Draft_PWS_1.docx
DOCX document 60 KB Posted
- Attached to
- HH ELEVATOR MAINTENANCE AND REPAIRS Federal contract opportunity
- Solicitation number
- 140R1725Q0033
About this file
This is a Performance Work Statement (PWS) for elevator inspection, maintenance, and repair services at the Bureau of Reclamation's Hungry Horse Dam and Powerplant in Montana. The contract covers three elevators: a Control Bay elevator (10,000-pound capacity), Block 14 elevator (10,000-pound capacity), and Block 19 elevator (10,000-pound capacity).
The PWS outlines requirements for monthly preventative maintenance, annual Category 1 testing, and Category 5 testing in Option Year 2. Services include inspection and lubrication of machinery, safety testing, repairs, and 24-hour emergency response for trapped personnel. The contract structure is one base year (July 1, 2020 - June 30, 2021) plus four option years through June 30, 2025, with firm-fixed pricing for inspection/maintenance and time-and-materials pricing for repairs. The contractor must provide a site-specific safety plan, comply with lockout/tagout procedures, and submit detailed reports within 10 business days of testing. Emergency response time must be within 2 hours. The government will provide test weights, water, and 110VAC power, while the contractor is responsible for all other equipment, materials, and waste disposal.
View the file
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Hungry Horse Dam Elevator Inspection, Preventative Maintenance and Repairs Performance Work Statement
1.0 Background:
The Bureau of Reclamation, Hungry Horse Dam and Powerplant near the town of Hungry Horse Montana has a requirement for elevator service, including inspection, maintenance, and testing for three (3) elevators.
2.0 Applicable Standards Organizations and References
| Reclamation Safety & Health Standards (RSHS) -2014 Revision section 3.3; |
| http://www.usbr.gov/ssle/safety/RSHS-all.pdf |
Occupational Safety & Health Administration (OSHA) 1917.116 Elevators and Escalators;
ASME A17.2-2017 Inspectors Manual for Elevators and Escalators;
ASME A17.3-2016 Safety Code Existing Elevators and Escalators;
Facilities, Instructions, Standards and Techniques (FIST) Volume 1-1 (August 2019), Hazardous Energy Control Program. (HECP) Facilities, Instructions, Standards and Techniques (FIST) Volume 2-10 (October 2004) (Pertaining to Electric Elevators Only).
HECP Power Point Presentation Hungry Horse Field Office Local HECP document
3.0 Performance Requirements
| 3.1 | Provide all equipment, labor, and material to perform services associated to three (3) elevators listed under Section 4.0. All service provided shall be performed in accordance with the most current version of the following: ASME A17.1 Safety Code for Elevators and Escalators, ASME A17.2 Inspectors Manual for Elevators and Escalators, ASME A17.3 Safety Code Existing Elevators and Escalators and ASME OEM. |
| Services include those listed in Section 3.2. The Services are listed by the year in which the service(s) are to be completed. Contractor will provide the government a schedule outlining the day(s) within each month for the periods noted, in which services will be provided. This schedule will be provided no less than 30 calendar days prior to the beginning of each service year. If time and material (T&M) repairs are found to be necessary for any of the items listed, the contractor shall notify the COR prior to initiating the repair. | |
| 3.2 | Services Provided by Contract Year |
| 3.2.1 Base Year: (Note-meets Governments Monthly, Quarterly and Semi-Annual Requirements.) |
Each month shall include addressing the following preventative maintenance items:
- Inspect and lubricate (as required) machinery, sheaves, worm, gear, motor, brake, selector, and controller.
- Ride in the car to observe operation of doors, leveling, smoothness, and door reopening devices at each landing. Listen for unusual noises in the car and in the hoist-way.
- Replace burned-out lamps.
- Check proper operation of door reopening device photo eye components.
- Check proper operation of door tracks and sills.
- Check proper operation of lamps and sensors in the car top controller.
- Check Machine room for any obvious problems.
- Check proper operation of brushes and commutator.
- Check proper operation of Controller.
- Check proper operation of Selector.
- Check proper operation of relay connectors.
- Check proper operation of contacts.
- Read event recorder in Penthouse/Machine Room.
- Check Operation of the Brake and adjust.
- Lubricate pivot points.
- Inspect governor operation and working parts. Clean and lubricate.
- Check and adjust the car door operation.
