DRAFT Childcare Performance Work Statement ACCNJ.pdf

PERFORMANCE WORK STATEMENT (PWS)

United States Army Reserve Command (USARC) Yellow Ribbon Reintegration Program (YRRP)

Childcare Services 99th Readiness Division (RD)

February 18, 2025

PART 1

GENERAL INFORMATION

1. General: This is a non-personal, firm fixed price (FFP) service contract to provide Childcare Services for up to seven (7) YRRP Events annually. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all necessary, personnel, labor, equipment, supplies, materials, supervision, other items and non-personal services necessary to perform Childcare Services for YRRP Events as defined in the PWS. The Contractor shall furnish ancillary equipment, supplies and services as specified in accordance with (IAW) the standards, and terms and conditions in the PWS, the resultant contract, and local, state, and federal laws and regulations.

1.2 Background: The USARC commands all United States Army Reserve units and is responsible for overseeing unit staffing, training, management, and deployment. The YRRP is a Congressionally mandated initiative designed to provide information, services, referrals, and proactive outreach programs to Reserve Component Service Members and their families through all phases of the deployment cycle. The overall objective of the program is to prepare and sustain Service Members and their families before and after their mobilization.

1.3 Objectives: The Contractor shall provide childcare services for up to 7 YRRP Events annually when the Services Members and their spouses attend the Saturday and Sunday sessions.

1.4 Scope: The Contractor shall provide drop-in childcare services for the duration of the YRRP event on Saturday and Sunday sessions.

1.5 Period of Performance: The period of performance shall consist of one base period of 12-months and two 12-month option years.

1.5.1. Event Agenda:

Date Daily Agenda Saturday of the event The families can drop-off their children at 7:00 A.M. The event’s first formal program of the day will begin at 8:00 A.M. The programs will run throughout the day and end no later than 6.00 PM.

Sunday of the event The families can drop-off their children at 7:00 A.M. The event’s first formal program of the day will begin at 8:00 A.M. and end at 2:00 P.M.

1.6 General Information:

1.6.1 Quality Control: Quality Control is the responsibility of the Contractor. The Contractor shall ensure all work described in the PWS and the resultant contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The Contractor is responsible for providing quality services and supplies to the Government. A formal Quality Control Plan (QCP) is not required for this commercial service. However, the Contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor as well as their subcontractors only tender for acceptance those items or services that conform to the requirements of this contract all applicable laws and regulations

1.6.2 Quality Assurance: The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) to include Government collected and graded customer satisfaction comment cards as part of the Government’s performance evaluation process. This plan is a government only document focused on what the COR must do to assure that the contractor has performed in accordance with the performance requirements.

1.6.3 The Contractor shall maintain communications (direct and indirect) with the Government regarding performance of the contract. Communication shall include, but is not limited to, regular and formal meetings with the Government for review and discuss deficiencies and problem resolution.

1.6.4 Non-conformance Report (NCR): When the Contractor's performance is unsatisfactory, an NCR will be issued. The Contractor shall reply in writing within two (2) hours from the time of receipt of the NCR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6.5 Non-conforming Services: When the Contractor’s performance is identified as unsatisfactory it is considered a non-conformance. The Contractor shall reply within the specified timeframe upon receipt of a NCR from the COR or Contracting Officer (KO). Non-conformance shall be classified in one (1) of three (3) categories.

1.6.6 Level I (Minor) Non-conformance is defined as a non-conformance that is a departure from established standards having little bearing on the effective use or operation of the services. Minor non-conformance usually can be corrected by the Contractor within a short timeframe, where no further corrective action (CA) response is necessary and can be issued by the COR to the Contractor either through a verbal or written NCR. Minor non-conforming services shall be corrected within a specified timeframe at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified timeframe, a Level II (Major) Non-conformance may be issued to the Contractor by the COR.

