DRAFT - Form Mover RFP (tlf marked).docx.pdf

EATON RAPIDS PUBLIC SCHOOLS

REQUEST FOR PROPOSAL (RFP) – FURNITURE & CLASSROOM SUPPLIES MOVING SERVICES

March 4th, 2026

PROPOSAL DUE DATE & TIME: Thursday, March 19th, 2026 at 2 pm local time

OWNER: Eaton Rapids Public Schools

SUBMIT PROPOSAL TO: Mr. Kevin Dufresne

Eaton Rapids Public Schools 912 Greyhound Dr.

Eaton Rapids, Michigan 48827

PRE-BID MEETING & WALKTHROUGH: Thursday, March 12, 2026, at 4 pm local time 912 Greyhound Drive, Eaton Rapids, MI 48827

DESCRIPTION OF PROCUREMENT: Furniture & Classroom Supplies Moving Services

Eaton Rapids Public Schools (hereafter referred to as Owner) invites you to submit a lump sum price proposal for the services required in this RFP in accordance with this letter and the following documents, which are attached hereto, made a part hereof, and form the Contract Documents that may result from this RFP.

A. Instruction to Offerors

B. Statement of Work

C. Proposal Form (Separate Fill-In Document in Word®)

D. Iran Economic Sanctions Act Certification

E. General Provisions

F. Form of Contract

[Date], 2026

1. Three (3) copies of your proposal are to be submitted in a sealed envelope by Thursday, March 19th, 2026, at 2 pm local time. Submit your proposal package to Mr. Kevin Dufresne at the Administration Building located at 912 Greyhound Dr., Eaton Rapids, MI 48827. Please address the envelope with your company’s name and the title ‘Furniture & Classroom Supplies Moving Services RFP.’ The Owner is not liable for any delivery or postal delays.

2. If awarded the Contract, the furniture and technology moving services provider (the “services provider”) will provide certificates of insurance that meet the requirements as indicated in the General Provisions prior to the start of any work.

3. A pre-bid meeting and walkthrough will be held on Thursday, March 12, 2026, at 4 pm local time.

Firms will meet at the Administration Building located at 912 Greyhound Dr., Eaton Rapids, Michigan.

This will be the only opportunity to tour the facilities. Please contact Kevin Dufresne at 517-663-8155 with questions.

4. CONFIDENTIALITY

YOUR PROPOSAL AND ANY MODIFICATIONS THERETO SHALL BE SUBMITTED ONLY TO THE OWNER.

FAILURE TO COMPLY STRICTLY WITH OWNER’S INSTRUCTIONS REGARDING THE CONTENT AND MANNER OF SUBMISSION OF PROPOSAL, INCLUDING, WITHOUT LIMITATION, DISCLOSURE OF ANY INFORMATION IN THE PROPOSAL OR MODIFICATIONS THEREOF PRIOR TO PROPOSAL OPENING TO ANY THIRD PARTY OR OTHER OWNER EMPLOYEES WITHOUT THE EXPRESS, PRIOR WRITTEN APPROVAL OF THE UNDERSIGNED, SHALL RESULT, AT OWNER’S SOLE DISCRETION, IN THE IMMEDIATE DISQUALIFICATION OF THE OFFEROR.

5. For information concerning this RFP, or should you have technical questions, you may contact Kevin

Dufresne at 517-663-8155 or kdufresne@erpsk12.org

Sincerely, Kevin R. Dufresne Superintendent Eaton Rapids Public Schools

Attachments: (A) to (G) as listed

INSTRUCTION TO OFFERORS – ATTACHMENT "A"

1. GENERAL INFORMATION

This Request for Proposal (RFP) does not commit Owner to award a contract or to undertake any financial obligation whatsoever with respect to the services referred to herein. Owner reserves the right, in its sole and absolute discretion (for this provision and all other provisions contained in this RFP), to reject, in whole or in part, any or all proposals submitted with or without cause. Owner further reserves the right to waive any irregularities or informalities in the bidding process, to negotiate, to the extent permitted by law, with any source it has selected as qualified, to not award a contract, to award one or more contracts to any other than the Offeror(s) submitting the lowest bid/proposal, to the extent permitted by law, and to request additional information from any or all Offerors. In addition, notice is hereby given of the possibility that an award may be made without discussion of the proposal.