- Lubricate the hangers, rollers, gibs, linkages, and pivot points. Check and adjust door clearances, eccentrics, arm bearings, speed control switches, cables, clutches, chains, and belts. Tighten the door drive system points.
- Check the car telephone and alarm operations.
- Check the operation of limit and safety switches. Correct settings as necessary.
- Check the operation of limit and safety switches in hoist-way and in/on the car.
- Check the car emergency light.
- Check the car ventilation system and heater.
- Initiate the Phase 1 Firefighter Recall Service. Verify proper function.
- Check for proper operation to a minimum of two floors under Phase II service.
- Check for proper car leveling operation. Adjust if required.
- Check and clean the door switch contacts.
- Check the door speed control switches.
- Inspect the condition of resistors and mounting assemblies.
- Check car top and hoist-way for loose covers, vanes, or components.
- Inspect the traveling cables for damage.
- Inspect the brake linings.
- Inspect all ropes for wear and lubrication (do not lubricate the governor rope) - replace or lubricate the ropes if required. Clean the governor and hoist ropes. Inspect the rope hitches, fastenings, and shackles - equalize ropes if warranted.
- Check the car position sensor drive wheel.
- Check decelerations, advances, and accelerations to ensure all cars are matched.
- Inspect all parts of the safeties and adjust clearance between the safety jaws and guide rails. Clean all parts and lubricate the pivot points.
- Check for hoist rope wear, as well as rope length, lubrication, and tension. Replace, lubricate, or adjust the rope as required.
- Check the clearances for governor tension sheave, counterweight-to-buffer (with car at top landing), and compensation sheave to pit. Check governor sheave fastenings.
- Check all of the timers in the system and reset if necessary.
- Inspect guide rails, cams, fastenings, and counterweights in hoist-ways.
- Test all of the terminal limit switches. Lubricate the limit switch roller pins.
- Inspect the sheaves to verify that they are tight on the shafts, and inspect for cracks in the spokes and hubs. Repair as necessary.
- Lubricate the guide shoe stems
Base Year: (Note – meets Governments ANNUAL Requirements)
Conduct Category 1 Tests - The Category 1 test requirements for electric elevators generally can be characterized as "no-load/low-speed," and involve the following equipment:
• Oil buffers
• Safeties
• Governor
• Standby power operation
• Firefighters’ service
• Door closing force
• Final and normal stopping devices
Brakes:
- Remove, clean, and lubricate the brake cores.
- Inspect the brake linings for wear - clean or replace if necessary.
- Adjust the brakes to wear evenly if necessary.
Motors:
- Inspect the armatures of hoist motor and motor-generator (if equipped).
- Check the electrical connections.
- Drain, flush, and refill the oil reservoirs.
- Check the brushes for neutral settings and for proper quartering and spacing on the commutators. Reset if necessary.
- Lubricate the bearings.
- Vacuum the carbon and dust.
- Clean the screens.
Other:
- Clean the guide rails with solvent to remove dirt, debris, or excess lubricant.
- Drain, flush, and refill the gearing lubricant.
- Test the car emergency light for required illumination.
- Test and adjust dispatching, scheduling, and emergency service of the group supervisory control system (if equipped).
- Check the compensation rope tension.
- Lubricate the sheave bearings and check for leaky seals.
- Clean the hoist-way.
- Vacuum the dust from controllers and relays.
3.2.2 Option Year One (Note-meets Governments Monthly, Quarterly and Semi-Annual Requirements)
Each month shall include addressing the following preventative maintenance items:
- Inspect and lubricate (as required) machinery, sheaves, worm, gear, motor, brake, selector, and controller.
- Ride in the car to observe operation of doors, leveling, smoothness, and door reopening devices at each landing. Listen for unusual noises in the car and in the hoist-way.
- Replace burned-out lamps.
- Check proper operation of door reopening device photo eye components.
- Check proper operation of door tracks and sills.
- Check proper operation of lamps and sensors in the car top controller.
- Check Machine room for any obvious problems.
- Check proper operation of brushes and commutator.
- Check proper operation of Controller.
- Check proper operation of Selector.
- Check proper operation of relay connectors.
- Check proper operation of contacts.
- Read event recorder in Penthouse/Machine Room.
- Check Operation of the Brake and adjust.
- Lubricate pivot points.
- Inspect governor operation and working parts. Clean and lubricate.
- Check and adjust the car door operation.
- Lubricate the hangers, rollers, gibs, linkages, and pivot points. Check and adjust door clearances, eccentrics, arm bearings, speed control switches, cables, clutches, chains, and belts. Tighten the door drive system points.
