move will cover an entire office move. Entire office moves require successful relocation of the following but not limited to: office furniture, chairs, filing cabinets, shelves, televisions, supplies, equipment, 20ft storage container, gym/weight equipment (may require disassembly and reassembly upon moving- each component should weigh around 280 lbs), and kitchen and cooking items. IT will only include moving of the hardware. The government will arrange for IT computer setup via other means. Marines will box up personal items, desk items, wall pictures, and files. The Marines will unpack personal items, desk items, wall pictures and files. The Government is responsible for all items in the file cabinets. File cabinets containing personally identifiable information (PII) must be packed by the government. Cabinets must be empty before they are moved. The contractor will require heavy lift equipment to move large pieces of gym equipment and 20ft storage container. The contractor shall disassemble, crate and pack the office furniture, equipment, supplies, and gym equipment, and move to new office location with no damages. At new location contractor will assemble the office furniture and cubicle panels at the new office, and remove all packing from material from the premises once complete.

5.2 Facilities Roster. The current RS address is 4735 E Marginal Way S #1238, Seattle, WA 98134. The current office is located on the first floor. The new 600 SW 39th St, Suite 250, Renton, WA 98057. The new office is located on the second floor of the new building. There is 72” wide clearance through the building’s main doorways, and 36” wide clearance into the office space. There is one elevator available to be used. The elevator door openings are 42” wide and 87” high. The interior of the elevator is 74” wide and 47” deep with the door closed.

The distance in between offices is less than 15 miles.

5.3 Inventory. See attached inventory list and photos of all current RS office spaces. Vendor shall provide inventory documents of all items removed from the facility and have the POC sign and date the inventory document for all property being packed and moved. The contractor shall give the customer a copy once the inventory list is check off and completed.

The vendor shall email the contract specialist the signed and dated inventory list once the task order is completed. Any missing items are the responsibility of the contractor.

5.4 Government-Furnished Property (GFP). The Government will not provide services or equipment to the Contractor for this requirement.

6.0. Security Requirements. Contractor personnel working under this contract shall abide by Title 18, United States Code, Section 930 (c) which prohibits possession of firearms or other dangerous weapons aboard DOD installations and property. The files retained filing cabinets could contain PII; therefore, all PII shall be safeguarded properly to prevent unauthorized access. The contractor shall provide proof of liability insurance as part of their quote. Any damages incurred by the contractor to the facility, government supplies being moved, or any types of damages are the responsibility of the contractor. Financial liability for damages is the burden of the contractor.

7.0. Points of Contact. The contractor shall have one designated primary point of contact (POC) to handle communications between the government and the contractor. Contact adequately handles all administrative, managerial, and financial aspects of the contract. The contractor point of contact shall report any issues to the provided POC. A back up POC shall be provided if the primary POC is ever unavailable. POCs shall be available for phone calls Monday-Saturday during the hours of 8:00am-5:30pm PST.

7.1 Government On-Site POC:

• Information will be provided at the time of solicitation.

8.0 Base Access

• Visitors at Federal Center South facility must contact: Information to be provided at the time of solicitation. Proper documentation will be required for base access.