DRAFT_Portsmouth Tech Support-PWS.pdf

DRAFT

PERFORMANCE WORK STATEMENT

CONTRACT W912DY-26-C-00XX

PORTSMOUTH TECHNICAL SUPPORT

NAVAL MEDICAL CENTER - PORTSMOUTH

PORTSMOUTH, VA

28 MAY 2026

1.0 GENERAL

1.1 Task Order Title: Portsmouth Technical Support, Naval Medical Center – Portsmouth, Portsmouth, VA.

1.2 Responsibility: The contractor shall furnish sufficient technical, supervisory, and administrative personnel to ensure the expeditious accomplishment of the work specified in this Performance Work Statement (PWS). Additionally, the contractor shall furnish all services, materials, supplies, job related equipment (government to provide a laptop), investigations, studies, and travel required in connection with this PWS.

1.3Direction: The contractor shall accept directions only from the Huntsville Corps of Engineer Contracting Officer or the duly authorized Contracting Officer’s Representative (COR). The contractor, as an independent contractor and not as an agent of the Government shall provide the technical assistance necessary to accomplish the tasks under this task order. The activities performed by the contractor shall be limited to those authorized in this Performance Work Statement. Contractor employees must not perform functions or tasks that are considered inherently governmental as defined in the Federal Acquisition Regulation (FAR) at Part 7.5 or perform functions or tasks that are “closely associated with inherently governmental functions”.

Furthermore, as proscribed by FAR Part 37.104, the contractor employees must not perform functions or tasks that are personal services or perform authorized functions or tasks in a manner that would be construed to be performance of personal services. Specifically, the contractor employees must not perform functions or tasks that require relatively continuous supervision, direction and control of a government officer thereby creating the appearance of an employer-employee relationship. The contractor workforce will work with and provide reports/information to Government employees, but under no circumstances will the contractor allow themselves to be under the supervision and control of a Government official or employee. Requests or desires of the Users or Using Agency made directly to the contractor will be immediately brought to the attention of the COR. Any changes to the project scope or other provisions of this PWS must be authorized in writing by the Contracting Officer. The primary POC for this requirement is the CEHNC PM/COR assigned to this contract. All CEHNC coordination and communication should include this PM/COR for situational awareness.

2.0 DESCRIPTION.

2.1 Background: . In order to provide support for the prosecution of repair and minor construction contracts within the Defense Health Agency (DHA) footprint, the contractor shall provide requested services support in the following manner. Support is required in the office of the Base Operations Medical Installations Department (BOMI), Director for Administration, at the Naval Medical Center (NMCP), Portsmouth, Virginia. Specific support is required for Facilities Management resources to effectively and efficiently accomplish the real property maintenance mission. The incumbent is also responsible for financial and administrative management of the mechanical program, which manages projects such as real property maintenance, repair, alterations, and new construction accomplished by either shops or contract actions. Frequent interface is required with a variety of Government and civilian personnel such as healthcare professionals, hospital directors, engineers, Healthcare Facilities Planning and Programming Office (HFPPO), Naval Facilities Engineering Command (NAVFAC), US Army Corps of Engineers (ACOE).

2.2 Objective: The objective of this project is for the contractor to provide services to successfully conduct clinical and facilities Mechanical Engineering Technician assistance in support of Naval Medical Center - Portsmouth, Portsmouth, VA.

3.0 TRAVEL.

3.1 Travel/Other Direct Cost: Travel within the local area or place of performance to attend meetings, conferences, seminars, training, or perform work shall be considered a cost of doing business and shall not be separately reimbursed as a travel expense. Local area travel is defined as within the metropolitan area of normal duty location.

4.0 TASKS.

4.1 Requirements and Tasks are listed in Attachment 1.

4.2 Deliverables are listed in Attachment 2.

4.3 Key Personnel: Mechanical Engineering Technician

5.0 STAFFING & PRICING.

5.1 Full Time Equivalent (FTE) Personnel: A Full Time Equivalent (FTE) position is based on the 1,880-1,992 is the average number of work hours in a calendar year.

This accounts for eleven (11) federal holidays.

5.2 Staffing: Each staffing requirement will be proposed and filled on an individual basis. The Contractor shall notify the COR/KO if a requirement is not filled within thirty

(30) calendar days of the initial award date. The Contractor will provide weekly status updates to the COR/KO regarding the unfilled requirement until it is filled. If a position remains vacant beyond thirty (30) calendar days from the initial award date, that position will not be invoiceable until a qualified candidate fills the vacancy and provides the required services.