- Check the car telephone and alarm operations. Repair the alarm system if required.
- Check the operation of limit and safety switches. Correct settings as necessary.
- Check the operation of limit and safety switches in hoist-way and in/on the car.
- Check the car emergency light.
- Check the car ventilation system and heater.
- Initiate the Phase 1 Firefighter Recall Service. Verify proper function.
- Check for proper operation to a minimum of two floors under Phase II service.
- Check for proper car leveling operation. Adjust if required.
- Check and clean the door switch contacts.
- Check the door speed control switches.
- Inspect the condition of resistors and mounting assemblies.
- Check car top and hoist-way for loose covers, vanes, or components.
- Inspect the traveling cables for damage.
- Inspect the brake linings.
- Inspect all ropes for wear and lubrication (do not lubricate the governor rope) - replace or lubricate the ropes if required. Clean the governor and hoist ropes. Inspect the rope hitches, fastenings, and shackles - equalize ropes if warranted.
- Check the car position sensor drive wheel.
- Check decelerations, advances, and accelerations to ensure all cars are matched.
- Inspect all parts of the safeties and adjust clearance between the safety jaws and guide rails. Clean all parts and lubricate the pivot points.
- Check for hoist rope wear, as well as rope length, lubrication, and tension. Replace, lubricate, or adjust the rope as required.
- Check the clearances for governor tension sheave, counterweight-to-buffer (with car at top landing), and compensation sheave to pit. Check governor sheave fastenings.
- Check all of the timers in the system and reset if necessary.
- Inspect guide rails, cams, fastenings, and counterweights in hoist-ways.
- Test all of the terminal limit switches. Lubricate the limit switch roller pins.
- Inspect the sheaves to verify that they are tight on the shafts and sound their spokes and hubs with a hammer to inspect for cracks. Repair as necessary.
- Lubricate the guide shoe stems
Option Year One: (Note – meets Governments ANNUAL Requirements)
Conduct Category 1 Tests - The Category 1 test requirements for electric elevators generally can be characterized as "no-load/low-speed," and involve the following equipment:
• Oil buffers
• Safeties
• Governor
• Standby power operation
• Firefighters’ service
• Door closing force
• Final and normal stopping devices
Brakes:
- Remove, clean, and lubricate the brake cores.
- Inspect the brake linings for wear - clean or replace if necessary.
- Adjust the brakes to wear evenly if necessary.
Motors:
- Inspect the armatures of hoist motor and motor-generator (if equipped).
- Check the electrical connections.
- Drain, flush, and refill the oil reservoirs.
- Check the brushes for neutral settings and for proper quartering and spacing on the commutators. Reset if necessary.
- Lubricate the bearings.
- Vacuum the carbon and dust.
- Clean the screens.
Other:
- Clean the guide rails with solvent to remove dirt, debris, or excess lubricant.
- Drain, flush, and refill the gearing lubricant.
- Test the car emergency light for required illumination.
- Test and adjust dispatching, scheduling, and emergency service of the group supervisory control system (if equipped).
- Check the compensation rope tension.
- Lubricate the sheave bearings and check for leaky seals.
- Clean the hoist-way.
- Vacuum the dust from controllers and relays.
3.2.3 Option Year Two: (Note-meets Governments Monthly, Quarterly and Semi-Annual Requirements)
Each month shall include addressing the following preventative maintenance items:
- Inspect and lubricate (as required) machinery, sheaves, worm, gear, motor, brake, selector, and controller.
- Ride in the car to observe operation of doors, leveling, smoothness, and door reopening devices at each landing. Listen for unusual noises in the car and in the hoist-way.
- Replace burned-out lamps.
- Check proper operation of door reopening device photo eye components.
- Check proper operation of door tracks and sills.
- Check proper operation of lamps and sensors in the car top controller.
- Check Machine room for any obvious problems.
- Check proper operation of brushes and commutator.
- Check proper operation of Controller.
- Check proper operation of Selector.
- Check proper operation of relay connectors.
- Check proper operation of contacts.
- Read event recorder in Penthouse/Machine Room.
- Check Operation of the Brake and adjust.
- Lubricate pivot points.
- Inspect governor operation and working parts. Clean and lubricate.
- Check and adjust the car door operation.
