Draft Amendment 0006.pdf

ACQR5838642

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

N40080-21-R-0189 USNA Grounds Maintenance Services, Naval Support Activity Annapolis MD

The purpose of this draft amendment is to consolidate all RFI responses w hile providing an updated response to questions 1, 39 and 40.

These responses supercede any previous amendments. Questions 49 to 63 are additional RFI questions and responses. We have removed and replaced Factor 1 Corporate Experience and Factor 4 Past Performance in its entirety w ith N40080-21-R-0189 Revised Evaluation

Criteria incorporated. We have also attached J-1503050-06-05 Storm Water BMP Inventory.

This is a draft amendment. Please provide any feedback regarding this draft amendment, no later than Thursday ,April 22, 2021, at 1400

EST.

See SF 30 continuation page.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008021R0189

X 9B. DATED (SEE ITEM 11)

09-Mar-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0006

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Apr-2021

CODE

NAVAL FACILITIES ENG COMMAND WASHINGTON

1314 HARWOOD ST

WASHINGTON DC 20374

N40080 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008021R0189

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0006

Request for Information

Solicitation: N40080-21-R-0189

1 – Reference: Solicitation, section L2.b, the following statements:

“DoD SAFE Proposal Submission Guidance

NAVFAC Washington will require offerors to submit price and non-price proposals via DoD Secure Access File

Exchange Service, DoD SAFE (https://safe.apps.mil) due to the current COVID-19 pandemic and limited office access.”, and section L3.b, the statement “b. Proposal shall be sent via FedEx to the address and date stamped to the following address and POC no later than 14:00 Eastern time on April 09, 2021.”

Comment: The statement about a physical shipment of the proposal appears to contradict the Government’s apparent intent to allow delivery of the proposal in a manner that avoids risk of exposure to COVID-19.

Question: Is the Government’s intent for delivery of the proposal to use the DoD SAFE digital delivery method only, and to not require physical delivery of a hardcopy of the proposal?

Yes.

The following statement is hereby removed from the solicitation ““b. Proposal shall be sent via FedEx to the address and date stamped to the following address and POC no later than 14:00 Eastern time on April 09, 2021.”

And replaced with the following:

Proposal shall be sent via DOD Safe. Request shall be sent to the Contractor Officer at least two business days prior to the proposal due date. Offeror are encourage to submit their proposal in advance to ensure adequate time for documents to upload as large files make take several minutes to hours to upload. The proposal due date is 14:00

Eastern time on April 26, 2021.”

2 – Reference: Solicitation, Section L2(a.), Volume 1 Price Proposal, TAB 1 Cover Letter, and also under Volume 2

Non-Price Proposal TAB 1 Cover Letter, the statement “The cover letter shall be signed by an employee of the offeror who has authority to approve the positions listed in the cover letter.”

Question: Would it be acceptable to the Government if an Officer of the company proposing to the Government signs the cover letters?

Answer: No. Reference Section L.2.a

3 – Reference: Solicitation, Section L2(b.), Volume 2 Non-Price Proposal, the statement “Page limit is (50 sheets of paper). Pages exceeding the one hundred twenty (50) single-sided limitations shall not be evaluated.”

Question 3-a: Was it the Government’s intent that the page limit be one hundred twenty pages for Volume 2, and if not, would the Government please increase the page count to more than 50 pages?

Answer: Reference Section L.2.b the Government is asking for 50 single-sided pages not to exceed one hundred twenty pages.

Question3-b: Are Table of Contents and index dividers and tabs included in page count?

Answer: Table of Contents and index dividers and tabs are not included in the page count.

4- Reference: Solicitation, Page 105 of 194, Section M(6), 2(a) the statement “The Offeror shall submit a narrative response that clearly details its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement.”

Question: Would the Government please clarify whether this requires a detailed explanation of how to perform each task for each specification item in the PWS? Examples would be descriptions of how to perform Divot Repair on athletic fields for Grounds Maintenance, or how to perform Deicing Operations for Pavement Clearance.

Answer: This does not require a detailed explanation of how to perform each task. It requires a narrative that details the contractors “understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives”.

5 – Reference: Solicitation Section C

Comment: The solicitation makes multiple references to Section F, however we were unable to locate Section F in the solicitation.

Question: Would the Government please provide Section F of this solicitation’s PWS?

Answer: See BetaSam.gov, Section F is provided as an attachment in the solicitation.