5.2.1 Vacated Positions During the Period of Performance (POP): If a position becomes vacant during the POP, the Contractor shall notify the COR/KO within five

(5) business days. If the position is not backfilled within thirty (30) calendar days of becoming vacant, the Contractor shall notify the COR/KO for review. The Contractor will provide weekly status updates to the COR/KO regarding the vacant position until it is filled. The Contractor has thirty (30) calendar days from the date a position becomes vacant to backfill the requirement. After this thirty (30) day period, the position will not be invoiceable until a qualified candidate fills the vacancy and provides the required services, as approved by the Contracting Officer. The Contractor may invoice for the vacant position during the initial thirty (30) day period only if the Government receives the services associated with that position, as confirmed by the customer. The Government will not compensate for services not received.

5.2.2 Listing of Staff. The contractor shall maintain a current listing of staff. The list shall include employee name, position title, and assigned shift if applicable. This list shall be validated by the contractor and provided to the COR within thirty (30) calendar days after award of contract. An updated listing shall be provided monthly on the COR Monthly Report (defined as in Deliverables’ Attachment 2).

5.2.3 Staffing on Multiple PSS Contracts. Please note that if the proposed individual is currently supporting a PSS Task Order to perform a full-time service, then the same individual cannot also be used on another Task Order for additional services if these task orders overlap in time and the combined support is more than a single FTE equivalent. If the offeror intends to remove this individual from a current PSS Task Order for the individual to serve in the new position, then you are to provide a transition plan addressing how you plan to fill the position that will be vacated by the proposed individual.

5.2.4 Resumes. Resumes shall be submitted and reviewed by the COR and KO for all positions required on this task order to ensure they meet the minimum requirements per Attachment 1 of the PWS. This includes any FTEs for a key personnel position that was not required with the contractor’s proposal, any positions that were approved but vacated after award but prior to the start of the task order, any positions vacated and need to be backfilled during the life of the task order, and any position on an optional CLIN if exercised. Each position and resume will be reviewed independently on an acceptable timeline for recruiting by the COR and KO. Notification of approval/non-approval shall be provided to the contractor by the KO.

5.2.5 Contractor Key Personnel Replacement: The Contractor shall notify the Government of any key personnel changes. For temporary and/or permanent replacement of Key Personnel, the Contractor shall provide a resume for each individual to the KO. Resumes shall be provided at least two weeks (or as mutually agreed upon) prior to making any permanent personnel changes. The Government reserves the right to disapprove any changes that are not in the best interest of the Government.

All CLINs are considered priced options and are subject to availability of funds.

6.0 ADDITIONAL REQUIREMENTS.

6.1 Post Award Meeting: Not later than ten 10 working days after award, a kickoff meeting will be held. The intent is to initiate the communication process between the Government and Contractor by introducing key task participants and explaining their roles, reviewing communication ground rules, and assuring a common understanding of subtask requirements and objectives. Anything stated or discussed at this meeting is not contractually binding on either party unless documented by modification to the task order by the ordering officer. The date, time, and location will be mutually agreed upon by both parties.

6.2 Records Management: In the execution of the tasks described throughout this task order the contractor shall be responsible for associated records management. The Contractor shall provide a full range of functional expertise to include all activities related to information management as defined in individual task orders associated with this contract. These activities shall include, but not be limited to creating, capturing, registering, classifying, indexing, storing, retrieving, disposal of records, development of strategies to manage records.

6.3 Information Security:

• Disclosure of Information. In the performance of this contract, the Contractor may have access to data and information proprietary to a Government agency or to another Government Contractor, or of such nature that its dissemination or use, other than as specified in this contract, would be illegal or otherwise adverse to the interests of the Government or others. The Contractor and its personnel shall not divulge or release data or information developed or obtained under performance of this contract, except to authorize Government personnel or upon written approval of the KO. The Contractor and its Contractor personnel shall not use, disclose, or reproduce proprietary information bearing a restrictive legend, other than as specified in the contract.

• ***NOTE: If you are awarded this task order, you are precluded from performing any future work that will create a conflict of interest under FAR section 19.5. For example, you are not permitted to perform work under the PWS which you will help draft future work for this task order.

