Draft NMCP 1502000 C Facility Investment.pdf

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.4 References and Technical Documents

3 Recurring Work

3.1 Integrated Maintenance Program (IMP)

3.1.1 Fire Alarms

3.1.2 Fire Suppression

3.1.3 Valve Tamper Switches and Water Flow Devices

3.1.4 Security Systems and Equipment

3.1.5 Nurse Call

3.2 Inspection, Testing, and Certification Program

3.3 Other Recurring Services Program

3.3.1 Service Outage Requests

4 Non-Recurring Work

1502000 – Facility Investment Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for facilities at Naval Medical Center, Portsmouth, Virginia and its outlying clinics.

1.1 Concept of

Operations

The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work.

Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building Systems:

-Fire Alarm -Fire Sprinkler -Chemical Fire Suppression -Burglar Intrusion -Infant Abduction -Nurse Call -Integrated Electronic Security System -Closed Circuit Television -Fire Curtains

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operation, maintenance and repair within the SRM function. The Contractor shall serve as the subject matter experts as it pertains to maintenance and repair of all systems under this contract. The Contractor shall provide technical support (surveys, testing procedures) during Joint Commission or other inquiries as required.

2.2.1 Certification, Training, and Licensing

The Contractor shall possess, and maintain, through the life of the contract, all Corporate and/or individual staff certifications, for their own company and personnel.

The Contractor shall submit complete and legible current documents, within 30 calendar days upon award of contract, as evidence of meeting this mandatory Corporate and staff requirement. Specific certification and training requirements are addressed throughout the Annexes, under the Recurring Work specifications.

Personnel working on fire protection systems must be certified per UFC 3-600-02; and shall maintain current certification / training for listed equipment/systems and inventory in Section J.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

The Contractor shall provide all influenza immunizations including flu shots for all contract personnel performing work on this contract at no additional cost to the government. Contract employees would not be allowed access to patient care areas if the employee is suffering from a contagious illness.

Note: The government will not provide the immunizations. The Contractor shall submit proof of all immunizations per Section F.

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished

Item

Title Description appearance with only minor unobjectionable deterioration resulting from normal use.

Any proprietary equipment and software needed by qualified technicians to implement future changes to any system under this contract shall be provided as part of this contract. Software, connecting cables, access codes, passwords and proprietary equipment necessary for the maintenance, testing and reprogramming of the equipment shall be furnished to the Contracting Officer. Software required to maintain the system that is provided as part of this contract shall continue to operate for the entire lifetime of the installed equipment and not require any additional cost or renewal fees to the Government.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

Note: The Contractor shall be responsible for all listed systems to include wiring and piping, with exception to the (Underground Gamewell Loop).

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

2.5 Records and

Reports

All documentation required under this contract shall be created electronically using a personal computer and issued to the Government in electronic format. The Contractor shall provide electronic and hardcopy reports with handwritten signatures for all inspection, testing and maintenance for Fire Alarms, Fire Suppression, Integrated Electronic Security, Infant Abduction, Nurse Call, Burglar Intrusion and Fire Curtains. Inspection, Maintenance and Testing data shall be maintained and stored in a web-based format that is retrievable by the government. The data will also be required to have an adequate back-up system to prevent loss of information.

All Inspection, Maintenance and Testing data shall be in compliance with NFPA, LIFE SAFETY, ENVIRONMENT OF CARE and JCAHO requirements. All records and copies of reports shall be turned over to the Contracting Officer within five calendar days of contract completion, or when requested by the KO during the performance of this contract. All reports shall be dated and shall identify the technician performing the work, and the supervisor reviewing the report. The Contractor shall provide and use standardized report forms that are appropriately tailored for National Code (for example; NFPA, NEC, ASHRAE, ANSI, and IBC) driven work for the type of system or equipment being worked on. Report forms shall include the date, Code reference, required tasks to be performed, test/inspection frequency, test/inspection procedure, test/inspection results and signature, name and contact information of the technician. Report forms shall have space to indicate the type of required work to be performed as well as space for comments and notes by the technician performing the work. A generic, non-tailored, blank form shall not be used. Sample report forms shall be provided for review and approval to the Contracting Officer. It is the Contractor’s responsibility to ensure that all inventories are kept current. Within the first 60 calendar days after award, the Contractor shall verify the inventory of all equipment and systems listed in Attachment J-1502000.

