DRAFT Performance Work Statement for RFI W912DW25RFI191A.pdf

DRAFT Performance Work Statement - i

DRAFT PERFORMANCE WORK STATEMENT

U.S. ARMY CORPS OF ENGINEERS

Seattle District

ANALYTICAL & DATA VALIDATION SERVICES FOR

ENVIRONMENTAL SAMPLE ANALYSIS

8 July 2025

USACE, Seattle District 4735 E. Marginal Way S, Bldg. 1202

Seattle, WA 98134-2388

DRAFT Performance Work Statement - ii

TABLE OF CONTENTS

1 CONTRACT DESCRIPTION

1.1 Introduction

1.2 Description of Work

1.3 Objective

2 REQUIREMENTS

2.1 Compliance with the DoD / Department of Energy Systems Manual

2.2 DoD Environmental Laboratory Accreditation Program and State

Accreditations/Certifications

2.3 Compliance with Other Regulations

2.4 Detection Limit Studies

2.5 Analytical Analyses

2.6 Availability of Results from Laboratory Information System

2.7 Turnaround Time

2.8 Data Validation

3 LABORATORY RESPONSIBILITY

3.1 Sample Shipping Deficiencies

3.2 Sample Container and Shipment Services

3.3 Sample Receipt and Chain-of-Custody

3.4 Analytical Holding Times

3.5 Hazardous Materials Management and Laboratory Safety

3.6 Release of Information

3.7 Subcontracting

3.8 Liaisons

4 CONTRACT CONFORMANCE

4.1 Quality Assurance Surveillance Plan

4.2 Three-Phase Quality Control Reviews

4.3 Non-Conformance To Contract

4.4 Precision, Bias, Accuracy, Representativeness, Completeness, Comparability, and

Sensitivity

4.5 Due Dates

4.6 Rejection of Data

4.7 Regulatory and Statutory Compliance

5 DELIVERABLES

5.1 Data Reports

5.2 Validation Reports

5.3 Validated EDDs

6 INVOICING

Attachment 1: Test Descriptions and Methods Attachment 2: Chemistry Supplement to the Scope of Services Attachment 3: Non-Conformance Reporting Attachment 4: Adobe® PDF Deliverable Requirements

REFERENCES

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LIST OF ACRONYMS

AMPH Analytical Methods for Petroleum Hydrocarbons CAP Corrective Action Plan COR Contracting Officer Representative CVAA Cold Vapor Atomic Absorption DoD Department of Defense DQO Data Quality Objectives EDD Electronic Data Deliverable ELAP Environmental Laboratory Accreditation Program EPA U.S. Environmental Protection Agency GRO Gasoline Range Organics ICP Inductively Coupled Plasma LOD Limit of Detection LOQ Limit of Quantitation NIOSH National Institute for Occupational Safety and Health NCR Non-Conformance Report PAH Polyaromatic Hydrocarbons PCB Polychlorinated Biphenyl PDF Portable Document Format POC Point of Contact PSEP Puget Sound Estuary Protocols QA Quality Assurance QAPP Quality Assurance Project Plan QC Quality Control QSM Quality Systems Manual RCRA Resource Conservation and Recovery Act SEDD Staged Electronic Data Deliverable SM Standard Methods SVOC Semivolatile Organic Compounds TCLP Toxicity Characteristic Leaching Procedure TOC Total Organic Carbon USACE U.S. Army Corps of Engineers VOC Volatile Organic Compound WET Whole Effluent Toxicity

DRAFT Performance Work Statement - 1

1 CONTRACT DESCRIPTION

1.1 Introduction

This contract will be a firm fixed price Single Award Task Order Contract (SATOC), with a single year base period and four one-year option periods.

1.2 Description of Work

This SATOC will be in support of work assigned to the U.S. Army Corps of Engineers (USACE) Northwestern Division. In executing investigation and remediation of hazardous waste, toxic waste, navigational, and dredging projects for both civilian and military agencies of the Federal Government, the USACE Northwest Division has need for an analytical laboratory to provide chemical analysis for a range of matrices (e.g., soil, water, sediment, and air). Sample collection is outside the scope of this contract. The contract will support existing and future USACE customers within the USACE Northwestern Division covering, but not limited to, the following states: California, Colorado, Idaho, Iowa, Kansas, Minnesota, Missouri, Montana, Nebraska, North Dakota, Oregon, South Dakota, Washington, Wisconsin, and Wyoming.

The average task order will require the Offeror to have the capability to receive (but is not limited to) 10 or more samples a day for 7 or more calendar days. During high workload events, the Government will engage in increased communication to ensure proper task order/project success. This contract is for environmental laboratory analysis and data validation associated with USACE civil works projects, activities mandated by federal agencies, and other environmental laws and regulations (e.g., Defense Environmental Restoration Program, United States Environmental Protection Agency [EPA] Superfund Program, Formerly Used Defense Sites).

Other environmental laws and regulations governing this contract for environmental laboratory analysis and data validation include, but are not limited to, the Federal and state versions of the Clean Air Act; Clean Water Act; Toxic Substances Control Act; Comprehensive Environmental Response, Compensation, and Liability Act; Resource Conservation and Recovery Act (RCRA);

asbestos laws and regulations; and underground storage tank laws and regulations.