1.6.6.1 Level II (Major) Non-conformance is defined as a non-conformance, other than critical, that is likely to result in failure of services, or to materially reduce the usability of the services for their intended purpose, or it is a recurring Level I (Minor) non-conformance, or a non-responsive Contractor indicating a trend or failure of the Contractor’s quality control. Major non-conformances shall result in the issuance of a written NCR from the COR to the Contractor requiring a response by the Contractor within a specified timeframe identifying the reasons for the unsatisfactory performance, CA taken, and date resolution has occurred or will occur, and procedures to preclude recurrence of unsatisfactory performance.

1.6.6.2 Level III (Critical) Non-conformance is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected Level II (Major) non-conformance, or is for a non-responsive Contractor to a Level II (Major) non-conformance. Critical non-conformances shall result in the issuance of a written NCR from the COR to the Contractor requiring a response by the Contractor within a specified timeframe identifying the reasons for the unsatisfactory performance, CA taken, and date resolution has occurred or will occur, and procedures to preclude recurrence of unsatisfactory performance.

1.8. Type of Contract: Indefinite Delivery/Indefinite Quantity (ID/IQ), Single Award

1.9. Place and Period of Performance: Childcare Services for YRRP Events will be provided at the locations listed below.

1.10 Location Airport Distance Table:

LOCATION DATE Radius AIRPORT

Atlantic City, NJ

Dates TBD. The Government will provide dates NLT 180 days prior to POP.

50 mi

Atlantic City International Airport

(ACY)

Baltimore, MD provide dates NLT 180 days prior to POP.

Baltimore/Washington International

Thurgood Marshall Airport

(BWI)

Boston, MA provide dates NLT 180 days prior to POP.

50 mi

Boston Logan International Airport

(BOS)

Washington, DC provide dates NLT 180 days prior to

POP.

Ronald Reagan Washington National

Airport (DCA)

East Rutherford, NJ

Dates TBD. The Government will provide dates NLT 180 days prior to POP.

50 mi Newark International Airport (EWR)

Hershey, PA dates NLT 180 days prior to POP.

Harrisburg International

Airport (MDT)

Philadelphia, PA dates NLT 180 days prior to POP.

Philadelphia International

Airport (PHL)

1.11. Security Requirements: The Contractor shall be responsible for safeguarding all Government equipment, information, and property. In the event of loss or damage of any nature, caused by Contractor operations or employees, due to improper protection, precaution or safety measures, such damages shall be repaired, or such property shall be replaced by the Contractor at the Contractor’s expense. The Contractor shall notify the COR via email or verbally within two (2) hours of each occurrence. The Contractor shall provide wrist bands for when each parent and/or guardian who registers their child and take a non-digital photograph of the child, parent and/or guardian. When parent and/or guardian return from the event, the contractor will match wrist band and picture for pickup (no unauthorized person will pick up child).

1.12. Operations Security (OPSEC) Awareness Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete "Level 1 OPSEC Awareness" training. The online course is called "OPSEC Awareness for Military Members, DoD Employees and Contractors" and is found at https://securityawareness.usalearning.gov/opsec/. An OPSEC training certification for all employees shall be submitted to the COR within thirty (30) calendar days after the contract start date and annually, or within thirty (30) days after new employees commence performance under this contract and annually. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR within five (5) calendar days after completion of training by all employees and subcontractor personnel. The COR will provide a copy of the certificate to the requiring activity’s Antiterrorism Officer (ATO).

1.13. Access and general protection/security policy and procedures. Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.14. Safety: The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The Contractor shall immediately provide a verbal and email notification to the COR and the Contracting Officer for each occurrence within two (2) hours of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a completed copy of the required Accident Investigation Reports by email to the COR and Contracting Officer within two (2) hours notification of each occurrence.

1.15. Environment and OSHA: The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state, and Federal laws, rules, regulations, and compliance with the requirements of the contract shall be brought to the attention of the COR and the Contracting Officer for final resolution NLT the end of the business day of notification.

1.16. Verbal Notifications Follow-Up. The Contractor shall notify the COR by email in addition to any verbal notification. Any apparent conflict between compliance with such local, state, and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be brought to the attention of the COR and the Contracting Officer for final resolution within two (2) hours of notification. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations.

1.17. Hazards. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the COR or the Contracting Officer, to halt all Contractor performance. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately, within the hour of occurrence, notify the COR and the Contracting Officer verbally and by email.