• Disclosure of information regarding operations and services of the activity to persons not authorized to receive it, or failure to safeguard any classified information that may come to the Contractor (or any persons under the Contractor’s control) in connection with work under this contract, may subject the Contractor, Contractor’s agent, or employees to criminal liability under Title 18, Sections 793 and 798 of the United States Code. Neither the Contractor nor the Contractor’s employees shall disclose or cause to be disseminated, any information concerning the operations of the activity that could result in, or increase the likelihood of, the possibility of a breach of the activities’ security or interrupt the continuity of operations.

• The Contractor shall not release any information (including contact lists, photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract, or any phase of any program hereunder, without the prior written approval of the CO. Any documentation showing individuals’ names or other personal information shall be controlled and protected.

• Contractor personnel are prohibited from releasing any personal or medical/patient information to include patient/person-level content with personal health information during the course of this contract. Information shall be treated in accordance with the following: Other Military Health Services, DHA-FE, federal, and state laws shall also be applicable.

6.4 Installation Access and Physical Security: The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees:

• Common Access Card (CAC). Each contractor employee requires a CAC and shall have it in his/her possession at all times while working on any government installation and shall surrender the CAC at the end of his/her employment under this contract or when the CAC expires, whichever occurs first. All contractor employees shall have/obtain an active favorable Tier1/ NACI or meet the requirements of DoDM 1000.13-M-VI, January 23, 2014. As a condition of employment, contractor personnel must be able to obtain a CAC within 120 days of hire. The COR shall be kept abreast of issues dealing with the NACI. The contractor’s security officer shall ensure timely notification of all hires to the COR and provide necessary documentation to the respective security office.

• The loss of any pass and identification items shall be reported as soon thereafter as possible to the issuing activity and the COR.

• The contractor shall retrieve all identification media from employees who depart for any reason before the contract expires (e. g., terminated for cause, retirement) and return such media to Pass and Identification section for proper disposition.

• Contractor personnel shall report to the COR and DHA Program Manager any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, and resources. Contractor employees shall be briefed by security manager upon initial on- base assignment and as required thereafter.

6.4.1 Contractor shall comply with DoD 8570.1M, Information Assurance Workforce Improvement Program, dated December 19, 2005, Change 4 November 10, 2015, DoDI 8500.2, Information Assurance (IA)

• Implementation dated February 6, 2003, DFARS 252.204-7012 and DoDD 5200.2 DoD Personnel Security Program dated April 3, 2017.

• The Contractor shall arrange for entry into restricted areas, base entry, vehicle passes, and other requirements in conjunction with notification of the Government security activity.

• All Contractor employees requiring access to the Government unclassified computer network shall have a valid Tier 1/ National Agency Check with Inquiries (NACI) verified through Joint Personnel Adjudication System (JPAS). No Contractor employee will be provided access to unclassified computer network or its inherent capabilities (i.e., internet access, electronic mail, file and print services, etc.) without a valid NACI.

• The Contractor shall be aware of and abide by all Government regulations concerning the authorized use of the Government’s computer network including the restriction against using the network to recruit Government personnel or advertise job openings.

6.5 Personnel Appearance and Conduct:

• Personnel Conduct. The Contracting Officer or designated Government representative may require the Contractor to remove from the job site any Contractor employee working under this contract for reasons of misconduct, security violations, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. The Installation Commander has the authority to bar individuals from the installation. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the contract requirements.

• Personal Appearance. Contractor employees shall practice high standards of personal hygiene and maintain a clean, neat appearance while on duty.

6.6 Government’s Liability: The government shall not be liable for any injury to the contractor’s personnel or damage to the contractor’s property unless such injury or damage is due to negligence on the part of the government and is recoverable under the Federal Torts Claims Act, or pursuant to other federal statutory authority.

6.7 Section 508 Compliance: The industry partner shall support the government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S. Code. 794d) and implemented by 36 Code of Federal Regulations (CFR) 1194, requires that when federal agencies develop, procure, maintain, or use electronic information technology, federal employees with disabilities have access to and use of information and data that is comparable to the access and use by federal employees who do not have disabilities, unless an undue burden would be imposed on the agency.

Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

For additional Section 508 information, the industry partner should review the following websites:

http://www.section508.gov http://www.access-board.gov/508.htm http://www.w3.org/WAI/Resource

6.8 Service Summary (SS): The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

6.9 Deficiencies: A deficiency is any Government-identified non-compliance with the SS or other contract requirements that specifies that an activity or action did not take place or did not take place to the standards of timeliness or quality required.

6.10 Deficiency Resolution: The Contractor shall take immediate action to correct all Government reported deficiencies and to prevent recurrence of the deficiency.