1.3 Objective

The objectives of this contract are to:

A) Obtain chemical data that is:

Technically valid;

Of known quality;

Legally defensible; and Meets and/or exceeds both overall and project-specific Data Quality Objectives

(DQOs) for each task order.

B) Assess the chemical data’s quality by an independent third party, known henceforth as the data validation contractor, by the performance of full data verification and validation against criteria established within:

The analytical method;

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The Department of Defense and Department (DoD) of Energy Quality Systems Manual (QSM);

DoD General Data Validation Guidelines;

EPA Guidance on Environmental Data Verification and Data Validation;

EPA Guidance for Labeling Externally Validated Laboratory Analytical Data for

Superfund Use;

Task order specific DQOs; and Any project specific Quality Assurance Project Plan (QAPP).

Analytical test methods specific to this contract are located in Attachment 1. If a method revision is specified, any subsequent accredited updated revisions are considered acceptable.

2 REQUIREMENTS

The Contractor shall provide all labor, materials, tools, supplies, equipment, transportation, and services to accomplish the task order objectives in accordance with the base contract and respective task order requirements. The Contractor shall provide professional scientific and technical services to perform chemical analysis and physical testing. The Contractor shall perform and assume all responsibility for the precision, accuracy, completeness, comparability, and sensitivity of the analysis. This includes full data verification and validation by the data validation contractor. The contractor is not responsible for any sample collection. The term of this contract will be from date of award through a period not to exceed five (5) years; one (1) base year and four (4) one-year option periods.

2.1 Compliance with the DoD / Department of Energy Quality Systems Manual (QSM)

Contractor shall comply with the technical requirements addressed in the current version of the QSM that the laboratory is accredited to at the time of task order performance. The Government will state within a task order any deviation from QSM. If there is a conflict between the QSM or the method, and the task order, the task order shall take precedence for the execution of work under that task order only.

2.2 DoD Environmental Laboratory Accreditation Program and State

Accreditations/Certifications In accordance with this Performance Work Statement, the Contractor performing environmental testing shall be accredited under the DoD Environmental Laboratory Accreditation Program (ELAP) for the method used for testing and the matrix and analyte tested. Within sixty (60) business days of contract award, the Contractor shall provide a copy of the current DoD ELAP certificates for each method. Certificates must clearly indicate the fields of testing and include the scope of accreditation and expiration date. Any audit report associated with DoD agencies shall be provided by the Contractor at the Government’s request.

The Contractor shall immediately notify the Government and furnish a copy of the DoD ELAP certification to the Project Chemist and Contracting Officer Representative (COR) when using a new or different subcontractor to execute a method under this Performance Work Statement.

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Loss of accredited status, at any time during the term of the contract, may result in termination of the contract. The Government will verify DoD ELAP certification prior to award of each task order and option year. The Contractor is permitted five (5) business days to correct any deficiencies in accreditation status when notified by the Government. Necessary state accreditations will be specified in task orders. The Contractor will be required to furnish a copy of the state accreditations prior to issuance of a task order.

2.3 Compliance with Other Regulations

The Contractor and all subcontractors utilized under this contract shall adhere to all applicable federal and state regulations. Compliance with these regulations shall be the responsibility of the Contractor. Failure to comply with regulatory standards may results in a claim by the Government.

2.4 Detection Limit Studies

The Contractor must be able to meet all applicable regulatory criteria governing environmental sampling analysis. USACE shall supply these criteria in the specific scope of work for each task order; along with reporting limits required to satisfy the specific DQOs per task order. The Contractor must be able to achieve the required limit of quantitation (LOQ), limit of detection (LOD), and, if warranted, detection limit for all analyses listed under this contract. Depending on the project/task order, one or more of the following Federal or State criteria may apply:

Federal/State drinking water standards or maximum contaminant levels;

Washington State Model Toxics Control Act;

Groundwater and surface water quality standards;

Toxicity Characteristic Leaching Procedure (TCLP) criteria;

Residential and non-residential soil cleanup standards; and Sediment quality standards.

For tissue samples, the required reporting limits may be lower than typical for a particular method. These requirements will be communicated to the Contractor through the Contracting Officer prior to the award of a task order to ensure that these requirements can be met through this contract.

2.5 Analytical Analyses

Analytical test methods specific to this contract are located in Attachment 1. All methods are obtained from the following references:

EPA Methods (https://www.epa.gov/measurements-modeling/collection-methods);

Standard Methods (SM) (https://www.standardmethods.org/);

Washington Department of Ecology, Puget Sound Estuary Protocols (PSEP), Publication No. 15-09-046 (https://apps.ecology.wa.gov/publications/summarypages/1509046.html);

Washington Department of Ecology, Analytical Methods for Petroleum Hydrocarbons (AMPH), Publication No. ECY 97-602 (https://fortress.wa.gov/ecy/publications/summarypages/97602.html);

ASTM International Standards

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(https://www.astm.org/);

National Institute for Occupational Safety and Health (NIOSH) Manual of Analytical

Methods (https://www.cdc.gov/niosh/docs/2003-154/chaps.html);

