DRAFT Project Specs 668-21-100 AHU 18 20 22.pdf

Department of Veterans Affairs

Mann-Grandstaff VA Medical Center

Spokane, WA

“Upgrade AHU(S) 18, 20, & 22 Mechanical System

668-21-100

100% Design Development Specifications

Contract Number: 36C26018D0040

Task Order: 36C26022N0368

August 7, 2025

04-01-24

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 32 16.15 Project Schedules (Small Projects – Des ign/Bid/Build 01-24 01 33 23 Shop Drawings, Product Data, and Samples 11-23 01 35 26 Safety Requirements for Major Projects 12- 23 01 42 19 Reference Standards 11-20 01 45 00 Quality Control 02-21 01 45 35 Special Inspections 06-21 01 57 19 Temporary Environmental Controls 01-21 01 74 19 Construction Waste Management 04-22 01 81 13 Sustainable Construction Requirements 10-1 7 01 91 00 General Commissioning Requirements 04-22

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17 02 82 11 Traditional Asbestos Abatement 01-21 02 82 13.19 Asbestos Floor Tile and Mastic Abatemen t 01-21 02 82 13.21 Asbestos Roofing Abatement 01-21 02 83 33.13 Lead-Based Paint Removal and Disposal 0 1-21

DIVISION 03 – CONCRETE

03 30 00 Cast-in-Place Concrete 01-21

DIVISION 05 – METALS

05 12 00 Structural Steel Framing 11-18 05 31 00 Steel Decking 01-21 05 40 00 Cold-Formed Metal Framing 01-21 05 50 00 Metal Fabrications 08-18

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 01 50.19 Preparation for Re-Roofing 01-21 07 08 00 Facility Exterior Closure Commissioning 01 -21 07 18 13 Pedestrian Traffic Coatings 01-21 07 21 13 Thermal Insulation 01-21 07 22 00 Roof and Deck Insulation 01-21 07 24 00 Exterior Insulation and Finish Systems 01- 21

00 01 10-2

SECTION NO DIVISION AND SECTION TITLES DATE

07 54 23 Thermoplastic Polyolefin (TPO) Roofing 01- 21 07 71 00 Roof Specialties 01-21 07 72 00 Roof Accessories 01-21 07 84 00 Firestopping 01-21 07 92 00 Joint Sealants 04-22

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 01-21 08 31 13 Access Doors and Frames 04-22 08 71 00 Door Hardware 03-24 08 90 00 Louvers and Vents 01-21

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 01-21 09 06 00 Schedule for Finishes 01-21 09 22 16 Non-Structural Metal Framing 06-18 09 29 00 Gypsum Board 04-20 09 51 00 Acoustical Ceilings 12-18 09 67 23.20 Resinous Epoxy Base With Vinyl Chip Bro adcast (RES 2) 12-21 09 91 00 Painting 01-21

DIVISION 10 – SPECIALTIES

10 14 00 Signage 01-21

10 26 00 Wall and Door Protection 01-21 13 05 41 Seismic Restraint Requirements for Non-Str uctural

Components 01-21

DIVISION 21- FIRE SUPPRESSION

21 13 13 Wet-Pipe Sprinkler Systems 06-15

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 01-23 22 05 23 General-Duty Valves for Plumbing Piping 09 -20 22 07 11 Plumbing Insulation 09-19 22 08 00 Commissioning of Plumbing Systems 11-16 22 11 00 Facility Water Distribution 05-21 22 13 00 Facility Sanitary and Vent Piping 09-20 22 14 00 Facility Storm Drainage 09-15 22 40 00 Plumbing Fixtures 12-22

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 03-23 23 05 12 General Motor Requirements for HVAC and St eam

