DRAFT - GFAFB SOW Dorm Furniture.pdf

Statement of Work (SOW)

FOR BUILDING 221 DORMITORY

FURNITURE PACKAGE, DELIVERY,

ASSEMBLY AND INSTALLATION

GRAND FORKS AFB, ND

25 June 2026

DRAFT

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

Nomenclature Page SECTION 1 – Description of Services

General Scope 2 Furnishing Set-Up 2 Movement of Furnishings 2 Replacement of Items 2 Property Inventory & Inspection 2 Delivery & Setup 3 Contractor Cleanup 3 Weather Conditions 3 Damage Liability 3 Reimbursement 3

SECTION II – Security, Safety & Performance Evaluation Security Requirements 4

Safety Requirements 4 SECTION III – Appendixes Appendix 1 – Abbreviations, Acronyms, & Definitions 5 Appendix 2 – Furniture, Fixtures and Equipment (FFE) 6

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SECTION 1

DESCRIPTION OF SERVICES

GENERAL SCOPE: The Contractor shall procure a whole dormitory package to include all furniture, fixtures and equipment (FFE), and provide all personnel, labor, equipment, materials, supervision, and tools necessary to perform offloading, delivery and installation of al FFE to Building 221, IAW APPENDIX 2. FFE must comply with guide, i.e. size, style, color/material schemes etc. The contractor shall comply with commercial and industry standards, and all applicable federal, state, and local laws, regulations, and procedures to include OSHA Guidance 29 CFR part 1910 General Industry.

1. FURNISHINGS SET-UP: The contractor shall assemble & setup all FFE. Contractor shall maintain the correct type and amount of hand tools needed to assemble/disassemble furnishings.

1.1. MOVEMENT OF FURNISHINGS: The contractor shall be required to move FFE from truck/trailer, warehouse or container to the designated location. Items will be inspected by Furnishings Management Section (FMS) personnel POC’s, as they are off-loaded. The contractor liability for damage ends when contractor finishes the placement and installation of furnishings IAW APPENDIX 2 and items are verified by FMS personnel. When required, the contractor shall be responsible for removing and reinstalling doors that affect movement of government furnishings in and out of Building 221 on Grand Forks AFB. Damaged items, shall be identified before and after execution of installation on the Bill of Lading (BoL).

1.1.1. REPLACEMENT OF ITEMS: Any furnishings broken or damaged by the contractor during delivery shall be identified to the FMS personnel and documented on the BoL and exchanged for serviceable items. Contractor shall be responsible for cost of repair or replacement for any damage caused by contractor to furnishings or facility, and replacements will be delivered to the FMS warehouse in a timely manner.

1.1.2. PROPERTY INVENTORY AND INSPECTION: The contractor shall provide FMS personnel with pre-printed BoL invoices. FMS personnel will inventory and inspect items immediately after Contractor personnel unload shipment. Contractor personnel shall inventory and inspect items prior to installation. The contractor shall jointly and concurrently inventory and inspect property with FMS personnel delivery/installation and both will sign BoL. Inventory and inspection conditions will be recorded. If damage is noted (e.g., item is deemed unserviceable), movement of item is stopped and the contractor shall contact FMS personnel immediately. FMS personnel will respond immediately to inspect the property. The following condition codes shall be used and shall be recorded on pre-printed BoL:

BE – Bent Good – Like new, no scratches RB – Rubbed BR – Broken LO – Loose RU – Rusted BU – Burn Mark(s) MA – Marred SC – Scratched CH – Chipped Major – Major damage SO – Soiled CR – Cracked Minor – Minor damage ST – Stained DE – Dented New – First time use TR – Torn GO – Gouged OR – Odor

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The contractor shall provide condition codes with a definition to customer on BoL or by attachment of BoL. The contractor must obtain signatures from FMS personnel upon completion of delivery/installation. The contractor shall retain copy one of BoL, provide remaining to FMS personnel.

BoL shall be used to determine responsibility for damage.

1.1.3. DELIVERY & SETUP: The contractor shall deliver, assemble/disassemble and setup all FFE.

The contractor shall jointly and concurrently inventory and inspect property with FMS. Anticipated work hours are Monday through Friday from 0730-1700. No expected holidays or weekends during this period of performance. Contractor will have 10 duty days to complete. Any extensions must be approved by the GFAFB Housing POC.