6 – Reference: Solicitation, Schedule B, CLINs 0011 and 0012, and ATTACHMENT J-0200000-06, ELIN

Schedule.

Comment: Schedule B contains CLIN 0011 for Option – Cont. of Services Recurring, and CLIN 0012 for Option –

Cont. f services Non-Recurring. Neither of these CLINs are contained in the ATTACMENT J-200000-06, ELIN

Schedule

Question: Is it the Government’s intent that offerors provide pricing in CLINs 0011 and 0012 in Schedule B given there are no entries in Attachment J-0200000-06 ELIN Schedule for CLINs 0011 and 0012?

Answer: See revised ELINs scheduled dated 31 March 2021

7 – Reference: Solicitation – Section J, List of documents

Question: Would the Government please provide file "J-1503050-06-05 Stormwater BMP Inventory" as listed in the Acquisition Documents table?

Answer included in the Section J on BetaSam.gov as an attachment to the solicitation

8 – Reference: Solicitation – Section J, 1503050-06-01

Question: Unless otherwise marked, is the contractor to assume that the listed irrigation systems only have 1 system per area?

Answer: Yes

9 – Reference: Solicitation, Page 48 of 194, 1503020, Spec Item 3

Question: The COL level is not identified for pest services in the Section C or the J section. Will the Government please define what COL level services should be performed at?

Answer: COL 3 services are to be performed in areas designated as PRESTIGE and COL 4 services are to be performed in areas designated as IMPROVED o site map J-1503050-05-01 and 1503050-05-02

10 – Reference: Solicitation, Section H.2, the statement “The Contractor must possess a current Top Secret Facility

Clearance (FCL) at the time of proposal submission to be considered for award.”

Comment: With the installation hosting sporting events and public tours during non-COVID times, a Top Secret clearance appears not to be necessary for performance of the grounds maintenance services.

Question: Would the Government please clarify whether the contractor must possess a Top Secret clearance to be awarded the contract?

Answer: A Top Secret clearance is not required for this contract therefore this has been struck from H.2 Security

Requirement. Please see revised Section C.

11- Topic: Improved Grounds Mowing and Trimming, Lawn Maintenance, and Debris Removal

Reference: Section J, pg. 60

Comment: An apparent typo: Section J states that the improved grounds consist of 109.46 turf acres and

ELIN A005 shows 108.83 turf acres. Which is correct? Additionally, ELIN A009 – Improved Grounds

Lawn Maintenance and ELIN A014 – Improved Grounds Debris Removal should match A005, correct?

Answer: Correct area is 109.46 acres for all 4 areas listed

12-Topic: Prestige Grounds Mowing and Trimming, Lawn Maintenance, and Debris Removal

Reference: Section J, pgs. 58-59

Question: The prestige grounds listed in Section J total 115.78 turf acres while ELINs A006 states 115.65 acres. Which quantity is correct? Additionally, ELIN A010 – Prestige Grounds Lawn Maintenance and

ELIN A015 – Prestige Grounds Debris Removal should match A005, correct?

Answer: Correct area is 115.78 acres for all 4 areas

13-Topic: Improved Grounds Shrubs

Reference: Section J, pg.60

Question: The Section J total for improved grounds shrubs is 8,353 square yards while ELIN A016 states

8,803 square yards. Which quantity is correct?

Answer: Correct area is 8,353 square yards

14-Topic: Prestige Grounds Shrubs

Reference: Section J, pg. 58 and 59

Question: The Section J total for prestige grounds shrubs is 22,863.6 square yards while ELIN A017 states

22,735.6 square yards. Which quantity is correct?

Answer: Correct area is 22,863.6 square yards

15-Topic: Improved Grounds Plant Beds

Reference: Section J, pg. 60

Question: The Section J total for improved grounds plant beds is 15,377 square yards while ELIN A018 states 15,827 square yards. Which quantity is correct? Should the total SY for A018 and A020 match similar to BUMED?

Answer: Correct area is 15,377 square yards for all three areas

16- Topic: Prestige Grounds Plant Beds

Reference: Section J, pgs. 60

Question: Section J states that prestige grounds plant beds consist of 26,840.28 square yards and ELIN

A021 shows 25,965.28 square yards. Can the government explain which is correct? Should the total SY for A019 and A021 match similar to BUMED?

