Draft Combined Synopsis - LTS.pdf

Semper Supra

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

23 April 2026

FROM: 21 CONS/PKB

SUBJECT: Combined Synopsis/Solicitation PROJECT TITLE: SBD1 & SBD41 Local Telecommunication Services (LTS) Reacquisition

SOLICITATION: FA251726Q0012

This is a draft combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR part 12. A formal solicitation will be issued following Government coordination of necessary Requirements Approval Documentation. The Government still anticipates a formal proposal due date of 29 May 2026 with an anticipated performance start date of 1 July 2026.

The solicitation FA251726Q0012 is issued as a request for quotation (RFQ) for the 21st Communications Squadron for LTS at Space Base Delta 1 (SBD1) & Space Base Delta 41 (SBD41).

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

This will be solicited as a Firm Fixed Price full and open purchase order. The North American Industrial Classification System (NAICS) code is 517111, Wired Telecommunications Carriers.

The size standard is 1,500 employees.

This solicitation incorporates provisions and clauses by reference. The incorporated provisions and clauses are those in effect through Revolutionary FAR (Federal Acquisition Regulation) Overhaul (RFO), effective 02/20/2026. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. A list of solicitation provisions and contract clauses that apply to this acquisition can be found in Attachment 5.

The quotes will be evaluated IAW RFO 52.212-2, found herein. Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addendum to RFO 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation may result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein and the associated Attachments.

*RFO Provision 52.212-1, Instructions to Offerors-Commercial Product and Commercial Services (Sept 2023) applies to this acquisition and the following addendum applies:

http://www.acquisition.gov/

The Following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the combined synopsis/solicitation.”

The place of performance is SBD1 & SBD41. The Government anticipates a six-month base period (for phase in and cut over) with four one-year option periods. Additionally, this requirement will include a 6 month extension for services.

The resulting award will be a Firm-Fixed Priced Purchase Order.

Any questions regarding this solicitation shall be submitted to the contracting team no later than (NLT) 10:00 AM Mountain Time (MT), 8 May 2026. All questions must be submitted to both the Contract Specialist, Kaela Reed, at kaela.reed@spaceforce.mil and Contracting Officer, Ralph Mayer, at ralph.mayer@spaceforce.mil. Questions submitted after this deadline may not be answered.

Quotes and contract documentation shall be provided NLT 10:00 AM (MT), 29 May 2026 to 21 CONS/PKB. Please submit quotes to both the both the Contract Specialist, Kaela Reed, at kaela.reed@spaceforce.mil and Contracting Officer, Ralph Mayer, at ralph.mayer@spaceforce.mil. Quotes submitted after this deadline may not be considered.

Late submissions: Quoters are responsible for submitting quotations so as to reach the Government office designated by the time specified in the solicitation. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition. However, a late modification of an otherwise successful quote that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

Note: .zip files are not an acceptable format for the Air Force/Space Force Network and will not go through our email system.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. It is the quoter’s responsibility to complete their reps and certs at SAM.gov for the quote to be evaluated for award. The Government will not provide contract financing for this acquisition.

The contractor’s quote/response shall consist of two (2) separate parts:

Part I - Priced Quote mailto:kaela.reed@spaceforce.mil mailto:ralph.mayer@spaceforce.mil mailto:kaela.reed@spaceforce.mil mailto:ralph.mayer@spaceforce.mil https://www.sam.gov/portal/public/SAM/

Part II - Technical Documentation

2. Format and Specific Instructions.

COVER LETTER:

Please provide the following information with your quote as a cover letter not to exceed 1 page:

Company Name:

Contact Name:

Address:

Telephone Number:

Cage Code or UEI:

Statement the quote is valid for a minimum of 60 calendar days:

Size of Business/Socio Economic Status:

PART I – PRICED QUOTE

The quoter shall either submit on company letterhead a quote identifying the unit price, total line-item price and overall price, for all CLINs from Attachment 6 – or – The quoter shall complete their pricing submission utilizing the format in Attachment 6 in its entirety.

PART II – TECHNICAL DOCUMENTATION

Quoter shall submit technical information so they can sufficiently meet the qualifications for Factor 1 – Technical Acceptability identified below. This submission shall not exceed 15 pages.

52.212-2 Evaluation – Commercial Items (Feb 2026)

This tailored clause takes precedence over the clause incorporated by reference.

