Draft_Contract_Document_Guide_for_Green_Cove_Springs_22CV-S28.pdf

City of Green Cove Springs

INVITATION TO BID NUMBER: 2025-08

AUGUSTA SAVAGE CAFETORIUM REHABILITATION PROJECT

RELEASE DATE: undefined

RESPONSE DEADLINE: undefined, TBD

Please refer to the project timeline in this document for all important deadlines.

Located in the City of Green Cove Springs (Clay County), Florida

CDBG CONTRACT NUMER: 22CV-S28

City of Green Cove Springs

Mike Null, Assistant City Manager

321 Walnut Street

City Hall - 2nd Floor

Green Cove Springs, FL 32043

Phone: 904-297-7098

Email: mnull@greencovesprings.com

Forefront Architect and Engineering

Lennard Davis, RA, VP of Architecture

1230 Oakley Seaver Drive, Unit 100

Clermont, FL 34711

Email: lennardd@ff-ae.com

Invitation for Bids #2025-08

Title: CDBG 22CV-S28 - Augusta Savage Cafetorium Rehab Project

ADVERTISEMENT OF INVITATION TO BID

Project No. C.D.B.G. #:22CV-S28

City of Green Cove Springs, (herein referred to as the "City") is seeking sealed bids for the complete renovation of the interior of the former Dunbar High School Cafetorium, including rebuilding the kitchen as a commercial kitchen and rebuilding the auditorium stage, installation of new auditorium flooring, and installation of new plumbing, electrical wiring, and HVAC systems. All Bids must be marked "Sealed Bid"

City of Green Cove Springs Community Development Block Grant Corona Virus (CDBG-CV) Project for the Federal Fiscal Year 2021, to be financed by the State of Florida Department of Commerce will be received by the City for the construction of the Project described as follows:

Bidders will submit sealed Electronic Responses for Bid #2025-08 - CDBG 22CV-S28 - Augusta Savage

Cafetorium Rehab Project via the City e-Procurement Portal https://procurement.opengov.com/portal/greencovesprings.

All bids and accompanying submissions are due no later than __:00 pm Eastern Time on month/date/2025.

Bids shall comply with the conditions, instructions, specifications and terms as described herein. Bidders are expected to fully inform themselves of the requirements of the specifications. Failure to do so is at the

Bidder’s risk. Bidders will not secure relief on the plea of error or misunderstanding.

The sealed bids received will be publicly opened and read aloud at the City of Green Cove Springs on the

(date and time). The City reserves the right to accept or reject any or all bids as a whole, or any part thereof, waive any or all irregularities. Any bids received after the specified time and date will not be considered.

The City will evaluate all bids and will award the project to the lowest responsible and responsive bidder determined to represent the City’s best interests. The successful lowest, responsive and responsible bidder shall execute an agreement incorporating all documentation, and certifications, including standard provisions for default, bid security, attorney fees, termination, remedies, jurisdiction and other conditions deemed legally appropriate by the City. It is the desire of the City to enter into an agreement to complete this singular project.

Bidders agree by submitting a bid, they accept all terms, conditions and specifications of this Invitation to

Bid (ITB). Bids are valid for a period of 90 calendar days after date of opening. Each Bidder must deposit with his/her security in the amount of five percent (5%) of their bid amount. Sureties used for obtaining bonds must appear as acceptable according to the Department of Treasury Circular 570.

Any persons wishing their bid to be considered is responsible for making certain that their bid is received via the City e-Procurement Portal https://procurement.opengov.com/portal/greencovesprings. No oral, telegraphic, paper, facsimile, or telephonic proposals or modifications will be considered.

The contractor shall begin mobilization and procurement of materials within ten (10) working days of the receipt of the “Notice to Proceed.” Attention of Bidders is particularly called to the requirements as to conditions of employment to be observed and minimum wage rates to be paid under the Contract, Section 3, Segregated Facilities, Section 109 Executive Order 11246, and all applicable laws and regulations of the

Federal government and Sate of Florida, and bonding and insurance requirements.

The City of Green Cove Springs is an Equal Opportunity Employer and reserves the right to reject any or all bids.

IN PARTICULAR, BIDDERS SHOULD NOTE THE REQUIRED ATTACHMENTS AND

CERTIFICATIONS TO BE EXECUTED AND SUBMITTED WITH THE FORM OF BID PROPOSAL.

https://procurement.opengov.com/portal/greencovesprings

INFORMATION FOR BIDDERS

Procedures

The City of Green Cove Springs is soliciting Bids from qualified General Contractors to rehabilitate the Augusta Savage Cafetorium and kitchen for a term not to exceed NO VALUE beginning with NO VALUE.

Questions & Additional Information

Bidders shall submit all inquiries regarding this bid via the City e-Procurement Portal, located at https://procurement.opengov.com/portal/greencovesprings. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

Responses

All responses must be presented in the same order as specified in this Proposal. Supporting material may be provided; however, the City’s decision will primarily be based upon a comparison of the information specifically requested. The City reserves the right to accept or reject any and/or all

Proposals, and to waive any minor irregularities and technicalities. There is no obligation on the part of the City to award the contract to the lowest proposer and the City reserves the right to award the contract to the lowest responsible proposer submitting a responsible proposal with a resulting negotiated agreement that is most advantageous and in the best interest of the City. The City shall be the sole judge of the Proposal and the resulting negotiated agreement that is in its best interest and its decision shall be final.

