DRAFT Elevator Mx PWS Jan 2025.pdf

CO

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, &

INSPECTION SERVICES

December 2025

PERFORMANCE WORK STATEMENT (PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, &

INSPECTION SERVICES

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Grand Forks Air Force Base in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). The VTE and their locations will be listed in Appendix B. NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix B: freight and passenger elevators, escalators, and will include wheelchair/stair lifts, dock levelers, and dumbwaiters.

1.1. This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 6.

1.2. Work conducted on VTE will be in accordance with the American Society of Mechanical Engineers (ASME) A17.1-2016 (or applicable code for year VTE put in service), Safety Code for Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2017, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2017, Safety Code for Existing Elevators and Escalators (applicable to equipment), UFC 3-490-06, Elevators, National Fire Protection Association Standards (NFPA), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

2. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations (a.k.a. modernizations) are not covered in the full maintenance service arrangement. (See Paragraph 3.2)

2.2. Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract. Any damage resulting from these acts are excluded from full maintenance listed in PWS.

2.3. Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoistway door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE, air conditioners, and heaters.

2.4. Routine cleaning and refinishing of the interior of cars and the exterior of the hoistway doors and frames is not included in the full maintenance service.

2.5. In the event that the Contractor encounters an item of work included in paragraph 2.1 through 2.4, the Contractor will report the situation to the CO and CE represenative. The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

3. DEFINITIONS:

3.1. Maintenance, Repair and Replacement. Maintenance, repair and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

3.2 Alteration. An alteration is also on existing VTE but is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over and above Contract Line Item or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

4. MAINTENANCE AND INSPECTION SERVICES:

4.1. The Contractor with the CO/CE representative shall determine the working order and condition of all VTE listed in Appendix A within thirty (30) calendar days of contract award. The Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the Contractor to replace the missing items, accomplish the repair, and reimburse the Contractor in accordance with the contract. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The Contractor and the CO shall certify their agreement in writing as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

4.2 The Contractor shall develop and submit to CO/CE rep an annual written Maintenance Control Program (MCP) for each VTE within thirty (30) calendar days after contract award to cover the basic contract and any option periods. The MCP shall include required inspections, timelines for inspections and maintenance to be performed. The Contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

4.3. The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

4.4. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

4.5. The Contractor shall perform necessary inspections and tests as required under ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI) who meets the standards of ASME QEI- 1-2018. The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three- (3) - year test shall be scheduled in conjunction with the annual test two years later from the first annual test.

4.6. The Government may perform inspections of the VTE at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

4.7. The Contractor shall prepare and submit a written report within two (2) business days of work.

The report shall identify each VTE, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE.

4.8. The Contractor shall maintain a copy of all current VTE inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the CO/CE rep. The index and copies of certificates shall be delivered to the CO/CE rep upon request; however, no later than one (1) business day of a request to review.

5. REPAIR SERVICE CALLS. Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. Contractor shall repair and replace components of the VTE at no additional cost to the Government. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency.

The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The Unified Facilities Guide Specifications (UFGS) and the UFC will be used to benchmark acceptable replacement components. See UFC 3-490-06, Elevators, UFGS

14 21 13 Electric Traction Freight Elevators, UFGS 14 21 23 Electric Traction Passenger Elevators, UFGS 14 24 13 Hydraulic Freight Elevators and UFGS 14 24 23 Hydraulic Passenger Elevators for guidance.

5.1. Routine Calls. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.

5.1.1. ROUTINE CALLS: The CE representative will notify the contractor of repairs to be made from the inspection report or service call and shall respond within four (4) hours after receiving a call to repair an out of service elevator. Downtime of the elevator will be kept to an absolute minimum.

5.1.2. The Contractor shall respond in-person to the VTE and begin work on routine service calls at no additional cost to the Government within four (4) hours after receipt of the call on regular scheduled work days/hours per section 8.2.

5.1.3. The Contractor shall report to the work location, survey the repair, and provide the CO/CE rep an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/CE rep. The Contractor shall prepare and submit to the CE rep a written report within two (2) business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

5.2. Emergency Calls. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions.

5.2.1. The contractor shall be available for service call 24 hours, 7 days a week, to include Saturdays, Sundays, and Federal holidays and shall respond to emergency repair calls within two

(2) hours after notification.

5.2.2. The Contractor shall respond in person to the VTE and begin work on emergency service calls within two (2) hours after receipt of the call.