6.11 Corrective Action Report (CAR): A CAR or electronic equivalent will be initiated by the DHA Program Manager, COR or KO when contract requirement deficiencies are found, and subsequent corrective action are to be taken.

6.12 Quality Control Plan:

• Quality Control Plan (QCP). The contractor shall submit a QCP ten (10) business days after contract award by the DHA Program Manager.

• Quality Assurance. Work and documentation produced by the Contractor personnel will be reviewed. Only the COR, with agreement of the DHA PM/POC may accept or reject deliverables provided by the Contractor.

6.13 Government Furnished Equipment (GFE): A GFE is necessary to accomplish the duties and requirements of this contract. All materials will remain the property of the Government and will be returned to the COR or other designated representative upon request or at the end of the period of performance. All electronic data obtained or used as part of this contract shall be performed on government owned systems. Access to DHA information systems requires a CAC and GFE.

6.14 Non-Personal Services: The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks.

Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the contracting officer immediately. The contractor shall not be used for the performance of inherently governmental functions as stated in FAR 7.503. All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

6.15 Contractor Identification / Requirements:

• Contractor personnel shall be required to wear company identification badges so as to easily distinguish themselves from Government employees (e.g., corporate identification badges, Government issued identification that reflects Contractor status, etc.). These badges must be conspicuously displayed at all times when working with Government personnel. Identification badges must be displayed above the waist to allow for easy identification as a Contractor employee or authorized subcontractor performing work for the Contractor. Badges shall be worn at all times when Contractor employees are co-located on a Government installation or when on temporary duty (TDY) working with other Government personnel. Subcontractor employees’ identification badges shall identify their respective prime Contractor.

• When conversing with Government personnel during business meetings, over the telephone or via electronic mail, support Contractor personnel shall identify themselves as such to avoid any perception that they may be Government employees and to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Electronic mail signature blocks and business cards shall identify Contractor/company affiliation.

Documents or reports produced by Contractors shall be suitably marked as Contractor products or Contractor participation appropriately disclosed.

• Contractor personnel shall be occupying co-located space. Each cubicle must be clearly identified with Contractor supplied signs, name plates or other identification, indicating that these work areas are occupied by Contractor personnel. Remote support may be authorized on a case-by-case basis with approval from appropriate Gov’t officials.

• Contractors, including subcontractors at all tiers, shall provide for a clear distinction from Government personnel. Contractor employees shall not act, advertise, or presume to be Government employees, agents, or representatives.

Contractor employees are required to appropriately identify themselves as contractor employees at all times, including in telephone conversations, formal and informal written correspondence, paper and electronic; and in any other situation where their actions could be construed as acts of Government officials unless, in the judgment of the Government, no harm can come from failing to identify themselves. Contractor employees shall be introduced as contractor personnel and display distinguishing visible identification at all times whether in conversations, meetings, and other forms of communication with Government personnel.

• The contractor shall ensure that all transportation methods to and from the work location, required by its employees in the performance of this contract are made available. Parking permits, passes, tolls and fees for privately owned vehicles are responsibility of the contractor. The contractor shall provide computer (laptop) and cell phone.

6.16 Duty Hours:

• The Government work hours under this contract shall coincide with the local operating hours of each facility.

• Contractor employees' work may be interrupted or delayed due to safety or security drills, exercise participation, special events, training or actual emergencies. Contractor employees shall participate in all safety and security training or drills.

• The contractor shall perform required duties Monday through Friday, 8 hours per day, excluding Government holidays. Contractor personnel shall not work more than 40 hours per week. Subject to prior approval by supported facility POC’s, variations in work schedules are acceptable when the total hours per week are not exceeded and no obligation is incurred that would require contract personnel to be paid overtime.

• The Contractor will maintain a staff fill rate of 95% or greater and will notify the DHA Program Manager and COR five days prior to vacancies.

• The Contractor will provide appropriate equipment for the Government to communicate with the contractor during duty hours and emergencies.

Contractor also needs to provide their employees the ability to monitor their email when they are not present at their government assigned duty stations.