All applicable laws and regulations of the State of Florida and ordinances and regulations of the

City of Green Cove Springs will apply to any resulting agreement. There is no expressed or implied obligation for the City of Green Cove Springs to reimburse responding firms for any expenses incurred in preparing proposals in response to this request.

Inquiries and Interpretations

Responses to inquiries which directly affect an interpretation or change to this RFP will be issued in writing by addendum. All information regarding this RFP shall be placed on the e-Procurement

Portal, located at https://procurement.opengov.com/portal/greencovesprings. Requests for interpretation or changes to this RFP must be received via the City e-Procurement Portal, located at https://procurement.opengov.com/portal/greencovesprings. All such addenda issued by the City prior to the last date that submittals are required to be received shall be considered part of the RFP, and the Respondent shall be required to consider and acknowledge receipt of such in its response.

It is the obligation of the Respondent to make sure that it has received all addenda prior to submission of its response.

Addenda Notification: Bidders are required to register for an account via the City e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/greencovesprings. Only those responses to inquiries, which are made by formal written addenda, shall be binding. Oral and other interpretations or clarifications will be without legal effect and shall not be binding on the City. The Respondent https://procurement.opengov.com/portal/greencovesprings https://procurement.opengov.com/portal/greencovesprings must acknowledge receipt of all addenda in its response, failure to do so will deem the proposal non-respondent.

Selection Process

Subject to the City's right to reject bids, and if the bid is reasonably the lowest responsive and responsible, a recommendation for award to bidder will be made to the City Council. A contract will only be entered into with responsible bidders, qualified by experience and financial ability to do the work and/or supply service or materials.

Scope of Work

The scope of work for this project is incorporated in whole with the plans and technical specifications provided for this Invitation to Bid # 2025-08

Bid Security / Bond

Bidders must submit a Bid Bond (5% of the amount of their bid) with their bid as bid security. The security may be in the form of bid bond, cashier’s check, or certified check, made payable to the

City of Green Cove Springs.

Time of Completion

Bidder agrees that time is of the essence in connection with performance, delivery, and/or the services of this contract. The construction timeline for this project is 180 days for substantial completion and 210 days for final completion.

Payment and Performance Bond

Bidders are advised that payment and performance bonds with a surety acceptable to the City shall be provided to the City upon receipt of a signed contract or purchase order for faithful delivery or performance of items or services as stated in this Bid Invitation. Performance bonds shall include provisions for the City's delay or liquidated damages.

The successful Bidder shall furnish within ten (10) consecutive calendar days after written notice of award, a Payment and Performance Bond, each in an amount equal to one hundred percent (100%) of the total amount of the contract.

Additional Requirements

Term "Owner"

The term “Owner” where used in these documents, refers to the City of Green Cove Springs.

Date and Receipt of ITB

The City e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of Green Cove

Springs, FL strongly recommends completing your response well ahead of the deadline.

Withdrawal of ITB

The proposing firm may withdraw their sealed bid prior to the scheduled receipt date and time by selecting the "unsubmit proposal" option on the City's e-procurement portal. After being opened, a bid be valid for 90 calendar days and may not be withdrawn during that time.

Contract Award

The City reserves the right to accept or reject any or all Bids, to waive irregularities and technicalities, and to request resubmission or additional information. The City reserves the right to award the contract to the most responsible and responsive bidding firm, resulting in an agreement which is most advantageous to and in the best interest of the City of Green Cove Springs. The City shall be the sole judge of the Bids and the resulting agreement that is in the best interests, and the

City of Green Cove Springs’ decision shall be final.

Contract Documents

The contract entered by the City of Green Cove Springs and the Lead Team firm shall consist of this Invitation to Bid, all Certifications included with the bid, any addendum issued including the

City’s Standard Addendum to all City Contracts and Agreements document, the submitted proposal by the contractor, any approved change orders issued, all of which shall be referred to collectively as the Contract Documents.

Public Records Law

Notwithstanding any provision in this agreement to the contrary, the following public records requirements shall apply:

BIDDER, or provider of services hereunder, shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, made or received by the BIDDER in conjunction with this Contract. Specifically, the BIDDER must:

(1) Keep and maintain public records that ordinarily and necessarily would be required by the City to perform the services being performed by the BIDDER.

(2) Provide the public with access to public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.

(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law.

(4) Meet all requirements for retaining public records and transfer at no cost to the City for all public records in possession of the BIDDER upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City.

The BIDDER shall promptly provide the City with a copy of any request to inspect or copy public records in possession of the BIDDER and shall promptly provide the City a copy of the BIDDER’s response to each such request. Failure to grant such public access will be grounds for immediate termination of this Contract by the City.

THIS ARTICLE WILL BE DEEMED TO APPLY TO ALL CONSTRUCTION CONTRACTS

UNLESS THE BIDDER CAN DEMONSTRATE BY CLEAR AND CONVINCING EVIDENCE

THAT IT IS NOT ACTING ON BEHALF OF THE CITY UNDER FLORIDA LAW.