5.2.3. The Contractor shall report to the work location, survey the repair, and provide base contracting an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/CE rep The Contractor shall prepare and submit to the CO/CE rep a written report within two (2) business days after the emergency repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not anticipate providing any government furnished property (GFP).

8. GENERAL INFORMATION.

8.1. QUALITY CONTROL. Contractor shall develop and maintain a quality control program (QCP) to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17 and other applicable standards and codes. The Contractor shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance. The Contractor shall maintain the QCP throughout the period of performance of the contract. The CO will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsible, VTE MCP, and the location of all inspection records and key control logs which will always be available to the government upon request. The QCP will have the inspection forms and records which will be used for the service. The Contractor will identify to the CO/CE Rep the responsible quality control inspector to notify in case of customer complaints.

8.2. HOURS OF OPERATION: The contractor shall normally perform the services required under this Performance Work Statement during 7:30AM-4:30PM, Monday through Friday. No routine work shall be performed on federal holidays without CO/CE Rep approval.

HOLIDAYS: The following are official Federal Holidays:

New Year’s Day Labor Day Martin Luther King Day Columbus Day President’s Day Veterans’ Day Memorial Day Thanksgiving Day Independence Day Christmas Day

8.3. SECURITY REQUIREMENTS. The contractor shall obtain paperwork to obtain a base access pass from the Contract Administrator or CO. Failure to obtain the required documents or obtain the required passes will result in the contractor experiencing access problems and require an escort while on the installation.

8.4. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES

DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR

OVERSEAS COMBATANT COMMANDER. According to Department of Defense Instruction (DoDI) 3020.37, Continuation of Essential DoD Contractor Services During Crisis, and the Air Force implementation thereof, unless otherwise directed by an authorized government representative, it is determined that Elevator services are requirement under this PWS are essential to be performed during a crisis.

8.5. SPECIAL QUALIFICATIONS. The Contractor will be licensed by the State in which the work is conducted to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to CO/CE rep upon request) in maintenance of VTE. The contractor shall provide a list to the CO of all personnel authorized to repair the elevator at building 699, Control Tower. This list will include the person’s social security number and if necessary, other approved identification of certificates of training and a picture I.D. will be required to gain entry.

8.6. SCHEDULE COORDINATION. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/CE rep. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

8.7. ENVIRONMENTAL CONTROL. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Safety Data Sheets (SDS) for all chemicals. A copy of all SDS will be provided to the CO/CE rep. The SDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO/CE rep and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

8.8. ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j)(7)(iv). VTE may be located in facilities that may contain ACM or PACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

APPENDICES.

A. VTE Equipment Listing

9. BASE ENTRY PROCEDURES AND AIRFIELD SECURITY REQUIREMENTS

9.1. Minimum Security Requirements (All Areas Including Base Entry).

9.1.1 Sponsoring Squadrons for approved contracts with more than 10 employees will submit a Large Volume Issuance Request (LVIR) to the Pass and Registration office no later than 10 days prior to the contract start date.

9.1.2 LVIR MUST include the following: employee full name, driver’s license state/number, social security number, date of birth, country of citizenship, contract start/end date, authorized day/times for base access, authorized locations, and sponsors contact information.

9.1.3 Contractors and employees that are foreign nationals must undergo additional background checks and processing before being issued a visitor's pass. This includes all non-U.S. citizens who hold a foreign passport and are not a U.S. permanent resident.

9.1.4 Foreign nationals must submit a temporary worker visa that has been approved by the United States through the sponsoring squadron to the Pass & Registration office no later than three days in advance for processing.

9.1.5. All Foreign Workers will have ESCORTED access and must always remain with the sponsor while on the installation. Request for UNESCORTED access can take up to 15 additional days to receive approval.

9.1.6 Sponsoring Squadrons for approved contracts with less than 10 employees will submit a properly filled out Standard Forms 74s for each employee to the Pass and Registration office no later than three days prior to the contract start date.

9.1.7 Upon completion of the screening process, Pass and Registration will notify the Sponsoring Squadron of the results.

9.1.8 Approved contractor and employees will then be notified to pick up their DBIDS card (visitor pass) from the Main Visitor Control Center and/or the Commercial Visitor Control Center no earlier than 24 hours prior to the contract start date.

9.1.9 Denied contractors and employees that are deemed ESSENTIAL to the completion of contract may present factors in extenuation, mitigation, or defense in a rebuttal packet to the sponsoring squadron. Only official police/court documentation will be accepted for proof of severity or disposition.