1.18. Contract Administration

1.18.1. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office. The COR or Contracting Officer may meet periodically with the Contractor to review the Contractor's performance. At these meetings the COR or the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall not take any action as a result of these meetings without written authorization from the Contracting Officer. The Contractor shall provide the Contracting Officer a written notification if there is an additional price or cost associated with any proposed change or action related to the contract. Upon Contracting Officer notification, appropriate action shall be taken to resolve outstanding issues as soon as possible. These meetings shall be at no additional cost to the Government and the use of conference calls is acceptable methods to conduct these meetings.

1.18.2. Contracting Officer’s Representative (COR): The COR will be identified by issuance of a COR Designation Letter. The COR monitors all technical and performance aspects of the contract and assists in contract administration. A letter of designation will be issued to the COR by the Contracting Officer. A copy of the letter of Designation will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR. The COR is not authorized to make any changes to the resultant contract.

1.18.3. Contractor Point of Contact (POC): The following personnel are considered a Contractor POC by the Government: a designated POC and an alternate POC. The Contractor shall provide a designated POC and an alternate POC, who shall be responsible for performance of the work required under the specifications of this contract upon award and as changes occur. The name and contact information of the designated POC and the alternate POC, who shall act for the contractor when the designated POC is absent, shall be provided by email to the COR and Contracting Officer. The designated POC and alternate POC shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The designated POC or alternate POC shall be available between 7:00 A.M. to 6:00 P.M. for the YRRP period of performance. The designated POC and alternate POC shall be able to read, write, speak, and understand English.

1.18.4. The Contractor POC(s) shall meet with the COR to discuss immediate problem areas when the issue arises. The Contractor POC(s) shall respond by phone or email to the COR and/or the Contracting Officer within two (2) hours after notification of deficiencies and correct the deficiency(s) within one (1) hour of notice or provide a course of action to resolve prior to the next day.

1.18.4.1. Organizational Conflict of Interest: The Contractor shall not employ any person or perform a contract in a situation where the existence of conflicting roles may bias the Contractor's judgement or prevent unfair competitive advantage.

1.18.5. Ordering Instructions:

1.18.5.1. The Government will notify the Contractor of scheduled event dates and locations no less than one hundred eighty (180) days prior to Period of Performance (POP) start.

1.18.5.2. Task Orders will be funded no less than ninety (90) days prior to POP start. Upon receipt of the funding modification, contractor shall begin securing all resources based on the supplied estimated number of attendees.

1.18.5.3. Aggregate quantities can be realigned throughout the three (3) year ordering period, the pricing will be based upon the established annual price list.

1.18.5.4. No later than seven days prior to the start of a given event, the Government will provide the final headcount required for childcare services.

1.18.6. Invoicing Instructions:

1.18.6.1. The Contractor shall invoice according to the task order price schedule for actual services provided.

Actual services provided/rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government.

1.18.6.2. The Government shall not be responsible for any cost deficits between the task order’s preliminary number of required services and the confirmed number of services required. Invoice amounts can be less than what is on the task order but shall not exceed the quantities ordered. Actual services provided IAW the terms and conditions of this contract will be accepted and paid for by the Government.

1.18.6.3. The Contractor shall invoice per contract line-item number (CLIN) structure.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions

2.1.1 CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or Contractor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.3 CONTRACTOR PERSONNEL. Contractor and subcontractor employees performing work under this contract.

2.1.4 EVENT. YRRP event would be for the entire period of performance, from Wednesday to Monday with the event program being from Friday – Sunday.

2.1.5 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.6 NONCONFORMANCE: Failures to meet all contract requirement: products, services, construction work, deliverables, or clause requirements.