Termination for Cause

Either the City or the Contractor may terminate the contract in whole or in part in writing in the event of substantial failure by the other party to fulfill its obligations under this contract through no fault of the terminating party, provided that no termination may be affected unless the other party is given:

Termination for Convenience

The City of Green Cove Springs shall have the right to terminate at the City’s convenience, with or without cause, any Contract resulting from this ITB by specifying the date of termination in a written notice. In this event, the firm shall be entitled to just and equitable compensation for any satisfactory work completed. All work produced shall become the property of the City of Green

Cove Springs.

Indemnification Requirement

The City shall require the following or similar indemnification paragraphs to be made part of the contract(s) as entered into with the successful proposer(s):

• The City shall be held harmless against all claims for bodily injury, sickness, disease, death or personal injury or damage to property or loss of use resulting therefrom arising out of performance of the agreement or contract, unless such claims are a result of the City’s own negligence.

• The City shall also be held harmless against all claims for financial loss with respect to the provision of or failure to provide professional or other services resulting in professional, malpractice, or errors or omissions liability arising out of performance of the agreement or contract, unless such claims are a result of the City’s own negligence.

Proof of Insurance and Worker's Compensation

The successful Proposer selected for the project will be required to procure and maintain during the life of the Contract with the City of Green Cove Springs, Florida insurance of the type and in the minimum amounts listed below:

a. Commercial General Liability

1. General Aggregate $1,000,000

2. Products and Completed Operations Aggregate $1,000,000

3. Personal and Advertising Injury $1,000,000

4. Each Occurrence $1,000,000

5. Fire Damage (any one fire) $ 50,000

6. Medical Expense (any one person) $ 5,000

b. Automobile Liability

1. Any Automobile-Combined bodily injury/property damage, with minimum limits for all additional coverage $1,000,000 as required by Florida law

c. Workers Compensation/Employers Liability

1. Workers Compensation statutory limits

2. Employers Liability

a. Each Accident $ 100,000

b. Disease-Policy $ 500,000

c. Disease-Each Employee $ 100,000

d. Professional Liability

1. When required by contract-per occurrence $1,000,000

Insurance shall be written by an insurer holding a current certificate of authority pursuant to

Chapter 624, Florida Statutes. Prior to commencing any work on the contract, certificates of insurance, approved by the City, evidencing the maintenance of said insurance shall be furnished to the City. The certificates shall provide that no material alteration or cancellation, including expiration and non-renewal, shall be effective until fifteen (15) days after receipt of written notice by the City. All coverages shall name the City as "additional insured". Receipt of certificates or other documents of insurance or policies or copies of policies by the City, or by any of its representatives, which indicate less coverage than required will not constitute a waiver of the successful proposer(s)’ obligation to fulfill the insurance requirements herein.

BID BONDS

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, ________________

__________________________________ as Principal, and _____________________

________________________________________ as Surety, are hereby held and firmly bound unto ___________________________________________ as owner in the penal sum of ________________________________________________________ for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns.

Signed, this _______________ day of _______________. 2025.

The condition of the above obligation is such that whereas the Principal has submitted to

The City of Green Cove Springs a certain Bid, attached hereto and hereby made apart hereof to enter into a contract in writing for the:

NOW, THEREFORE,

(A) If said Bid shall be rejected, or in the alternate,

(B) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the

Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said bid then this obligation shall be void, otherwise the same shall remain in force and effect;

it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said

Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid; and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

________________________________ (L. S.)

SEAL By: _________________________________

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS: That we _________________________________ (Name of Contractor)

________________ a _____________________________________, doing business as

_____________________________________________________________, hereinafter called "Principal" and __________________________, of ____________________, State of Florida, hereinafter called the "Surety", are held and firmly bound unto

___________________, Florida, hereinafter called "Owner" in the penal sum of

_____________________ Dollars and ____________________ Cents ($__________) in lawful money of the United States for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that Whereas, the Principal entered into a certain Contract with the Owner, dated the ___ day of _____________, 2025, a copy of which is hereto attached and made a part hereof for the construction of:

NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions, and agreements thereof which may be granted by the

Owner, with or without notice to the Surety, and if he/she shall satisfy all claims and demands incurred under such Contract, and shall fully indemnify and save harmless the Owner from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the owner all outlay and expense which the Owner may incur in making good any default, and shall promptly make payment to all persons, firms, Subcontractors, and corporations furnishing materials for or performing labor in the prosecution of the work provided for in such Contract, and any authorized extension or modification thereof, including all amounts due on materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such work, and all insurance premiums on said work, and for all labor, performed in such work whether by Subcontractor or otherwise, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said Surety, for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder of the Specifications accompanying the same shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the specifications.

PROVIDED FURTHER, that no final settlement between the Owner and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS HEREOF, this instrument is executed in six (6) counterparts each, one (1) of which shall be deemed an original, this the ___ day of ____________________, 2025.

ATTEST:

(SEAL) _______________________________ __________________________________

(PRINCIPAL)

_____________________________________ By________________________________

WITNESS AS TO PRINCIPAL

ATTEST: ________________________________

(Address)

(SEAL)________________________________ ________________________________

(Surety) (Surety)

______________________________________ By ______________________________

Witness as to Surety Attorney-in-Fact

(Address-Zip Code) (Address-Zip Code)

Countersigned:

By ________________________________

Attorney-in-Fact, State of Florida

NOTE: Date of Bond must be prior to date of Contract.

