DRAFT Correct B520 SOW.docx

Correct Building 520 Mental Health Deficiencies Project No. 640-23-104 Department of Veterans Affairs Palo Alto Health Care System Palo Alto, CA 94304

STATEMENT OF WORK

DATE: March 21, 2025 EXECUTIVE SUMMARY A. PROJECT DESCRIPTION: This project involves modifications to Wards B, C, and D of an existing building (Building 520) to address identified deficiencies related to mental health safety standards. Each of the three wards contains 13 inpatient bedrooms with en-suite toilet facilities, totaling 39 rooms per ward. In addition to the patient rooms, improvements are required in the associated common areas and corridors to mitigate safety risks. Key modifications will include the installation of ligature-resistant plumbing fixtures, replacing interior accessories, replacing interior doors to accommodate proper hardware, modifying interior casework, Replacing the existing half-light Sally port doors and replacing corded nurse calls. A deductive alternate is proposed to replace en-suite restroom doors with breakaway screens in wards C and D.

The scope also includes addressing ligature risks in several critical areas, such as conference rooms, interview rooms, dining areas, examination rooms, restraint rooms, seclusion rooms, and common area restrooms. Wall mounted PC cabinets will be removed, corded blinds replaced, faucets and accessories replaced, and casework modified to minimize ligature and other potential risks.

Additionally, the project will improve staff safety and visibility by upgrading the existing closed-circuit television (CCTV) systems and adding additional safety mirrors across the three inpatient wards. For Ward A, the current carpet flooring will be replaced with sheet vinyl flooring, which is more durable and better suited to the needs of a healthcare environment.

B. PROJECT LOCATION: Veterans Affairs Palo Alto Health Care System (VAPAHCS), Building 520, 3801 Miranda Ave, Palo Alto, California 94304.

C. PROJECT CONSTRAINTS: The contractor must follow interim life safety and infection control measures during construction, code compliance, and egress plans, and must coordinate all utility shutdowns with the contracting officer’s representative (COR). Contractor shall perform in a professional manner to ensure long term durability, and meet all applicable standards and codes. All work shall be done in accordance with all laws, ordinances, building codes, rules and regulations applying to the work including but not limited to VA, Federal, State, County, City, Industry design guides, codes, standards, regulations and policies. Contractor shall work with COR to minimize construction impact to VAPAHCS daily operation at Palo Alto Division. Minimum project requirements are listed below.

D. PROJECT SCHEDULE: Period of performance for this project is 810 calendar days after the issuance of Notice to Proceed (NTP).

E. REQUIREMENTS: Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this statement of work, as well as associated design documents, drawings and specifications. These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 3801 Miranda Avenue, Palo Alto, CA 94304, all in accordance with this statement of objectives and applicable contract terms or conditions.

Table of Contents

STATEMENT OF WORK –CORRECT MENTAL HEALTH DEFICIENCIES

Project Number 640-23-104

1. PROJECT BACKGROUND

1.1. The Psychiatric Facility, Building 520, is a standalone structure originally designed and built between 2007 and 2010. It includes an administrative wing and four patient wards. Ward A is designated for outpatient programs, while Wards B, C, and D are configured for inpatient care. Each inpatient ward consists of 13 patient rooms, along with associated support spaces, and functions as an independent unit. The three inpatient wards are nearly identical in layout.

1.2. The renovation of the inpatient wards will be completed in four phases. At present, three of the four wards are occupied, with the fourth ward available as swing space. The project schedule must 3 weeks (21 days) for the VA to transfer patients into the newly renovated ward before work begins in the next phase.

2. PROJECT PURPOSE AND DESCRIPTION

2.1. The intent is to select a qualified contractor to provide all labor, materials, equipment, tools, and supervision to renovate B520 as shown in the drawings and specifications.

2.2. The contractor shall be knowledgeable of all national, state and VA healthcare standards, design guides and policies. The contractor shall maintain valid and current contractor’s licensure, verifications, and certifications, as applicable for this project.