Plumb, R. J. Jr. (1981) EPA / USACE, "Procedures for Handling and Chemical Analysis of Sediment and Water Samples", Technical Report EPA/CE-81-1 (https://nepis.epa.gov/Exe/ZyPURL.cgi?Dockey=91018G3V.TXT);

Massachusetts Department of Environmental Protection, “Method for the Determination of Volatile Petroleum Hydrocarbons”, MADEP-VPH-04-1.1 (https://www.mass.gov/doc/massdep-vph-method);

Montana Department of Environmental Quality, “Montana Risk-Based Corrective Action Guidance for Petroleum Releases”, Appendix C - Montana Method, DEQ-

WMRD-RBCA-1

(https://deq.mt.gov/cleanupandrec/resources);

USACE, "Dredged Material Evaluation and Disposal Procedures User Manual", July (https://www.nws.usace.army.mil/Missions/Civil-Works/Dredging/User-Manual/);

Walkley, A. & Black I.A., (1934) Soil Science, 37(1): 29-38; and Bligh, E. G. and Dyer, W. J. (1959) Can. J, Biochem, Physiol, 37, 911-917.

Laboratory Standard Operating Procedures are to be based on the test methods located in Attachment 1. Additional testing may be required using other methods and will be updated as necessary to reflect changed regulatory testing requirements.

2.5.1 Toxic Substances

The Contractor and/or its subcontractors shall have National Voluntary Laboratory Accreditation Program certification for asbestos analysis as required by asbestos law and regulations. DoD ELAP accreditation is appropriate for lead and Polychlorinated Biphenyls (PCBs) requirements under this program.

2.5.2 Water

Water analytical support includes, groundwater, storm water and wastewater. For National Pollutant Discharge Elimination System compliance, the laboratory must be certified by the EPA for approved analytical test procedures or as specified in the specific discharge permit.

2.5.3 Per-and Polyfluorinated Alkyl Substances

The Contractor shall have DoD ELAP certification for EPA Method 1633. Upon final approval of any new EPA or ASTM Per-and Polyfluorinated Alkyl Substances analytical method, the Contractor and/or its subcontractors will provide proof of accreditation for each method as requested by the Project Chemist and COR.

2.6 Availability of Results from Laboratory Information System The Contractor shall be capable of providing results in electronic format directly from the Laboratory Information Management System as opposed to manual entry. The Government will furnish the parameters for which data results can be generated from the Laboratory Information Management System, as well as parameters for which data results cannot be generated from

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Laboratory Information Management System where manual entry is required. The Contractor shall be capable of providing results as specified in Section 5.

2.7 Turnaround Time

The Contractor shall be capable of providing routine and expedited analysis as required by the Government:

Routine turnaround time shall be 21 calendar days; and Expedited turnaround times shall be provided for 24 hours, 48 hours, 72 hours, 7 calendar days, and 14 calendar days.

Exceptions are made for isotope dilution methods which shall have standard turn-around-time of 42 days and an expedited turn-around time of 21 days. Each task order will prescribe the required turnaround time.

2.8 Data Validation

For the purposes of this contract, the term “data validation” is an analyte- and sample-specific process that extends the evaluation of data beyond method, procedural, or contractual compliance, (i.e., data verification) to determine the analytical quality of a specific data set.

Data validation criteria shall be based on the DoD’s General Data Validation Guidelines, EPA’s Guidance on Environmental Data Verification and Data Validation, EPA’s Guidance for Labeling Externally Validated Laboratory Analytical Data for Superfund Use, and other specific method appropriate functional guidelines.

However, the requirements of project-specific Task Orders and QAPP supersede the listed general requirements.

Data validation includes a determination, where possible, of the reasons for any failure to meet method, procedural, or contractual requirements, and an evaluation of the impact of such failure on the overall data set.

Data validation applies to activities in the field as well as in the analytical laboratory.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform data validation as defined in this Performance Work Statement and as shown in Attachment 2. The Contractor shall perform to the standards in this contract.

The Contractor shall provide data validation to levels 2A, 2B, or 4 (as defined in Section 5). The Contractor shall provide all services necessary to provide a complete and accurate validation report, validated Electronica Data Deliverables (EDDs), and all project records electronically to

USACE.

All data validation shall be completed by an independent third party (data validation contractor) not responsible for performing any analytical services for the Contractor under this contract.

USACE has determined that the appropriate degree of independence as follows: the validator shall not belong to the same business entity, to include any affiliated companies, with immediate responsibility for producing the data set.

The Contractor shall make all planning documents and procedures readily available to the subcontractor performing the data validations.

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The Contractor shall clearly communicate the specific project or task order needs with the data validation contractor.

The task order requirements should assist in defining the appropriate personnel to perform the data validation.

Validation reports and validated EDDS shall be provided within 30 calendar days after the data validation contractor receives the data package. The Contractor shall address and correct Government comments as needed. The validation report is final once accepted by the Government.

The data validation inputs, process, and outputs shall be described in each data validation report.

The level of data validation performed shall be specific to each task order.