6.17 Holidays: Recognized holidays for employees covered by the Service Contract Act (SCA) are outlined in the applicable wage determination and will be provided at the task order level. Unless otherwise specified in the individual task orders/wage determinations, contractor employees will not be required to work on the following Holidays:

• New Year’s Day; Dr. Martin Luther King, Jr.’s Birthday; President’s Day;

Memorial Day; Juneteenth, Independence Day; Labor Day; Columbus Day;

Veteran’s Day; Thanksgiving Day; Christmas Day

6.18 Conflict of Interest:

• The Contractor shall not employ, hire, or contract with employees of the United

States Government or the DoD, either military or civilian, if such employment would create a conflict of interest. The Contractor shall not employ any person who is an employee of the DoD, unless such person receives prior approval, inwriting, from the KO. The Contractor shall ensure that its employees receive training, with periodic refresher training, on how to avoid organizational conflicts of interest.

• If outlined in the contract, Contractor employees may be required to have access to or participate in the development of proprietary information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.). The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential Organizational Conflict of Interest (OCI) and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

6.19 Task Order Completion / Closeout Plan: The contractor shall complete a task closeout plan. This shall include formal coordination with Government staff and management. It shall also include delivery of copies of existing policies and procedures, and delivery of required metrics and statistics. This transition plan shall include, but is not limited to:

• Coordination with Government representatives.

• Review, evaluation and transition of current support services.

• Transition of project data collected, analyzed or created.

• Applicable Government-approved training and certification process.

• Transfer of hardware warranties and software licenses.

• Transfer of all necessary business and/or technical documentation.

• Transfer of compiled and uncompiled source code, to include all versions, maintenance updates and patches.

• Training and orientation to introduce Government personnel, programs, and users to the Contractor's team, tools, methodologies, and business processes.

• Disposition of Contractor purchased Government owned assets, including facilities, equipment, furniture, phone lines, computer equipment, etc.

• Transfer of Government Furnished Equipment (GFE) and Government

Furnished Information (GFI), and GFE inventory management assistance.

• Debriefing and personnel out-processing procedures required.

• Turn-in of all government keys, ID/access cards, and security codes.

6.20 AT –OPSEC Requirements:

1) AT Level I training. All contractor employees, including subcontractor employees, requiring access to DHHQ, Direct Reporting Markets (MTFs), Small Markets and Stand Alone (SSO) facilities and controlled access areas, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

2) Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within a DHA controlled installation, facility, or area. Contractor and all associated sub- employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, DHHQ and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2a. For contractors requiring CAC. Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with DHA-AI 5200.04. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

2b. For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractors’ employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3) iWATCH/Suspicious Activity Reporting Training. This standard language is for contractor employees with an area of performance within a DHA-controlled installation, facility, or area. The contractor and all associated subcontractors shall brief all employees on the local Suspicious Activity Training program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance, with the results reported to the COR NLT 30 calendar days after contract award.

4) Service Training Certification Tracking System (STCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government information systems must be registered in the STCTS at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

5) For contracts that require OPSEC Training. Per DHA-AI 5200.03, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

6) For Cyber Awareness (Information Assurance (IA)/information Technology (IT) training. All contractor employees and associated subcontractor employees must complete the DoD Cyber Awareness training before issuance of network access and annually thereafter.

7) Controlled Unclassified Information (CUI). Include DFARS clause 252.204-7012, which requires the contractor to comply with NIST 800-171. Also include DFARS provision 252.204-2019 into solicitations. Acquisition officials should follow procedures outlined in DFARS 204.73 and verify vendors have an adequate NIST SP 800-171 summary assessment score within the Supplier Performance Risk System (within PIEE). If the score doesn't show a medium- or high-level assessment with a score of 110 or better (as described in the "NIST SP 800-171 DoD Assessment Methodology"), include clause 252.204-7020 and obtain the vendor's "system security plan" and "plan of action" for NIST SP 800- 171 verification and assurance by Army security officials.

8) Threat Awareness Reporting Program. For all contractors with security clearances. Per DHA-AI 097, Insider Threat Program, contractor employees must receive annual Insider Threat Awareness training within 30 days of initial employment, and refresher training annually either through instructor-led or computer-based.

6.21 Employee Annual Training Requirements: All contractors must complete designated annual General Military Training (GMT) to comply with DoD, Local installation and Local Command Activity requirements/processes/ awareness. Required training are as follows, but are not limited to:

• DoD Cyber Awareness C6.4hallenge V3

• Anti-Terrorism Level 1

• Combating Trafficking In Persons (CTIP)

• HIPAA, PPI & Privacy Act

• Counter-Intelligence and Reporting

• Unauthorized Disclosure

The DHA-FE Program Manager or designated government representative(s) will inform contractor personnel of timeframe when training must be submitted for completion.