2.1.7 PERFORMANCE REQUIREMENT SUMMARY (PRS): A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.8 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.10 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.11 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 Acronyms

ACOR Alternate Contracting Officer's Representative ADA American with Disabilities Act AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ACY Atlantic City International Airport BASOPS Base Operations BOS Boston Logan International Airport BWI Baltimore/ Washington International Thurgood Marshall Airport CA Corrective Action CAP Corrective Action Plan CFR Code of Federal Regulations CLIN Contract Line-Item Number CMRA Contractor Manpower Reporting Assessment CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative CUI Controlled Unclassified Information DA Department of the Army DCA Ronald Reagan Washington National Airport DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense EWR Newark International Airport FAR Federal Acquisition Regulation FFP Firm Fixed Price FSC Federal Service Code FY Fiscal Year GFP Government Furnished Property IDIQ Indefinite Deliver Indefinite Quantity IAW In accordance with KO Contracting Officer MDT Harrisburg International Airport NCR Non-Conformance Report NLT No later than ODC Other Direct Costs OSHA Occupational Safety and Health Administration PHL Philadelphia International Airport POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RD Readiness Division SAF Subject to Availability of Funds

SCR Service Contact Reporting TBD To be Determined TO Task Order USARC United States Army Reserve Command YRRP Yellow Ribbon Reintegration Program

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

3. CONTRACTOR FURNISHED ITEMS

General: The Contractor shall furnish all personnel, labor, equipment, supplies, materials, supervision, and other non-personnel services necessary to perform Child Care Services for the YRRP Events as defined as the PWS. The Government shall not be invoiced for any cost associated with this effort to include any loss or damage to the Contractor’s property.

PART 4

SPECIFIC TASKS

4. SPECIFIC TASKS GENERAL INFORMATION

4.1 The contractor shall provide on-site child and youth care services, including providing enough trained caregivers with favorable background investigations, room set-up, materials, equipment and supplies to assist in the set-up of activity areas within the child and youth care space for each age group. The contractor shall provide child and youth services to support the estimated number of children identified in the table below between the ages 0-12 years old for the Yellow Ribbon Events. The final count of children will be provided with an age breakdown within 7 days prior to the event.

4.1.1 The Government will provide adequate room space. All rooms will accommodate 25 square feet per child/youth except for the infant rooms which must have 35 square feet per infant to accommodate cribs. All rooms will accommodate a maximum of two (2) ratio group breakouts based on age grouping and space per child as indicated in the chart below

Childcare Provider Ratio Table:

4.1.2 All childcare/youth rooms will be within proximity of each other (same floor when possible), but all will be on adjoining floors (e.g. 6th and 7th floors) IAW AR 608-10, with access points that can be controlled. Recommend a minimum of two exits from each room be available. Restrooms need to be near the childcare/youth rooms.

4.1.3 All bathrooms and hand washing sinks are easily accessible from childcare rooms. Each bathroom will contain two (2) step stools so that children can properly wash hands.

4.1.4 The Contractor will ensure space is available for childcare registration and childcare daily sign in/out of children.

• All Infant and Pre-Toddler Rooms will have cribs based on number of registered children identified that meet the

Age -Groups Child/ Care Provider Ratio Square feet per Child required? Projected # of Children Attending

0-18 months 4 children per 1 provider 35 square feet per child 5

19-36 months

5 children per 1 provider

25 square feet per child

3-5 years old

10 children per 1 provider

25 square feet per child

6-12 years old 15 children per 1 provider 25 square feet per child 30

Note: Maximum Group Size per Room 2 Ratio Groups Only Note: Minimum Room size is based on 2 Ratio Groups Note: The contractor will provide enough Caregivers per Child/ Care Provider Ratio, and they will be present at all times while children/youth are in each room standards described on the US Consumer Product Safety Commission on crib Information. See http://www.cpsc.gov/info/cribs/indes/html for the standards.

• All Infant, Pre-Toddler, Toddler rooms will have a diaper changing area with trash can with lid to dispose of soiled diapers in sanitary manner.

• Diaper changing can be set up no less than 6 feet away from where children will eat snacks or food prep area.

• All Toddler and Pre-school rooms will have space designated for napping that can be supervised at all times and are within sight/sound.

• All bathrooms to be used by children will have a two (2) step stool to assist children with hand washing.

• All Pre-School, School-Age and Youth Rooms will have a large screen TV and VCR/DVR player.

4.1.5 The Government venue will provide the following:

•All rooms will have telephone available for use.

