DRAFT PWS - Air Boss (Airshow 2027).pdf

CUI

PERFORMANCE WORK STATEMENT (PWS)

FOR

AIR BOSS SERVICE (AIR SHOW 2027)

BEALE AFB CA

March 2026

1. BACKGROUND. The 9th Reconnaissance Wing (9 RW) at Beale Air Force Base (BAFB) requires a professional Air Boss and associated services for the production and execution of the 2027 Beale Air Show. This event is a critical community engagement and outreach initiative, and a safe, professionally managed air show is essential for its success. The Air Boss shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation required to accomplish this work. This service is crucial for the safe and efficient execution of all aerial performances, preventing safety incidents, and ensuring the display complies with all applicable Federal Aviation Administration (FAA), state, and federal regulations, as well as specific Department of Defense (DoD) and Air Force standards. Adherence to the standards in this Statement of Work (SOW) is mandatory to ensure the safety of all performers, base personnel, spectators, and the surrounding infrastructure.

2. SCOPE. The contractor shall provide a professional Air Boss and all associated services for the complete production and execution of the 2027 Beale Air Show. The primary service involves safe and efficient command and control of all aerial performances, directing the flow of the event, and serving as the primary authority over the active air show airspace. The contractor must collaborate closely with the Air Show Director, performers, and all involved agencies to ensure a dynamic, safe, and seamless performance. This scope includes continuous expert guidance from the date of contract award through the completion of the event. On-site services shall be performed during the planning, arrival, practice, and execution phases from 15–18 April 2027. A paramount component of this scope is ensuring absolute safety and regulatory compliance. The contractor must strictly adhere to all applicable Federal Aviation Administration (FAA) regulations, as well as specific Department of Defense (DoD) and Air Force standards governing air show operations. The Air Boss shall arrive on-site no later than 0900 local time on 15 April 2027 to assist with set-up, equipment testing, media support, and performer arrivals. Live Air Boss duties for the execution of the air show will be performed from 16-18 April 2027. The contractor is required to provide all necessary certifications and proof of insurance and coordinate all changes or deviations from the schedule with the Air Show Director for approval.

3. AIRBOSS EXPERIENCE REQUIREMENTS:

3.1 Must provide a current FAA recognized Multi-Venue Letter of Authorization (LOA).

3.2 Affiliation with the International Council of Airshows (ICAS) and on the current ICAS

Air Boss Master listing is desired but not required.

3.3 The contractor shall serve as the primary liaison and point of contact for all communications between air show operations, Federal Aviation Administration (FAA) representatives, and on-site emergency services personnel throughout the duration of the event.

3.4 The contractor must demonstrate recent, relevant experience by having served as the lead Air Boss for a minimum of two (2) military air shows within the last two (2) Years. This experience must include the coordination of operations with single ship fighter demonstration High Speed Pass (F-15, F-16, F-18, F-22, or F-35).

3.5 The contractor shall procure and maintain a comprehensive liability insurance policy with a coverage minimum of one million dollars ($1,000,000). Furthermore, the contractor shall be responsible for providing adequate insurance to cover the full replacement cost of any equipment they use in support of the air show. The Government shall not be held liable for any damage, loss, or theft of contractor equipment transported onto the installation. Proof of insurance must be provided to the Contracting Officer upon request.

4. DESCRIPTION OF AIR BOSS SERVICES. The contractor shall provide comprehensive services for the planning, coordination, and execution of all aerial event components. These services are detailed below. Final approval authority for all plans, documents, and waivers rests with the Government, specifically the Air Show Director, Deputy Air Show Director, or their designated representatives.

4.1. Pre-Event Planning and Coordination.

4.1.1. Air Show Scheduling: In collaboration with Government air show planners, the contractor shall develop and produce a detailed air show schedule and flight sequence based on the performers and time allotted for the event.

4.1.2. Safety and Emergency Briefings: The contractor shall develop and conduct all pre-show briefings for air show staff and associated agencies. These briefings will cover rules of engagement and established procedures for potential incidents or accidents.