If Contractor is Partnership, all partners should execute bond.

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS that

(Name of Contractor)

(Address of Contractor) a(n)_______________________________________, hereinafter called

(Corporation, Partnership or Individual)

Principal, and ______________________________________________

(Name of Surety)

(Address of Surety) hereinafter called Surety, are held and firmly bound unto

(Name of Owner)

(Address of Owner) hereinafter called OWNER, in the penal sum of _______________________________________

Dollars, ($_______________) in lawful money of the United States, for the payment of which sum will and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with OWNER, dated ________ day of __________________, 2025, a copy of which is hereto attached and made a part hereof for the construction of:

NOW THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions, and agreements thereof which may be granted by the

Owner, with or without notice to the Surety, and if he/she shall satisfy all claims and demands incurred under such Contract, and shall fully indemnify and save harmless the Owner from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the owner all outlay and expenses which the Owner may incur in making good any default, and shall promptly make payment to all persons, firms, Subcontractors, and corporations furnishing materials for or performing labor in the prosecution of the work provided for in such Contract, and any authorized extension or modification thereof, including all amounts due on materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such work, and all insurance premiums on said work, and for all labor, performed in such work whether by Subcontractor or otherwise, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED FURTHER, that the said Surety, for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to WORK to be performed thereunder or the SPECIFICATIONS accompanying the same shall in any wise affect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the SPECIFICATIONS.

PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in _____ counterparts, each one of which shall be deemed an original, this ___________ day of _____________, 2025.

Principal

______________________________ By ____________________(s)

(Principal Secretary) (SEAL)

(Witness to Principal) (Address)

(Address)

(Surety)

(Surety Secretary)

(SEAL)

(Witness to Surety) (Attorney-in-Fact)

(Address) (Address)

NOTE: Date of BOND must be prior to the date of Contract. If CONTRACTOR is

Partnership, all partners should execute BOND.

IMPORTANT: Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the PROJECT is located. BID FOR LUMP SUM CONTRACTS

Place _______________________ Date _________________ Project No. _________

Proposal of _____________________________ (hereinafter called "Bidder")

(a corporation [ ] partnership [ ] individual [ ] doing business as to the _______________________________ hereafter called "Owner".

The bidder, in compliance with your invitation for bids for the construction of a having examined the plans and specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies; and to construct the project in accordance with the Contract Documents, within the time set forth therein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under the Contract Documents, of which this proposal is a part.

Bidder hereby agrees to commence work under this contract on or before a date to be specified in a written "Notice to Proceed" of the Owner and to fully complete the Project within

________consecutive calendar days thereafter as stipulated in the specifications. Bidder further agrees to pay as liquidated dames, the sum of $______________ for each consecutive calendar day thereafter as hereinafter provided in Paragraph 19 of the General Conditions.

Bidder acknowledges receipt of the following addendum:

BASE PROPOSAL: Bidder agrees to perform all of the work described in the specifications and shown on the plans for the sum of ____

__________________________________ ($______________________) (Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words will govern.

ALTERNATE PROPOSALS:

Alternate No. 1: ________________________________________________________

Deduct the sum of ________________________________________ ($_____________)

Alternate No. 2:

Deduct the sum of ______________________________________________ ($______)

Alternate No. 3: _________________________________________________________

Deduct the sum of ______________________________________________ ($______)

UNIT PRICES:

For changing quantities of work items, those indicated by the contract drawings upon written instructions from the architect/engineer, the following unit prices shall prevail:

1. ___________________________ $___________________________

2. ___________________________ $___________________________

3. ___________________________ $___________________________

The above unit prices shall include all labor, materials, bailing shoring, removal, overhead, profit, insurance, etc., to cover the finished work of the several kinds required. Changes shall be proceeded in accordance with paragraph 17 of the General Conditions.

Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informalities in the bidding.

Upon receipt of written notice the acceptance of this bid, Bidder will execute the formal contract attached within 10 days and deliver a Surety Bond or Bonds as required by Paragraph 29 of the General conditions.

The bid security attached in the sum of _____________________________

_____________________ ($____________) is to become the property of the Owner in the event contract and bond are not executed within the time above set forth, as liquidated damages for the delay and additional expense to the Owner caused thereby.

Respectfully submitted:

By:____________________________________

(Signature)

(Title)

(Business Address and Zip Code)

(SEAL - if bid is by corporation)

BONDING AND INSURANCE

1. This Attachment sets forth bonding and insurance requirements for grants. No other bonding and insurance requirements shall be imposed other than those normally required by the recipient.

2. Except as otherwise required by law, a grant that requires the contracting (or subcontracting) for construction of facility improvements shall provide for the recipient to follow its own requirements relating to bid guarantees performance bond, and payment bonds unless the construction contract or subcontract exceeds $100,000.00. For those contracts or subcontracts exceeding $100,000.00, the

State may except the bonding policy and requirements of the recipient provided the State has made a determination that the State's interest is adequately protected. If such a determination has not been made, the minimum requirements shall be as follows:

(a) A bid guarantee from each bidder equivalent to five percent of the bid price. The "bid guarantee" shall consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid. (See Section 7 of "Information for Bidders")

(b) A performance bond on the part of the contractor for 100 percent of the contract price.