•All rooms will have a snack prep area.

•All rooms will always have drinking water and small cups accessible.

•All rooms will have a hands-free, covered trash can be available for use.

•All Infant, Pre-Toddler, Toddler and Pre-school rooms will have carpeted floors.

4.1.6 The contractor will provide adequately trained personnel for estimated children requiring care and youth supervision. The Government must have the capability to add or subtract children 72 hours prior to a YRRP Event. The Government will pay for the “minimum final number” of children which will be established 72 hours prior to the Yellow Ribbon Program (YRP) Training Event. The Government will pay for the “minimum final number” even if fewer children attend. The Government will provide an update of the children registrations the Friday prior to the POP. A copy of the background check shall be provided to the COR for each contractor employee.

4.1.7 The contractor/childcare provider will ensure space allows for separation of age groups and will adhere to the following:

• Provide basic care such as diapering, toileting, feeding, first-aid, hand washing supervision and accountability of children.

• Implement activity plans and adhere to program schedule.

• Set up, provide, and clean up A.M./P.M. snack daily.

• Follow activity plan and lead activities.

• Actively interact with children, facilitate activities, and engage in play.

• Strictly follow child guidance policy which uses positive strategies.

• Do not use any type of physical discipline toward any child at any time.

• Do not use timeouts.

• Do not withhold water, sleep, play or use of bathroom from children at any time.

• Use materials to offer developmentally appropriate and engaging activities.

• Ensure Infants are placed on their backs to sleep.

• Sleeping areas for infants will not have surfaces that conform to the face, including a soft pillow, blankets, soft mattress, comforter, or stuffed toys.

• Broken toys/games/dolls will be removed.

• All toys/games/dolls/puzzles will be cleaned and sanitized.

• All rooms will be free from lead paint and asbestos.

• Use positive tone of voice.

• Ensure personal belongings are stored in a secure place and inaccessible by children.

• No cell phones will be used at any time while caring for children.

• No photographs or video of children in care will be taken by the childcare provider staff.

4.1.8,The childcare provider will have these minimum Qualifications:

• Must be 18 years of age or older.

• Must have a minimum of six months of childcare experience.

• Must have the ability to speak, read, and write English.

• Must have a comprehensive background check to include both federal and state background checks, FBI fingerprint checks, a sexual offender registry check and a child abuse registry checks.

• Completed all the state and national license training requirements for the state in which the services are performed.

• Pediatric first aid and CPR certification

• Must be able to lift a 40lb. child safely and without straining, bend, and sit on floor.

• Must be in compliance with all applicable Army Regulations regarding childcare services e.g., AR 608-10 and FAR 37.103 (d). This includes both federal and state background checks,

• FBI fingerprint checks, a sexual offender registry check and a child abuse registry check.

4.1.9 Registration, Health, and Safety

a. Contractor will ensure staff is available Friday from 1:00 pm – 6:00pm and Saturday from 6:00 a.m. to 7:30 a.m.

for registration, (photos, parental release for pictures, activities etc., forms to include documenting medical conditions, dietary restrictions, special needs, parental contact information, etc.). The “photo ID” with parents will be one picture taken of the child and parent together. For the safety of the children, a numbered bracelet will be issued to each child parent and/or guardian to ensure full control of custody, plus details of each child’s dietary and medical needs. This information will be obtained from parent or legal guardian at time of pre-registration or initial drop off. Childcare contractor will include safety and child accountability procedures (copy of documentation to be provided with proposal). Children will be accounted for at all times.

b. All children in care will have a registration form on file with the contractor that includes parents’/legal guardian emergency contact information and child’s allergies or other serious medical conditions. Contractor will implement a sign-in/sign-out procedure. Each child will be signed in/signed- out of childcare rooms by the child’s parent or legal guardian. The parent or guardian must sign-in his/her child upon arrival and sign his/her child out for meals and upon departure at the end of the day. Childcare providers will document time of departure and time of return when taking children to the restroom.

c. Contractor will ensure to implement sleeping recommendations to reduce risk of sudden infant death syndrome or SIDS:

• All infants sleeping in cribs must be placed to sleep on their backs.