4.1.3. Inter-Agency Coordination: The contractor shall conduct all necessary pre-show coordination with key support and regulatory entities, including but not limited to, Crash, Fire, and Rescue (CFR) services, Terminal Radar Approach Control (TRACON), the air traffic control tower, the Federal Aviation Administration (FAA) Investigator in Charge (IIC), and the official event narrator.

4.2. FAA Documentation and Waiver Support. The contractor shall provide subject matter expert guidance for the creation and submission of all required FAA documentation.

While the contractor will generate these documents, final approval and submission authority remains with Beale AFB personnel. Required support includes, but is not limited to:

4.2.1. Air Show waiver request.

4.2.2. Parachute Authorization request.

4.2.3. Temporary Flight Restriction (TFR) request.

4.2.4. Creation and dissemination of Notices to Airmen (NOTAMs).

4.2.5. Generation of all documents required per FAA Order 8900.1, Vol. 3, Ch. 6, Sec. 1.

4.2.6. Advisory support to air show staff regarding the layout and required markings for ground areas, both inside and outside the crowd line.

4.3 Live Event Execution and Management.

4.3.1. Performer Briefings: The contractor shall conduct a daily air show safety briefing ("performer brief") for all performers and air operations personnel prior to each performance on 16-18 April 2026, at a Government-provided location.

4.3.2. Airspace Control and Coordination: During all waivered periods, the contractor shall:

4.3.2.1. Exercise safe and efficient operational control over all scheduled air show events and activities.

4.3.2.2. Work directly with an assigned Air Traffic Control (ATC) liaison to ensure flight safety and coordinate with the Beale AFB Tower for all aircraft arrivals, departures, and ground movements.

4.3.2.3. Discuss and coordinate emergency procedures and Air Boss actions with the ATC facility that has airspace jurisdiction.

4.3.3. Ground Operations and Regulatory Liaison: During the event, the contractor shall:

4.3.3.1. Coordinate with the assigned Ramp Boss to safely manage ground movements of taxiing aircraft and vehicular traffic.

4.3.3.2. Serve as the primary liaison with the FAA Flight Standards District Office

(FSDO) to ensure all regulatory requirements for air operations are met.

4.3.3.3. Establish and maintain a communication system with the waiver holder, Airport Manager, FSDO representatives, and ATC.

5. AIR BOSS RESPONSIBILITY:

5.1. Provide a list of vehicles/trailers needed to be brought on to Beale AFB upon request of government official No later than 120 days prior to event.

5.2.The contractor shall be responsible for arranging and booking all lodging for its personnel. The Government will cover the cost of these accommodations, which are required to be at double occupancy with two (2) beds per room.

5.3. Upon request, state amount of requested rental cars and types, if applicable, upon request of government official No later than 120 days prior to event.

5.4. Upon request, state amount of requested golf carts and types, if applicable, upon request of government official No later than 120 days prior to event.

6. SERVICE SUMMARY. The Service Summary (SS) outlines the minimum standards with delivery method and promotes continuous improvement in Contractor performance. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each performance objective. The SS provides information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in FAR 52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

PWS Ref & Performance

Objective

Performance Threshold

PO-1: 1.1 & 1.5

Certifications and Insurance.

The contractor shall provide and maintain a current FAA recognized Multi-Venue LOA and a liability insurance policy of no less than $1,000,000. All required documents must be provided upon contract award and remain current for the entire period of performance, 100% of the time.

PO-2: 4.1.1 Air Show Schedule Production

The contractor shall, in collaboration with government planners, develop and produce a detailed air show schedule and flight sequence. A final air show schedule must be developed and approved by the Government prior to the start of the event, 100% of the time.

PO-3: 4.1.2 & 4.1.3 Pre- Show Briefings & Coordination

The contractor shall conduct all pre-show safety briefings and inter-agency coordination with entities such as CFR, TRACON, and the FAA. 100% of all required briefings and coordination meetings are completed prior to the start of the air show.