Generation Equipment 03-23

00 01 10-3

SECTION NO DIVISION AND SECTION TITLES DATE

23 05 41 Noise and Vibration Control for HVAC Pipin g and Equipment

03-23

23 05 93 Testing, Adjusting, and Balancing for HVAC 03-23 23 07 11 HVAC and Boiler Plant Insulation 02-20 23 08 00 Commissioning of HVAC Systems 03-23 23 09 23 Direct-Digital Control System for HVAC 03- 23 23 21 13 Hydronic Piping 03-23 23 22 13 Steam and Condensate Heating Piping 03-24 23 22 23 Steam Condensate Pumps 04-20 23 31 00 HVAC Ducts and Casings 03-23 23 34 00 HVAC Fans 03-23 23 36 00 Air Terminal Units 03-23 23 37 00 Air Outlets and Inlets 03-23 23 40 00 HVAC Air Cleaning Devices 03-23 23 73 00 Indoor Central-Station Air-Handling Units 03-23 23 82 16 Air Coils 03-24

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22 26 05 19 Low-Voltage Electrical Power Conductors an d Cables 11-22 26 05 26 Grounding and Bonding for Electrical Syste ms 11-22 26 05 33 Raceway and Boxes for Electrical Systems 1 1-22 26 05 73 Overcurrent Protective Device Coordination Study 11-22 26 08 00 Commissioning of Electrical Systems 11-22 26 09 23 Lighting Controls 11-22 26 24 13 Distribution Switchboards 11-22 26 24 16 Panelboards 11-22 26 27 26 Wiring Devices 11-22 26 29 21 Enclosed Switches and Circuit Breakers 11- 22 26 41 00 Facility Lightning Protection 11-22 26 43 13 Surge Protective Devices 11-22 26 51 00 Interior Lighting 03-24

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Sheet Name

General

GI-000 COVER SHEET

GI-001 PROJECT INFORMATION

GI-002 PHASING PLANS

GI-003 GENERAL NOTES

GI-004 GENERAL NOTES

GI-005 ICRA DETAILS

GI-006 ICRA WORKSHEET

Architectural

AS-101 1ST FLOOR SCOPE OF WORK

AS-103 3RD & 4TH FLOOR SCOPE OF WORK

AD-101 DEMO ENLARGED PLANS

AD-201 LEVEL 01 - REFLECTED CEILING PLAN DEMO

AD-203 LEVEL 03 - REFLECTED CEILING PLAN DEMO

AE-101 ENLARGED PLANS

AE-102 ENLARGED PLANS

AE-201 LEVEL 01 - REFLECTED CEILING PLAN

AE-203 LEVEL 03 - REFLECTED CEILING PLAN

AE-401 ELEVATIONS AND SECTIONS

AE-402 DETAILS

AE-952 FIRE RATED ASSEMBLIES – W-L-1222, W-L-5073, W-L-8081,

C-AJ-3214, C-AJ-3260, C-AJ-3285

STRUCTURAL

S1.1 GSN

S1.2 TYPICAL DETAILS 01-30

S2.1 PLANS

S3.2 ROOF FRAMING DETAILS 201-230

S4.1 FLOOR FRAMING DETAILS 101-130

MECHANICAL

M-001 MECHANICAL LEGEND, ABBREVIATIONS, & SCHEDULES

M-201 MECHANICAL LEVEL 1 PLAN - AREA 1

M-202 MECHANICAL LEVEL 1 PLAN - AREA 2 - DEMOLITION

M-203 MECHANICAL LEVEL 1 PLAN - AREA 2 - NEW WORK

M-204 MECHANICAL LEVEL 2 PLAN - AREA 1

00 01 15 - 2

M-205 MECHANICAL LEVEL 3 PLAN - AREA 3 - DEMOLITION

M-206 MECHANICAL LEVEL 3 PLAN - AREA 3 - NEW WORK

MP-201 MECHANICAL PIPING LEVEL 1 PLAN – AREA 1

MP-203 MECHANICAL PIPING LEVEL 1 PLAN – AREA 2

MP-206 MECHANICAL PIPING LEVEL 3 PLAN – AREA 3

M-401 MECHANICAL ENLARGED PLANS

M-402 MECHANICAL ENLARGED PLANS

M-403 MECHANICAL ENLARGED PLANS

M-501 MECHANICAL DETAILS

M-502 MECHANICAL DETAILS

M-801 MECHANICAL CONTROLS

M-802 MECHANICAL CONTROLS

ELECTRICAL

EP-000 SYMBOLS AND ABBREVIATIONS

ED-101 ELECTRICAL DEMOLITION POWER PLANS

EP-100 ELECTRICAL OVERAL POWER PLAN

EP-101 ELECTRICAL POWER PLAN 1st FLOOR

EP-102 ELECTRICAL POWER PLANS

EP-201 LIGHTING PLANS

EP-601 ELECTRICAL ONE-LINE DIAGRAM

EP-701 PANEL SCHEDULES

- - - E N D - - -

9/9/22

01 00 00 - i

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

1.10 RESTORATION

1.11 PHYSICAL DATA .......................................................................... Error! Bookmark not defined.