The Contractor shall create and maintain an accurate, up-to-date, computer-based inventory of all systems and equipment covered by this contract. The files shall contain a listing of all equipment in each building and structure by make, model, Item

Title Description type, quantities, and specific location. An electronic copy of this data, on CD-RW disks, shall be provided to the Government 60 calendar days after notice to proceed.

Any subsequent equipment, devices, or systems changes shall be added to the inventory list and an updated copy of the inventory shall be provided to the Government within 30 calendar days. An up-to-date copy of all inventories shall also be provided to the Government annually, 30 calendar days after the start of each Option or Award Year (if awarded). The Government shall have access to these files upon request. All electronic files and software shall be turned over to the Government, in their entirety and in a format with no loss of functionality, upon the completion of this contract.

The Contractor shall also create and maintain an electronic work history file for each building under the contract. The files shall contain a listing of all equipment in each building and structure by make, model number, quantities, and location, as well as manufacturer’s literature, operators manuals, copies of all work authorization forms, indefinite quantity delivery orders, completed maintenance and repair forms, and all other information pertaining to fire protection systems and equipment. An electronic copy of this data, on CD-R/RW disks, shall be provided to the Government 60 calendar days after notice to proceed. Updated copies shall be provided every time the database is updated by the Contractor, and at the end of each year of the contract.

All documents shall be filed within 10 working days of the completed transaction or maintenance service. The Government shall have access to these files upon request.

All files and software shall be turned over to the Government, in their entirety, upon the completion of the contract. Deficiency reports shall be required for all deficiencies discovered during the inspection, testing, maintenance, repair or service of all items covered by this contract. The deficiency reports shall describe the deficiency and identify the actions taking place to resolve the problem. When the deficiency endangers occupants, or provides a serious loss potential, the Contracting Officer shall be notified within two hours. All other deficiency reports shall be submitted to the Contracting Officer by noon of the day following discovery. The Contractor shall attend and present electronic and hard copy reports of all TJC required inspections, maintenance, and test results during both mock and actual TJC Surveys.

Item

Title Performance Objective Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, and alter facilities, equipment and systems to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a maintenance program for maintaining and repairing facility installed equipment and systems.

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and CMMS, BUMED DMLSS / NAVFAC MAXIMO in accordance with Annex 2.

The current facility inventory for SRM is provided in J- 1502000-03.

Site maps are provided in J- 1502000-04.

The work will consist of service calls, development and implementation of a PM program and full responsibility IMP, and other recurring services.

The Contractor shall maintain current all facility maintenance data and warranty records in the technical library per Annex 2.

The KO may request a report at any time and the Contractor shall provide the detailed report within 24 hours.

Facilities, systems, and equipment are in an operable condition and function properly in accordance with specified standards.

3.1 Integrated

Maintenance Program

(IMP)

The Contractor shall develop and implement an IMP for systems and equipment to ensure they are safe, fully functional, and operational.

The Contractor shall submit an IMP to the KO to validate completeness. The IMP shall include the Contractor’s approach for Integrated Maintenance, including the frequency to perform preventive maintenance and inspection tasks in accordance with NFPA and THE JOINT

COMMISSION (TJC),

schedules for planned work

The Contractor’s IMP is submitted within 30 days following award.

IMP is accomplished per Contractor's program and work schedule. When a problem or a need for repair is identified, the Contractor shall respond within one

Item

Title Performance Objective Related Information Performance Standard accomplishment, plan for minimizing occurrence of repair and downtime, process for the identification of the need for repairs, and the process for scheduling and completing repair work.

The systems and equipment, including associated inventories, that shall be included in the IMP are addressed in the IMP Spec Items below.

As part of the IMP, the Contractor has full responsibility for any individual occurrence of repair including replacement, the contractor’s responsibility is limited to $5,000.00.

The Contractor shall, per Annex 2, notify the KO upon identification that the repair will exceed the liability limit listed above. If the estimated cost of the repair exceeds the Contractor’s liability limit, the Government may order the work under the Non-Recurring /IDIQ section of this contract;

however, the Government will only be liable for the amount of cost exceeding the Contractor’s liability limit.

The Contractor shall perform all repairs, whether identified as part of their routine IMP accomplishment, QC inspections, or notification from the Government that a breakdown or malfunction has occurred.