PO-4: 4.2 FAA

Documentation and Waiver Support

The contractor shall provide subject matter expert guidance and generate all required FAA documentation (waivers, TFR, NOTAMs, etc.). 100% of all required documentation is generated correctly and provided to the Government for final approval and submission within the required timelines.

PO-5: 4.3.1 Daily Performer Briefings

The contractor shall conduct a daily air show safety briefing for all performers and air operations personnel prior to each show. A safety briefing is conducted each day of the event (16-18 April 2026) prior to the start of aerial performances, 100% of the time.

PO-6: 4.3.2 Airspace Control and Coordination

The contractor shall exercise safe and efficient operational control of the waivered airspace and coordinate directly with the ATC liaison. Zero safety violations or uncoordinated actions during the execution of the air show. 100% compliance with established procedures.

PO-7: 1.3 & 4.3.3 Liaison Duties

The contractor shall serve as the primary liaison with FAA, FSDO, and emergency services personnel throughout the event. A designated liaison is available and actively performing coordination duties during 100% of the air show's operational hours.

PO-8: 3. Air Boss Responsibilities

The contractor shall provide all required administrative information (vehicle lists, lodging, car rentals) upon Government request. All requested administrative information is provided accurately and within 5 business days of the Government's request, 100% of the time.

7. DELIVERABLES. The Contractor shall provide the following deliverables. Acceptance of final documents is subject to Government approval. All deliverables shall be submitted via email to the 9 RW, Government Appointed Personnel (GAP) and Contracting Officer (CO).

Deliverable

PWS

Sectio n

Frequency

Format

Submit To

FAA

Documentation and Waiver Support

4.2. The contractor shall provide subject matter

expert guidance for the creation and submission of all required FAA documentation. While the contractor will generate these documents, final approval and submission authority remains with Beale AFB personnel.

In writing via email.

GAP

Air Boss Responsibility

5.1. Provide a list of vehicles/trailers needed to be

brought on to Beale AFB upon request of government official No later than 120 days prior to event.

Responsibility

5.3. Upon request, state amount of requested

rental cars and types, if applicable, upon request of government official No later than 120 days prior to event.

Responsibility

5.4. Upon request, state amount of requested golf

carts and types, if applicable, upon request of government official No later than 120 days prior to event.

8. GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

8.1. Provide a map of the Air Show layout to include the crowd line.

8.2. Provide a specified location to conduct business on the Air Boss platform.

8.3. Provide a courtesy vehicle car/golf cart (on base) as needed for 16-18 April 2027.

8.4. Provide Transportation. Note: Vehicles TBD.

8.5. Provide All-Access ramp approved vehicle credentials for all vehicles/personnel from 16-18April 2027.

8.6. Provide lunch and water for 16-18 April 2027.

8.7. Provide lavatory facilities within 100’ of the Air Boss platform for 16-18 April

2027.

9. SECURITY. The Contractor shall comply with all requirements and procedures IAW DAFFARS 5352.242-9000, Contractor Access to Department of the Air Force Installations. The Contractor shall obtain base identification, and vehicle passes, if required, for all Contractor personnel who make frequent visits to or perform work on the Department of the Air Force installations cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished Contractor identification badges while visiting or performing work on the installation. An Entry Access Listing (EAL) (Attachment 3) shall be submitted to the COR within five (5) business days prior to the start of work on base. The EAL will be sent to Security Forces who will conduct a background check on each employee. Upon clearance and approval, the Contractor will be notified and will have approximately ten days to get their base passes from Pass & ID. During the performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who has quit, been terminated, or no longer requires access to the work site.

9.1. Base Closures. Work scheduled, but not accomplished, during a base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

9.2. Traffic Laws. The Contractor and their employees shall comply with all installation traffic regulations.

9.3. Cellular Phone Operation Policy. The contractor shall comply with local base policies regarding cellular phone operation.

10. GENERAL INFORMATION.

10.1. Contractor Personnel. Contract personnel shall present a neat appearance. Contract personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.