1.12 PROFESSIONAL SURVEYING SERVICES ...................................... Error! Bookmark not defined.

1.13 LAYOUT OF WORK

1.14 AS-BUILT DRAWINGS

1.15 WARRANTY MANAGEMENT

1.16 USE OF ROADWAYS

1.17 SITE INFORMATION

1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.19 TEMPORARY USE OF EXISTING ELEVATORS

01 00 00 - ii

1.20 TEMPORARY USE OF NEW ELEVATORS (NOT USED)

1.21 TEMPORARY TOILETS

1.22 AVAILABILITY AND USE OF UTILITY SERVICES

1.23 NEW TELEPHONE EQUIPMENT

1.24 TESTS

1.25 INSTRUCTIONS

1.26 GOVERNMENT-FURNISHED PROPERTY

1.27 RELOCATED EQUIPMENT (NOT USED)

1.28 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT (NOT USED)

1.29 CONSTRUCTION SIGN

1.30 SAFETY SIGN

1.31 PHOTOGRAPHIC DOCUMENTATION

1.32 DIGITAL IMAGES (NOT USED)

1.33 HISTORIC PRESERVATION

1.34 VA TRIRIGA CPMS (NOT USED)

1.35 IDENTIFICATION

1.36 EMERGENCY MANAGMENT

1.37 SCHEDULE AND FAILURE TO ACHIEVE PROGRESS

1.38 GREEN ENVIRONMENTAL MANAGEMENT SYSTEM (GEMS)

01 00 00 - 1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for 668-21-100 Upgrade AHU(s) 18, 20, & 22 mechanical systems, as required by drawings and specifications.

B. Visits to the site by Bidders may be made only during the published site walk or by appointment with the contracting officer representative

(COR).

C. Offices of AESUS Design Group, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

01 00 00 - 2

1.3 STATEMENT OF BID ITEM(S)

A. ITEM 1 - Base Bid: All work as defined within the project drawings and specifications.

B. BID ALTERNATES

1. DEFINITIONS

a. Alternates: An Alternate is an amount proposed by the

Contractor for certain construction activities defined in the

Contract Documents that may be added or deducted from the contract amount if the Owner decides to accept a corresponding change in either the amount of construction to be completed, or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

b. Alternates are not hierarchical in order and the Government may choose to proceed with as few or as many Alternates, in any order, they so choose.

c. Work described as part of the Base Bid under each Alternate is the only work affected by that Alternate. All other work contained in the construction documents not specifically mentioned under the description is to be provided under the Base

Bid.

2. PROCEDURES

a. Coordination: Coordinate related Work and modify or adjust adjacent Work as required to ensure that Work affected by each chosen Alternate is complete and fully integrated into the

Project.

b. Alternate Proposals: Include all costs for labor, materials, and equipment necessary for a complete working system, assembly, or component as applicable to the Alternate specified, including costs to all trades to modify adjacent materials and/or assemblies affected by the Alternate.

1. All indirect costs shall be included in each Proposal.

01 00 00 - 3

2. Include as part of each Alternate Proposal, miscellaneous devices, appurtenances, and similar items incidental to or required for a complete installation, whether or not mentioned as part of the Alternate description.