2.8.1 Data Validation Inputs

The Contractor shall identify the records that are produced and determine the criteria or specifications against which the records shall be compared. Such criteria or specifications may be located or described in any of the following documents:

Project-specific planning documents for a given task order;

Program-wide planning documents (e.g., Quality Management Plan);

Standard Operating Procedures including field and laboratory methods; or Published, approved sampling or analytical methods such as EPA methods or

American Society for Testing and Materials protocols.

As the data collection effort progresses from sample collection through sample analysis, the field and laboratory personnel produce a series of records that can be verified. These records may be verified at each sequential step and/or during the final record review process. The Contractor shall submit the following documents and verified data to the data validation contractor to perform data validation:

Project-Specific Planning Documents;

Inputs from Field Activities; and Inputs from the Analytical Laboratory.

2.8.2 Data Validation Process

At a minimum, validation shall include:

Identify the project needs for records;

Obtain the records that were produced during data verification;

Validate the appropriate records to determine the quality of data and whether project needs were met; and Data validation of field activities as well as laboratory analytical data.

The subcontractor performing data validation shall also be familiar with the task order or project-specific data quality indices and associated measurement quality objectives. One of the goals of the data validation process is to evaluate whether the data quality goals established during the task order planning phase have been met. To achieve this, data quality attributes shall be defined and measured. data quality indices such as precision, bias, comparability, sensitivity, representativeness, and completeness shall be used as expressions of the quality of the data.

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Data verification and validation shall be performed in accordance with the QAPP, DoD Data Validation Guidelines, EPA Superfund CLP National Functional Guidelines for Data Review, EPA Guidance on Environmental Data Verification and Data Validation, EPA Guidance for Labeling Externally Validated Laboratory Analytical Data for Superfund Use, and other specific method appropriate functional guidelines. The Contractor shall document variances to assist USACE in determining consistency with project-specific data quality objectives. In addition to primary sample data, all sampling Quality Control (QC) samples (e.g., field duplicates, trip blanks, rinsate samples, equipment blanks, and performance evaluation samples) shall be reviewed and incorporated.

The standard data qualifiers from the DoD Data Validation Guidelines shall be utilized. Project EDDs incorporating data validation qualifiers, reason codes, and validation stages shall be created by the Contractor in a format which can be electronically loaded by the Government without further manipulation into the data management software specified by the project (e.g., Formerly Used Defense Sites Chemical Database [FUDSChem], EQuIS™). Any data validation qualifiers applied due to the Contractor’s judgment shall be clearly indicated, electronically tagged, and completely auditable.

2.8.3 Data Validation Outputs

At a minimum, the data validation contractor must produce three outputs from data validation:

two validated EDDS (one Excel® file and one Staged Electronic Deliverable [SEDD]) and a data validation report.

Validated data shall be the same as the verified data with the addition of any data validation qualifiers that were assigned by the data validation contractor. Any corrections or changes noted during the data validator’s review of the verified data shall be reflected in the validated data report including validated EDDs.

2.8.3.1 Validation Report

The validation report shall provide a written narrative which summarizes findings for each method. The only method analytes listed in the QAPP are to be verified and validated. The validation report shall include the following: applicable field and laboratory quality control; a discussion of all data points which may have been compromised and their impact on the data quality objectives; a summary in terms of precision, accuracy, representativeness, completeness, and comparability parameters; and any applicable data review reports. The validation report shall summarize the data validation in such a way that the Government can get a general overview of the data validation before using the data.

2.8.3.2 EDD

The Contractor will produce an Excel® file and SEDD for each Task Order. Each analyte or parameter shall be labeled with the appropriate data validation stage in accordance with Guidance for Labeling Externally Validated Laboratory Analytical Data for Superfund Use. The labels shall be appended for each sample and method in the appropriately labeled column and/or table for each specific EDD type (i.e., in the “QC Level” field for A1/A3 files, or “QC Level” column in the “DT Test” table for EQuIS™).

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The reference values and valid values utilized in the validated EDDs shall be compliant with the database specified by the Government. The reference values and valid values will be provided by the Government. The reference values, valid values, and EDD format shall be checked prior to being provided to the Government. If additional reference values are needed to complete the work, the Contractor shall notify the Seattle District project Chemist and COR immediately to coordinate the addition of values.

3 LABORATORY RESPONSIBILITY

3.1 Sample Shipping Deficiencies

The Contractor shall notify the Government via email and telephone immediately of all sample deficiencies noted upon arrival at the receiving laboratory.

The Contract laboratory shall be held accountable for any sample deficiencies noted upon arrival at subcontract laboratories (e.g., broken/leaking sample containers, elevated sample cooler temperatures, broken custody seals). The Contractor shall immediately notify the Government by both telephone and email concerning such deficiencies to obtain guidance regarding the appropriate required action.

3.2 Sample Container and Shipment Services

The Contractor shall provide the Government with individual certified-clean sample containers (preserved and unpreserved), materials (e.g., chain-of-custody forms/sample analysis requests, self- sealing bags, custody seals, labels), and bulk shipping containers (coolers) as needed to prepare the samples for shipment to the receiving laboratory. Sufficient information will be provided to the Government to identify which containers, and minimum or maximum sample volumes are required for each analysis. In cases where extra sample volume is required for project completion, this requirement shall be clearly specified in the task order or project specific statement of work. The Contractor shall be responsible for all costs associated with the shipment of sample containers and materials to the field prior to sample collection. The Government is responsible for collecting all samples and the expense to ship the samples to the analyzing laboratory specified by the Contractor on the task order. The Contractor shall be responsible for providing instructions regarding the packaging of samples in accordance with current Federal, Department of Transportation, and Homeland Security guidance. The Contractor shall be responsible for the shipment and costs associated with shipment of samples to subcontracted laboratories, as applicable. The Contractor shall assume that all sample shipments to subcontracted laboratories will require overnight delivery.

