Draft ESS PWS FY26-31.pdf

FORMERLY UTILIZED SITES REMEDIAL ACTION

PROGRAM

PERFORMANCE WORK STATEMENT (PWS)

MAINTENANCE, MONITORING, AND SERVICE

AGREEMENT OF THE NIAGARA FALLS STORGAE SITE

ELECTRONIC SECURITY SYSTEM

Aug 2021

Rev 01

1.0 SYNOPSIS.

1.1 For a period of one (1) year following award of contract, the Contractor shall:

Provide qualified security specialist technicians to perform maintenance, monitoring, service, adjustment, and repair of the Electronic Security System (ESS) at the Niagara Falls Storage Site (NFSS), located at 1397 Pletcher Road, Lewiston, NY. The NFSS is designated as critical infrastructure by the US Department of Homeland Security. The facilities at NFSS include four existing buildings, two of which are included in the current security system (Building 429 and the Quonset Hut), and an Interim Waste Containment Structure (IWCS). These facilities are equipped with Intrusion Detection Systems (IDS), Electronic Entry Control System (EECS), Closed Circuit Television (CCTV) system, a weather station, associated WEB interface housed within a control room and associated appurtenances to the

ESS.

Continuously monitor the status of all IDS for the IWCS and buildings at NFSS.

Provide backup communication for the ESS.

Make no public disclosures of work being performed under this contract.

Turn over to the Government at the completion of this project all video, still photos, and digital photos taken during the execution of this contract. Digital photographs shall be submitted electronically in Joint Photographic Experts Group (JPEG) format, and the Contractor shall destroy all associated files from their records.

Period of performance for this Contract shall be one year with additional years optioned at the discretion of the USACE and based on Contractor performance. Award of contract and options are contingent on availability of funding.

1.2 Optional 2nd Year of Maintenance & Monitoring Services. This priced Option is not awarded at this time but may be awarded in the future based on the Contractor’s performance and the availability of funds.

1.3 Optional 3rd Year of Maintenance & Monitoring Services. This priced Option is not awarded at this time but may be awarded in the future based on the Contractor’s performance and the availability of funds.

1.4 Optional 4th Year of Maintenance & Monitoring Services. This priced Option is not awarded at this time but may be awarded in the future based on the Contractor’s performance and the availability of funds.

1.5 Optional 5th Year of Maintenance & Monitoring Services. This priced Option is not awarded at this time but may be awarded in the future based on the Contractor’s performance and the availability of funds.

1.6 Performance Work Statement Revisions.

Revision 00. Revision 00 is for the initial contract award which provides for one (1) year of Maintenance and Monitoring Services for the NFSS ESS.

2.0 EXISTING SYSTEM OVERVIEW.

The NFSS includes four existing buildings, two of which are included in the current security system (Building 429 and the Quonset Hut), and an IWCS. These facilities are equipped with an ESS consisting of the following subsystems: IDS, EECS, CCTV, weather station, and WEB interface. Hardware and software integration tie the subsystems together. The main entrance to the NFSS is controlled by an electrically operated sliding gate that responds to encoded radio transmissions as well as a keypad. When the main gate is opened an alert email goes to the key control custodian and the alternate key control custodian. The IWCS IDS is made up of a fence sensor system along the perimeter with data reporting. The building IDS includes four (4) motion detectors. There are two arming/disarming keypads for the alarm system monitoring the IWCS and building IDS. The CCTV is composed of 27 cameras 20 to 45 ft above ground level of which 23 are fixed cameras and 4 are pan tilt zoom (PTZ) cameras. Each camera is mounted with an infrared illuminator, power supplies and network interface and records continuously using a Bosch Dibos recording software system as well as an Ocularis recording system. A weather station, installed on a separate pole at a height of 32.8 ft (10 meters), consists of an ultrasonic anemometer with heater, temperature/humidity sensor with solar radiation shield, and tipping bucket rain gage with heater. The IDS and weather station sensors are interfaced to ADAM 6017 and 6051 process control modules for alarm reporting to a central monitoring station via telephone land line, with backup communications through a cellular dialer. The ADAM processers and Bosch DiBos recording software system allow for data reporting to a project specific website, hosted from an onsite computer. The web server maintains and provides access to data from the weather station, CCTV system and IWCS IDS and is housed in an environmentally controlled control room, and existing iPads currently allow monitoring of the system remotely. A Components list along with drawings of the NFSS ESS are included as attachments.