A "performance bond" is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract.

(c) A payment bond on the part of the contractor for 100 percent of the contract price. A

"payment bond" is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and materials in the execution of the work provided for in the contract.

3. Where the Federal Government guarantees or insures the repayment of money borrowed by the recipient, the State, at its discretion, may require adequate bonding and insurance if the bonding and insurance requirement of the recipient is not deemed adequate to protect the interest of the Federal Government.

4. Where bonds are required in the situations described above, the bonds shall be obtained from companies holding certificates of authority as acceptable sureties (31 CFR 223).

THE REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY

CERTIFICATE AS TO CORPORATE PRINCIPAL

I, _____________________________, certify that I am the __________________

________________________, Secretary of the Corporation named as Principal in the within bond;

that __________________, who signed the said bond on behalf of the Principal was then

__________________ of said corporation; that I know his/her signature, and his/her signature thereto is genuine; and that said bond as dully signed, sealed, and attested to for and in behalf of said corporation by authority of this governing body.

(Corporate)

(Seal)

Title: _______________________________________

Power of Attorney for person signing for surety company must be attached to bid.

Vendor Submissions and Certifications

Technical Proposal (No Price Information)*

*Response required

W-9*

Please provide your UEI, if you have one

Non-Collusion Confirmation and Certification *

Under no circumstances shall any prospective proposer, or any person or persons acting for or on behalf of any said prospective proposer, seek to influence or gain the support of any member of the

City Council or the City Staff favorable to the interest of any prospective proposer or seek to influence or gain the support of any member of the City Council or City Staff against the interest of any prospective proposer. Any such activities shall result in the exclusion of the prospective proposer from consideration by the City.

Please download the below document, complete, and upload.

• Non-Collusion Certification

Drug- Free Workplace Compliance Certification *

Please download the below document, complete, and upload.

• Drug-Free_Workplace_Complia...

Insurance Certification *

• Insurance Certification

Indemnification Certification *

• Indemnifications Certification

Sworn Statement Pursuant to Public Entity Crimes *

• Public_Entity_Crimes_Requir...