• Cribs will be supplied by the contractor or childcare provider and will meet the standards described on the

US Consumer Product Safety Commission Crib Information website: http://www.

cpsc.gov/info/cribs/index.html

• If infants are able to roll on to their stomach, they are allowed to do so, but they must still be placed on their backs to sleep by childcare provider.

• Infants must not be left sleeping in car seats, swings or other restraining devices.

• Infants must not be put to sleep with bottles in their cribs.

• Soft toys, stuffed animals, blankets, other bedding must not be placed in infant cribs.

• Sleep Sacks, wearable blankets will be used.

• If children can pull themselves up, they will no longer be placed in a crib.

• Back-to-sleep crib placards must be placed prominently on/above each infant’s crib in a clear sleeve which also contains a signed copy of the parental Infant Sleep Position Agreement

d. Ensure younger children do not have access to materials for older children that may present a safety or choking hazard.

e. Have a first-aid kit readily accessible.

f. Contractor will practice universal health precautions: disposable latex or non-porous vinyl gloves are worn when in contact with blood, including blood in feces, and articles contaminated with blood are carefully disposed of, or cleaned and disposed of, or cleaned and disinfected, or wrapped in plastic and sent home with parents.

g. The Contractor will perform general clean-up and pack-up procedures. The room/rooms and equipment will be cleaned at the end of each day in readiness for the next day, to the standards required by the state and federal regulations for childcare facilities. The contractor will ensure that at completion of the event, the room/rooms are left in the same condition as they were accepted from the venue staff.

h. Contractor will not give any medications including over-the-counter medication; all medication must be administered by parents and/or guardians. Parents and/or guardians will keep medication with them away from the childcare area. Parents and/or guardians are responsible for medication administration to include rescue medication.

i. The Contractor shall do a practice drill to ensure parents and/or guardian can reach their child to administer rescue medication within 2 to 5 minutes and can communicate clearly with the Army POC to notify parents and/or guardians.

j. Contractor will notify parents and/or guardians immediately to pick -up ill child. Children who appear to be ill or show visible signs of fever or any of the below symptoms will not be permitted to remain in the childcare rooms.

• Temperature more than 100.5 degrees Fahrenheit auxiliary for infants under 3 months of age and more than 101 degrees Fahrenheit for infants and children over 3 months of age.

• A child with a fever cannot return to care until 24 hours fever-free have passed and be able to participate in the program.

• Inability to participate in daily activities.

• Obvious illness such as:

• Impetigo — Red oozing erosion capped with a golden yellow crust that appears stuck on

• Scabies — Crusty wavy ridges and tunnels in the webs of fingers, hand, wrist and trunk

• Head lice/nits — Whitish-gray clot attached to hair shafts.

• Symptoms of other contagious diseases such as measles, mumps, hepatitis, and strep infections.

• Undiagnosed or contagious rash.

• Vomiting or diarrhea (three separate episodes before parent must pick up).

• Productive cough or discharge from nose that is yellow or green.

4.1.10 Licensing and Insurance Compliance

4.1.11 Contractor will be licensed, bonded, or certified, Nationally Accredited, if applicable, and have the appropriate number of certified personnel available for the event. Any subcontractor will be licensed, bonded, or certified, Nationally Accredited, if applicable, and have the appropriate number of certified personnel available for the event.

4.1.12 Contractor will provide proof of license, certification, and National Accreditation Certificate with proposal.

Failure to provide proof may result in elimination of consideration for the contract. For any proposed subcontractor, Contractor will provide proof of license, certification, and National Accreditation Certificate, with proposal. Failure to provide proof may result in elimination of consideration for the contract.

4.1.13 State license(s) and current annual inspection report, shall be submitted with the proposal and shall have a contractor's registered name in the Systems for Award Management (SAM). The contractor is not allowed to use a partner license with proposal. National accreditation certificate and annual report shall be submitted with the proposal and shall have the contractor's registered name. The contractor will provide proof of liability insurance.

(copy of documents will be provided with proposal).