3.0 SPECIFIC WORK TO BE ACCOMPLISHED.

3.1 MAINTENANCE SERVICES.

3.1.1 General: The Contractor shall perform the work described herein to execute the maintenance program as described in the following sections. The Contractor shall provide on-site maintenance, adjustments, and repairs of the ESS which includes all components of the IDS, CCTV, EECS, weather station, WEB interface, and control room, including associated computer equipment, communication transmission equipment, data transmission media (DTM), local processors, IDS sensors, video equipment, access control, back-up diesel generator, and support equipment. Maintenance of the IDS shall include fence maintenance such as re-tensioning, to ensure the IDS sensors work as intended. In addition, the Contractor shall provide for service call response and repair service to meet the Government’s needs, as specified herein. The Contractor shall incorporate standard maintenance practices and manufacturers’ recommendations for the performance of routine and preventative maintenance.

3.1.2 Preventative Maintenance Inspection. All components and systems are assumed to be in operational condition upon award of this contract. The Contractor shall perform the first Preventative Maintenance Inspection (PMI) for all the ESS components following five

(5) months after the Notice to Proceed (NTP). During each PMI, operational tests shall be required to prove correct system operation. For components and systems found to be non-operational, the Contractor shall provide recommendations and cost estimates to the Government for corrective action and direction. A second PMI shall be conducted following 11 months after the NTP. All PMI work shall be performed during regular duty hours, Monday through Friday, 0700 - 1500 eastern standard time (EST) excluding US Federal holidays unless approved 10 working days in advance by the Contracting Officer.

3.1.2.1 IDS PMI. PMI for IDS shall include, but may not be limited to the following:

Visual inspection and cleaning of console equipment, peripheral equipment, local processors, sensors, and electrical and mechanical controls, Field Distribution Boxes (FDBs), batteries and local processors.

Inspection of equipment mounting for proper installation.

Inspection for loose wiring and components; tighten all connections to the proper design value torque.

Inspection of electrical connections and insulation for discoloration or corrosion.

Inspection of equipment grounding components, such as conductors and connections.

Operational check, walk test, and calibration of each sensor and associated alarms

(tamper alarms, Alternating Current (AC) power fail alarms, communication failure alarms, line supervision alarms); recalibrate as necessary.

Verification that CCTV call-ups are correct.

Visual inspection of equipment for cracks, leaks, corrosion or other damage or deterioration.

Visual inspection of all enclosures to ensure they are free of damage, moisture, and corrosion, and that there are no unauthorized openings.

Verification that all batteries are fully charged.

Performance of all system hardware and software diagnostics, and correction of all diagnosed problems.

Inspection of IWCS fence to ensure adequate fence fabric tension.

Performance of repairs as necessary and resolution of any outstanding problems or issues.

3.1.2.2 EECS PMI. PMI for EECS shall include, but may not be limited to the following:

Visual inspection and operational test of the electronically operated sliding gate at the main site entrance (equipment and field panel).

Performance of repairs as necessary.

3.1.2.3 CCTV PMI. PMI for CCTV shall include, but may not be limited to the following:

Visual check of camera picture quality.

Cleaning of camera optics and housings.

Inspection of inside of camera housings for debris and moisture; clean as necessary.

Cycling power to cameras to induce self-test mode.

Visual inspection and operational tests of Central Processing Unit (CPU), switcher, peripheral equipment, interface panels, recording devices and monitors.

Cleaning dirt and dust from monitors, faceplates, and blank plates.

Identification and correction of discrepancies associated with the cameras.

Visual inspection and cleaning of infrared illuminators.

Verification of proper recoding and video storage Verification of remote viewing of live video and still photos

3.1.2.4 Weather Station PMI. PMI for the Weather Station shall include, but may not be limited to:

Visual inspection and operational test of the sensors and support equipment.

Cleaning of the sensors and support equipment as necessary.

Calibration of each sensor as necessary.

Inspection of equipment mounting for proper installation.

Performance of all system hardware and software diagnostics and correction of all diagnosed problems.

Resolution of any outstanding problems.

3.1.2.5 WEB Interface and Control Room PMI. PMI for the ESS website and the control room it is housed in shall include, but may not be limited to:

Operational test of the website to ensure proper call up of CCTV, weather station, and IDS data; verification of Pan/Tilt/Zoom (PTZ) camera operation.