Training shall be completed within 30 calendar days of contract award and within 30 calendar days of new personnel commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

6.22 Safety Requirements: The contractor shall be required to comply with all federal, state and local SOH requirements, to include OSHA standards and EM 385-1-1 (whichever is the most stringent) other measures as necessary. Also, the contractor is required to conform to installation safety requirements.

6.23 Citizenship Status: All proposed personnel to perform services under this requirement / task order should be a current citizen of the United States of America.

6.24 Proprietary Information: Performance may require the contractor to access data and information proprietary to a Government agency or of such nature that its dissemination or use other than as specified in this PWS would be averse to the interests of the Government or others. The contractor shall not divulge or release data or use information developed or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the COR. Contractor personnel shall not use, disclose, or reproduce proprietary data that bears a restrictive legend and individuals shall sign a non-disclosure agreement. The contractor shall turn over all generated artifacts, products and data other than are specified in this PWS to the COR at the completion of this contract and it shall become the property of the Government.

6.25 Contracting Officer Authority: The Contracting Officer (KO) is the only person authorized to direct changes in any of the requirements under this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the KO. In the event that the contractor effects any such changes at the direction of any person other than the KO, the change will be considered to have been made without authority and is solely the risk of the contractor.

6.25.1 The Contracting Officer’s Representative (COR) is the Government employee tasked with the day-to-day operation of the contract but is not authorized to make changes or issue funds.

6.26 Invoicing: All invoices shall be submitted using Form ENG93. They shall be submitted monthly with the Progress Report that shall include the status of the project expressed on a percentage basis of the total amount of work completed. All invoices shall be signed by DHA POC and submitted to the HNC COR for payment at CEHNC- PSS@usace.army.mil. The invoice for final payment shall be so identified. A Release of Claims shall accompany the final invoice.

7.0 ATTACHMENTS.

Attachment 1: Position Descriptions Attachment 2: Deliverables

Attachment 3: CLIN Breakdown Attachment 4: Acronyms/Initial Attachment 5: N/A Attachment 6: CAC Instructions Attachment 7: N/A Attachment 8: N/A

ATTACHMENT 1

REQUIREMENTS AND TASKS

Descripton/Roles and Responsibilities

Duties: The contractor shall furnish all management, labor, supervision, management support, training, local transportation, equipment and materials (except as specified as government furnished) to provide Engineering Support services as described herein.

Key Personnel: Mechanical Engineering Technician.

Primary Duties. Responsible for performing a wide variety of engineering tasks over a broad range of complex mechanical systems including heating, ventilation and air conditioning, steam distribution, condensate return, plumbing, fire protection, natural gas, medical gases, refrigeration and potable water. Mechanical engineering analysis, design and review services in support of the activity's plant account.

Development of procurement specifications for complex mechanical equipment. Development of long range planning of maintenance and repair projects, review of engineering designs and specifications, engineering evaluation of system performance, acceptance testing and inspection of engineered systems and special engineering studies on NAVMEDCEN facilities and equipment.

Additional Duties: Mechanical design to include the preparation of mechanical engineering calculations, development of drawings, specifications and cost estimates for repair and/or construction projects. Verify, develop and update as-built mechanical drawings for NAVMEDCEN facilities through the use of computer aided design (CADD) software. Reviews designs, detailed reports, detailed engineering specifications and cost estimates prepared and recommends changes to meet facility requirements.

Conducts engineering investigations using extensive field experience, basic mechanical engineering knowledge and proper troubleshooting techniques. Investigates unusual or unexpected problems and generates engineering reports indicating the results of the investigations and the recommended corrective action, in accordance with NAVMEDCEN policy and good engineering practices.

Conducts preliminary field condition (engineering) inspections of mechanical systems and facilities at the NAVMEDCEN. From these findings the incumbent initiates corrective actions and develops cost estimates for noted deficiencies. Recommends and initiates changes to the maintenance procedures of equipment and systems to improve existing functions.

Maintains continuous liaison with technicians from NAVFAC PW, hospital staff, A/E firms, other governmental agencies and contractors, as required, to discuss work in progress, priorities, warranties, quality of workmanship, enforcement of safety policies and all other areas of mutual concern. Prepares and reviews scopes of work, develops cost estimates, quality assurance plans, and other documents required at the NAVMEDCEN.

