DRAFT PWS-AFFES Electrical Work v4_Final.pdf

Solicitation Number

Performance Work Statement (PWS)

For

MHAFB AFFES Tanks Electrical Repairs

Mountain Home AFB (MHAFB), ID

30 January 2026

1. GENERAL INFORMATION.

1.1. Description of Work. The contractor shall provide all personnel, labor, supervision, management, supplies, tools, equipment, parts, materials, transportation, shipping & delivery, and all other items and services necessary to repair and harden the Automatic Tank Gauge (ATG) Probe Communication System for the Unleaded Tank (Probe 2) connected to the Veeder- Root TLS-450 Plus system. The work includes the removal of surge-damaged wiring and components, installation of new shielded communication wiring and conduit, installation of in-line surge protection devices, inspection of the ATG console, and complete system testing and commissioning to restore reliable, code-compliant operation and prevent future surge-related failures for use at Mountain Home AFB, Idaho. All work shall be accomplished in accordance with this Performance Work Statement (PWS), all applicable federal, state, local laws, regulations, manufacturer’s specifications, and commercial practices.

1.2. Contract Changes/Additional Work. Should the contractor identify any system deficiencies, component failures, or necessary repairs that are not covered under the initial scope of this Performance Work Statement, work on the affected area shall not proceed. The contractor shall immediately notify the Contracting Officer in writing. This notification must include detailed technical notes, relevant troubleshooting data, and a summary of the potential impact on the system. The contractor is not authorized to perform any work beyond the defined scope until a contract modification is formally approved by the Contracting Officer.

1.3. Publications. The contractor shall perform all work associated with this requirement detailed within this PWS, in accordance with the applicable publications below. The latest editions of the following publications and standards shall apply:

1. NFPA 70, National Electrical Code (NEC)

2. UFC 3-460-01, Petroleum Fuel Facilities

3. UFC 3-560-01, Electrical Safety, O&M

4. UFC 3-575-01, Lightning and Static Electricity Protection Systems

5. AFMAN 32-1065, Grounding and Electrical Systems

6. DAFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards

1.4. Hours of Operation. Work will be performed between Monday through Friday 7:00 am to 4:30 pm (local) time (MST). These are the “normal” hours of operation. Weekends or holidays shall not be counted as a business day.

1.4.1. Holidays. The contractor shall not be required to provide normal services/work during federal holidays. A list of federal holidays can be found at opm.gov.

NOTE: Holidays occurring on Saturday will be observed the preceding Friday. Those occurring on Sunday will be observed the following Monday

2. REQUIREMENTS. The contractor shall perform all work associated with the requirement based on this section.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2026

2.1. Materials & Equipment. The contractor shall provide all materials and equipment, which shall be new, unused, and compatible with the Veeder-Root TLS-450 Plus system. Where proprietary components are required, the contractor shall provide matching manufacturer equipment. Key materials include:

Component Salient Characteristics

Probe Communication Cable

• Intrinsically safe for petroleum environments.

• Rated for direct burial or conduct installation.

• Twisted, shielded pair construction.

• UV-resistant jacket (if exposed).

• Insulation rated for a minimum of 600V.

• Manufacturer approved for Veeder-Root probe systems.

In-Line Surge Protectors

• Designed for low-voltage signal/instrumentation circuits.

• Compatible with Veeder-Root TLS systems.

• DIN-rail or panel mount configuration.

• Replaceable protection modules are preferred.

Conduit & Fittings • Shall be replaced with like materials meeting current NEC and UFC requirements if existing conduit is found to be damaged, cracked, or improperly bonded.

2.2. Repair & Removal Work. The contractor shall perform the following repair and removal activities:

• Removal of Damaged Infrastructure: Remove all existing damage or suspect probe communication wiring between the tank probe, junction boxes, conduit runs, and the ATG console. This includes any compromised connectors, epoxy packs, or splices showing thermal or surge damage.

• ATG Console Inspection: Inspect the probe communication termination board and associated ports for damage. Verify proper shielding termination, grounding, and confirm firmware/module compatibility with installed probes. Any additional damaged components shall be reported to the Contracting Officer before replacement.

2.3. Installation. The contractor shall install the new components as follows:

• New Wiring Installation: Install new, continuous, shielded probe communication cable in existing conduit where serviceable. If conduit is damaged, it shall be replaced.

• Surge Protection Installation: To address confirmed surge-related damage, the contractor shall install in-line surge protection devices at both the probe field junction box and the ATG console termination point.

• Grounding: The contractor shall verify the integrity of the existing grounding and bonding system. If deficiencies are identified, supplemental grounding/bonding conductors shall be installed in compliance with NFPA 70 and UFC 3-460-01.

2.4. Testing & Commissioning. Upon completion of installation, the contractor shall:

• Wiring & Shield Tests: Perform continuity and insulation resistance testing of new wiring and verify shield integrity.

• Functional & Alarm Tests: Conduct a functional communication test with the ATG console and perform alarm simulation tests, including water warning/alarm and high product/overfill alarms.

• Observation Period: The completed system must demonstrate stable communication for a minimum 24-hour observation period before acceptance.

2.5. Warranty & Deliverables.

• Warranty: The contractor shall provide a minimum one-year workmanship warranty and pass through all manufacturer warranties for installed materials. The warranty shall cover failures related to installation, materials, and the new surge protection devices.

• Submittals: Prior to installation, the contractor must submit product data sheets for cable and surge protection devices, manufacturer compatibility documentation, and the proposed grounding/bonding method if it is being modified.

• Deliverables: Upon completion, the contractor shall provide as-built wiring diagrams, documentation of surge protection installation locations, a commissioning checklist with all test results, and photographic documentation of terminations and grounding work.