3. STATEMENT OF BID ITEMS

3.1. Flooring Replacement: A-111 OFFICE, A-115 CONFERENCE ROOM, A-117 ENCLOSED DAYROOM, A-120 OFFICE, A-121 BEDROOM, A-122 BEDROOM, A- 123 BEDROOM, A-125 BEDROOM, A-127 BEDROOM, A-132 BEDROOM, A-133 BEDROOM, A-134 BEDROOM, A-135 BEDROOM, A-136 BEDROOM, A137 BEDROOM, A143 BEDROOM, A145 OBSERVATION, A-150 NURSES STATION, A- 152 CONFERENCE, A-181 OFFICE, A-182 OFFICE, A-183 OFFICE, A-184 OFFICE, A-185 OFFICE, A-186 OFFICE, A-187 OFFICE, A-189 OFFICE.

A. Remove the existing carpet and replace it with Sheet Vinyl Flooring. (approx. 5390 sf) Included rooms:

3.2. Shower Repair: BATHROOM A-143A, BATHROOM A-132A.

A. Remove floor tiles, concrete Slab, and shower drain. cast new concrete slab with proper slope to drain, reinstall shower drain at proper elevation and re-tile floor to match existing.

3.3. Sally Ports: B-C01, C-C01, D-C01

A. Replace existing Hollow Metal door to ward with new 4’-0” hollow metal door with 4” x 25” laminated glass door lite, Provide concealed closer, continuous hinges and ligature resistant lever. (90 min rated)

B. Replace existing Wood door to Lobby with new 4’-0” hollow metal door with 4” x 25” laminated glass door lite, Provide concealed closer, continuous hinges and ligature resistant lever. (not rated) C. Provide an Airphone intercom in lobby outside of each wards Sally port. This device will ring the ward nursing station at the existing Airphone control panel and provide an intercom and camera for the nursing station staff.

3.4. Patient Bedrooms: B-121, B-122, B-123, B-125, B-126, B-127, B-132, B-133, B- 134, B-135, B-136, B-137, B-145, C-121, C-122, C-123, C-125, C-126, C-127, C- 132, C-133, C-134, C-135, C-136, C-137, C-145, D-121, D-122, D-123, D-125, D- 126, D-127, D-132, D-133, D-134, D-135, D-136, D-137, D-145.

A. Replace existing single pull cord Nurse-call stations with dual cordless push button plates secured with security screws one floor height and one wall height.

B. Wall mounted light fixtures to be removed, wall patched and painted to match adjacent.

3.5. Ensuite Bathrooms: B-121A, B-122A, B-123A, B-125A, B-126A, B-127A, B- 132A, B-133A, B-134A, B-135A, B-136A, B-137A, B-145A, C-121A, C-122A, C- 123A, C-125A, C-126A, C-127A, C-132A, C-133A, C-134A, C-135A, C-136A, C- 137A, C-145A, D-121A, D-122A, D-123A, D-125A, D-126A, D-127A, D-132A, D- 133A, D-134A, D-135A, D-136A, D-137A, D-145A.

A. Replace existing single pull cord call stations with dual cordless push button plates secured with security screws, one floor height and one wall height.

B. Replace existing Patient sinks with shatter-proof, ligature resistant, stainless- steel fixtures seamlessly mounted to the wall. One room per wing will receive a floor/wall mounted Bariatric rated sink.

C. Replace existing Patient toilets with anti-flood, shatter-proof, ligature resistant, stainless-steel toilets. One room per wing will receive a Bariatric rated toilet.

D. Replacement fixtures shall be compatible with existing utility rough in behind walls and in floor.

E. Remove existing paper towel Dispensers.

F. Remove and replace existing soap dispensers (2)

3.6. Deductive Alternate, Ensuite Bathrooms: C-121A, C-122A, C-123A, C-125A, C- 126A, C-127A, C-132A, C-133A, C-134A, C-135A, C-136A, C-137A, C-145A, D- 121A, D-122A, D-123A, D-125A, D-126A, D-127A, D-132A, D-133A, D-134A, D- 135A, D-136A, D-137A, D-145A.

A. Replace existing wood doors with Ligature prevention (breakaway) saloon-style ensuite bathroom doors on anti-ligature pivots. Wall mounts secured to existing hollow metal door frames with anti-tamper fixings. All existing closures and hinge prep in existing frames will be patched, smoothed, and painted.

3.7. Common area Bathrooms: (patient accessible) B-111A, B-131, B-170B, C-111A, C-131, C-170B, D-111A, D-131, D-170B A. Replace existing single pull cord call stations with dual cordless push button plates secured with security screws one floor height and one wall height.

B. Replace existing Patient sinks with shatter-proof, ligature resistant, stainless- steel fixtures seamlessly mounted to the wall.