4.1.14 Local, State, and Federal Background Investigation Requirements. The childcare provider requirements:

Childcare contractor will provide a list of each employee working the event and the documentation that checks has been returned as favorable. Complete a comprehensive background check. This includes both federal and state background checks, FBI fingerprint checks, a sexual offender registry check and a child abuse registry check. (no later than two 2 weeks before the event date) IAW 42 U.S.C. 13401., Army Directive 2014-23 (Conduct of Screening and Background Checks on Individuals Who Have Regular Contact with Children in Army Programs) and DoDI 1402.5, “Criminal History Background Checks on Individuals in Child Care Services,” January 19, 1993.

4.1.15. Supplies:

The Contractor shall provide all personnel, equipment, supplies, snacks, and materials necessary to furnish full- time quality childcare.

• Paper towels

• Extra baby wipes

• Extra diapers (all sizes)

• Vinyl glove non-porous and latex gloves

• Paper plates (snack)

• Paper cups

• Labels

• Hand sanitizer (to be used only when a sink is not immediately available and will all be followed by hand washing as soon as possible)

• Batteries

• Walkie-Talkies

• First aid kits, bandages, digital ultra thermometer for each room

• Garbage bags

• Disposable latex-free gloves

• Bleach water or other disinfectant (if allowed by state licensing)

• Plastic spray bottles for bleach water or disinfectant

• Clipboards

• Accountability system Supplies -wrist bands- light color or Photo /Name tag etc.

• All General office supplies

• All supplies for activities

• All age-appropriate materials and supplies to the following areas:

▪ Creative Arts.

▪ Blocks/Construction

▪ Games

▪ Manipulative

▪ Music/Movement

▪ Library/Quiet Games

▪ Active Physical Play

▪ Make Believe/Performing

▪ Discovery/Sensory

▪ Movie DVD (Pre-school-Teen only)

4.1.16 The contractor will provide the room for infant/toddler care with cribs that meet the standards described on the US Consumer Product Safety Commission on crib information. Ref: provide all equipment required to care for 0-12 age group, including Cribs (See http://www.cpsc.gov/info/cribs/indes/html for the standards.

4.1.17 Legal Compliance: The caregiver will comply with all federal, state, and local laws, codes, regulations applicable to his/her performance as a caregiver under this contract and will be solely responsible for all costs associated with said compliance.

4.1.18 Childcare services are required from:

Saturday 7:00 A.M. – 6:00 P.M.

Sunday 7:00 A.M. – 2:00 P.M.

4.1.19 Contractor will also be responsible for providing personal protective items (i.e., vinyl gloves) for their employees.

4.1.20 Contractor will provide all equipment (games, toys, music, books, paper, pencils, and crayons, etc.) required for engaging in age-appropriate activities required for all age groups.

4.1.21 Coordinate with contractor to receive and ship materials/supplies needed for the children’s program at contractor’s expense.

4.1.22 Children will be picked up and signed out and signed back in by a parent and/or guardian during the lunch period and returned for the remainder of the YRRP event.

4.1.23 Contractor will plan and purchase snacks for A.M./P.M. Contractor will provide child friendly snacks and will take into consideration any food allergies identified by a child’s parent/guardian and take all necessary precautions to prevent that child from being served, coming into contact with, or otherwise ingesting those foods in which he/she has allergies to. Known food allergies will be identified along with the final head count of children requiring childcare to the maximum extent possible and collected on the child’s registration form submitted by parent or guardian. All children must be directly supervised when eating (caregiver must be at the table with them). Infant bottles must never be propped and infants who can’t hold a bottle must held when being bottle fed.

4.1.24 Care Provider will ensure:

Only children with medically documented allergies or on special diets should bring their own food. This food should be labeled with child’s name and date.

Sippy cups or bottles from home must be labeled. Children should not walk around with Sippy cups or bottles in their hands. This is a choking hazard and will increase the chance of another child drinking out of it transferring germs.

Milk or other dairy products should only be provided if there is adequate refrigeration.

If juice is served it should be 100 percent fruit juice and should only be provided once a day. Juice must not be served in a bottle.

Water must always be available.