9.1.10. Sponsor’s squadron will submit the rebuttal requests through their Chain of

Command to the Visitor Control Center. Rebuttal requests are reviewed and considered by the 319th Mission Support Group and/or 319th Reconnaissance Wing Commander for final determination.

9.1.11 Although contractors will not be issued vehicles passes vehicles are subject to search while on the installation. Employee privately owned vehicles will not be allowed access to restricted/controlled areas without a free zone being established. Company vehicles will be allowed access to restricted/controlled areas.

9.1.12 All Contractor vehicles should have markings with the company name for quick identification of ownership and notification if they are involved in an incident.

9.1.13 Conduct Requirements. The contractor shall ensure that his/her employees comply with all base traffic regulations and properly conduct themselves while on the base.

9.2. Information Protection

9.2.1 The security manager for the Sponsoring unit (i.e LRS, CE ect.) will determine individual requirements for contractor personnel to have a background check.

9.2.2 If a National NACI is determined to be required by the security manager, the security manager will coordinate the check with the wing Information Security Office.

9.3.Anti-Terrorism (AT)

9.3.1. All contractor employees requiring access to any Federally controlled facility and logical access to Federally controlled information systems except for “national security systems” as defined by 44 U.S.C. 3542(b)(2), should be certified in Level 1 Antiterrorism Training. The training is accessible from any computer with access to the World Wide Web and is available at https:/atlevel1.dtic.mil/at. The AT coordinator for the customer unit (319 CES) is responsible for coordinating this training. The contractor is responsible for ensuring that the training has been satisfactorily completed and that valid certificates of completion have been submitted to the Contracting Officers Representative (COR) with a copy furnished to the Contracting Officer.

The Certificates are valid for one year; therefore, training shall be completed every year for the duration of the contract.

9.3.2. Unit anti-terrorism managers will be responsible for organizing this level 1 training.

9.4. OPSEC

9.4.1. General. Contractors who have access to mission critical information require a general knowledge of threats, vulnerabilities and their responsibilities associated with protecting critical information. This is accomplished through initial and annual OPSEC training. Standardized AF OPSEC awareness training located on the AF Advanced Distributed Learning Service (ADLS) is the baseline training required for all personnel. Organization specific training will be provided in addition to this training to ensure all personnel in the Air Force are aware of local threats, vulnerabilities and critical information unique to their duty assignment.

9.4.2. OPSEC the customer units Coordinator will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract.

9.4.3. If it is determined that a contract document contains critical information and/or indicators associated with the performance of the contract, the requesting organization will develop an OPSEC Plan to protect the critical information and/or indicators associated with the contract from cradle to grave.

9.4.4. The requesting organization will work with Unit OPSEC coordinators to ensure contractors who require access to critical information receive computer-based OPSEC awareness training (CBT) and understand requirements to protect the critical information and/or indicators. The OPSEC Awareness for Military Members, DoD Employees and Contractors GS130.16 course is available at the Center for Development of Security Excellence (CDSE), Defense Counterintelligence and Security Agency website:

https://www.cdse.edu/Training/eLearning/GS130/

9.4.5. DoD Contractors with OPSEC requirements within a contract must ensure employees receive OPSEC training as specified in the contract. Accomplishment of training must not exceed 90 days from initial assignment to a contract with OPSEC requirements. Access to mission critical information will not be allowed until OPSEC education has been completed and documented.

https://www.cdse.edu/Training/eLearning/GS130/

Performance Work Statement for Vertical Transportation Equipment Maintenance, Repair and Inspection Services

Appendix A VTE Equipment Listing

Item Type of VTE Location of VTE Manufacturer Capacity

(LBS)

Year

Installed 1 Elevator Bldg 109, Dental Clinic Vibratron 2,500 lbs 2010Appr 2 Lift Bldg 308, Fitness Center Porch Lift 750 lbs 3 Elevator Bldg 339, SFS HQ Schindler 2,500 lbs 2013Appr 4 Lift Bldg 418, CES Ops Porch Lift 750 lbs 2000

5 Elevator Bldg 541, AMU TC Ascension 2000(Smartrise) 2,100 lbs 2020

6 Elevator Bldg 542, AMU MCE/Advance 2,100 lbs

7 Elevator Bldg 629, AMU

US Elevator Ascension 1000(Smartrise) 2,100 lbs 2020

8 Elevator Bldg 631, AMU

US Elevator Ascension 2000(Smartrise) 2,100 lbs 2020

9 Elevator Bldg 699, Control Tower Otis 3,000 lbs 2010

PERFORMANCE WORK STATEMENT