C. Replace existing Patient toilets with anti-flood, shatter-proof, ligature resistant, stainless-steel toilets.

D. Remove and replace existing paper towel dispensers and soap dispensers.

3.8. Staff Bathrooms: B-140, C-140, D-140

A. This room is not accessible to patients, however as that cannot be ensured they will be modified as noted.

B. Remove the existing single pull cord call stations and cover with blank plate attached with security screws.

C. Replace existing Patient sinks with shatter-proof, ligature resistant, stainless- steel fixtures seamlessly mounted to the wall.

D. Replace existing Patient toilets with anti-flood, shatter-proof, ligature resistant, stainless-steel toilets.

E. Remove and replace existing paper towel dispensers and soap dispensers.

3.9. Interview Rooms: B-111, C-111, D-111

A. Remove existing wall mounted PC workstation.

B. Install (1) 36” wide 7’-0” high storage cabinet.

C. Provide Picture frame top cant strips. (2) 41” and 24” wide D. Bathroom accessed directly from this room is included in scope, see: 6.5 Common area Bathrooms for scope within bathroom.

E. Existing nurse call to be removed. Blank plate with tamper resistant fasteners on existing box.

3.10. Conference Rooms: B-115, B-152, C-115, C-152, D-115, D-152.

A. Remove existing surface mounted blinds and install ceiling recessed motorized shades with ligature resistant wall switch control.

B. Remove existing wall mounted folding PC workstations.

C. (2) Existing emergency call buttons are not flush with wall and will be replaced.

D. 1 nurse call duty station is not flush with wall, should have anti-ligature cant strip added.

E. Door and frame will be replaced. New door to have concealed closer, piano hinge and ligature resistant hardware to match existing.

F. Existing Aluminum framed windows (sidelights) to remain G. Existing nurse call to be removed. Blank plate with tamper resistant fasteners on existing box.

3.11. Group Rooms: B-117, C-117, D-117

A. Provide Picture frame top cant strips (2) 29” wide (1) 15” width.

B. Existing nurse call to be removed. Blank plate with tamper resistant fasteners on existing box.

C. Door and frame will be replaced. New door to have concealed closer, piano hinge and ligature resistant hardware to match existing D. Existing Aluminum framed windows (sidelights) to remain

3.12. Offices: B-120, C-120, D-120

A. Door and frame will be replaced. New door to have concealed closer, piano hinge and ligature resistant hardware to match existing.

3.13. Laundry Rooms: B-128, C-128, D-128

A. Remove existing built-ins (utility connection covers) and replace with complete ligature resistant enclosure design that secures appliances and restricts access to utility connections.

B. Existing nurse call to be removed. Blank plate with tamper resistant fasteners on existing box.

C. Door and frame will be replaced. New door to have concealed closer, piano hinge and ligature resistant hardware to match existing.

D. Existing Aluminum framed windows (sidelights) to remain E. Remove and replace the existing paper towel and soap dispenser with ligature resistant models.

F. Existing sensor faucet to be replaced with Pneumatic ligature resistant model

3.14. Exercise Rooms: B-129, C-129, D-129

A. Existing nurse call to be removed. Blank plate with tamper resistant fasteners on existing box.

B. Provide Picture frame top cant strip (1) 62” wide C. The door and frame will be replaced. New door to have concealed closer, piano hinge and ligature resistant hardware to match existing.

D. Existing Aluminum framed windows (sidelights) to remain

3.15. Day Rooms (Milleu): B-130, C-130, D-130

A. Provide Picture frame top cant strips. (1) 29” wide (1) 25” wide (3) 21” wide B. Replace (1) existing ceiling mounted Exit signs with Ligature resistant model.

C. The existing hollow metal door to courtyard has 30” x 59” door vision panels to remain.

D. The existing door to the courtyard has sheet metal cover over closer to remain E. Existing dome security mirror to be relocated away from nurse station door

3.16. Nourishment Stations: B-130A, C-130, D-130

A. Existing Ice making appliance shall be enclosed with built-in surround that secures the appliance, restricts access to utility connections and provides ligature resistance.