Therefore, the Offeror should submit its best proposal initially from both technical and price standpoints.

Further, Owner reserves the right, in its sole discretion, to accept or reject, without consideration, any proposal which arrives late. In the event the Offeror’s Proposal is accepted by Owner and the Offeror asserts exceptions, special considerations, or conditions after acceptance, Owner, in its sole and absolute discretion, reserves the right to thereafter reject the Proposal and award the Contract to another Offeror.

2. UNSOLICITED TERMS AND CONDITIONS

Offeror shall specifically identify and explain any and all requested exceptions to its compliance with the requirements of this RFP and the form of Contract, if applicable. The failure to specifically identify and explain an exception shall be deemed an express agreement to be bound by the terms of the RFP and/or Contract. Proposals that take exception to the Owner’s form of Contract and/or substitute the Offeror’s terms and conditions may be rejected.

3. LATE PROPOSALS

Each Offeror is responsible for submitting its Proposal. Proposals or Proposal revisions received after the Due Date may not be opened, accepted, or considered and will be made available to the respective Offerors for pick-up at their sole cost and expense. The Owner is not liable for any delivery or postal delays.

4. OPENING OF PROPOSALS

At the specified location and Due Date stated above, all submitted Proposals shall be publicly opened and read aloud. Any interested parties may attend. No immediate decision will be rendered.

5. REQUESTS FOR CLARIFICATIONS

Offerors may request that the Owner clarify information contained in this RFP. All such requests and inquiries must be made in writing via e-mail and directed to Kevin Dufresne at kdufresne@erpsk12.org.

Written instructions covering such items will be issued by the Owner, and such items shall be included in the Proposal. No oral instructions or interpretations will be considered as binding on the Owner unless confirmed by a written addendum. Owner will not respond to any Request for Clarifications received after 2 p.m. EST on Thursday, March 19th, 2026. Responses to any Request for Clarification may also be posted to the Owner’s website.

A - 1

INSTRUCTION TO OFFERORS – ATTACHMENT "A"

6. RESTRICTIONS ON COMMUNICATIONS

From the issue date of the RFP until an Offeror is selected and selection announced, a prospective Offeror shall not communicate about the subject of the RFP or an Offeror’s Proposal with Owner, its Board of Education, or any individual member, administrator, faculty, staff, students, or employees, except as permitted by the Requests for Clarifications Paragraph above.

7. ADDENDA TO THE RFP

If it becomes necessary to revise any part of this RFP, addenda will be issued, and all addenda shall become a part of this RFP. Offerors should confirm with the Owner prior to submitting their Proposal that they are in receipt of all addenda. Each Offeror must, in its Proposal, to avoid any miscommunication, acknowledge all addenda which it has received to avoid any miscommunication.

Failure of an Offeror to receive, or acknowledge receipt of, any addendum shall not relieve the Offeror of the responsibility for complying with the terms thereof.

8. OFFEROR BEARS ALL PROPOSAL COSTS

Any recipient of this RFP, or any Offeror who chooses to respond to this RFP, is responsible for any and all costs and liabilities incurred by it or others acting on its behalf in preparing or submitting a Proposal, or otherwise responding to this RFP, or any negotiations incidental to its Proposal, the Contract, or this RFP.

9. IRREVOCABILITY OF PROPOSALS

All Proposals submitted shall not be withdrawn and shall be irrevocable for a minimum period of sixty

(60) calendar days following the Due Date for receipt of Proposals set forth above.