3. Execute chosen Alternates under the same conditions as other Work of this Contract A.

B. ALTERNATE NO.1: TBD

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project. The plan shall be submitted and approved by the COR prior to beginning work. The campus has a perimeter fence and gates but is freely open to the public. VA police are on site 24/7 and have responsibility for overall campus security however contractors are still responsible for securing their laydown yards and construction areas. Contractor vehicle placarding is required.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. It is the contractor’s responsibility to ensure adequate time is allotted for this process and government is not responsible for delays. This process includes a federal background check, finger printing and a photo of the individual taken by the VA.

a. Flash badges are the least restrictive and require a valid ID to obtain. Flash badge request take approximately three days to

01 00 00 - 4 process. This badging requirement is the minimum for all employees working at the VA. This badge grants the contractor common physical access. Generally, for contractors working outside of the hospital. Flash badges are good for six months.

b. Non-PIV Card requires two forms of ID and a special agreement check (SAC) background check which includes fingerprints. This takes approximately two weeks to process. This badge grants the contractor restricted physical access. This badge is for contractors working inside of the hospital. Non-PIV is good for one year.

c. PIV card requires NACI and SAC background investigations, fingerprints and training and two forms of ID. This takes approximately 30 days to process. This badge grants the contractor restricted physical access and allows access to more sensitive areas. This will allow access to secure areas such as

IT closets. Only a limited number of these badges will be granted, and these will generally be reserved for supervisors only. PIV is good for one year.

2. General Contractor’s employees and subs may be subject to inspection of their personal effects when entering or leaving the project site.

3. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. For working outside the scheduled shifts or days, the General Contractor shall give 3 days’ notice to the COR so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

4. No photography of VA premises is allowed without written permission of the Contracting Officer.

5. VA reserves the right to shut down the project site and order

General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Guards: (NOT USED)

01 00 00 - 5

D. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the COR and security for the purpose of security inspections of every area of project including toolboxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71

00, DOOR HARDWARE and coordinate.

3. The construction entrance gate into the facility along Wellesley uses a Best blue core padlock. This gate is manually operated and must be secured every evening. Use of this gate may be revoked if the contractor cannot manage the security of it.

4. Construction areas will use a Best blue core lock wherever possible.

Best blue keys can be purchased locally at AM Hardware and will not be provided by the VA.

5. If keys are required for spaces with existing locks the contractor will be required to check a key out from the VA’s locksmith during normal operating hours. Any personnel in possession of a VA key will require a contractor PIV card as described in paragraph 1.5.B.1.c.

If VA keys are lost or stolen the contractor will be held liable for rekeying any locks that were associated with any keys issued to them. The cost for rekeying these locks could be substantial.

E. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual, and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

01 00 00 - 6

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any placard identified or labelled contractor vehicle entering the site and such request shall be submitted at least 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies. Extended periods of parking in limited access areas such as entrances, roadways, loading docks and etc. shall require prior approval coordinated by the

COR.

2. Contractor designated parking area shall be defined as Area 101 of the attached site map. This area shall be described as the unpaved area beginning at the southwest corner of the campus and extending northward along the west fence line toward the new boiler plant and shall be the area between the west side of Lot D

01 00 00 - 7 and the west fence (west of the drainage basin). The designated contractor parking area shall be shared by all identified contractor vehicles and shall not be dedicated to a sole contractor’s use. The designated contractor parking area shall

NOT be maintained by the VA grounds service (to include but not be limited to: snow plowing, parking lines, mowing, etc.). All contractor vehicles must have a sign or placard on the vehicle identifying the contractor and a sign identifying the contact number for the driver on the dashboard. Contractors may not park in patient parking stalls or next to any building. Vehicles may park at the job site only if delivering materials or if the service vehicle is required for the work (i.e., welding rig, vac truck, boring, etc.).

3. No General Contractor or Sub-Contractor privately owned vehicles

(POVs) shall be allowed to park on the VA campus. All POVs shall be parked off campus or remotely at the contractor’s expense. All contractors shall be required to carpool their employees to the campus to greatest extent possible and to park the contractor identified vehicles in the designated contractor parking area only as described in F.2. above.

4. A limited number of 4 permits shall be issued for a General

Contractor for parking in the designated contractor parking area only. Only contractor labelled vehicles shall be allowed to park on campus in the designated contractor parking area or construction area as described in F2. above.

5. Traffic laws are in effect on the campus. VA police will issue tickets for all parking and moving violations (i.e.: failure to wear seatbelts or failure to stop at stop signs). These are federal tickets and have fines associated with them.