B. Remove and replace the existing paper towel and soap dispenser with ligature resistant models.

C. Existing sensor faucet to be replaced with Pneumatic ligature resistant model.

3.17. Ante Rooms: B-141, C-141, D-141

A. Remove existing wall mounted folding PC workstations.

B. Existing Counter mounted Sink without faucet to remain.

C. Door and frame will be replaced. New door to have concealed closer, piano hinge and ligature resistant hardware to match existing D. Remove and replace the existing paper towel and soap dispenser with ligature resistant models.

E. Existing nurse call to be removed. Blank plate with tamper resistant fasteners on existing box.

3.18. Restraint rooms: B-143, C-143, D-143

A. 1 existing security camera to be replaced.

B. (1) Existing emergency call button is not flush with wall, will be replaced with flush model.

C. Remove Air Pressure sensor and monitor, patch gypsum wall.

D. Door and frame will be replaced. New door to have concealed closer, piano hinge and ligature resistant hardware to match existing.

3.19. Restraint room Bathrooms: B-143A, C-143A, D-143A.

A. Replace existing single pull cord call stations with dual cordless push button plates secured with security screws one floor height and one wall height.

B. Replace existing Patient sinks with shatter-proof, ligature resistant, stainless- steel fixtures seamlessly mounted to the wall.

C. Replace existing Patient toilets with anti-flood, shatter-proof, ligature resistant, stainless-steel toilets.

D. Remove existing paper towel holders.

E. Remove and replace existing soap dispenser.

F. Replace existing wood door with Ligature prevention (breakaway) saloon-style ensuite bathroom doors on anti-ligature pivots. Wall mounts secured to existing hollow metal door frames with anti-tamper fixings. All existing closure and hinge prep in existing frames will be patched, smoothed, and painted.

3.20. Exam Rooms: B-147, C-147, D-147.

A. Existing nurse call to be removed. Blank plate with tamper resistant fasteners on existing box B. Remove existing wall mounted folding PC workstations.

C. Door and frame will be replaced. New door to have concealed closer, piano hinge and ligature resistant hardware to match existing D. Provide Picture frame top cant strips. (1) 34” wide.

E. Existing sensor faucet to be replaced with Pneumatic ligature resistant model F. Existing paper towel dispenser and soap dispenser to be removed and replaced with ligature resistant models

3.21. Dining rooms: B-170, C-170, D-170.

A. Provide wall protection (chair rail) on 1 long side and 1 short end of dining rooms (approx. 32 l.f. each) B. Modify casework to provide enclosure for microwave.

C. Existing sensor faucets to be replaced with Pneumatic ligature resistant model.

D. Existing paper towel dispensers and soap dispensers to be removed and replaced with ligature resistant models.

E. 1 existing security camera to be replaced.

F. Provide Picture frame top cant strips. (2) 36” wide (2) 30” wide (2) 19” wide G. Door and frame to HALLWAY CO50 will be replaced. New door to have concealed closer, piano hinge and ligature resistant hardware to match existing H. Door to HALLWAY CO70 will have closer replaced with opposite side acting model.

3.22. Hallways: B-C010, C-C010, D-C010

A. Provide Picture frame top cant strips. (2) 30”x 30” (1) 29”x 38” B. Replace (2) existing ceiling mounted Exit signs with Ligature resistant model.

3.23. Hallways: B-C020, C-C020, D-C020

A. Provide Picture frame top cant strips. (1) 63”x 34” (2) 25”x 37” (2) 35”x 41” B. Replace (1) existing ceiling mounted Exit signs with Ligature resistant model.

C. Replace (1) existing 14” x 27” recessed Fire extinguisher cabinet with heavy duty, fully recessed, ligature resistant model.

D. Provide 360d dome security mirror at head of hallway.

3.24. Hallways: B-C040, C-C040, D-C040

A. Provide Picture frame top cant strips. (1) 51” x 25” B. Replace (1) existing ceiling mounted Exit signs with Ligature resistant model.

C. Remove existing trash can base cabinet. Patch opening in solid surface countertop.

D. Provide 30” wide enclosed base cabinets at each end of med counter, remove counter support brackets between bases.

3.25. Hallways: B-C041, C-C041, D-CO41.

A. Replace (1) existing ceiling mounted Exit signs with Ligature resistant model.

B. Door to HALLWAY A-CO41 will have closer replaced with opposite side acting model.

3.26. Hallways: B-C050, C-CO50, D-CO50.

A. Provide Picture frame top cant strips. (1) 37”x 37” B. Replace (1) existing ceiling mounted Exit signs with Ligature resistant model.