Answer: Correct area is 26,840.28 square yards for all three areas

17-Topic: Prestige Grounds Plant Maintenance

Reference: Section J

Question: Is there a corresponding part of Section J that matches CLIN A019 – Prestige Grounds Plant

Maintenance that shows the 26,133.28 SY?

Answer: J-1503050-06-02 is revised to reflect a total quantity of 26,840.28 SY or Prestige Grounds Plant

Maintenance. If a discrepancy is identified between the ELIN quantity and the J-1503050-06-2 attachment, the detailed quantity in J-1503050-06-2 shall govern.

18-Topic: Improved Grounds Plant and Bed Maintenance

Reference: Section J

Question: Is there a corresponding part of Section J that matches CLIN A020 – Improved Grounds Plant

Maintenance that shows the 9,450.84 SY with locations?

Answer: If a discrepancy is identified between the ELIN quantity and the J-1503050-06-2 attachment, the detailed quantity in J-1503050-06-2 shall govern.

19-Topic: Common Output Level Standards

Reference: Section J-10503050-03, pg. 52, Section C.3.1.11

Question: Section J-10503050-03 states that Bermudagrass should be maintained between 2”-3” and

Fescue should be maintained between 3”-4”. Section C.3.1.11 states that Bermudagrass should be maintained at ¾”-7/8” and Fescue athletic fields should be maintained at 2”. Which is correct? Can the government supply an estimated annual mowing frequency as you have done for improved grounds (bi-weekly).

Section J-10503040-03 specifies COL level for LAWN care maintenance or areas “designed to be maintained for aesthetic purposes”

Answer: Section C.3.1.11 specifies standards for Athletic Fields.

Contractor is expected to determine the annual mowing frequency based on grass type, climate, usage, and experience as need to meet the standards

Sample Historical Schedule

MOWING

FREQUENCIES

PRESTIGE AREAS

IMPROVED

AREAS

MONTH

HIGH

VISIABLITY

ATHLETIC

FIELDS

HOUSING

INTERMURAL

FIELDS

MEDICAL

CLINIC

USNA

NSA

NOSC

January 0 0 0 0 0 0 0

February 0 0 0 0 0 0 0

March 1 2 1 2 1 1 1

April 4 4 4 4 3 2 2

May 4 12 4 8 4 2 2

June 4 12 4 8 4 2 2

July 4 12 4 8 4 2 2

August 4 12 4 8 4 2 2

September 4 12 4 8 4 2 2

October 4 8 4 8 4 2 2

November 3 3 3 3 3 2 2

December 1 1 1 1 1 1 1

Mowing Totals 33 78 33 58 32 18 18

Acres 36 20 .46 51 2 125 .59

Acres by Area 1188 1560 15 2958 64 2250 11

20-Topic: Common Output Level Standards

Reference: Section J-10503050-03, pg. 54

Question: Section J-10503050-03 states that COL 3 Lawns should be maintained between 2” – 6” and mowed at least every two weeks during the growing season. Additionally, it states that no more than one-third of the grass blade length should be cut when mowing to maintain grass health. This cannot be achieved with bi-weekly mowing. If grass is mowed every two weeks and/or mowed when it reaches 6”, it will require more frequent mowing or taking off more than one-third of the leaf blade.

Answer: Yes – grass is to be mowed “at least every two weeks”. It is contractors responsibility to maintain a schedule based on variations in growth rates that ensures standards are meet and maintained.

21-Topic: Astroplay Fields

Reference: ELIN A030, Section C 3.1.14

Question: Section J states there are Astroplay fields in need of anti-microbial spray and maintenance however does not list the indoor faculty at Halsey Field House and Duff Batting Cage as noted in C 3.1.14 and the associated acreage? What is this total and how often is anti-microbial spraying required?

Answer: ELIN A030 specifies average monthly cost for spraying. Frequency is as needed based on manufacturers recommendations.

Duffy – 50 sq yds

Halsey – 300 sq yds

22-Topic: Baseball and Softball Fields

Reference: Section C, 3.1.16

Question: In regards to C 3.1.16 Maintain Baseball Field, how many baseball and softball games are there each year? How many games/events encompass varsity scrimmages, club scrimmages, intra-squad, off-season, regular season, and post-season games held at Bishop Stadium. How many events are on weekends and holidays?

Answer: Fields should be maintained in a “game condition daily” for all practice and game days.

Game/event schedule will vary but is typical of a National Collegiate Athletic Association NCAA Division

1 college.