If the Government identifies a problem or a need for repair, the Government will contact the Contractor’s work reception desk. Service calls will not be issued for accomplishment of hour during normal working hours and within two hours after normal working hours, and complete the repair within two days. Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications and NFPA codes and standards.

Work is accomplished per Spec Item 2.3.1, Workmanship and Material Standards.

When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel.

Item

Title Performance Objective Related Information Performance Standard repairs on systems and equipment maintained under IMP.

The Contractor shall submit a monthly IMP schedule and IMP Maintenance and Repair Status Report.

3.1.1 Fire Alarm The Contractor shall

provide an IMP for all fire alarm systems, to ensure safe, reliable, uninterrupted fire protection service.

The Contractor shall inspect, test, maintain, and repair the fixed fire alarm systems and equipment provided in J- 1502000-11 in accordance with National Fire Protection Association (NFPA) Codes and Standards and manufacturer’s requirements and DOD regulations as well as the The Joint Commission (TJC) inspection and testing requirements. All fire alarm systems must be working at all times.

IMP shall adhere to established guidelines in NFPA and UFC 3-600-02, Operations and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems.

Repairs shall meet all OEM requirements and NFPA codes and standards.

The Contractor shall maintain documentation for all testing that includes the following critical information:

Name of test/inspection:

Date of the test/inspection:

Required frequency of the test/inspection:

Name and contact information, including affiliation, of the person who performed the test/inspection:

NFPA standard(s) and TJC requirements referenced for the test/inspection:

Results of the test/inspection:

IMP is accomplished per Contractor's program and work schedule.

When a problem or a need for repair is identified, the Contractor shall respond within one hour during normal working hours and within two hours after normal working hours.

Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications.

Work is accomplished per Spec Item 2.4, Workmanship and Material Standards.

When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel.

3.1.2 Fire

Suppression

The Contractor shall provide IMP for all fire

The Contractor shall inspect, test, maintain, and repair the

IMP is accomplished per Contractor's

Item

Title Performance Objective Related Information Performance Standard suppression systems to ensure proper operation at all times, to minimize breakdowns and to maximize useful life.

fixed fire alarm systems and equipment provided in J- 1502000-10 in accordance with National Fire Protection Association (NFPA) Codes and Standards, Unified Facilities Criteria (UFC), manufacturer’s requirements, and DOD regulations as well as the TJC inspection and testing requirements. All fire suppression systems must be working at all times.

The Contractor shall submit an IMP for Fire Suppression systems and equipment to the KO within 30 calendar days following award of contract, annually thereafter and within 10 working days following a change.

The IMP shall be developed based on an economical approach, manufacturers’ recommended procedures, the UFC 3-600-02, Operations and Maintenance: Inspection, Testing, and Maintenance of Fire Suppression Systems, the National Fire Protections Association (NFPA) Codes and Standards, DOD regulations, and the Joint Commission on Accreditation of Healthcare Organizations (TJC) for Hospitals and clinics.

IMP shall adhere to established guidelines in NFPA and UFC 3-600-02, Operations and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems.

Repairs shall meet all OEM requirements and NFPA codes and standards.

The Contractor shall maintain documentation for all testing that includes the following critical information:

Name of test/inspection:

Date of the test/inspection:

program and work schedule. When a problem or a need for repair is identified, the Contractor shall respond within one hour during normal working hours and within two hours after normal working hours.

Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specification.

Work is accomplished per Spec Item 2.4, Workmanship and Material Standards.

When repair is complete the facility, system, or equipment does not present any

Item

Title Performance Objective Related Information Performance Standard

Required frequency of the test/inspection:

Name and contact information, including affiliation, of the person who performed the test/inspection:

NFPA standard(s) and TJC requirements referenced for the test/inspection:

Results of the test/inspection:

3.1.3 Valve Tamper

Switches and Water Flow Devices

The Contractor shall perform test on all valve tamper switches and water-flow devices at quarterly intervals.

The Contractor shall maintain documentation for all testing that includes the following critical information:

Name of test/inspection:

Date of the test/inspection:

Required frequency of the test/inspection:

Name and contact information, including affiliation, of the person who performed the test/inspection:

NFPA standard(s) referenced for the test/inspection:

Results of the test/inspection:

Work is accomplished per Spec Item 3.2.

Inspection, Testing, and Certification

3.1.4 Security

Systems and Equipment

The Contractor shall perform IMP on security systems and equipment in designated areas to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The security systems and equipment inventory is provided in J-1502000-06 through J-1502000-09.