Contracting with Minority and Women Business Enterprises Certification *

• Contracting with Minority and Women Business Enterprises Certification

Access to Records and Records Retention Certification *

• Contracting with Minority and Women Business Enterprises Certification https://government-project.s3.us-west-2.amazonaws.com/130740/303eeab3-bd1e-49dd-8ed9-fe444d45dda9_Drug-Free_Workplace_Compliance.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4E2AWB4LM%2F20250923%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250923T200308Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQCAEQD4plsJIrSVX1aLc3654BhB8CkO%2BtxZdPZ5aiCYewIhANqHglmtDo4iwwyUBsmL3R8WOXmvrHDu5HA9FT8tW%2FqHKoMFCE0QAhoMODkyMzY0Njg3NjcyIgx%2BSydM%2B01GHWoh4Doq4ATDvw%2FVg492Fb2oJCg1ntvSG38xdrZRooAcv6YgCcgmjNye0RSsDDynMgL8XVGv7Du51eUYSG9UInmz9J3J5ckiqq6sGKSmgHvqkzJQ44aaa7LXh4fvMvk9BjMmn1yTVjKstJg9OqhW2vYT1zbtnWa%2BECJzq2cTzzJDsZlergFAjxylOeM%2Bjo6%2Bxq4CZF0fPmIYa9AGSP5XGhHJ%2B2dJRXZi48KglYwZ4KuosI%2FWA%2F%2BamxlpUau5nA9HVKXuVOd8U6FRs3ox2vqdZrIL4w4on7IGPQCJ1f3b%2B46YSu1ifZYGbM1b1Xt4pl63WeKJlJfDFgPhDTOEtkYdik0Gbhcb4HO8SV%2FexynhcnXt7%2FnlGn7XvIv4OGZOy7v%2BKU0majLkoDnmjz%2FtstDAl94B%2FTaf%2FRmyGHrjBAnv6H4EK9%2FudppBh60ZEPLjpwJ86Z27gj2IyCdIGMHzgYE5yWSwhbk6wroi9ogJgxdY76WedOXT2og1CQ4gls6INJjUfzVQgJnKf9EalmWw0AiTGZ55NdUaaNi8VipfO7ZUyh7Nh16vh9VGEGFFRjJQorM6KinDTv%2B%2FC6Gx6NU1tqrbXc6WItfYSQO3R5n2BZQuO9W4xGb4Rw6bcS1MY0oDgsuwmhVrQBsxFlJfyx3k7E6ctTFXXbO2XoN0DFsZE4THRtm5E4epF1YuML5vuMuHjtc2TUEydloDxyClur2IyztfHBuBLpA8ECz%2BT6C08McskpQ7z22T0MJYH57UX1YQy5nFtoMrxLnyjlaroKEq3%2Bwq%2B8paymhg12OBW%2BkNrbRKIRj5Ftee87F%2BQTCN7svGBjqaAS55v%2FCOiEWYYz0bICwyNSMovtIqC5G8ysYGEGN%2FlWhjnX%2FyIfevXtrYaac6oikMkvf3S1txUkdmPV1QAiDvZKezCR9NRqWVHgafWfsvur8dsqYgXRbUEhDoYgqkRol06q7Z%2Bm1jrBxU4hWBV7KDiW0lBVxgLGUvacsPxh4KkoKFwRx6XibjbKJO6DXaVKEp443DgMyxdsOUWjU%3D&X-Amz-Signature=98eb9766174ce5e35b21d85b978c0004a7440c1081edf3b35fa586f8cefee4b4&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Drug-Free_Workplace_Compliance.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/130740/8ee33c5e-7e3a-41b6-8f08-12b4d51712cb_Public_Entity_Crimes_Requirement.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4E2AWB4LM%2F20250923%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250923T200308Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQCAEQD4plsJIrSVX1aLc3654BhB8CkO%2BtxZdPZ5aiCYewIhANqHglmtDo4iwwyUBsmL3R8WOXmvrHDu5HA9FT8tW%2FqHKoMFCE0QAhoMODkyMzY0Njg3NjcyIgx%2BSydM%2B01GHWoh4Doq4ATDvw%2FVg492Fb2oJCg1ntvSG38xdrZRooAcv6YgCcgmjNye0RSsDDynMgL8XVGv7Du51eUYSG9UInmz9J3J5ckiqq6sGKSmgHvqkzJQ44aaa7LXh4fvMvk9BjMmn1yTVjKstJg9OqhW2vYT1zbtnWa%2BECJzq2cTzzJDsZlergFAjxylOeM%2Bjo6%2Bxq4CZF0fPmIYa9AGSP5XGhHJ%2B2dJRXZi48KglYwZ4KuosI%2FWA%2F%2BamxlpUau5nA9HVKXuVOd8U6FRs3ox2vqdZrIL4w4on7IGPQCJ1f3b%2B46YSu1ifZYGbM1b1Xt4pl63WeKJlJfDFgPhDTOEtkYdik0Gbhcb4HO8SV%2FexynhcnXt7%2FnlGn7XvIv4OGZOy7v%2BKU0majLkoDnmjz%2FtstDAl94B%2FTaf%2FRmyGHrjBAnv6H4EK9%2FudppBh60ZEPLjpwJ86Z27gj2IyCdIGMHzgYE5yWSwhbk6wroi9ogJgxdY76WedOXT2og1CQ4gls6INJjUfzVQgJnKf9EalmWw0AiTGZ55NdUaaNi8VipfO7ZUyh7Nh16vh9VGEGFFRjJQorM6KinDTv%2B%2FC6Gx6NU1tqrbXc6WItfYSQO3R5n2BZQuO9W4xGb4Rw6bcS1MY0oDgsuwmhVrQBsxFlJfyx3k7E6ctTFXXbO2XoN0DFsZE4THRtm5E4epF1YuML5vuMuHjtc2TUEydloDxyClur2IyztfHBuBLpA8ECz%2BT6C08McskpQ7z22T0MJYH57UX1YQy5nFtoMrxLnyjlaroKEq3%2Bwq%2B8paymhg12OBW%2BkNrbRKIRj5Ftee87F%2BQTCN7svGBjqaAS55v%2FCOiEWYYz0bICwyNSMovtIqC5G8ysYGEGN%2FlWhjnX%2FyIfevXtrYaac6oikMkvf3S1txUkdmPV1QAiDvZKezCR9NRqWVHgafWfsvur8dsqYgXRbUEhDoYgqkRol06q7Z%2Bm1jrBxU4hWBV7KDiW0lBVxgLGUvacsPxh4KkoKFwRx6XibjbKJO6DXaVKEp443DgMyxdsOUWjU%3D&X-Amz-Signature=c80cdcabcc0a3829dc6b4a3cd97ec08ab02e60aa321ea1e497478471baf6507b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Public_Entity_Crimes_Requirement.pdf%22&x-id=GetObject

E-Verify Responsibility Certification *

• E-Verify Certification

Domestic Preference *

• Domestic Preference Certification

SAM.gov Debarment and Suspension Certification*

• Debarment_and_Suspension_Fo...