23-Topic: Cross Country Trail

Reference: Section C, 3.1.17

Question: How long and wide is the cross-country trail?

Answer: Cross Country Trail is 10 miles long. Width will vary based on terrain, Average width is 5 feet.

24-Topic: Debris Removal

Reference: Section C, 3.1.4

Question: Is the contractor responsible for removing the leaves from site or is there a green waste area on site?

Answer: Leaves must be removed from site.

25-Topic: Pest Control

Reference: Section J, pgs. 38-39

Question: Can you confirm pest control services are COL 3 for Prestige and COL 4 for Improved?

Answer: COL 3 services are to be performed in areas designated as PRESTIGE and

COL 4 services are to be performed in areas designated as IMPROVED o site map J-

1503050-05-01 and 1503050-05-02

26-Topic: Snow Removal

Reference: Solicitation Sections 3.1.1.2 and 3.3

Question: Sections 3.1.1.2 and 3.3of solicitation indicates that the contractor is responsible for snow removal of roads and parking lots. Section 3.1.1. – Snow Removal of the solicitation contradicts this. Can the government confirm the contractor’s specific responsibilities and associated maps?

Answer: Areas included in the snow removal requirements are detailed in the “Related Information” section of the specifications for both 3.1.1.2 and 3.3.

The “Performance Standard” is that the “deicing material is the correct type, size, mix ratio and is spread uniformly at the specified rate over the entire width”. The surface types provided here are for example purposes only.

27-Topic: Improved Grounds Mowing

Reference: Attachment J-10503050-03, pg. 54

Question: Attachment J-10503050-03 states that COL 3 Improved Grounds can contain “some” occurrences of debris in lawn areas under Lawn Care and “many” occurrences of debris under Vegetation

Control and Removal. Since debris removal includes leaf removal, can you confirm the requirements and expectations and specify/quantify ‘some’ vs. ‘many’?

Answer: Section 3.1.4 provides specifications and standards for debris removal.

28-Topic: Six-Month Option

Reference: Section B.8 and B.12

Question: Section B.8 and B.12 state that the offeror should include pricing for a six-month option period however there are no ELINs for this. Without an understanding of what recurring and non-recurring services will be performed during this six-month option period, it is impossible to provide this price. Can the government provide clarification?

Answer: Reference Question 3, answer has been updated.

29-Topic: Deliverables; Deicing Material Control Plan

Reference: RFP Section F (Amendment 1)

Comment: Section F Spec 1503050/3.1.1.3 states the Deicing Material Container Plan is to be submitted with the proposal. There is no Para 3.1.1.3 in Annex 15.

Question: Does the government require a Deicing Material Container Plan with the proposal or as a post-award deliverable?

Answer: Annex 15 Para 3.2 provides specifications for the submission of the Deicing Material Control

Plan. This plan is to be submitted with the proposal to allow the government to evaluate the quality and quantity of the containers the bidder chooses to provide.

30- Topic: Font Size

Reference: Section L, L2 b. VOLUME 2: NON-PRICE PROPOSAL (Page 97)

Question: The instructions for 12-point font is presumably for the narrative? What size font is acceptable for graphics (figures/tables), captions, and text within headers/footers (e.g. company name, disclosure statement, page numbers)?

Answer: The Government will accept 9-point font in Times New Roman.

31-Topic: Page Count - Volume 2

Reference: Section L, L2 b. VOLUME 2: NON-PRICE PROPOSAL (Page 97)

Question: Can you please clarify if any of the following are considered in the page count: TABS and

Dividers, Table of Contents, Table of Figures, Abbreviations-Acronyms, Compliance/Cross-Reference

Matrix; EMR, DART and TRC Reports (Factor-3 Safety); Certificate of Insurance (Section C., Annex 2, Para 2.3.5), the Planned Pesticide Use Sheets with SDS (Section C., Annex 15, 2.3.5, and Section F, Page

98); and any Amendments that require signed copies (RFP Section L.2b. Tab 1, iv).

Answer: None of the above items will be considered to go against the page count except Table of Content and Table of Figures.

32-Topic: Planned Pesticide Use Sheets with Labels and Safety Data Sheets

Reference: Section C., Annex 15, 2.3.5, and Section F (Amendment 1), Page 4

Comments: Annex 15 states: “The Contractor shall maintain a book of labels and Safety Data Sheets

(SDSs) for pesticides they use or intend to use and have it readily available for the KO’s inspection at all times.” Section F. states the Pesticide Use Sheets and SDSs are to be submitted with the proposal; such a deliverable is 15-plus pages.