1.1.4. CONTRACTOR CLEANUP: The contractor shall remove, in or near Building 221, any packing materials used during move. Upon completion of the job, the contractor shall leave the work site and premises in a clean, neat condition.

1.1.5. WEATHER CONDITIONS: The contractor shall perform work in variety of weather conditions.

1.1.6. DAMAGE LIABILITY: The contractor shall be responsible for all FFE while in his/her possession. The contractor shall be liable for any damages to government and for personal items damaged during performance of the contract. The contractor shall immediately notify government personnel when damages are incurred. The contractor will be given the opportunity to inspect all reported damage claims.

1.1.7. REIMBURSEMENT: The contractor shall reimburse the government the invoice value for loss or damage to government owned furnishings and/or government owned quarters while performing services under this contract unless, in the opinion of the designated government representative, said damages can be satisfactorily repaired by the contractor to meet government standards. Any applicable reimbursement to the government will be processed through reduction of the invoice by the contractor and agreed to by FMS personnel.

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SECTION 2

SECURITY, SAFETY & PERFORMANCE EVALUATION

2.1. SECURITY REQUIREMENTS:

2.1.1. The contractor shall be responsible for obtaining all necessary clearances, cards, passes, decals, and other items required for access of contractor personnel and vehicles to the base or other areas where service will be performed. The contractor shall be required to apply for vehicle and personnel identification at the Pass and Registration Office, Grand Forks AFB, ND. Upon completion or termination of this contract, the contractor shall ensure all vehicle and personnel identification are surrendered to office of issue.

2.1.2. Contractor employees shall wear distinctive clothing bearing the name of the company.

Employees shall wear a picture badge that contains the company name, and employee’s name. Picture identification shall be worn and displayed at all times.

2.1.3. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Contractor personnel shall be courteous and professional, present a clean, neat appearance and by easily recognized.

2.1.4. The contractor shall provide a current listing of all employees seeking access to base for performance under this contract to include: full name, SSN, and driver license numbers. This list will be used to issue visitor passes by 319 SFS at Grand Forks AFB, ND.

2.2. SAFETY & VOLUNTARY PROTECTION PROGRAM:

2.2.1. The contractor shall perform work in a safe manner as required by OSHA Safety and Health requirements.

2.2.2. The contractor shall provide a verbal report to the Contracting Officer (CO) as soon as possible after each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

2.2.3. Provide a completed copy of required Accident Investigation Reports to CO within five calendar days of each occurrence. Further detailed information on VPP program may be found at http://www.osha.gov/dcsp/vpp/index.html DRAFT http://www.osha.gov/dcsp/vpp/index.html

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SECTION 3

APPENDIX 1

Abbreviations, Acronyms and Definitions

AFI (Air Force Instruction) - a published instruction for members of the United States Air Force intended for use by active duty, guard, and reserve members and associated civilians.

BoL (Bill of Lading) - a document issued by a carrier to a shipper, acknowledging that specified goods have been received on board as cargo for conveyance to a named place for delivery to the consignee who is usually identified.

CO (Contracting Officer) - a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the CO acting within the limits of their authority as delegated by the CO.

Contractor - Refers to both the prime contractor and subcontractor. The prime Contractor shall ensure that his/her subcontractors comply with the previsions of the contract.

FMS (Furnishings Management Section) - a system where FFE in permanent party enlisted dormitories are managed and maintained.

DoD (Department of Defense) - an executive branch department of the federal government of the United States charged with coordinating and supervising all agencies and functions of the government concerned directly with national security and the United States Armed Forces.

Government Quarters - family and unaccompanied housing units that the DoD owns, leases, obtains by permit, or otherwise acquires.

PII (Personally Identifiable Information) - any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. Further, PII is defined as information: (i) that directly identifies an individual (e.g., name, address, social security number or other identifying number or code, telephone number, email address, etc.) DRAFT https://en.wikipedia.org/wiki/United_States_federal_executive_departments https://en.wikipedia.org/wiki/United_States_federal_executive_departments https://en.wikipedia.org/wiki/National_security https://en.wikipedia.org/wiki/United_States_Armed_Forces

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APPENDIX 2

REPAIR/RECONFIGURE BUNCH HALL DORM B221

GRAND FORKS AFB, ND

External PDF: FURNITURE, FIXTURES AND EQUIPMET (FFE)