Conflict of Interest Certification *

• Conflicts of Interest Certification

Section 3 Requirements Certification *

• Section 3 Certification

Labor Standards Compliance Certification *

• Labor Stands Certification

• Acknowledgement of review of Davis Bacon Wage Decision

☐ Please confirm

*Responses required

Appendix II to 2 CFR 200 Certification *

• Appendix II to 2 CFR 200 Certification

Certification Regarding Lobbying

• Appendix II to 2 CFR 200 Certification https://government-project.s3.us-west-2.amazonaws.com/130740/3a9036ac-43cb-46cc-a481-4d9274c4ab5c_Debarment_and_Suspension_Form_-_Green_Cove_Springs.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4E2AWB4LM%2F20250923%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250923T200308Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQCAEQD4plsJIrSVX1aLc3654BhB8CkO%2BtxZdPZ5aiCYewIhANqHglmtDo4iwwyUBsmL3R8WOXmvrHDu5HA9FT8tW%2FqHKoMFCE0QAhoMODkyMzY0Njg3NjcyIgx%2BSydM%2B01GHWoh4Doq4ATDvw%2FVg492Fb2oJCg1ntvSG38xdrZRooAcv6YgCcgmjNye0RSsDDynMgL8XVGv7Du51eUYSG9UInmz9J3J5ckiqq6sGKSmgHvqkzJQ44aaa7LXh4fvMvk9BjMmn1yTVjKstJg9OqhW2vYT1zbtnWa%2BECJzq2cTzzJDsZlergFAjxylOeM%2Bjo6%2Bxq4CZF0fPmIYa9AGSP5XGhHJ%2B2dJRXZi48KglYwZ4KuosI%2FWA%2F%2BamxlpUau5nA9HVKXuVOd8U6FRs3ox2vqdZrIL4w4on7IGPQCJ1f3b%2B46YSu1ifZYGbM1b1Xt4pl63WeKJlJfDFgPhDTOEtkYdik0Gbhcb4HO8SV%2FexynhcnXt7%2FnlGn7XvIv4OGZOy7v%2BKU0majLkoDnmjz%2FtstDAl94B%2FTaf%2FRmyGHrjBAnv6H4EK9%2FudppBh60ZEPLjpwJ86Z27gj2IyCdIGMHzgYE5yWSwhbk6wroi9ogJgxdY76WedOXT2og1CQ4gls6INJjUfzVQgJnKf9EalmWw0AiTGZ55NdUaaNi8VipfO7ZUyh7Nh16vh9VGEGFFRjJQorM6KinDTv%2B%2FC6Gx6NU1tqrbXc6WItfYSQO3R5n2BZQuO9W4xGb4Rw6bcS1MY0oDgsuwmhVrQBsxFlJfyx3k7E6ctTFXXbO2XoN0DFsZE4THRtm5E4epF1YuML5vuMuHjtc2TUEydloDxyClur2IyztfHBuBLpA8ECz%2BT6C08McskpQ7z22T0MJYH57UX1YQy5nFtoMrxLnyjlaroKEq3%2Bwq%2B8paymhg12OBW%2BkNrbRKIRj5Ftee87F%2BQTCN7svGBjqaAS55v%2FCOiEWYYz0bICwyNSMovtIqC5G8ysYGEGN%2FlWhjnX%2FyIfevXtrYaac6oikMkvf3S1txUkdmPV1QAiDvZKezCR9NRqWVHgafWfsvur8dsqYgXRbUEhDoYgqkRol06q7Z%2Bm1jrBxU4hWBV7KDiW0lBVxgLGUvacsPxh4KkoKFwRx6XibjbKJO6DXaVKEp443DgMyxdsOUWjU%3D&X-Amz-Signature=0c7d5a9296dbbe6c1b6bbe2ceae7717be13c224b858c483bf83a6132b196f855&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Debarment_and_Suspension_Form_-_Green_Cove_Springs.docx%22&x-id=GetObject

CDBG Supplemental Conditions

I certify that I have read and understand the attached CDBG Supplemental Conditions and that I have completed all the CDBG Certifications.

Additional Material

I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.**

Standard Addendum Confirmation *

I acknowledge I will complete the addendum below upon contract award:

Any other provisions of the Contract or Agreement to which this Standard Addendum is attached to the contrary notwithstanding, the parties specifically agree that the provisions hereinafter set forth will apply exclusively with respect to the matters addressed, whether addressed in said

Contract or Agreement or not, and shall be deemed an integral part of said Contract or Agreement as if duly set out therein, having a force and effect of equal or superior dignity, as applicable, with the provisions thereof; provided, that if the provisions of the Contract or Agreement address a particular matter in a manner which results in a lower cost to the City than this Standard

Addendum, then such provisions of the Contract or Agreement shall control and supersede the applicable provisions hereof (as used herein, the term “Contractor” means the vendor or other party in the Contract or Agreement providing construction, labor, materials, professional services, and/or equipment to the City thereunder; the term “City” means Green Cove Springs, a municipal corporation of the State of Florida, its City Council, or any other name or label set forth in the

Contract or Agreement identifying such entity).

1. All payments for services rendered, or supplies, materials, equipment and the like constructed, delivered, or installed under the Contract or Agreement (the Work) shall be made by the City in accordance with the Local Government Prompt Payment Act (the Act). Upon receipt of a proper statement, invoice or draw request, the City shall have the number of days provided in the Act in which to make payment.

2. Any work or professional services sub-contracted for by the Contractor for which the City has agreed to reimburse the Contractor shall not be marked up but shall be payable by the City only in the exact amount reasonably incurred by the Contractor. No other such sub-contracted services shall be reimbursed.

3. In the event the Contract or Agreement is for professional services, charged on a time basis, the

City shall not be billed or invoiced for time spent traveling to and from the Contractor’s offices or other points of dispatch of its sub-contractors, employees, officers, or agents in connection with the services being rendered.