Ensure web interface utilized on NFSS iPads for remote viewing are operating as intended.

Performance of all system hardware and software diagnostics and correction of all diagnosed problems.

Cleaning of dirt and dust from CPU; ensuring CPU fan is free from debris and dust balls, and verification that it is well ventilated.

Inspection of control room electrical components and Heating, Ventilation and Air Conditioning (HVAC) system.

Verification that the Control Room heating, and air conditioning are functioning.

Repair as necessary.

3.1.3 Service Calls. The Contractor shall provide service call response and repair service for all the ESS components specified herein during normal business hours, 0700 to 1500 ET, Monday-Friday, excluding United States (US) Federal holidays. Service personnel shall respond or be on-site, within five business days, or as otherwise directed by the Corps.

3.1.4 Contractor Service Personnel. Contractor service personnel shall be certified to perform maintenance and repair of the Security Systems that are in use at NFSS. Contractor service personnel shall be qualified to accomplish all work promptly and satisfactorily. The Contractor shall provide a list of the personnel performing the work to the Project Manager.

Only those personnel who are U.S. Citizen and possess a valid and current SECRET clearance from the U.S. Government shall be allowed to work on the electronic equipment.

This includes electronic equipment installation, programming, calibration, testing, and all documentation related to ESS, which includes IDS, ACS, CCnt, DTS and Central Command and Control System, at the site and its remote interfaces as well as access to the ESS. All exterior work related to fences, CCTV poles, trenching, excavation, backfill, conduit placement, cable routing and electrical power equipment is exempt from the SECRET clearance requirement. All contract employees and any subcontractor personnel shall submit full name, date of birth, City and State of birth, full address (where you reside), Social Security #, and Driver’s License Number/State of issue to the Contracting Officer’s Representative (COR) to have a Federal criminal background check completed.

3.1.5 Spare Parts Inventory. Replacement items shall be provided under a Time and Material (T&M) Contract Line Item Number (CLIN). The Contractor shall be responsible for the initial cost of these security system components. AT&M CLIN will be established in the amount of $10,000.00. The contractor shall submit an invoice against the T&M CLIN for payment and USACE approval. The Contractor shall maintain a log of the parts use, including location and date where used. At no time shall the contractor purchase or provide spare parts over the amount remaining in the T&M line and no spare parts shall be purchased unless approved by USACE. Within 30 calendar days of the Notice to Proceed (NTP) the Contractor shall recommend to the project manager, a stock level of security system components for approval. Upon conclusion of the period of performance, any remaining funds on the T&M CLIN will be utilized in obtaining the approved security system components for spare parts.

3.2 MONITORING SERVICES.

3.2.1 The Contractor shall continuously monitor the status of ESS at the NFSS, 365 days a year, 24-hours per day. The Contractor shall immediately notify designated parties upon receipt of an ESS alarm condition, including loss of communication path (either primary or secondary). The monitoring shall be continuous with no interruption of service provided.

3.2.2 The central monitoring facility shall be a customer-oriented organization that will be aware of the needs of the NFSS and will provide the type of service requested. The central monitoring facility shall provide central monitoring services, including associated facilities, equipment, appurtenances, and trained personnel for the service of remotely monitoring alarm systems and taking actions as appropriate. The central monitoring facility shall be capable of monitoring security related alarm systems and shall be in compliance with UL 827, Central Station Alarm Services, and UL 2050, National Industrial Security Systems, for protection of National Security Information. The central monitoring facility shall be staffed and in operation at all times. The central monitoring facility shall be capable of receiving alarm signals via dial-up network and cellular network toll free.

3.2.3 Backup Communications: The Contractor shall arrange for a backup communication system for the NFSS ESS. Backup communication to the central monitoring facility shall be via cell phone dialer. The Contractor will procure a service contract for access to a cellular network which can process modem signals from the embedded cell phone module and direct them to the central monitoring facility.

3.3 SOFTWARE LICENSE AGREEMENT. During the term of this contract, the contractor shall provide the Government any new, corrected, or enhanced version of the Security System Software as created by the Developer.

3.4 GENERATOR MAINTENANCE. The NFSS security system includes a commercial grade diesel generator capable of supplying power for up to 72 hours at full rated load. The contractor shall provide periodic maintenance/service to this generator to ensure it is operating as intended, such as but not limited to, visual inspections, performing oil changes, fluid checks and other maintenance as required during each PMI.