- Lubricate the hangers, rollers, gibs, linkages, and pivot points. Check and adjust door clearances, eccentrics, arm bearings, speed control switches, cables, clutches, chains, and belts. Tighten the door drive system points.
- Check the car telephone and alarm operations. Repair the alarm system if required.
- Check the operation of limit and safety switches. Correct settings as necessary.
- Check the operation of limit and safety switches in hoist-way and in/on the car.
- Check the car emergency light.
- Check the car ventilation system and heater.
- Initiate the Phase 1 Firefighter Recall Service. Verify proper function.
- Check for proper operation to a minimum of two floors under Phase II service.
- Check for proper car leveling operation. Adjust if required.
- Check and clean the door switch contacts.
- Check the door speed control switches.
- Inspect the condition of resistors and mounting assemblies.
- Check car top and hoist-way for loose covers, vanes, or components.
- Inspect the traveling cables for damage.
- Inspect the brake linings.
- Inspect all ropes for wear and lubrication (do not lubricate the governor rope) - replace or lubricate the ropes if required. Clean the governor and hoist ropes. Inspect the rope hitches, fastenings, and shackles - equalize ropes if warranted.
- Check the car position sensor drive wheel.
- Check decelerations, advances, and accelerations to ensure all cars are matched.
- Inspect all parts of the safeties and adjust clearance between the safety jaws and guide rails. Clean all parts and lubricate the pivot points.
- Check for hoist rope wear, as well as rope length, lubrication, and tension. Replace, lubricate, or adjust the rope as required.
- Check the clearances for governor tension sheave, counterweight-to-buffer (with car at top landing), and compensation sheave to pit. Check governor sheave fastenings.
- Check all of the timers in the system and reset if necessary.
- Inspect guide rails, cams, fastenings, and counterweights in hoist-ways.
- Test all of the terminal limit switches. Lubricate the limit switch roller pins.
- Inspect the sheaves to verify that they are tight on the shafts and sound their spokes and hubs with a hammer to inspect for cracks. Repair as necessary.
- Lubricate the guide shoe stems.
Option Year Two: (Note – meets Governments Category 5 Requirements)
Conduct Category Five Tests - The Category 5 test requirements for electric elevators generally can be characterized as "rated-load/rated-speed," and involve the following equipment:
• Oil buffers
• Safeties
• Governor
• Braking system
• Emergency terminal stopping and speed-limiting devices
• Standby power operation
• Inner landing zone
• Power opening of doors
• Emergency stopping distance
• Leveling zone and leveling speed
Brakes:
- Remove, clean, and lubricate the brake cores.
- Inspect the brake linings for wear – clean.
- Adjust the brakes to wear evenly if necessary.
Motors:
- Inspect the armatures of hoist motor and motor-generator (if equipped).
- Check the electrical connections.
- Drain, flush, and refill the oil reservoirs.
- Check the brushes for neutral settings and for proper quartering and spacing on the commutators. Reset if necessary.
- Lubricate the bearings.
- Vacuum the carbon and dust.
- Clean the screens.
- Clean the guide rails with solvent to remove dirt, debris, or excess lubricant.
- Drain, flush, and refill the gearing lubricant.
Other:
- Test the car emergency light for required illumination.
- Test and adjust dispatching, scheduling, and emergency service of the group supervisory control system (if equipped).
- Check the compensation rope tension.
- Lubricate the sheave bearings and check for leaky seals.
- Clean the hoist-way.
- Vacuum the dust from controllers and relays.
Note: The Government will provide all necessary weights for the load testing.
3.2.4 Option Year Three: (Note-meets Governments Monthly, Quarterly and Semi-Annual Requirements)
Each month shall include addressing the following preventative maintenance items:
- Inspect and lubricate (as required) machinery, sheaves, worm, gear, motor, brake, selector, and controller.
- Ride in the car to observe operation of doors, leveling, smoothness, and door reopening devices at each landing. Listen for unusual noises in the car and in the hoist-way.
- Replace burned-out lamps.
- Check proper operation of door reopening device photo eye components.
- Check proper operation of door tracks and sills.
- Check proper operation of lamps and sensors in the car top controller.
- Check Machine room for any obvious problems.
- Check proper operation of brushes and commutator.
- Check proper operation of Controller.
- Check proper operation of Selector.
- Check proper operation of relay connectors.
- Check proper operation of contacts.
- Read event recorder in Penthouse/Machine Room.
- Check Operation of the Brake and adjust.
- Lubricate pivot points.