1.6 OPERATIONS AND STORAGE AREAS

A. Prior to daily start of operations and at the day’s completion, all contractors shall go to the boiler plant (building 44) for sign in or out as applicable.

B. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by

01 00 00 - 8 the COR. The Contractor shall hold and save the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

1. Laydown / storage areas shall be provided by the COR for all contracts per the attached site map.

2. Construction for large projects (i.e.: Minors (new construction), CSIs with new construction, large NRMs and pure infrastructure) may be allowed job trailer offices within the laydown areas onsite as determined by the COR and as indicated in the contract.

3. Additional shared job trailer parking locations may be provided for multiple smaller scale projects during contract negotiation with the

Contracting Officer in coordination with the COR as applicable.

C. Temporary buildings (e.g., storage sheds, shops, offices, Conex boxes and Job Trailers) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor at no cost to the

Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its own expense upon completion of the work within 10 calendar days.

With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed. Any abandoned and not removed utilities shall be turned over to the VA secured in a safe, working condition. The VA Maintenance and Operations staff and the COR shall verify all new connections and disconnects from VA utilities.

D. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs, sidewalks, irrigation systems, greenspace, or lawns, the Contractor shall protect these areas from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, roads, irrigation

01 00 00 - 9 systems, greenspace, or lawns. Contractor will contact local transit authority if work will impact public transportation.

E. Working space and space available for storing materials shall be as shown on the drawings and/or determined by the COR. See the attached site map.

F. Workers are subject to rules of MGVAMC applicable to their conduct.

G. Work Execution:

1. All work shall be executed to minimize impact to MGVAMC normal daily operations, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required.

Construction that generates extended periods of outage which deteriorates or prevents the operational capacity of the facility shall be identified prior to any start of work and shall require

COR coordination and approval.

a. Store materials and equipment only in designated areas assigned by the COR.

b. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to

MGVAMC areas required to remain in operation.

c. Where access by MGVAMC personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment may be permitted subject to fire and safety requirements.

H. Phasing:

1. The MGVAMC Emergency Room (UCC), Operating Rooms, Pharmacy, Laboratory, and Boiler Plant must maintain operations 24 hours a day

01 00 00 - 10

7 days a week. Therefore, any interruption in service to these areas of the hospital must be scheduled and coordinated with the COR to ensure that no lapses in operation occurs. It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

a. To ensure such executions, Contractor shall furnish the COR with a schedule of dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof.

In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to insure accomplishment of this work in successive phases mutually agreeable to COR and Contractor. If the contractor falls more than ten calendar days behind schedule on a critical path activity, he shall submit a corrective plan of action to the

Contracting Officer.

b. Work hours/shifts shall be at the contractor’s discretion with the exception of work which generates noise thru the building structure (i.e.: jackhammering, roto-hammering, sledgehammer work, installation of powder driven fasteners, etc.) which shall be conducted between the hours of 4:30 PM and 9:00 PM Monday through Friday or during normal working hours on weekends. Work may be conducted at night and on weekends with prior approval of the COR. The work shifts outlined above will be subject to intermittent cessation of noise generating activities due to emergency surgeries, etc., which may occur at random times during the period. No additional contract costs will be entertained based upon this item of coordination for premium and/or overtime.

I. Construction Fence:

1. Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m (seven feet) minimum height, 01 00 00 - 11 around the construction area indicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR.

J. When a building and/or construction site is turned over to Contractor, the Contractor shall accept entire responsibility including upkeep and maintenance of the building and/or construction site by:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall coordinate to have a pre-inspection of site conducted by the Fire Department or Company (Department of

Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

K. Utilities Services:

1. Maintain existing utility services for the MGVAMC at all times.

Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone, data, and fiber), existing utility services shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by the COR.

a. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the COR.

Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall

01 00 00 - 12 not commence without a detailed work plan, the MGVAMC Director’s prior knowledge and written approval. Refer to specification

Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27

05 11 REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY for additional requirements.

b. Contractor shall submit a request to interrupt any such services to the COR, in writing, 10 calendar days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

c. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of MGVAMC. Interruption times other than General Contractor's normal working hours may occur with COR approval.

d. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

e. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

f. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the

Government and not the Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes, etc., and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from with the exception of abandoned domestic water lines. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged-in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the

01 00 00 - 13 finished surfaces. If shut-off valves are concealed from plain view, a sign will be placed in a visible location. When domestic water lines are abandoned, they shall comply with the VA legionella directive and design guidelines.

M. To minimize interference of construction activities with flow of MGVAMC traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

N. Coordinate the work for this contract with other construction operations as directed by the COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

O. The contractor shall keep the premises and surrounding area free from accumulation of waste materials or rubbish caused by operations under the contract. At completion of work, the contractor shall remove waste materials, rubbish, the contractor’s tools, construction equipment, machinery and surplus material from and about the project.

P. Work hours of the project engineers are Monday through Friday between

0600 and 1630. If assistance is needed from project engineers, such as gaining access to spaces, it must be done during these hours unless coordinated and authorized by the COR prior to the start of any work.

01 00 00 - 14

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1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR, of buildings and areas of buildings in which alterations occur and areas which are anticipated routes of access. The contractor shall furnish a report with photos, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existing conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur, and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

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1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's employees.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled, and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by the

COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from the MGVAMC.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by

01 00 00 - 17 the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(FAR 52.236-9)

B. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

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1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.13 LAYOUT OF WORK

A. The Contractor shall lay out the work from Government established base lines and benchmarks, indicated on the drawings, and shall be responsible for all measurements in connection with the layout. The

Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor shall be responsible for executing the work to the lines and grades that may be established

01 00 00 - 19 or indicated by the Contracting Officer. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Contracting Officer until authorized to remove them.

If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor.

(FAR 52.236-17)

B. Establish and plainly mark center lines for each building and corner of column lines and/or addition to each existing building, and such other lines and grades that are reasonably necessary to properly assure that location, orientation, and elevations established for each such structure and/or addition, roads, parking lots, are in accordance with lines and elevations shown on contract drawings.

C. Following completion of general mass excavation and before any other permanent work is performed, establish and plainly mark (through use of appropriate batter boards or other means) sufficient additional survey control points or system of points as may be necessary to assure proper alignment, orientation, and grade of all major features of work. Survey shall include, but not be limited to, location of lines and grades of footings, exterior walls, center lines of columns in both directions, major utilities and elevations of floor slabs:

1. Such additional survey control points or system of points thus established shall be checked and certified by a registered land surveyor or registered civil engineer. Furnish such certification to the COR before any work (such as footings, floor slabs, columns, walls, utilities and other major controlling features) is placed.

D. During progress of work, and particularly as work progresses from floor to floor, Contractor shall have line grades and plumbness of all major form work checked and certified by a registered land surveyor or registered civil engineer as meeting requirements of contract drawings.

Furnish such certification to the COR before any major items of concrete work are placed. In addition, Contractor shall also furnish to the COR certificates from a registered land surveyor or registered

01 00 00 - 20 civil engineer that the following work is complete in every respect as required by contract drawings.

1. Lines of each building and/or addition.

2. Elevations of bottoms of footings and tops of floors of each building and/or addition.

3. Lines and elevations of sewers and of all outside distribution systems.

E. Whenever changes from contract drawings are made in line or grading requiring certificates, record such changes on a reproducible drawing bearing the registered land surveyor or registered civil engineer seal, and forward these drawings upon completion of work to the COR.

F. The Contractor shall perform the surveying and layout work of this and other articles and specifications in accordance with the provisions of

Article "Professional Surveying Services".

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain one full size as-built drawing set on site, which shall be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit a warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government

01 00 00 - 21 receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract.

The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the

Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the

Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9-month warranty inspection will be conducted, measured from time of acceptance, by the

Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

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f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance Bond: The Performance Bond must remain effective throughout the construction period

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the

01 00 00 - 23 contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond within 3 business days. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for

Contractor response, and other details deemed necessary by the

Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor.

This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

1. Following oral or written notification by the Contracting Officer, the Contractor shall respond to construction warranty service requirements in…