3.3 Sample Receipt and Chain-of-Custody

All sample receipt and chain-of custody forms shall be completed and emailed back to the Project Chemist and COR immediately upon completion of login at the receiving laboratory.

3.4 Analytical Holding Times

The Contractor shall notify the Government via email and telephone immediately if holding times cannot be met. The Contractor shall be held accountable for samples analyzed outside of specified holding times for the analyses. The Government will determine whether re-analysis

DRAFT Performance Work Statement - 9 will occur based on task order objectives. If re-analysis occurs, the Contractor will re-analyze at no additional costs to the Government.

3.5 Hazardous Materials Management and Laboratory Safety

The Contractor shall be responsible for the management and disposal of all samples and containers received by the laboratory or returned to the laboratory under this contract. The Contractor shall employ personnel with sufficient training, certification, and/or registration to perform required tasks in accordance with all applicable laws and regulations.

The Contractor shall ensure the laboratory is operated in a safe manner and compliant with all applicable laws and regulations including the Occupational Exposure to Hazardous Chemicals in Laboratories standard. The Contractor shall have and maintain a Chemical Hygiene Plan for the primary laboratory and all subcontracted laboratories.

3.6 Release of Information

Information and data concerning work shall not be discussed or released in any form to any party without the express consent of the Government. Inquiries shall be directed to the Contracting Officer, COR, and the Government Project Manager.

3.7 Subcontracting

In accordance with the QSM, the Contractor shall ensure that each subcontracted laboratory holds ELAP accreditation. All subcontracted laboratories must be accredited by DoD or its designated representatives. The Government shall be notified in advance of any analyses performed by subcontracted laboratories for each task order. These requirements also apply to the use of laboratories under the same corporate umbrella, but at a different facility or location.

Subcontracted laboratories shall be given a copy of the approved QAPP. Project specific laboratory quality assurance (QA) and QC requirements contained in the approved QAPP shall supersede any generic requirements identified in the QSM.

Laboratory QA/QC shall be implemented and maintained as described in the QAPP and according to the laboratories’ quality assurance plans and Standard Operating Procedures. Audit reports, including but not limited to Navy and/or Air Force formats may be requested from the Contractor.

The Contractor shall ensure the Government is notified in writing of any changes in laboratory certification or accreditation status within 3 business days of the change. This written notification requirement applies, but is not limited to, suspension or revocation of certification or accreditation.

3.8 Liaisons

To foster and maintain successful communications, Contractor, and Government Liaisons points of contacts (POCs) shall be established.

The Contractor shall assign a principal employee or Contract Representative to serve as the liaison to the Government for this contract. The liaison shall oversee the coordination of the

DRAFT Performance Work Statement - 10 entire contract and shall be capable of administering all instructions from the Government and obtaining answers to all questions from the Government during the life of this contract.

The Government Liaison(s) shall be the COR and/or Government Project Chemist. Contractual direction shall be provided by the COR. Technical direction and coordination for task orders shall be provided by the COR and/or Government Project Chemist.

4 CONTRACT CONFORMANCE

4.1 Quality Assurance Surveillance Plan

The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

4.2 Three-Phase Quality Control Reviews

At any time during the life of this contract, the Government may perform three-phase quality control reviews during execution of each task order. At the request of the Government, the Contractor shall participate in three-phase quality control meetings including the following:

Readiness Review - Readiness Reviews are typically conducted before proceeding with each Task Order. The Contractor shall be required to review each task order and determine if errors are present and whether they can complete the work as designated by the Government. Participation in the Readiness Review shall be mandatory.

Initial Review – This review shall be accomplished at the beginning of execution of a task order. The Initial Review shall verify that control for the work developed in the “Readiness Review” has been implemented and the work will be performed in accordance with site specific task order Requirements. Contractor participation in the Initial Review shall be at the request of the Government.

Follow-up Review - Periodic checks shall be performed by the Government to ensure continuing compliance with contract requirements. Final follow-up checks shall be conducted and all deficiencies corrected prior to the start of additional features of work. Contractor participation in the Follow-up Review shall be mandatory.

Reviews may be conducted via email or telephonically. The Government reserves the right to conduct the reviews in person, at the laboratory. The Government shall document the Reviews;

both parties shall be required to review and sign the documentation once an agreement is reached.

At any time, representatives of the Contracting Officer may review the progress and technical adequacy of the work being performed, including conducting on-site audits. Such audits shall not relieve the laboratory from performing all contract requirements.

4.3 Non-Conformance To Contract

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The QSM provides basic requirements for the establishment and management of quality systems for laboratories performing analytical testing services for the DoD under this contract. Other project-specific requirements shall be specified per specific task order. The Contractor shall be solely responsible for performing work in accordance with the contract and task orders.