- Inspect governor operation and working parts. Clean and lubricate.
- Check and adjust the car door operation.
- Lubricate the hangers, rollers, gibs, linkages, and pivot points. Check and adjust door clearances, eccentrics, arm bearings, speed control switches, cables, clutches, chains, and belts. Tighten the door drive system points.
- Check the car telephone and alarm operations. Repair the alarm system if required.
- Check the operation of limit and safety switches. Correct settings as necessary.
- Check the operation of limit and safety switches in hoist-way and in/on the car.
- Check the car emergency light.
- Check the car ventilation system and heater.
- Initiate the Phase 1 Firefighter Recall Service. Verify proper function.
- Check for proper operation to a minimum of two floors under Phase II service.
- Check for proper car leveling operation. Adjust if required.
- Check and clean the door switch contacts.
- Check the door speed control switches.
- Inspect the condition of resistors and mounting assemblies.
- Check car top and hoist-way for loose covers, vanes, or components.
- Inspect the traveling cables for damage.
- Inspect the brake linings.
- Inspect all ropes for wear and lubrication (do not lubricate the governor rope) - replace or lubricate the ropes if required. Clean the governor and hoist ropes. Inspect the rope hitches, fastenings, and shackles - equalize ropes if warranted.
- Check the car position sensor drive wheel.
- Check decelerations, advances, and accelerations to ensure all cars are matched.
- Inspect all parts of the safeties and adjust clearance between the safety jaws and guide rails. Clean all parts and lubricate the pivot points.
- Check for hoist rope wear, as well as rope length, lubrication, and tension. Replace, lubricate, or adjust the rope as required.
- Check the clearances for governor tension sheave, counterweight-to-buffer (with car at top landing), and compensation sheave to pit. Check governor sheave fastenings.
- Check all of the timers in the system and reset if necessary.
- Inspect guide rails, cams, fastenings, and counterweights in hoist-ways.
- Test all of the terminal limit switches. Lubricate the limit switch roller pins.
- Inspect the sheaves to verify that they are tight on the shafts and sound their spokes and hubs with a hammer to inspect for cracks. Repair as necessary.
- Lubricate the guide shoe stems.
Option Year Three: (Note – meets Governments ANNUAL Requirements)
Conduct Category 1 Tests - The Category 1 test requirements for electric elevators generally can be characterized as "no-load/low-speed," and involve the following equipment:
• Oil buffers
• Safeties
• Governor
• Standby power operation
• Firefighters’ service
• Door closing force
• Final and normal stopping devices
Brakes:
- Remove, clean, and lubricate the brake cores.
- Inspect the brake linings for wear - clean or replace if necessary.
- Adjust the brakes to wear evenly if necessary.
Motors:
- Inspect the armatures of hoist motor and motor-generator (if equipped).
- Check the electrical connections.
- Drain, flush, and refill the oil reservoirs.
- Check the brushes for neutral settings and for proper quartering and spacing on the commutators. Reset if necessary.
- Lubricate the bearings.
- Vacuum the carbon and dust.
- Clean the screens.
Other:
- Clean the guide rails with solvent to remove dirt, debris, or excess lubricant.
- Drain, flush, and refill the gearing lubricant.
- Test the car emergency light for required illumination.
- Test and adjust dispatching, scheduling, and emergency service of the group supervisory control system (if equipped).
- Check the compensation rope tension.
- Lubricate the sheave bearings and check for leaky seals.
- Clean the hoist-way.
3.2.5 Option Year Four: (Note-meets Governments Monthly, Quarterly and Semi-Annual Requirements)
Each month shall include addressing the following:
- Inspect and lubricate (as required) machinery, sheaves, worm, gear, motor, brake, selector, and controller.
- Ride in the car to observe operation of doors, leveling, smoothness, and door reopening devices at each landing. Listen for unusual noises in the car and in the hoist-way.
- Replace burned-out lamps.
- Check proper operation of door reopening device photo eye components.
- Check proper operation of door tracks and sills.
- Check proper operation of lamps and sensors in the car top controller.
- Check Machine room for any obvious problems.
- Check proper operation of brushes and commutator.
- Check proper operation of Controller.
- Check proper operation of Selector.
- Check proper operation of relay connectors.
- Check proper operation of contacts.
- Read event recorder in Penthouse/Machine Room.
- Check Operation of the Brake and adjust.
- Lubricate pivot points.
- Inspect governor operation and working parts. Clean and lubricate.