Additional Factors:

1. Support Requirements. Comprehensive intensive, and practical knowledge of, and extensive experience and skill in applying a wide range of general engineering technician and facilities maintenance concepts, practices, regulations, policies and precedents; analytical and diagnostic techniques; and techniques and how they apply to repair and maintenance of a Military Treatment Facility (MTF) and the maintenance, repair and installation of new equipment.

Skill to read, comprehend, and interpret blueprint specification and technical manuals and possess knowledge of navy directives as they relate to facilities maintenance. General knowledge of engineering techniques and terminology used in the design, construction, alteration and/or repair of facilities and knowledge of general construction; building maintenance to ensure electrical/structural/mechanical integrity; HVAC; steam and domestic water distribution and safety systems.

Initiative in actively looking for items requiring maintenance, tact in dealing with a wide range of middle and senior grade civilian and military personnel and must exercise sound technical judgment in evaluating alternative solutions to maintenance problems. Skill to make cost comparison studies to determine feasibility of alternative solutions to problems.

Basic working knowledge of funding cycle and of funds used for accomplishment for maintenance and repair of facilities. Practical knowledge of shop and building trade procedures. Familiarity with the guidelines and requirements that are peculiar to operating and maintaining an MTF.

A thorough understanding of general engineering technician techniques and how they apply to repair and maintenance of a MTF and to the maintenance, repair and installation of new equipment. Familiarity with DMLSS database, AutoCAD software and Direct Digital Controls (DDC) is desired. Skill to present ideas and information, both orally and in writing, to higher authorities.

2. Guidelines. Guidelines include adherence to the agency construction standards, local building codes, engineering guides and manuals such as applicable to the job or in an application of such NAVFAC publications as M0-321, Maintenance, Management of Public Works and Public Utilities, and NAVFAC M0-322, Volumes I and II, Inspection for Maintenance of Public Works and Public Utilities, Fleet Installation Excellence Programs and Model Installation Initiatives.

Guidelines consist of government technical manuals and publications; textbooks; local, state and federal construction codes; manufacturer's catalogs; professional publications and agency policy program directives. The contractor is expected to be thoroughly familiar with such guidelines and be able to select from/among alternative approaches or develop new methods when established practices are inadequate. Judgment and originality are required to correlate theoretical considerations with experience to evolve engineering compromises.

3. Complexity. Assignments are diverse and cover essentially all systems and equipment found in hospital support structures as well as the structures themselves. The incumbent must often adapt and modify maintenance practices, based on acquired experience, to solve the problem or to recommend if it needs to have design modification or other changes prior to submitting the requirement for work performance. Projects will focus on the investigation and documentation of existing systems deficiencies. The incumbent will develop, in coordination with other disciplines, the drawings, specifications and cost estimates to support repair and maintenance of the activities plant account.

The incumbent must be versatile and innovative in extending methods or developing new approaches to solve a wide variety of complex construction, maintenance and repair problems.

The incumbent's assignments involve the most challenging issues and problems. This is to be carried out without compromising sound operational necessities.

4. Scope and Effect. The position scope is to carry out technical assignments requiring sound technical expertise as it relates to facility maintenance, repair, and recurring work or to fix the operation, efficiency, economy, reliability and effectiveness of various systems. The work directly impacts the operational capability, maintainability and support of in-service systems affecting NAVMEDCEN readiness.

5. Physical Demands. The work requires occasional physical activity involving walking, bending, stooping and climbing, during field surveys and/or inspection of the structures and equipment.

6. Work Environment. The work is performed primarily in an office setting although visits to work sites may occur during which the incumbent will be exposed to extremes of weather conditions and to cramped, noisy and dirty surroundings.

Required Qualifications:

Education:

• Associate degree in Mechanical Engineering Technology, Industrial Technology, Mechatronics, or a related field; or equivalent military/technical training.

Experience:

• 2+ years of hands-on experience in mechanical systems, maintenance, or engineering support.

• 2+ experience in military medical facilities.

ATTACHMENT 2

DELIVERABLES & MEASURABLE TERMS.

Performance Objectives

When Required Reference Paragraph

Performance Threshold/Standard

Submit To

Submit monthly progress report with all data no later than the 10th day of the following month with ENG 93.

Multiple

No more than two (2) instances where reports are outside the required timeframe during twelve (12) month period

KO/COR;

DHA POC

Submit monthly project status report.

6.26

No more than two (2) instances where reports are outside the required timeframe during twelve (12) month period

DHA POC;

COR

Submit monthly Staffing Report with Overall fill rate with ENG 93.