Should the Government identify an event which appears to signify a failure on the part of the Contractor to execute the task in accordance with the specific requirements of this contract, a non-conformance investigation shall be promptly initiated by the Contractor. The Contractor and the Government shall prepare a “Non-Conformance Report” (NCR) to address the situation. All work required in performing a non-conformance investigation including preparation of a “Corrective Action Plan” (CAP) and any required support documentation shall be executed at no additional expense to the Government. The NCR and CAP are located in Attachment 3.

A non-conformance investigation must include submission of a corrective action plan to resolve the problem; and a report of findings within five (5) business days of notification of the deficiency by the Contracting Officer. The corrective action plan and report of findings shall substantively address the deficiencies described by the Contracting Officer. Any corrective actions shall be implemented within five (5) business days of direction by the Contracting Officer. The Contracting Officer shall determine the acceptability of the CAP and report of findings; an additional investigation may be required if the initial response is unacceptable to the Government. All corrective action plans must be supported by the appropriate documentation as determined by the Government. The Government may require additional raw data packages to support the analysis in the CAP. This data shall be delivered at no additional cost to the Government. If the Contractor is found to be non-responsive to contract requirements this contract may be terminated for default.

In cases where a nonconformance justifies a comprehensive on-site “electronic audit” as determined by the Government, access to laboratory facilities and laboratory staff shall be provided at no additional expense to the Government. This includes access to laboratory staff required to operate instruments or reprocess data in the presence of Government auditors.

4.4 Precision, Bias, Accuracy, Representativeness, Completeness, Comparability, and Sensitivity

The Contractor shall perform and assume all responsibility for the precision/bias, accuracy, completeness, comparability and sensitivity of their work and services. Matrix effects that are beyond the control of the laboratory are excluded from this requirement. Establishment of matrix effects shall be the burden of the Contractor using corrective action criteria established in the QSM (e.g., comparing of matrix spike results to LSC recoveries, comparing internal standard recoveries in field samples to QC results, post digestion spikes, dilution tests). The case narrative of the laboratory report must provide a technical justification for asserting matrix effects as opposed to laboratory error.

The definition of “quality” for purposes of this contract includes the appropriateness, timelines, and thoroughness of corrective actions identified by the Contractor, as described below:

Precision, Bias, and Accuracy - All data shall fall within the control limits for precision/ bias and accuracy as described in the project-specific task order.

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Representativeness – Sample representativeness shall be ensured through appropriate subsampling procedures for all samples. Instructions for handling multiphase and heterogeneous samples shall be included in project specific task orders.

Completeness - Completeness of data must be greater than or equal to ninety-five (95%) percent. Completeness is defined according to the following formula:

Comparability - Comparability of the data shall be ensured using uniform sampling sample handling procedures, standard methods of analysis, and standard quantitation limits.

Sensitivity – The LOQ and LOD as defined by the QSM shall meet all project-specific task order requirements. The QSM requires that laboratories verify measures of method sensitivity, in terms of the LOD and LOQ, at least quarterly. Requirements for the LOD and the LOQ are contained in QSM 6.0, Module 4, Section 5.2.

Results judged to be non-compliant because of proven matrix effects or insufficient sample volume shall not apply in the above calculation.

In addition to the requirements outlined in this Section, the Contractor shall implement the requirements listed in Attachment 2.

4.5 Due Dates

Data packages are due within time frames specified in the specific Task Order. When accelerated turn-around-time has been requested and the data is delivered outside of this requested date, payment will be reduced to correspond to the applicable payment for the actual delivery of data.

For example, if a 24-hour turn-around-time has been contracted for and the data is instead delivered within 21 days, which corresponds with a normal turn-around time, payment for normal turn-around-time instead of the 24-hour turn-around-time shall be made. See Section 5 for deliverables.

4.6 Rejection of Data

Data will be screened for both contract and QA/QC compliance by the Project Chemist and COR. Failure to execute specific actions required by this contract will result in rejection of data for the corresponding samples.

Failure to execute analytical methods as stated in the approved task order will result in rejection of data.

Failure to deliver analytical data in the format specified in the approved task order will result in rejection of the data packages and direction by the Contracting Officer to reissue data deliverables in full compliance with these specifications. This work will be performed at no additional expense to the Government.

At a minimum, payment may be denied for analytical work that is rejected for contract compliance failure. The Government may reject results for missed holding

𝐶𝑜𝑛𝑡𝑟𝑎𝑐𝑡 𝐶𝑜𝑚𝑝𝑙𝑒𝑡𝑒𝑛𝑒𝑠𝑠 𝑃𝑒𝑟𝑐𝑒𝑛𝑡 = 100 × # 𝑐𝑜𝑛𝑡𝑟𝑎𝑐𝑡 𝑐𝑜𝑚𝑝𝑙𝑎𝑖𝑛𝑡 𝑟𝑒𝑠𝑢𝑙𝑡𝑠

# 𝑟𝑒𝑠𝑢𝑙𝑡𝑠 𝑟𝑒𝑝𝑜𝑟𝑡𝑒𝑑

DRAFT Performance Work Statement - 13 times, improperly calibrated laboratory equipment, or inaccurate quality control not attributable to cross contamination due to field and/or sample collection, or insufficient sample volume. Alternatively, the Contracting Officer may require re-sampling and reanalysis at the expense of the Contractor. If this occurs, the Contractor shall reimburse USACE for the full cost of re-sampling performed by USACE personnel or by USACE Contractor personnel as applicable. Reimbursement could include Government effort to mobilize, resample, and all costs for shipping, analysis, and reporting.