- Check and adjust the car door operation.
- Lubricate the hangers, rollers, gibs, linkages, and pivot points. Check and adjust door clearances, eccentrics, arm bearings, speed control switches, cables, clutches, chains, and belts. Tighten the door drive system points.
- Check the car telephone and alarm operations. Repair the alarm system if required.
- Check the operation of limit and safety switches. Correct settings as necessary.
- Check the operation of limit and safety switches in hoist-way and in/on the car.
- Check the car emergency light.
- Check the car ventilation system and heater.
- Initiate the Phase 1 Firefighter Recall Service. Verify proper function.
- Check for proper operation to a minimum of two floors under Phase II service.
- Check for proper car leveling operation. Adjust if required.
- Check and clean the door switch contacts.
- Check the door speed control switches.
- Inspect the condition of resistors and mounting assemblies.
- Check car top and hoist-way for loose covers, vanes, or components.
- Inspect the traveling cables for damage.
- Inspect the brake linings.
- Inspect all ropes for wear and lubrication (do not lubricate the governor rope) - replace or lubricate the ropes if required. Clean the governor and hoist ropes. Inspect the rope hitches, fastenings, and shackles - equalize ropes if warranted.
- Check the car position sensor drive wheel.
- Check decelerations, advances, and accelerations to ensure all cars are matched.
- Inspect all parts of the safeties and adjust clearance between the safety jaws and guide rails. Clean all parts and lubricate the pivot points.
- Check for hoist rope wear, as well as rope length, lubrication, and tension. Replace, lubricate, or adjust the rope as required.
- Check the clearances for governor tension sheave, counterweight-to-buffer (with car at top landing), and compensation sheave to pit. Check governor sheave fastenings.
- Check all of the timers in the system and reset if necessary.
- Inspect guide rails, cams, fastenings, and counterweights in hoist-ways.
- Test all of the terminal limit switches. Lubricate the limit switch roller pins.
- Inspect the sheaves to verify that they are tight on the shafts and sound their spokes and hubs with a hammer to inspect for cracks. Repair as necessary.
- Lubricate the guide shoe stems.
Option Year Four: (Note – meets Governments ANNUAL Requirements)
Conduct Category 1 Tests - The Category 1 test requirements for electric elevators generally can be characterized as "no-load/low-speed," and involve the following equipment:
• Oil buffers
• Safeties
• Governor
• Standby power operation
• Firefighters’ service
• Door closing force
• Final and normal stopping devices
Brakes:
- Remove, clean, and lubricate the brake cores.
- Inspect the brake linings for wear - clean or replace if necessary.
- Adjust the brakes to wear evenly if necessary.
Motors:
- Inspect the armatures of hoist motor and motor-generator (if equipped).
- Check the electrical connections.
- Drain, flush, and refill the oil reservoirs.
- Check the brushes for neutral settings and for proper quartering and spacing on the commutators. Reset if necessary.
- Lubricate the bearings.
- Vacuum the carbon and dust.
- Clean the screens.
Other:
- Clean the guide rails with solvent to remove dirt, debris, or excess lubricant.
- Drain, flush, and refill the gearing lubricant.
- Test the car emergency light for required illumination.
- Test and adjust dispatching, scheduling, and emergency service of the group supervisory control system (if equipped).
- Check the compensation rope tension.
- Lubricate the sheave bearings and check for leaky seals.
- Clean the hoist-way.
- Vacuum the dust from controllers and relays.
3.3 Time and Materials (T&M). Provide all equipment, labor, and material to perform repairs that were found to be needed during service and inspections in order to keep the elevators in compliance with all federal, state and local laws and regulations.
3.3.a T&M repairs as scheduled with the Government: Provide all equipment, labor, and materials to perform repairs that were found to be needed during the inspections in order to keep the elevators in compliance with all federal state and local laws and regulations. In the event of an Elevator shutdown outside the regular inspections, contractor will provide repair service on a case-by-case basis after being contacted by the contracting officer representative (COR) to schedule repairs.
The contractor shall submit a quote for any repairs found to be necessary to keep the elevators in compliance with all applicable federal, state, and local laws and regulations. The Government will evaluate the quote and provide a response within 5 days. Work shall not begin until the Contracting Officer Representative (COR) provides the contractor with the permission to do so.
Quotes submitted shall include a detailed description of the repairs and materials needed. The materials list shall include the proposed manufacturer part number and the price of each item.