5.0

95% of replacement and substitute personnel are present for duty. No more than two (2) instances where over 30 days period, where the positions are vacant.

DHA POC;

COR

Notification of vacancies

5.2.1

Within five (5) duty days

Quality Control Plan

6.12

Submit ten (10) business days after contract award and maintain/update it thereafter.

KO; COR;

Post Award Conference/Kickoff no more than (10) days after award.

6.1

Schedule post award kickoff to review expectations, staffing, CACs and address any questions or concerns. o more than (10) days after award.

ATTACHMENT 3

CLIN Breakdown & Structure and Schedule

Contract Schedule Contract Period

Period of Performance TASK

Base Labor

24 September 2026-23 September 2027 0001

Option 1 Labor

24 September 2027-23 September 2028 1001

Option 2 Labor

24 September 2028-23 September 2029 2001

Option 3 Labor

24 September 2029-23 September 2030 3001

CLIN

TASK DESCRIPTION

# of FTEs REQUIRED

FOR THIS TASK

CLIN 0001 Mechanical Engineering Technician 1 Total FTEs: 1

ATTACHMENT 4

Acronyms / Initials.

ACRONYM /

INITIALISM

DEFINITION

AF/ILE Air Force/Installations, Logistics and Engineering

AOR Area of Responsibility

CAC Common Access Card

CLIN Contract Line Item Number

CNIC Chief of Naval Installation Command

CONUS Continental US (Lower 48 States)

DFARS Defense Federal Acquisition Regulation Supplement

DHA Defense Health Agency

AIS Automated Information System

BES Budgets Estimate Submissions

BOS Base Operating Support

CAD Computer Aided Design

CONUS Contiguous United States

COR Contracting Officer Representative

CPARS Contractor Performance Assessment Reporting System

DHA Defense Health Agency

DoD Department of Defense

DMLSS Defense Medical Logistics Standard Support

DMLSS-FM Defense Medical Logistics Standard Support – Facility Management

DSS Database Sustainment Specialist

EOC Environment of Care

FAD Facilities Assessment Database

FAR Federal Acquisition Regulation

FAS Facility Assessment Study

FLCM Facility Life Cycle Management

FM Facility Management

FPRS Facility Program Requirements System

FOM Facilities Operations Model

FSM Facilities Sustainment Model

FRM

FROID

Facilities Recapitalization Metric

Facility Requirements Operations Information Database

FSI Facility System Inventory

FY Fiscal Year

GFI Government Furnished Information

GFP Government Furnished Property

HAMS Hospital Aseptic Management Services

DHA-FE Defense Health Agency Facilities Enterprise

HIPAA Health Insurance Portability and Accountability Act of 1996

HQ Headquarters

HVAC Heating, Ventilation And Air Conditioning

IAW In Accordance With

IA Information Assurance

IAS Infrastructure Assessment Study

IMFE Individual Medical Facility Exhibit

IRR Installation Readiness Report

ISR Installation Status Report

IT Information Technology

JMAR Joint Medical Asset Repository

JMLFDC Joint Medical Logistics Functional Development Center

KO Contracting Officer

LAN Local Area Network

LEED Leadership in Energy and Environmental Design

MACOMS Major Army Commands

MAJCOMS Major Air Commands

MFDP Medical Facility Development Plans

MHS Military Health System

MILCON Military Construction Program

MFIP Medical Facility Improvement (investment)Plan

MMDS Maintenance Management Data Systems

MRDC Medical Research and Development Command

MSC Major Subordinate Commands

MTF Medical Treatment Facilities

NCQA National Committee for Quality Assurances (Patient Centered Medical Home Accreditation Standards)

NACI National Agency Check with Inquires

NDA Non-Disclosure Agreement

NFPA National Fire Protection

NLT No Later Than

OCI Organizational Conflict of Interest

OCONUS Outside Contiguous United States

ODC Other Direct Costs

O&M Operation and Maintenance

OP Outfitting Program (Other Procurement)

OSHA Occupational Safety and Health Administration

PM Project Manager

PMP Project Management Plan

POC Point of Contact

PWS Performance Work Statement

QCP Quality Control Plan

RC

RCM

Regulatory Compliance

Reliability Centered Maintenance

SME Subject Matter Expert

RPIE Real Property Installed Equipment

SI Sensitive Information

SG Surgeon General

SOC Statement of Condition

SRM Sustainment, Restoration and Modernization

USAARL United States Army Aeromedical…