4.0 DELIVERABLES.

The Contractor shall prepare and submit the following documents for review and acceptance by USACE:

PMI Plan Semi-Annual Reports Quality Control Plan Accident Prevention Plan/Site Safety and Health Plan

Operator Manuals for equipment, software, and other product data for any new or updated software or equipment installed should be provided to USAE as well. The USACE will review and provide written comments to the Contractor via e-mail. The Contractor shall formally respond to all USACE comments and finalize all documents within 14 calendar days upon receipt of USACE’s comments.

4.1 PMI Plan. The Contractor shall prepare a PMI plan that sets forth detailed plans for conducting the semi-annual PMI as specified in this PWS. At a minimum, the PMI plan shall:

Address all aspects associated with the semi-annual PMI, including purpose, objectives, and activities.

Specify performance verification test procedures used to demonstrate correct system operation.

Specify logs/checklists used to document and assess system maintenance and operation.

4.2 Semi-Annual Reports. The Contractor shall provide semi-annual PMI and Service Reports to the Project Manager documenting the results of the PMI. At a minimum, the reports shall:

Document work accomplished, problems encountered, solutions implemented, and services requested (as described below).

Include equipment inventory with model and serial number, component type, vender, location of equipment, date and time of service, and type of service completed.

Document performance verification tests conducted with results.

Contractor shall provide a list of recommended upgrades to the existing equipment, system, and or software to keep the NFSS security system operating as intended.

Recommendations shall include potential issues with future compatibility with aging equipment and detail potential courses of action for upgrades, as required.

Reports shall be submitted for USACE review and acceptance, within 30 calendar days of completing the PMI in electronic format. Reports shall be submitted to the Contracting Officer’s Representative.

4.2.1 Service Request. The Contractor shall separately record each Service Request as it is received. The Service Request shall include the serial number of the component involved, location, date and time the call was received, the nature of trouble, name(s) of service personnel assigned, instructions describing work to be performed, amount and nature of material to be used and date and time work started and completed. Once the work has been satisfactorily accomplished, an authorized site representative will sign the work request. The contractor shall keep records and logs of each service request and chronologically organize records for the NFSS ESS. A listing of all service requests (to include all information listed above) shall be included in the semi-annual reports as well as the monthly report (Section 8.1).

4.3 Accident Prevention Plan/Site Safety and Health Plan. The contractor shall prepare an Accident Prevention Plan/Site Safety and Health Plan (APP/SSHP) for accomplishing the execution of activities described in this PWS. The Corps of Engineers must review and accept the APP/SSHP before implementation is begun. The following criteria shall be adhered to: The Contractor shall prepare a site-specific Accident Prevention Plan/Site Safety and Health Plan (APP/SSHP) in accordance with requirements located in USACE EM 385-1-1, 30 November 2014, “Safety and Health Requirements Manual”, and any specific requirements of this PWS.

The APP/SSHP shall be developed and submitted in the format provided in Appendix A of USACE EM 385-1-1. The Contractor shall complete the APP/SSHP Checklist (refer to Attachment 1 to this PWS) and submit this as an attachment to the APP/SSHP. The

Contractor shall complete an Activity Hazard Analysis (AHA), Attachment 2, per

EM 385-1-1, 01.A.14 for each definable feature of work, which will be submitted as an attachment to the APP/SSHP. Per EM 385-1-1, Section 01.A.17, the Site Safety and Health Officer (SSHO), as a minimum, must have completed the 30-hour OSHA Construction Safety Training, must be on-site at all times when work is being performed, and must have five years of construction industry safety experience or three years if he possesses a Certified Safety Professional (CSP) or safety and health degree.

The Contractor shall utilize the services of a Certified Health Physicist (CHP) with at least two-years’ experience in radioactive waste handling and disposal operations, to develop a Radiation Safety Program (RSP) that is commensurate with the scope and extent of the activities, and is sufficient to ensure compliance with the provisions of the applicable standards. The CHP shall review the APP/SSHP to ensure radiation safety in the RSP address all related items. The RSP shall be signed by the CHP and be an attachment to the

APP/SSHP.

The contractor is required to have the appropriate Health Physics support for all intrusive work activities, such as digging/underground work. Operations at the site require continuous health physics coverage to survey soils as they are excavated, to periodically scan equipment and personnel, and to verify that activities do not stray into previously identified contaminated areas. In the event that highly contaminated radioactive soil or material is found, the contractor shall stop work immediately, leave work in a safe condition and immediately notify the NFSS Representative or other USACE on-site personnel.