Security systems and equipment include security cameras, burglar intrusion systems, integrated electronic security systems (IESS), infant protection system, duress systems and other security and detection devices.

Maintenance shall comply with all OEM requirements and standards. Maintenance and repair shall be performed by personnel trained and certified by the OEM.

The Contractor shall perform a weekly external backup of the security system.

Contractor shall provide user training and password/system

IMP is accomplished per Contractor's program and work schedule.

When a problem or a need for repair is identified, the Contractor shall respond within one hour during normal working hours and within two hours after normal working hours.

Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications.

Work is accomplished per Spec Item 2.4, Workmanship and Material Standards.

When repair is complete the facility, Item

Title Performance Objective Related Information Performance Standard access support whenever systems are upgraded/replaced or new system administrators are assigned.”

system, or equipment does not present any

3.1.5 Nurse Call

The Contractor shall perform IMP on nurse call systems and equipment in designated areas to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The nurse call systems and equipment inventory is provided in J-1502000-12.

Maintenance shall comply with all OEM requirements and NFPA Codes and standards.

Maintenance and repair shall be performed by personnel trained and certified by the OEM.

IMP is accomplished per Contractor's program and work schedule.

When a problem or a need for repair is identified, the Contractor shall respond within one hour during normal working hours and within two hours after normal working hours.

Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications.

Work is accomplished per Spec Item 2.4, Workmanship and Material Standards.

When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel.

3.2 Inspection, Testing, and Certification

The Contractor shall ensure that all personnel responsible for all systems and equipment have the necessary training and certification to provide the inspection, testing, and certification services to ensure equipment is maintained in a safe and fully operational condition.

The Contractor shall possess, and maintain through the life of the contract, the following Corporate and/or individual staff certifications:

-Underwriters Laboratories Certification for the Installation and Testing of all systems -Maintenance field staff having National Institute for Certification in Engineering Technologies (NICET)

Current copies of licenses and/or certifications are provided to KO within stated timeframes.

Certifications are completed as scheduled.

Item

Title Performance Objective Related Information Performance Standard certificates as an Engineering Technician with a Level II rating or higher in each:

Automatic Sprinkler, Fire Alarm, and Special Hazards Systems Programs. Two people, at minimum, shall be factory trained and certified for each system under this contract.

3.3 Other

Recurring Services Program

The Contractor shall perform other recurring services on facilities, systems, and equipment to ensure they are fully functional and operational.

The fire door inventory is provided in J-1502000-13.

Maintenance shall comply with all OEM requirements and standards.

Maintenance and repair shall be performed by personnel trained and certified by the OEM.

Facilities, systems, and equipment are in an operable condition and function properly in accordance with specified standards.

Other recurring services are completed in a timely manner.

3.3.1 Service

Outage Requests

The Contractor shall enable and disable systems for others, reset from other system tests, reprogram due to system failures and software upgrades.

Fire Sprinkler Systems:

Draining systems down and placing back into service.

Temporary disabling and/or removal of devices associated with all systems covered under this contract. Procedures to schedule outage work shall be as follows:

1. Outage notifications will typically be scheduled 15 days in advance. In some special cases, outage notifications may be requested in less than the 15 days if scheduling allows.

2. Outage requests shall be provided for all NMCP buildings including the outlying clinics.

3. Upon completion of contractors’ work, NMCP agrees to maintain records indicating the duration of the outside contractors” warranty period for the work performed.

Work is accomplished per Spec Item 2.4, Workmanship and Material Standards.

When outage is complete the facility, system, or equipment does not present any hazard or danger to personnel.

When a normal outage is approved, the Contractor shall provide assistance as required in accordance with outage schedule.

The Contractor shall respond to emergency outage requests as soon as practical or within 24 hours.

Facilities, systems, and equipment are in an operable condition and function properly in accordance with specified standards.

4. Non-Recurring / IDIQ Work

Non-Recurring / IDIQ Work may be ordered utilizing FEDMALL in accordance with Section

Refer to Non-Recurring / IDIQ ELINs for task listings, descriptions and related requirements.

Item

Title Performance Objective Related Information Performance Standard

H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

All periods of performance are measured from issue date of order to acceptance of the work.

Performance Standards for Non-Recurring / IDIQ work will be the same as those in Spec Item 3 where applicable.