4.7 Regulatory and Statutory Compliance

All aspects of work performed under this contract are to meet all applicable or relevant and appropriate Federal, State and local regulations. Compliance with these regulations shall be the responsibility of the Contractor. Failure to comply with regulatory standards may results in a claim by the Government.

5 DELIVERABLES

For the purposes of the Contract, the most recent version of the QSM shall constitute the basic deliverable requirements (i.e., QSM Version 6.0, Module 2, Section 7.8). However, the requirements of project-specific Task Orders and QAPP supersede the requirements of the QSM.

Deliverables for each project provided under this Contract shall be included in the unit cost of analyses and consist of a data report, validation report, and validated electronic data deliverable at a minimum.

The deliverables’ “Stage” (e.g., 2A, 2B, or 4), as defined in the most recent version of EPA’s Guidance for Labeling Externally Validated Laboratory Analytical Data for Superfund Use, will be specified by the Government with each task order. The specified deliverable stage applies to the data report, validation report, and validated EDDs.

Deliverables shall be specified in the task order. The detailed requirements for the task order include location, schedule, point of contacts, schedule, analytical methods, sample quantities, technical criteria and deliverables that are needed. No work shall be performed prior to award of a task order.

The Contractor shall assemble all deliverables and submit them in an electronic format at no additional cost to the Government. The Contractor shall maintain all data associated with the analyzed samples electronically for a period of three years.

Some projects may require preliminary deliverables consisting of data that has not yet gone through the normal process of being reviewed by the laboratory. The cost for preliminary deliverables shall be included in the unit cost for analysis.

5.1 Data Reports

The Contractor shall be responsible for assembling a general data report which meets or exceeds the requirements in the QSM. The Data Report shall be provided as a PDF (technical specifications for PDF files are in Attachment 4). The data report is considered final once

DRAFT Performance Work Statement - 14 accepted by the Government. The following lists of required report elements for each validation stage is not considered an “all inclusive” list or applicable to every analytical method.

5.1.1 Stage 2A Data Report

The stage 2A data package allows for the review of the data by an independent organization.

However, this data package does not allow for complete independent reconstruction of the analytical data. The Stage 2A data report shall include a cover sheet, hyperlinked table of contents, case narrative, analytical results, sample management records, and QC information.

The Stage 2A Data Package shall be organized such that the analytical results are reported on a per-batch basis unless otherwise specified.

5.1.2 Stage 2B Data Report

A Stage 2B data report includes everything in the Stage 2A data package and adds instrument QC and preparation information (e.g., calibration summaries, initial and continuing calibration verification data, method specific forms, and preparation logs).

5.1.3 Stage 4 Data Report

A Stage 4 data report includes everything in the Stage 2B data package and adds sufficient information to completely reconstruct the chemical analyses that were performed (e.g., all batch QC results, instrument QC results, method detection limit studies, and raw instrument data).

5.1.4 Non-Routine Analysis

The Contractor shall be capable of performing or subcontracting required work to meet the task order objectives for identification of unknowns. Precision, accuracy, representativeness, completeness, comparability, and sensitivity requirements for such analyses shall be agreed upon with the Government. The Contractor is responsible for assembling the results identification of unknowns into an acceptable Stage 4 data package.

5.2 Validation Reports

The Contractor shall be responsible for assembling a general data validation report which meets or exceeds the requirements in the DoD’s General Data Validation Guidelines, EPA’s Guidance on Environmental Data Verification and Data Validation, EPA’s Guidance for Labeling Externally Validated Laboratory Analytical Data for Superfund Use, and other specific method appropriate functional guidelines. The validation report shall be provided as a PDF (technical specifications for PDF files are in Attachment 4).

Before starting the data validation process, the analytical data package shall be checked for completeness. Any missing data shall be secured from the analytical laboratory. The EDD shall be compared to the PDF data report to confirm matching results, a minimum of 10% of the sample results per method reported are to be cross-checked.

The following lists of required activities for each validation stage is not considered an “all inclusive” list or applicable to every method that is validated.

5.2.1 Stage 2A Data Validation Report

DRAFT Performance Work Statement - 15

Stage 2A validation consists of verification and validation checks for the compliance of sample receipt conditions, sample characteristics (e.g., percent moisture), analytical results, and sample-related QC. The stage 2A data validation report shall include a cover sheet, hyperlinked table of contents, and case narrative. The report format shall provide clear support and definition for the data qualifiers and reason codes applied.

The following minimum baseline elements are to be verified and evaluated to project requirements (as relevant): chain of custody and laboratory receipt paperwork; sample receipt conditions and preservation; holding times; target analyte results, units, and data qualifiers; field QC sample frequency; sample QC spike frequency; and batch QC frequency with results linked to samples.