4. The City shall not be liable to reimburse the Contractor for any courier service, telephone, facsimile, or postage charges incurred by the Contractor, except as follows, and then only in the exact amount incurred by the Contractor [if the space below is left blank, then “NONE” is deemed to have been inserted therein]:

5. The City shall not be liable to reimburse the Contractor for any copying expenses incurred by the Contractor, except as follows, and then only at $0.05 per page [if the space below is left blank, then “NONE” is deemed to have been inserted therein]:

6. If and only if travel and per diem expenses are addressed in the Contract or Agreement in a manner which expressly provides for the City to reimburse the Contractor for the same, then the

City shall reimburse the Contractor only for those travel and per diem expenses reasonably incurred and only in accordance with the provisions of Section 112.061, Florida Statutes or as otherwise limited by Florida law. In the event the Contractor has need to utilize hotel accommodations or common carrier services, the City shall reimburse the Contractor for his, her, or its reasonable expense incurred thereby provided prior written approval of the City Manager of the City or his or her designee is obtained.

7. With respect to drawings and/or plans prepared on behalf of the City by the Contractor under the

Contract or Agreement, unless specifically provided otherwise therein, complete sets of such drawings and/or plans shall be reproduced by the Contractor without cost to the City for all

Proposers requesting the same, and five (5) complete sets of such drawings and/or plans shall be reproduced and delivered to the City without cost.

8. With respect to any indemnification by the City provided under the Contract or Agreement, any such indemnification shall be subject to and within the limits set forth in Section 768.28, Florida

Statutes, and shall otherwise be limited as provided by law.

9. In that the City is a governmental agency exempt from sales tax, the City shall pay no such taxes, any other provisions of the Contract or Agreement to the contrary notwithstanding. The

City shall provide proof of its exempt status upon reasonable request.

10. Any pre-printed provisions of the Contract or Agreement to the contrary notwithstanding, the same shall not automatically be renewed but shall be renewed only upon subsequent agreement of the parties.

11. The Contractor acknowledges that in the budget for each fiscal year of the City during which the term of the Contract or Agreement is in effect, a limited amount of funds are appropriated which are available to make payments arising under the Contract or Agreement. Any other provisions of the Contract or Agreement to the contrary notwithstanding, and pursuant to applicable Florida Statutes, the maximum payment that the City is obligated to make under the

Contract or Agreement from the budget of any fiscal year shall not exceed the appropriation for said fiscal year.

CITY OF GREEN COVE SPRINGS CONTRACTOR/FIRM/INDIVIDUAL

By: __________________________________ By:

Mayor (Printed Name) (Printed Name and Title)

By: __________________________________ By:

Mayor (Signature) (Signature)

ATTEST:

By:

Erin West, City Clerk

Bid Proposal

Line Item Description Quantity Unit of

Measure

Unit Cost Total

1 All construction except kitchen equipment

1 LS

2 Kitchen Equipment 1 LS

TOTAL

CDBG SUPPLEMENTAL CONDITIONS

FloridaCommerce – Community Development Block Grant Program

CDBG Supplemental Conditions for Construction Contracts January 16, 2025

City of Green Cove Springs - CDBG CV Agreement 22CV-S28

The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the general conditions and other specifications. In case of disagreement with any other section of this contract, the Supplemental Conditions shall govern.

1. Termination (Cause and Convenience).

2. Access to Records.

3. Retention of Records.

4. Remedies.

5. Environmental Compliance (Clean Air Act and Clean Water Act).

6. Energy Efficiency.

7. Special Equal Opportunity Provisions.

8. Conflict of Interest.

9. Utilization of Minority and Women’s Businesses.

10. Federal Labor Standards Provisions (Davis-Bacon, Copeland, and Contract Work Hours Act).

11. Guidance to Contractor for Compliance with Labor Standards Provisions.

12. E-Verify.

13. Rights to Inventions Made Under a Contract or Agreement.

14. Debarment, Suspension, Other Exclusion, and SAM.GOV Registration.

15. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352).

16. Procurement of Recovered Materials.

17 Prohibition on certain telecommunications and video surveillance services or equipment.

18. Domestic preferences for procurements.

19. Non-Collusion Affidavit.

20. Drug Free Workplace.

21. Insurance.

22. Indemnification.

1. Termination (Cause and Convenience)

A. This contract may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this contract through no fault of the terminating party, provided that no termination may be affected unless the other party is given:

(1) not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate; and

(2) an opportunity for consultation with the terminating party prior to termination.

B. This contract may be terminated in whole or in part in writing by the local government for its convenience, provided that the other party is afforded the same notice and consultation opportunity specified in l(a) above.

C. If termination for default is affected by the local government, an equitable adjustment in the price for this contract shall be made, but

(l) no amount shall be allowed for anticipated profit on unperformed services or other work, and

(2) any payment due to the contractor at the time of termination may be adjusted to cover any additional costs to the local government because of the contractor’s default.

If termination for convenience is affected by the local government, the equitable adjustment shall include a reasonable profit for services or other work performed for which profit has not already been included in an invoice.

For any termination, the equitable adjustment shall provide for payment to the contractor for services rendered and https://www.govinfo.gov/link/uscode/31/1352

City of Green Cove Springs - CDBG CV Agreement 22CV-S28 expenses incurred prior to receipt of the notice of intent to terminate, in addition to termination settlement costs reasonably incurred by the contractor relating to commitments (e.g., suppliers, subcontractors) which had become firm prior to receipt of the notice…