10. FORM OF CONTRACT

This is a Request for Proposal only. Proposals will be treated as offers to enter into the Contract (as defined above) with Owner. The Owner and successful Offeror shall memorialize their contractual relationship and obligations using the Contract attached hereto in Attachment F. The Contract contains many details regarding the Services required under this RFP, as well as the terms and conditions under which the successful Offeror shall provide the Services. Each Offeror should carefully review the Contract before submitting a Proposal. As provided in Section 2, any exceptions to the terms and conditions contained in the Contract, or any other special considerations or conditions requested or required by the Offeror relative to this RFP or the form of Contract shall be expressly/specifically enumerated by the Offeror and be submitted as part of its Proposal, together with an explanation as to the reason such terms and conditions cannot be met by the Offeror, provided, however, that exceptions or special conditions of the Offeror will not be binding upon Owner unless those exceptions or special conditions are expressly accepted by Owner, and incorporated into the final Contract. Following the Owner's selection of the successful Offeror, the parties will finalize the Contract. The final Contract shall be subject to review and approval by Owner’s legal counsel. Under no circumstances shall a valid and binding contract be formed unless and until Owner and the successful Offeror enter into a written, signed contract based on the attached form of Contract.

A - 2

STATEMENT OF WORK – ATTACHMENT “B”

1. INTRODUCTION

The following outline sets forth the Statement of Work for furniture and classroom supplies moving services required for the movement of the 5th grade, 2nd grade, Kindergarten, and ChildCare classrooms. Time is of the essence for the performance of the services described herein. The successful Offeror must strictly comply with the schedule below and ensure that adequate personnel, equipment, and coordination are provided to complete each task on the specified date. Failure to adhere to the schedule may be grounds for contract termination or other remedies available to the Owner.

3/30 – 4/3: Material Delivery to all 5 Schools

June 10th: Moving Teachers’ Items GIS to ERMS, 5 classrooms

June 11th: Decommission of 5 classrooms' furniture, GIS, June 12th: Moving Teachers' Items from Lockwood E.S. to GIS, June 15th: Moving Student Furniture, Lockwood E.S. to GIS, June 16/17th: Moving 5 K classrooms, Library, Offices, and Closets GCE to Lockwood

June 29th: Packing 5 Child Care rooms and Storage areas of Union Street

June 30th: Moving 5 Child Care rooms and Storage areas of Union Street to GCE

2. FURNITURE MOVING & CLASSROOM SUPPLIES MOVING SERVICES AND REQUIREMENTS

The services provider is to satisfy all applicable codes, ordinances and regulations as enforced by the city, county, state, or relevant federal agencies, and applicable Owner Board Policies. Where a conflict exists between any code and the move/furniture plan, the services provider shall consult with the Owner prior to altering the plan.

3. OWNER SPACE STANDARDS

The Owner has established standard sizes for offices, workstations, and other employee spaces. The services provider shall use such standards where practicable unless directed otherwise by the Owner in writing.

4. LEVEL OF CARE

The furniture and classroom supplies moving services provider shall provide a level of care to protect the Owner’s existing facilities, the moved furniture and classroom supplies, and other property during both the move-out and move-in, which care shall at least be consistent with standard industry practice. The furniture and classroom supplies must be protected while being both transported and stored. Floors and walls must also be protected as needed. The successful Offeror will be responsible for the costs of repairing, replacing, and restoring all of the Owner’s property that is damaged as a result of the move-out and/or move-in process.

5. BASIS FOR FURNITURE MOVING & TECHNOLOGY MOVING SERVICES

The Scope of Work includes the services described herein and all work reasonably related thereto or reasonably inferable therefrom as necessary for completion of the project, whether or not specifically enumerated.

B - 1

The Owner is requesting furniture and classroom supply moving services, including work at the five buildings listed below.