The Government will award a firm fixed priced purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Part I – Priced Quote Part II - Technical Documentation

Award will be made based on the competitive quote with the lowest total evaluated price that meets the technical criteria on an acceptable/unacceptable basis. If any technical criteria items are determined to be unacceptable that quote may not be evaluated further and may not be eligible for award.

Addendum to RFO 52.212-2 - Evaluation -- Commercial Items (Feb 2026).

1. Evaluation:

By submission of its quote, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

Part I – Priced Quote Evaluation Initially, the Government will place all quotes that meet the requirements of the solicitation in order by price, beginning with the lowest total evaluated price. The total evaluated price will be determined utilizing the quoted price for the option periods and six-month extension period. The price will be evaluated using either a quote identifying the unit price, total line-item price, and overall price for all CLINs 1001 – 4003 and 52.217-8 identified in Attachment 6.

The Government will then evaluate the lowest total evaluated priced offer to determine if it is reasonable and complete. If there is a conflict between the unit price and the overall price, the unit price will be used to determine the correct evaluated price. Failure to quote for any price element may cause the quoter’s quote to be rejected as unacceptable.

To facilitate the balanced pricing analysis, offerors should clearly explain the cost breakdown of their cutover approach. While the cutover approach is not considered in the total evaluated price it will still be reviewed to determine that it is fair and reasonable. As a commercial acquisition, certified cost or pricing data is not required. However, the Government may require the offeror to submit information other than certified cost or pricing data if it cannot determine the cutover (CLINs 0001, 0002, and 0003), or any other CLINs, to be fair, reasonable and balanced.

Quoters whose evaluated price is unreasonable (in accordance with R-DFARS 212.204(a)) may not be considered for award.

Part II – Technical Documentation Evaluation Next, the lowest evaluated priced quoter will be evaluated on an Acceptable/Unacceptable basis for the Technical Requirement. For the lowest evaluated priced quoter to receive a rating of “Acceptable”, the quoter shall submit technical documentation that confirms that their company meets the minimum requirements as stated in this combined synopsis/solicitation in accordance with the evaluation factors identified below.

If the lowest evaluated priced quote receives an “acceptable” technical rating, that quote represents the most advantageous offer to the Government, evaluation of that quote is complete, and the evaluation process will stop, resulting in an award.

If the lowest evaluated price quote receives an “unacceptable” technical rating, evaluation of that quote will stop. In that instance, the next lowest evaluated priced quoter will be evaluated using the methodology above and the process will continue (in order by price) until a quote receives an “acceptable” technical rating, or until all quotes are evaluated.

The evaluation factors are:

1. Factor 1 – Technical Acceptability

- Acceptability of this factor is based on an Offeror describing an adequate approach to addressing the below elements of the PWS and/or Appendices. The submission shall document the Offeror’s processes and capabilities to demonstrate an understanding of the requirement and not just restate the PWS and/or Appendices.

The Offeror shall document their approach to:

• Establishing technical approach, timeline, and cost allocation for cutover along with labor or materials required for each location IAW with appendices attachments 2-4.

(Note: This portion is excluded from the 15 page limitation)

• Establishing approach for PRI Gateways to convert SIP into PRI’s IAW Attachment 1 PWS paragraph 2.1.5.

• Outlining support for both Centralized Automatic Number Identification (CAMA) and Colorado Automatic Number Identification and Automatic Location Identification (ANI/ALI) services and access to the state of Colorado ANI/ALI database for updates IAW PWS paragraph 2.1.6.

• Explain approach to restoration of services and maintenance for Catastrophic, Emergency, Serious, and Routine Outages IAW PWS paragraph 2.3.

• Explain approach to access demarcation locations IAW PWS paragraph 2.2. The incumbent currently has equipment installed, outline approach to sublease equipment and utilize PRI Gateways.

The technical factors will receive one of the following ratings listed below.

Rating Description

Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Conversations conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a purchase order without the opportunity for a quote revision. The Government intends to award a purchase order without conversations (while keeping with RFO Part 12). However, the Government reserves the right to conduct conversations with one, some, all, or none of the vendors if deemed in its best interest.

List of Attachments Attachment 1 – LTS PWS Attachment 2 – Appendix 1 PSFB Attachment 3 – Appendix 2 SSFB Attachment 4 – Appendix 3 CMSFS Attachment 5 – LTS Provisions & Clauses Attachment 6 – LTS CLIN Sheet Attachment 7 – Wage Determination 2015-5417 rev 31 dated 03 Dec 2025