5.2.2 Stage 2B Data Validation Report

Stage 2B validation consists of the Stage 2A validation plus the verification and validation checks for the compliance of instrument-related QC. The following minimum baseline elements are to be verified and evaluated to project requirements (as relevant): initial calibration data, continuing calibration verification and blank samples, method specific instrument performance checks, and instrument QC.

5.2.3 Stage 4 Data Validation Report

Stage 4 validation package consists of the Stage 2B validation plus the recalculation of instrument and sample results from the laboratory instrument responses, comparison of recalculated results to laboratory reported results, and evaluation of instrument outputs.

It is recommended that the following additional minimum baseline checks (as relevant) be performed: instrument output for non-detected, tentatively identified, and quantitation of analytes; instrument response appropriateness for internal standards; fit of initial calibration curve; and minimum instrument responses.

It is recommended that the following additional minimum baseline checks (as relevant) be calculated using raw instrument data: initial calibration, continuing calibration verification samples, continuing calibration blank samples, instrument response tune ratios, performance checks, retention times, reported results, and spike recoveries.

5.3 Validated EDDs

All data shall be submitted to the Government electronically in conformance with the formats described below. The cost of Excel® and specified SEDD files shall be included in the unit cost for analyses. All EDDs provided will be annotated with appropriate validation qualifiers and reason codes from the data validation report.

5.3.1 Excel® Files

Excel® deliverables are required for all Task Orders.

At a minimum, Excel® deliverables shall include information in the Stage 2A data report, and any additional information appropriate for other stages as possible. Excel® files will be in the “.xlsx” format. The Excel® file is considered final once accepted by the Government.

DRAFT Performance Work Statement - 16

5.3.2 SEDD Files

The Contractor shall provide the Government with an industry-standard SEDD Version 5.2 or later file with applicable USEPA-approved document type definitions or schema as specified in the latest version of EPA’s SEDD Specification and Data Element Dictionary. All fields must be completed according to the stage of the deliverable requested.

For samples requiring dilution during analysis, only a single set of results shall be submitted in the SEDD deliverable. Analytes may be reported from different dilutions. The Contractor shall indicate the reportable result for each analyte. For example, reportable results are those greater than Reporting Limit or, should both results be non-detect, then the results associated with the most compliant quality control are reportable.

The required data deliverable format and destination database will be specified by the Government with each Task Order. SEDDs will pass all checks applicable to the corresponding data type with no defects or errors. Warnings may be allowed at the discretion of the Government.

If SEDDs are found to be non-compliant, immediate corrective action must be taken by the Contractor to meet project and contract schedule. SEDD delivery is considered final after the successful upload of an error-free file to the indicated database.

5.3.3 FUDSChem Uploads

For Formerly Used Defense Sites projects, the Contractor shall upload data into the FUDSChem database. The USACE project chemist will set up the project in FUDSChem and create an electronic QAPP. Prior to uploading data, the Contractor shall identify one or more individuals who will be responsible for uploading the data. The identified individuals will be given appropriate access to FUDSChem by the FUDSChem administrator. The Contractor is responsible for troubleshooting any data issues/problems or discrepancies concerning the data being uploaded into FUDSChem and work with the USACE project chemist to resolve any data issues. SEDD delivery is complete after the successful upload of the error-free file.

6 INVOICING

Invoices shall be submitted to the Government COR and Project Manager upon completion of each Task Order, or on a monthly basis if the contract is not completed in under a one-month period. The invoice must include the following:

The amount on each line item;

A description of line items matching the contract bid schedule items;

Contract number;

Task Order number; and Project name.

DRAFT Performance Work Statement - 17

Attachment 1: Test Descriptions and Methods

Test Descriptions and Methods Description Matrix Method

Conventional / Wet Chemistry Alkalinity, as CaCO3 water EPA 310.1 / SM 2320B

Anions, Individual

EPA 300.0 / SM 4500

Anions, Standard Scan (Br, Cl, PO4, F, S04, NO2-N, and NO3-N)

EPA 300.0

Biochemical Oxygen Demand, 5-Day

EPA 405.1 / SM 5210B

Chemical Oxygen Demand water EPA 410.1-4 / SM 5220D

Chlorine, Total Residual water EPA 330.4 / 330.5

Coliform, Total or Fecal soil or water SM 9221D/E

Cyanide, Total soil or water EPA 335.2 / 335.4 / 9010 /

SM 4500-CN-C

Cyanide, Amenable to Chlorination soil or water EPA 335.1 / 335.4 / 9010 / 9012 /

SM 4500-CN-G

Cyanide, Free water ASTM D4282

Cyanide, Weak and Dissociable soil or water SM 4500-CN-I

Dissolved Oxygen, Lab/Probe

EPA 106.2 / 360.1 / SM 4500-O C

Grain size

ASTM D6913 / D7928

Grain size

PSEP 1995

Grain size, 16 fractions

Plumb 1981

Hardness, As CaCO3

EPA 130.2 / 200.8 / 6010

Hardness, Ca, MG calculation EPA 200.7 / 6010

Nitrogen, Total Kjeldahl Nitrogen soil or water EPA 351.2 / 351.3 / 351.4 / SM 4500-Norg

Nitrogen,…