Middle School: 815 Greyhound Dr, Eaton Rapids, MI 48827 Greyhound Intermediate School: 805 Greyhound Dr, Eaton Rapids, MI 48827 Lockwood Elementary: 810 Greyhound Dr, Eaton Rapids, MI 48827 Greyhound Central Elementary: 912 Greyhound Dr, Eaton Rapids, MI 48827 Union Street Center: 501 Union St, Eaton Rapids, MI 48827

● Greyhound Intermediate to the Middle School – Scope of Work 805 Greyhound Dr, Eaton Rapids, MI 48827 to 815 Greyhound Dr, Eaton Rapids, MI 48827

▪ Furniture moving services to relocate all materials from rooms 106, 107, 108, 109, and 110 at Greyhound Intermediate School to the hallway outside rooms 213, 214, 215, 216, 217, and 218 at Eaton Rapids Middle School, as labeled.

Decommission student desks and chairs in the 5 classrooms (106, 107, 108, 109, and 110) at Greyhound Intermediate School.

Boxed teacher materials will also be moved to Middle School classrooms as labeled. Movers should expect to move the contents of an entire classroom.

Boxed Library books from Greyhound Intermediate are to be moved to the Middle School library. Move-out will commence at 9:00 AM on June 10th and must be complete no later than 5:00 PM on June 11th. Refer to specifications for materials to be moved.

▪ The teacher's desk and classroom technology (Monitors, wiring, phones, laptop, tablets, mouse, keyboard, document camera) are to remain in the classrooms.

● Lockwood Elementary to Greyhound Intermediate - Scope of Work

810 Greyhound Dr, Eaton Rapids, MI 48827 to 805 Greyhound Dr, Eaton Rapids, MI 48827

▪ Furniture moving services to relocate all materials in the specified areas at Lockwood Elementary School, rooms 110, 111, 112, 113, 123, 126, 130, to the hallway outside of rooms 105, 106, 107, 108, 109, 110, and 120 at Greyhound Intermediate School, as labeled.

Boxed teacher materials will also be moved to Greyhound Intermediate School as labeled. Movers should expect to move the contents of an entire classroom Boxed Library books are to be moved to Greyhound Intermediate’s library.

Move-out will commence at 9:00 AM on or no later than June 12th and must be complete no later than 5:00 PM on June 15th. Refer to specifications for materials to be moved.

B - 2

▪ The teacher's desk and classroom technology (Monitors, wiring, phones,

● Greyhound Central Elementary to Lockwood Elementary - Scope of Work

912 Greyhound Dr, Eaton Rapids, MI 48827

▪ Furniture moving services to relocate all materials in the specified areas at

Greyhound Central Elementary School, rooms 103, 104, 105, 106, 107, 108, 109, to the specified rooms at Lockwood Elementary School as labeled.

Boxed teacher materials will also be moved to Lockwood Elementary School classrooms as labeled. Rooms 103, 110, 111, 112, 113. Movers should expect to move the contents of an entire classroom Boxed Library books are to be moved to Lockwood’s library.

Identified office boxed materials are to be moved to Lockwood.

Physical Education closets will be moved to Lockwood’s gym/cafeteria.

Move-out will commence no later than 9:00 AM on or before June 16th and must be complete no later than 5:00 PM on June 17th. Refer to specifications for materials to be moved.

▪ The teacher's desk and classroom technology (Monitors, wiring, phones,

● Greyhound Early Learning Center - Union Street Center - Scope of Work 501 Union St, Eaton Rapids, MI 48827

▪ Furniture moving services to relocate all materials in the specified areas at Greyhound Early Learning Center at Union Street, rooms 201, 202, 203, 205, 206, 207 and specified storage areas, room 204, and gym closet to the specified rooms 103, 104, 105, 106, 107, and 108 at Greyhound Central Elementary School as labeled.

Boxed teacher materials will also be moved to assigned rooms at Greyhound Central Elementary as labeled. Movers should expect to move the contents of an entire classroom Move-out will commence at 9:00 AM on or no later than June 29th and must be complete no later than 5:00 PM on June 30th. Refer to specifications for materials to be moved.

Specifications for Furniture Moving

● Materials to be moved shall include, but are not limited to, the following: all loose furniture, all non-technology loose equipment, boxes (packed by Owner), and all other loose materials stored in the areas specified to be relocated.