Avoid all food that is commonly a choking or allergy hazard such as, but not limited to:

Choking Hazards Common Allergens

Grapes Hot dogs Apples (for infants and toddlers) Raw carrots (for infants and toddlers) Popcorn

Peanuts/Peanut butter/Nuts Wheat Strawberries Eggs Dairy products

Snacks ideas for children eating table food (be sure portion and bite sizes are age-appropriate)

Goldfish crackers/String cheese Vanilla wafers Juice/milk/water

Apple slices and cheese Juice/milk Cheese sticks/crackers Juice/milk

Ritz crackers/Tuna /Juice/milk Blueberry muffins Apple juice/milk Oranges/Oatmeal cookies Juice/milk

Cornbread Juice/milk Chips/crackers and salsa/bean dip Juice/milk

Soft pretzels and cheese dip Juice/milk

Breakfast ideas for children eating table food (be sure portion and bite sizes are age-appropriate)

Pancakes and applesauce Juice/milk Cheerios and bananas Juice/milk Oatmeal and raisins Juice/milk

Muffins and sliced fruit Juice/milk

Bagels and cream cheese, apples Juice/milk

English muffins and jam, peach slices Juice/milk

French toast sticks and cantaloupe cubes Juice/milk

Waffles and pears Juice/milk

Breakfast pizza and pineapple Juice/milk

Lunch/Dinner ideas for children eating table food (be sure portion and bite sizes are age-appropriate)

Tuna sandwiches, veggies and dip, apple slices Juice/milk

Ham and cheese sandwiches, applesauce veggies, and dip juice/milk

Soft tacos (meat, cheese, sour cream, lettuce, diced tomatoes, soft tortillas) Corn, pears Juice/milk

Hamburgers with buns Pickles Baked beans Applesauce

Chicken salad Peas Bananas juice/milk

Chicken drumettes green beans Mixed fruit Juice/milk

Chicken nuggets Mashed sweet potatoes green beans Cantaloupe cubes/slices Juice/milk

Tomato or vegetable soup and breadsticks orange slices juice/milk

Meatballs (cut up as needed) Mashed white potatoes cooked carrots Pineapple Juice/milk

Quesadillas Salsa Beans Lettuce salad Pears Juice/milk

Meat or cheese ravioli Corn Seedless watermelon juice/milk

Sliced ham or turkey Baked potatoes Broccoli Cheese Mandarin oranges Juice/milk

PART 5

Technical Exhibits and Attachments

5.1 Exhibit 1 - Performance Requirements Summary (PRS) – USARC Yellow Ribbon Childcare Reintegration Program Childcare Contract

PWS Paragraph Performance

Objective Performance

Standard Threshold/AQL Noncompliance Method of

Surveillance

1.14 Safety

notifications and corrective action

The Contractor shall perform work in a safe manner required by OSHA Safety and Health Requirements.

Provide a verbal and email notification to the COR and the KO withing two (2) hours of damaged to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports by email to the COR within five (5) calendar days of each occurrence.

100% Compliance Reduction in cost, termination of contract for default

100% Inspection per occurrence

1.15 Environment and

OSHA The contractor shall comply with all local, state, and federal environmental and occupational safety laws, rules, and regulations.

Any apparent conflict between compliance with such local, state, and Federal laws, rules, regulations and compliance with the requirement of

100% compliance Reduction in cost, termination of contract for default

100% Inspection per occurrence the contract shall be brought to the attention of the COR and the Contracting Officer for final resolution NLT the end of the business day of notification

1.17 Hazard

notifications and corrective action

All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the COR or the Contracting Officer, to halt all Contractor performance.

The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately, within the hour of occurrence, notify the COR and the Contracting Officer verbally and by email.

100% Compliance Reduction on costs, Termination of contract for default, NCR

4.1.11 Local, State, and

Federal Background Investigation Requirements

Childcare contractor will provide a list of each employee working the event and the documentation that checks has been returned as favorable. Complete a comprehensive background check.

This includes both federal and state background checks, FBI fingerprint checks, a sexual offender registry check and a child abuse registry check. (no later than two 2 weeks before the event date)

100% Compliance Reduction on costs, Termination of contract for default, NCR