C. Door to HALLWAY CO60 will have closer replaced with opposite side acting model.

3.27. Video monitoring system.

A. Remove all existing cameras and cabling. Replace all cameras including around sally port areas. New display monitors in nurse Stations. The new systems be standalone including air-gapped NVRs at the nursing stations. The standalone systems should have the capability of being connected to servers located in the VA server room and connected monitoring devices in the police dispatch station. We will survey the area and recommend coverage, provide Riser and Block diagrams and Security details. Adding a camera inside the Med rooms of wards B, C and D has been determined to complete the coverage.

B. The new systems will be compatible with the campus B520 CCTV (Avigilon) system and components shall comply with the latest VA Police and Safety guidelines. Cameras shall be hardwired and directly connected to a monitoring device using continuous video signal imaging cable PoE cat6A. Cameras shall be fixed and color. New monitors and NVRs at nurses’ stations.

3.28. Scheduling, Phasing, and Working Hours

A. The contractor shall be required to perform construction operations during time frames approved by the hospital. Hospital staff must be able to perform their duties with a minimum disruption throughout the entire demolition and construction process. Ultimately, the precise sequence will be determined after the contractor has been selected and consultation among the hospital staff, facilities personnel, contractor and architect can be arranged. The scope of this project will be required to be done at specific times to avoid day-to-day facility operation disruption and will be required to be split into sub-phases.

B. All work in areas involved shall be scheduled with the COR. Work shall be scheduled for proper execution to completion of this contract.

C. Hours of Work: The contractor will perform work from 7:00am – 4:30 pm Monday thru Friday. No work shall be performed during U.S. Federal Holidays which includes New Year’s Day, Martin Luther King Jr. Day, Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day or any other day specifically declared by the President of the United States to be a national holiday.

D. Special time arrangements can be made by contacting the COR. No work shall be performed before 7:00am due to local noise ordinance. Should emergency services be required during business hours, the contract will coordinate with the COR. Contractors will abide by all station policies when on site.

E. See 7.2 Construction Administration for Project Schedule and Schedule of Values (SOV) submittal requirements.

3.29. Project Duration

A. Project construction must be completed in no more than 780 calendar days from Notice to Proceed (NTP).

B. Contractor shall submit a detailed Critical Path Method (CPM) construction schedule with estimated dates and itemized Schedule of Value (SOV) to CO for review and approval before NTP. The VA estimate is based on 240 days for each phase of construction for mental health wards (B, C, D) to correct mental health deficiencies and outpatient ward # A estimate is based on 90 days to replace flooring.

Construction

3.30. Qualifications

A. The contractor shall be bonded and licensed in the state of California.

B. The contractor and all contractor employees must have taken the OSHA Certified 10/30-hour construction safety course and show documented proof. The contractor shall designate a competent person in accordance with 29 CFR 1926.32. The Contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards to other exposure to illness or injury.

4. SPECIFICATIONS AND DRAWINGS

4.1. Specifications and Drawings. After the award of contract, one set of specifications and drawings will be furnished by VAPAHCS to the contractor. The contractor may, at their own expense, create additional drawings and specifications for the purpose of performing the work described in the contract, using electronic files furnished by the government.

4.2. As-built Drawings. The contractor shall be responsible for providing marked-up as built drawings and deliver two approved completed sets of as-built drawings to the Contracting Officer’s Representative as per paragraph 1.12 of specification section 01 00 00

5. COMPLIANCE WITH CODES AND STANDARDS

5.1. The contractor shall comply with all design drawings and specifications during the project, including applicable codes and standards described in the VA’s design guides and design manuals, and the VA’s standards for information technology. Applicable codes and standards are outlined in greater detail in the project construction documents.

6. ADDITIONAL CONSIDERATIONS

6.1. Restoration Plan: Including, but not being limited to, general requirements, restoration for any damages to existing walls, ceiling, equipment, wires, or utilities during construction.

6.2. Submittal Register Schedule: The submittal register included with in the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior to commencing construction work.