● All materials are to be left outside the classroom once moved, as labeled.

● The electrical and low-voltage equipment will be disconnected by others.

B - 3

● The service provider shall provide materials (boxes, tape, labels, bubble wrap, etc.) to pack specific items/materials.

● The service provider is required to disassemble and reassemble all modular furniture and items that will not otherwise fit through a standard opening.

● Storage of materials within the Media Center, Cafeteria, or Gymnasiums shall be coordinated with the Owner at Union Street and Greyhound Central Elementary.

● Vehicles may only be placed on paved surfaces (concrete or asphalt) overnight if necessary, but the Owner is not responsible for them. All surfaces and landscaping must be protected and restored to their original condition by the service provider.

● Any rooms found not completely packed will be packed by the Offeror.

● Prior to move-out, updated floor plans will be provided to the selected Offeror, indicating the school room numbers to be used for coordination of the move.

● The services provider shall provide the number of movers and trucks, all materials, equipment, and supplies necessary to complete the move and described services on the provided timeline.

● Prior to the move, the Owner will provide final instructions, labeling, and updated floor plans for coordination, and the services provider shall perform all services reasonably necessary to complete the relocation of the identified areas in accordance with such instructions.

B - 4

COST PROPOSAL– ATTACHMENT "C"

DETAILED BID PROPOSAL FORM

(Submit three (3) signed copies of this form)

NAME OF BIDDER

BIDDER’S ADDRESS

Bidder’s Main Contact for Proposal

Phone Number

TO: Mr. Kevin Dufresne Eaton Rapids Public Schools 912 Greyhound Dr.

Eaton Rapids, MI 48827

PROPOSAL FOR: Furniture & Classroom Supplies Moving Services

The undersigned, having familiarized itself with all local conditions to be encountered affecting the work and having examined the contract documents, does hereby propose to perform everything required and to furnish all of the labor, services, materials, equipment, taxes, and insurance necessary to complete the moving services required in the Contract Documents.

ADDENDUM NO. , DATED

C - 1

PROPOSAL BREAKDOWN

(Bidder’s Company Name) proposes to provide Furniture and Classroom

Supplies Moving Services to Eaton Rapids Public Schools (hereafter referred to as Owner) as follows:

1. ALLOWANCES:_ ______________________________________________________

2. LUMP SUM FEES COSTS

Furniture Moving Moving services for MIddle School to Greyhound Intermediate is a lump sum of: $__________

Moving services for Lockwood Elementary to Greyhound Intermedidate is a lump sum of:

Moving services for Greyhound Central Elementary to Lockwood Elementary is a lump sum of:

Moving services for Greyhound Early Learning Center at Union Street to Greyhound Central Elemenarty is a lump sum of: $__________

Total

C - 2

The above costs are to be inclusive of all costs including labor, materials, taxes, warehousing, delivery, insurance, overhead & profit, etc.

3. HOURLY RATES (Provide hourly rates for any future adjustments): The services described in the RFP are to be provided on a lump sum basis. Hourly rates shall apply only to additional services outside the original scope of work and only if: (i) such services are necessary for completion of the work, (ii) the services provider provides the Owner with a good-faith written estimate of the anticipated hours and cost, and (iii) the Owner approves the additional work and cost in writing prior to the Contractor incurring any such charges.

Standard Rate (First Shift) $ / hour

Standard Rate (Second Shift)

$ / hour

Standard Rate (Third Shift)

Overtime Rate

Holiday Rate

Other: Van

Other: Storage Trailer

$ / month

Other: POD / Shipping Container

$ / month

Other:

The undersigned bidder does hereby designate the address, given below, as the legal address to which all notices, directions, or other communications may be served or mailed.