2.6. Contractor Qualifications. Contractor personnel performing work on the fuel system’s ATG, leak‑detection, and control components must be manufacturer (Veeder-Root) certified as required by state UST regulations and the equipment manufacturer to perform repairs, calibrations, and to certify leak‑detection performance.

2.7. Period of Performance. The period of performance for this requirement is 10 days.

3. SURVEILLANCE & QUALITY ASSURANCE.

3.1. Quality Control. The contractor shall employ their commercial quality control program and procedures to identify, prevent, and ensure non-recurrence of defective services. Through implementation of the contractor’s quality control program/procedures, the Government shall receive quality services meeting the requirements of this contract. All quality control records shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

3.2. Quality Assurance. The Government may use various quality assurance methods to determine the contractor’s compliance with the PWS and the contract requirements in accordance with FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items (a) Inspection/Acceptance.

3.3. Re-Performance of Non-Conforming Work. Upon inspection of work, any work found to not be in accordance with this PWS/contract shall be re-performed by the contractor at no additional cost to the government.

4. CONTRACT ADMINISTRATION. During performance under contract, the contractor shall participate in administrative tasks inherent to the administration, surveillance, and oversight of contract performance.

4.1. Contract Employees. All contract personnel must be able to read, write, speak, and understand English fluently. Contract personnel shall present a neat appearance and be easily identified as a contract employee. The contractor shall obtain base identification, and vehicle passes for all employees who make frequent visits to, or perform work on Mountain Home AFB in accordance with the current installation access/entry requirements. The contractor shall not employ persons for work on this contract identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Each employee will be easily identified by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name(s). The contractor shall not employ any person who is an employee of the Government, if employing that person would create a conflict of interest.

4.2. Interferences. The contractor shall not unduly interfere with regular scheduled government operational activities in the performance of contract requirements. The contractor shall notify the Contracting Officer verbally of disputes with customers or other base contractors and follow-up in writing.

5.0. ENVIRONMENTAL CONTROLS.

5.1. Hazardous Material Inventory and Safety Data Sheets. SDS are required as specified in the latest version of Federal Standard No. 313 for all potentially hazardous materials. SDSs must be submitted by the Contractor upon contract award to the Hazardous Materials Program Manager (366 FW/A7IE) at 208-828-1684/6351 for a determination of whether a product is a HAZMAT and what additional requirements may be applicable/necessary. Approval is required before bringing any hazardous materials (HAZMAT) onto the installation. The government (HAZMART personnel) will inventory all chemicals that the Contractor brings on to Mountain Home AFB or any property under the control of Mountain Home AFB. Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

5.2. Material Storage and Use. The contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

5.3. Notification of Environmental Spills. If a spill occurs, the person discovering the spill will make every effort to stop the product flow (if possible), warn personnel, shut off ignition sources, contain the spill, make notifications, and begin cleanup. If the spill is considered an emergency and there is a potential life, health, fire, or other safety hazard, the MHAFB Fire Department will be notified IMMEDIATELY. Responsible units/activities will clean up small spills safely and within their capabilities to do so. Recovered products and contaminated materials will be packaged and staged for disposal in accordance with the installations’ hazardous waste procedures. Contact the Environmental Office (208-828-6351) for guidance. The liability for the spill or release of such substances rests solely with the contractor and its agent.

5.4. Waste. Identify, label, handle, store, and dispose of hazardous waste or debris in accordance with federal, state, and local regulations. Ensure all waste has undergone the appropriate hazardous waste determination and documentation is retained for these determinations. If hazardous waste is generated the contractor will be required to set up and maintain a hazardous waste accumulation point. All hazardous waste generated must be disposed of at a RCRA permitted treatment storage or disposal facility. Do not dispose of hazardous waste on Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on Government property without written approval of the Contracting Officer. Consult with the Hazardous Waste Program Manager (366 FW/A7IE) at 208-828-1684/6351 prior to disposal of any waste.

6.0. SECURITY REQUIREMENTS

6.1 General. Contractor personnel employed under this contract shall adhere to all base security requirements. The contractor shall ensure requirements for obtaining personnel base clearances, protecting Government property, safeguarding protected information/materials, and shielding Government AISs and non-automated information systems are met. The Contractor shall also perform in accordance with the Compliance with National Industrial Security Program Operating Manual

(NISPOM).

6.2. Base Access. The Contractor shall provide a completed 366 SFS Form 30 for each employee requiring installation access to the Contracting Representative/Sponsor within five (5) business days following contract award. The Contracting Representative/Sponsor will complete the SF Form 30 and forward to the Visitor Control Center (VCC), IAW current base access requirements, 14 days before base access is requested. Failure to meet the 14-day deadline may result in delayed base access.

6.2.1. NOTE: The SF From 30 must include the contract number.

a) The VCC will complete the required base access background checks as indicated on the SF From 30 and will notify the Contracting Representative/Sponsor of the status of the access requests. After the base access request is approved, the Contracting Representative/Sponsor shall notify the Contractor, who will notify their employees that they can obtain their installation access ID at the MHAFB VCC at Bldg. 6400.

b) The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of

Information Action (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding For Official Use Only (FOUO) material.

c) Contractor personnel shall report to an appropriate authority any information or circumstances which they are aware of and may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

d) The Contractor shall be responsible for safeguarding all Government property. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

6.3. Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

6.3.1. Key Control/Access Badge Control. The Contractor shall establish and implement methods of making sure all keys/badges issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government.

6.4. Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

6.5. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on their person or within their contractor-owned vehicle or privately-owned vehicle while on DOD Installations.