3.3.b T&M for items requiring high priority response: Onsite response time must be two (2) hours or less.
3.3.b.1) High priority response on 24-hour basis in case personnel are trapped in an elevator car or minor damage to the elevator systems.
4.0 Elevator Descriptions
4.1 Control Bay Elevator, from third floor (Elevation 3092.5) to seventh floor (Elevation 3162.25). Unit location at South end of the Power Plant in Control Bay, Electric motor driven, wire rope supported car, rated 10,000-pound capacity.
4.2 Block 14 Elevator, from plant level, fifth floor Control Bay (Elevation 3126.75) to Main Level, Roadway level at top of Dam (Elevation 3565.71). Lower entry from fifth floor through Dam entry tunnel. Upper entry from top of dam roadway, Electric motor driven, wire rope supported car, rated 10,000-pound capacity.
4.3 Block 19 Elevator, from Plant Level, fourth floor Machine Shop (Elevation 3113.5) to Main Level, Roadway level at top of Dam (Elevation 3565.71) Lower entry from machine shop through Dam entry Tunnel. Upper entry from top of dam roadway, Electric motor driven, wire rope supported car, rated 10,000- pound capacity.
5.0 General Requirements
5.1 The normal work hours for Government maintenance personnel are Monday through Thursday 0630 to 1700 hours Mountain Time, excluding weekends and holidays. Requests for support outside of these hours must be submitted to the COR at least five (5) working days beforehand so appropriate arrangements can be made.
5.2 If the Contractor discovers that the serial number, make, model number, size or capacity of an elevator is different from the information listed, the Contractor shall notify the representative and the Contracting Officer immediately.
5.3 The Contractor must comply with the Reclamation Safety & Health Standards (RSHS), Revision dated 2014, Section 3.3, http://www.usbr.gov/ssle/safety/RSHS-all.pdf and the OSHA Construction Safety Standards. If there is a conflict between the requirements contained in these documents, the Contractor's safety program, other codes and standards, the most stringent requirements will prevail.
The contractor will provide a site-specific Safety Plan that the government must approve prior to any onsite work that is performed.
5.4 Lockout/Tagout: As part of compliance with OSHA and RSHS, the Contractor shall ensure that the means used for energy isolation correctly correspond to the equipment which lockout/tagout is being performed. The Contractor must physically attempt to operate the energy-isolating device and attempt to restart the equipment using the normal equipment controls to verify lockout condition. In the event work on the elevator inspection cannot be completed before leaving for the day or an unsafe condition exists, the Contractor shall notify the government representative. The COR shall work with the Contractor to make the equipment and area safe before leaving the site.
The Contractor will be required to conform to the office’s Hazardous Energy Control Program, (HECP) FIST 1-1. As part of this program, the contractor’s technician(s) will be provided training and be tested on their understanding of the program. Subsequent to examination, their names will be added to the Non-Reclamation Employee Authorization List (EAL).
For the HECP training requirement, contractor employees will be provided a Power Point presentation describing the HECP process. They will also be given a copy of the local HECP requirements to study and use as a reference when taking the test. It is estimated that the average time required to study and take the test is 8-12 hours.
5.5 Hazardous Materials: It is the responsibility of the Contractor to acquire, store, and properly dispose of oils, grease, paint and other (hazardous) materials used on Government properties. The Contractor must provide the Government's Safety Office the current MSDS information for all substances they intend to bring onto the project. The Safety Office must provide written approval of all such materials before the Contractor can bring them onto the project. Submittal of MSDS information does not guarantee Safety Office approval. The Contractor is responsible for investigating alternative materials and products when the Government does not approve of the initially intended product.