Street

City , State Zip

The undersigned has carefully examined the bid documents, which may include but not be limited to the instructions to bidders, general conditions to the contract, special conditions, specifications, drawings and any and all addenda issued, and agrees to be bound by all requirements thereof in the submission of this proposal, and in the performance of the contract if awarded to it on this proposal. The undersigned acknowledges receipt of all addenda issued for the RFP, if any, and agrees that this proposal reflects the requirements of the RFP as modified by such addenda. The undersigned agrees that the proposal submitted shall not be withdrawn until sixty (60) days after the time set for receipt of proposal.

This proposal is submitted in the name of:

(Name of Proposer)

(Signature)

(Title)

Signed and sealed this day of , 2026

C - 3

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION – ATTACHMENT "D"

I am the _______(title)________ of _____________(bidder)_______________, or I am bidding in my individual capacity (“Bidder”), with authority to submit a binding bid for the provision of furniture and classroom supplies moving services to Eaton Rapids Public Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. (“Act”). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(date)

D - 1

GENERAL PROVISIONS – ATTACHMENT "E"

COMPOSITION OF MOVING & CLASSROOM SUPPLIES MOVING SERVICES PROVIDER

If the services provider hereunder is comprised of more than one legal entity, each such entity shall be jointly and severally liable hereunder.

1. INFORMATION EXCLUSION

A. To prevent any unfair competitive advantage in the procurement of furniture and classroom supplies moving of any project or part thereof which may be the subject of this Contract, the services provider hereby agrees that, until bid opening for such furniture and technology moving , it (1) will not disclose any unauthorized information concerning the work under this Contract to any prospective bidder, and (2) will not render any services to such prospective bidder which could result in premature disclosure of the work under this Contract.

B. The services provider shall insert a clause containing the provisions of this clause including this paragraph (b) in all subcontracts hereunder except altered as necessary for proper identification of the contracting parties and Owner.

2. DISSEMINATION OF CONTRACT INFORMATION

The f services provider shall not publish, permit to be published, or distribute for public consumption, any information, oral or written, concerning the results or conclusions made pursuant to the performance of this Contract, without the prior written consent of Owner. (Two copies of any material proposed to be published or distributed shall be submitted to Owner).

3. INTERPRETATION OR MODIFICATION

No oral statement of any person, and no written statement of anyone shall modify or otherwise affect any provision of the Contract.

4. SUBCONTRACTORS & OUTSIDE ASSOCIATES AND CONSULTANTS

Any subcontractors and outside associates or consultants required by the services provider in connection with the services covered by the Contract will be limited to such individuals or firms as were specifically identified in the Proposal and agreed to by the successful Offeror and Owner during negotiations. Any substitution in such subcontractors, associates, or consultants will be subject to the written approval of Owner.

5. NOTICE OF DELAYS

Whenever the provider encounters any difficulty which is delaying or threatens to delay the timely performance of this Contract (including actual or potential labor disputes), the provider shall immediately give notice thereof in writing to Owner, stating all relevant information with respect thereto. Such notice shall not in any way constitute a basis for an extension of the delivery schedule or be construed as a waiver by Owner of any rights or remedies to which it is entitled by law or pursuant to provisions of this Contract. Failure to give such notice, however, may be grounds for denial of any request for an extension of the delivery schedule because of such delay.

E - 1

6. INSURANCE

Insurance required shall be a Workmen’s Compensation Policy, including Employer’s Liability, as required by Law; a Comprehensive General Liability Policy, including coverage of liability for Premises and Operations, Elevators, Independent Contractors, and Products; Broad Form Property Damage on Occurrence Basis, EC and U Property damage, and Personal Injury; and a Comprehensive Automobile Liability Policy including coverage of liability for non-owned and hired automobiles and Property Damage on an Occurrence Basis. The insurance shall remain in force for the duration of the Contract and shall be written for not less than the following limits of liability:

1. Bodily Injury -

- Combined single occurrence limit $1,000,000

2. Property Damage -

- Combined single occurrence limit $1,000,000

3. Automobile Bodily Injury -

- Combined single occurrence limit $1,000,000

4. Automobile Property Damage -

- Combined single occurrence limit $1,000,000

5. Personal Injury –

- Combined single occurrence limit $1,000,000

7. DAMAGE

In the event Owner determines furniture, equipment, or materials have been damaged by the services provider, the services provider shall compensate the Owner for the cost of repairing, restoring, and/or replacing the damaged property. The determination of whether a repair, restoration, and/or replacement is necessary, as well as the costs thereof, shall be determined in the Owner’s sole, but reasonable, judgment. The Owner retains the right to withhold payment until the services provider pays the full sum of the foregoing costs.