6.3. Utility shutdowns: The contractor shall coordinate all utility shutdown involving temporary impairment of utilities shall be requested in writing with the COR. The contractor shall include shutdown Method of Procedure (MOP) and facility impact report for review. Minor utility shutdown will require 21 working days advance notice to coordinate with facility. Major utility shutdown will require 45 working days advance notice to coordinate with facility. The following list addresses the shutdown of service interruptions that shall require advanced notice of no less than 20 working days:

A. Electrical systems shut down including normal or emergency power.

B. Chill water shutdowns: HVAC, chillers, and boiler/steam generation.

C. Fire suppression systems: Sprinkler shutdowns lasting over four (4) hours require notification and concurrence from the VISN Safety Office.

6.4. Interim Life Safety Measures (ILSM): Contractor shall coordinate with the COR, VA Safety Officer, VA Infection Control to comply with any ILSM requirement during construction. ILSM will include the following, at a minimum:

A. Ensure exits provide an unobstructed egress. Buildings or areas under construction must always maintain escape routes for construction workers.

B. Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during construction.

C. Ensuring that the equipment staging or lay down areas, if applicable, complies with applicable VAPAHCS safety requirements. Any staging or lay-down areas and construction fencing must be coordinated between the general contractor and contracting officer’s representative.

6.5. Infection Control Risk Assessment (ICRA): Contractor to provide and maintain a minimum of a Class IV Infection Control precaution/procedure for the work duration as prescribed in the current VA Health Care System Memorandum SAFE- 18-63

6.6. Security Considerations: At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6. The contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010)

6.7. Station Operations. The contractor shall generally perform all on-site visits or work between the hours of 8:30 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officer’s representative. The contractor may be required to perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, to avoid impacting daily operations.

6.8. Station Operations: The contractor shall generally perform all on-site visitation and work between the hours of 8:00 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the COR.

6.9. For any activity that impacts the facility operation including but not limited to noise, vibration, utilities impact, etc. contractor shall coordinate with COR to perform such activities afterhours or on the weekends.

6.10. Submittal Register Schedule: The submittal register included within the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior to commencing construction work.

6.11. Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detections as needed during construction.

6.12. Ensuring that the equipment staging or laydown areas, if applicable, complies with VAPAHCS safety requirements. Any staging or laydown areas and construction fencing must be coordinated between the general contractor and COR.

6.13. The contractor shall coordinate with the COR and comply all VA and local COVID-19 safety requirements.

7. COORDINATION AND EXECUTION.

7.1. User Groups. The contractor will be required to work with the below user groups responsible for managing this project. The contractor is advised that only the contracting officer has authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof.

A. Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

B. Contracting Officer’s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed through completion of the work and acceptance, according to project scope of work and construction documents or specifications.

7.2. Construction Administration

A. Project Schedule. After the contract the contractor shall provide the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as update such schedule if plans are modified during the project. Overall project schedule shall be broken to activities in which each activity shall have less than 20 workdays duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall also provide 3 weeks look ahead schedule weekly to the COR by COB on Monday. No work is allowed until the master schedule is approved by the COR.

B. Schedule of Values (SOV). The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the contracting officer’s representative as a basis for evaluating and reviewing progress, performance and payments. Schedule of values shall be broken into details to be aligned with overall project schedule. Schedule of values shall have 10% of overall project cost designated for punch walk and project close out.

C. Observation and Site Visits. The contracting officer’s representative and/or designated representatives may require access to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements.

D. Project Meetings and Inspections. The contractor shall be required to attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur monthly, or more frequently as needed. The contracting officer’s or other designated representatives may inspect all aspects of the project to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with applicable safety, infection control, or interim life safety requirements. The contractor shall attend weekly OAC meeting and is responsible for providing meeting minutes and agenda for each meeting.

E. Submittals. The contractor will be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection, and one sample furnished to the contracting officer’s representative for approval. Further details are provided in the project specifications for shop drawings and submittals.

F. RFIs and Change Orders. During construction the contractor may submit requests for additional information concerning the design or other aspects of the project; however, these must be submitted in writing. These must include, at a minimum, a description of, or background information for the issue in question, as well as a complete impact assessment of any recommended changes. The contracting officer’s or designated AE representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the contracting officer’s representative for review and discussion, however any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation.

8. ABBREVIATIONS AND ACRONYMS

End of Section

9. APPENDIX A. EXHIBITS

Exhibit1_640-23-104_B520_PSU_DRAWINGS.pdf Exhibit2_640-23-104_B520_PSU_SPECS.pdf Exhibit3_640-23-104_B520_PSU_Cutsheets.pdf