| 5.6 | At any point in the course of performance, the CO or COR may notify the Contractor of any violations of the safety and health requirements. This notification may be either in written or oral form. The Contractor shall immediately correct such conditions. If Contractor fails or refuses to promptly correct the deficiencies identified, the CO or COR may order any part or all of the work stopped until satisfactory corrective action is taken. When satisfactory corrective action is taken, an order to resume work will be issued. Under these circumstances, the Contractor is not entitled to any extension of time, claim for damages, or additional compensation due to either the directive or the stop order. Failure of the CO, COR or Safety Office representative to intervene in any or all the Contractor's operations does not relieve the Contractor of primary responsibility for the safety of personnel, equipment and property. | |
| 5.7 | Cleanliness & Fire Hazards: The Contractor shall keep all work | sites free of rubbish, waste and other miscellaneous materials. This includes removing all waste that might constitute a fire hazard at the end of each workday. The Contractor is responsible for proper disposal of any waste generated, in accordance with applicable State and Federal regulations. |
6.0 Government Furnished Equipment/Services
| 6.1 | Government Furnished Equipment/Services: Weights for the Category Five load test will be provided by the Government. Service water and 110VAC electrical power are available at the site and will be made available to | the Contractor at no charge. If additional services are required, the Contractor must notify the Contracting Officer’s Representative (COR) at least ten (10) working days in advance of the need. Notification does not constitute a guarantee or obligate the Government to supply the requested services. If the Government does not provide the requested services, the Contractor must make separate arrangements at their expense. |
| 6.2 | Barricades & Warning Signs: The Government will provide barricades and warning signs such as “Danger”, “Caution”, “Wet Floor” “Overhead Work” etc. for the Contractor’s use, however signs pertaining to specific elevator work shall be provided by the contractor The Contractor is responsible for ensuring the proper use of barriers and signage provided during the work, and proper storage upon completion of the work. |
7.0 Deliverables
7.1 Safety Plan: Site Specific, must be submitted for approval prior to any on-site work. Each month the Safety Plan and JHA will be reviewed before any work resumes.
7.2 Job Hazard Analysis (JHA): As part of compliance with RSHS requirements, the Contractor shall conduct a JHA prior to performing any service. The COR will coordinate the meeting prior to work beginning.
7.3 Upon completion of any service involving “testing”, the Contractor shall complete the applicable reports referenced in section 8.0. All reports shall be submitted within 10 business days after testing has been completed.
7.4 Upon completion of any service involving “inspection or maintenance”, the Contractor shall complete and provide a checklist covering the items completed, as referenced in Section 8.0. The checklist shall be submitted at the completion of the day’s work. If a more extensive checklist is required, then the contractor shall submit the checklist within 3 business days after the inspection and maintenance have been completed.
7.5 At the beginning of the contract, before any work commences, and the first month of each option year, Contractor will provide the government a schedule outlining the day(s) within each month for the periods noted, in which services will be provided, as per Section 3.1.
8.0 Forms
| 8.1 | Safety Test Report, One Year Test 2000-2004-2007 Code. | ||
| 8.2 | Electrical Elevator One Year & 5 Year Test 1996-1999 Code. | ||
| 8.3 | The contractor shall provide a completed checklist upon completion of any service (including inspections) work. |
9.0 Contracting Officer Representative (COR)
9.1 The Contracting Officer (CO) will appoint a representative to serve as the Government’s point of contact for communication with the Contractor. All communication from the Contractor shall go through the representative for technical assistance. The contractor will coordinate all work with the representative, to arrange for services, to avoid schedule conflicts and to resolve questions and problems.
10.0 Performance Requirements Summary
| PWS Reference No. |
| Requirement |
| Standard |
| Acceptable Quality Level |
| Surveillance |
| 2.0, 3.1 and 3.2 |
| Services (Inspections and Preventative Maintenance) |
| Contractor to perform services in accordance with all applicable standards in section 2.0, 3.1 and in the PWS. |
| All tasks completed with no more than three (3) documented deviations per 12-month period. |
COR assessment.
| 3.3 and 3.3.a |
| Repairs |
| Contractor to repair elevators in accordance with section 3.2 of the PWS. |
| All tasks completed with no more than three (3) documented deviations per 12-month period. |
| COR assessment. |
| 3.3.b &3.3.b.1 |
| High Priority Response |
| Contractor shall provide onsite response within 2 hours of notification |
| All tasks completed with no more than three (3) documented deviations per 12-month period. |
| COR assessment |
11.0 Period of Performance
| 11.1 | The Government intends to award a firm-fixed priced line item for the | inspection, testing and preventive maintenance portion of the contract | and a time and materials line item for the repair portion. The contract will | be one (1) base year and four (4) option years. The period of performance | is estimated to be as follows: | |
| Base Year: | July 01, 2020 through June 30, 2021 | |||||
| Option Year 1: | July 01, 2021 through June 30, 2022 | |||||
| Option Year 2: | July 01, 2022 through June 30, 2023 | |||||
| Option Year 3: | July 01, 2023 through June 30, 2024 | |||||
| Option Year 4: | July 01, 2024 through June 30, 2025 |
File details come from the government source that posted it. Updated .