8. FEDERAL, STATE, AND LOCAL TAXES

Except as may be otherwise provided in this Contract, the Contract price includes all applicable federal, state, and local taxes and duties.

9. SOLE BENEFIT

This Contract is for the sole benefit of Owner and the services provider.

10. POSSESSION OF FIREARMS

The services provider shall ensure that none of its employees, servants or agents, nor any of the employees of its subcontractors at any tier shall have any firearm in their possession or in a personal or company vehicle while on Owner’s property, be it property owned by Owner or property in which Owner has acquired an interest by lease or otherwise. A violation shall be grounds for immediate termination of this Contract. In addition to the foregoing, the services provider shall ensure that its employees, servants, agents, and those of its subcontractors comply with applicable Owner Board Policies, including related to alcohol, tobacco, and drugs on Owner’s premises.

11. EXAMINATION OF RECORDS

E - 2

For projects performed by the services provider pursuant to this Contract, the services provider shall maintain such records as will adequately substantiate charges and hours worked hereunder and shall produce such records for Owner’s inspection upon Owner’s request, for a period of three (3) years following the furnishing of the respective services. Owner shall give reasonably timely notice of its intent to inspect such records.

12. STANDARD INSURANCE PROVISIONS APPLICABLE TO ALL AGREEMENTS

The services provider will submit to Owner a standard “Accord” insurance certificate (or comparable form acceptable to Owner) signed by an authorized representative of such insurance company(ies), certifying that the insurance coverage(s) required hereunder are in effect for the purposes of this agreement. Said insurance certificate shall certify that no material alteration, modification, or termination of such coverage(s) shall be effective without at least 30 days advance written notice to Owner.

All policies shall name Owner as an Additional Insured with respect to work performed under the Contract Documents.

The services provider’s insurers shall waive all rights of recovery against Owner for any injuries to persons or damage to property in the execution of work performed under this agreement.

The services provider’s insurance shall be considered primary and not excess or contributing with any other applicable insurance.

The services provider and all subcontractors shall ensure full compliance with the terms of the Occupational Safety and Health Administration (OSHA) and all locations’ and jurisdictions’ safety and health regulations during the full term of this agreement.

The services provider shall defend, hold harmless and indemnify Owner, its Board of Education, officers, employees, agents, and representatives against any and all claims, expenses (including attorney’s fees), loss or liability for injury to or death of any persons (including employees or agents), and loss of or damage to any property (including property owned, leased or borrowed by Owner), incurred during the performance of work associated with and under this agreement, unless by reason of material actions or omissions or gross negligence by Owner, its agents or employees.

The services provider assumes entire responsibility and liability for losses, expenses, demands and claims in connection with or arising out of injury, or alleged injury (including death) to any person, or damage, or alleged damage, to property of Owner or others sustained or alleged to have been sustained in connection with or to have arisen out of, or resulting from the performance of the work by the services provider, its sub-contractors, agents, and employees, including losses, expenses, and damages sustained by Owner, and agrees to indemnify and hold harmless Owner, its agents and employees from any and all suits or actions brought against them, or any of them, based on such alleged injury or damage, and pay all damages, costs, and expenses resulting from and in connection with.

E - 3

The undersigned, having familiarized itself with all local conditions to be encountered affecting the work and having examined the contract documents, does hereby propose to perform everything required and to furnish all of the labor, services, materials, equipment, taxes, and insurance necessary to complete the moving services required in the Contract Documents.