Notify the Contracting Officer as soon as practical, but not later than 4 hours after ALL accidents. Immediate notification is required per EM 385-1-1 Sections 01.D.04 & 01.D.05.

Notification will include contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.). For near misses and non-recordable mishaps reporting shall be completed using Form 3. For recordable mishaps ENGForm 3394, Attachment 4, shall be utilized. Forms can be provided by the GDA.

Work shall not proceed until the APP/SSHP has been submitted to, and accepted by, the USACE Buffalo District Safety Department.

Safety is a key operating principle for the USACE, and, therefore, the Contractor shall adhere to the application of all applicable local, state, and federal requirements. The following documents shall be considered in the preparation of the APP/SSHP:

USACE EM 385-1-1 (30 Nov 2014) Safety and Health Requirements Manual;

USACE ER 385-1-92 (1 November 2018) Safety and Occupational Health

Requirements for Environmental Cleanup Projects.

Department of the Army Pamphlet (DA PAM) 385-24 (November 2015) The

Army Radiation Safety Program UFGS-01 35 26 (November 2020) Governmental Safety Requirements (See Attachment

5) UFGS-01 35 29.13 (November 2015) Health, Safety, and Emergency

Response Procedures for Contaminated Sites (See Attachment 6) USACE ER 385-1-80 (June 2013) Radiological Safety

11.0 AT-OPSEC

11.1. For contractors who do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

11.2. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

12.0 Equal Opportunity for Veterans. Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

- U.S. Department of Labor Veterans’ Employment and Training Service (VETS):

https://www.dol.gov/vets/

- Federal Veteran Employment Information: https://www.fedshirevets.gov/

- Veterans Opportunity to Work (VOW) Program: https://www.benefits.va.gov/vow/

- U.S. Army Warrior Transition Command Employment Index:

https://wct.army.mil/modules/employers/index.html

- Hiring Our Heroes: https://www.uschamberfoundation.org/hiring-our-heroes

(End of special contract requirement)

Attachments

Components List Attachment 1 - Contractor Abbreviated Accident Prevention Plan/Site Safety and Health Plan (APP/SSHP) Checklist Attachment 2 - CELRB Form 385 - USACE, Buffalo District - Activities Hazard Analysis (AHA) Attachment 3 - USACE Buffalo District Monthly Man Hour Exposure Report Attachment 4 - USACE ENG Form 3394 - Accident Investigation Report Form Attachment 5 - NFSS Security UFGS 01 35 26 Attachment 6 - NFSS Security UFGS 01 35 29.13

Components List

Web Server/Network Video Recorder (NVR)/Front End Equipment Tripplite 42 U Equipment Rack HP Rack-mount Server Startech Rack-mount KVM Switch Tripplite Rack-mount UPS Tripplite Rack-mount UPS Battery packs ONSSI Video Software and DVR iPad Air 2 [off-site viewing; integrated table workstation]

Intrusion Detection System Bosch Alarm Panel Bosch Arm/Disarm Panel Telular Cell Phone Dialer Bosch Motion Detector (Interior) Bosch Motion Detector (Exterior) GE Security Balanced Magneric Switch Senstar Starnet 1000 Fence IDS Head End Senstar Fiber Optic Dual-zone Processor Senstar Universal Configuration Module (UCM) Closed Circuit

Television

Weather Station R.M. Young Ultrasonic Anemometer R.M. Young Temperature/Humidity Probe R.M. Young Tipping Bucket Heated Rain Gauge, Advantech Process Control Module Advantech Process Control Module

Network Infrastructure Sixnet 10 Port 2 SFP Industrial Network Switch Sixnet 8 Port 2 SFP Industrial Network Switch Sixnet SFP Fiber Transceiver Cisco Router

Closed Circuit Television Bosh Fixed Camera Bosch Pan Tilt Zoom (PTZ) Camera Bosch Infrared (IR) Illuminator Bosch Infrared (IR) Illuminator

New Senstar Flexzone-60 Processor Comm Card, MMFO, G2 Silver UCM Software Flexzone Cable Splice Kit Flexzone Cable Erminator Ultralink Processor Module Ultralink Expansion Module Ultralink I/O Module Power Supply