Question: Will the government accept the Use Sheets and SDSs as a post-award deliverable?

Answer: No, submission of SDSs document will not go against the total page count.

33-Topic: Section M. Factor 2 Technical Approach

Reference: M.6 (2)(a) Page 105

Comment: The reference states, “Each of the six components below must be tabbed in the technical proposal and discussed separately:” However, there are only five components listed.

Question: If not a typo, what is the sixth component to address? Are these components considered and to be addressed as Sub-Factors? In lieu of physical one-page TABs, will it be acceptable to start each discussion as a new Section or Paragraph on a new page and appropriately titled within the Table of

Contents?

Answer: In Section M, the Government has proposed five components not six. There is no six component to address.

34-Topic: Volume 2 Factor 2 Technical Approach; Quality Management Plan

Reference: Section F. 2.6.7.1 QMP; and Section M.6 (2)(a)(iv) and (2)(b)5., Page 106

Comment: Section F. declares the QMP as a post-award deliverable (within 15-days after award); the

Factor 2 Quality Control basis for evaluation refers to a Quality Control Plan (our QCP is 40 pages with inspection schedules, checklists, etc.).

Question: Can you please confirm the requirement is to briefly address the topics as stated in M.6(2)(b)5 and that a QCP remains as a post-award deliverable?

Answer: Yes – requirement is to briefly address the topics as stated in M.6(2)(b)5 and the QCP is a post award deliverable

35-Topic: Volume 2 Factor 2 Technical Approach; Key Personnel

Reference: Section M.6, (2) 1(ii), and 2.b.2., Pages 105-6

Comment: The requirements area to provide job descriptions, quals, and responsibilities for each key personnel position. A complete response requires multiple pages for each position.

Questions: With respect for the page-limits of Volume 2, will the government accept abbreviated job descriptions and list of responsibilities? Are resumes required or desired?

Answer: Multiple questions indicate that contractors are worried about space, do we consider extending page count?

36-Topic: Volume 2 Factor 2 Technical Approach; Key Personnel

Reference: Section C. Spec 2.7, Page 20 and M.6 (2)(b)2.

Comment: 2.7 states: “Unless specifically stated below, Key Personnel responsibilities may not be combined under one position.” 2.7.1.2 states: “The Quality Manager may be the same person as the

SSHO.” 2.7.1.3 states: “The SSHO may be the same person as the PM ...” And, 2.7.1.5, ‘The Sports Turf

Manager can be the PM or QM.” However, M.6 (2)(b)2 states: “Other reasons for being rated unacceptable include having the same person acting as the SSHO and the PM.” The discrepancy is obvious.

Questions: Can the PM and SSHO be the same person? Can the SSHO also be and fulfill the responsibilities of the Environmental/Energy Manager (E/EM)? Can the PM and E/EM be the same person? In other words, can you please clarify what dual-hatted roles are acceptable? Suggest a matrix would help present the options:

Answer:

PM

QM – May not be same person as PM and must follow reporting guidelines specified

Primary / Alt PM QM SSHO EEM Sports Turf

PM

No Yes ? Yes

QM Yes ?? ??

SSHO Yes ?? ??

EEM ?? ?? ??

Sports Turf Yes ?? ??

SSHO – May be same person as QM

EEM – May be part time - May be same person as PM, QM or Sports Turf Manger. Not the SSHO

Sports Turf Manager – May be same person as PM, QM or EEM, Not the SSHO

37- Subject: Contract Value

Ref: 1) RFP B.12 Prior Contract Information, stating N40080-20-D-

2) Justification and Approval (J&A) Letter, N40080-21-J&A-0005, dated 5 Oct 2020

Comment: Ref 1) stated the estimated annual value at $2.3M, however, Ref 2) declares the total estimated award as

$5,605,445.34, detailed as follows with a snapshot of the letter:

- Base Period of 31 Oct 2020 - 30 Apr 2021 ($2,761,201.64);

- Option 1 from 1 May thru 31 July 2021 ($1,422,121.84); and

- Option 2 from 1 Aug thru Oct 2021 ($1,422,121.84)

Question: Can you please confirm the estimated annual value and total contract value?

Answer: The estimated annual value and total contract value is just an estimate. The last contract awarded was for a period of performance from 31 October 2020 to 31 October 2021 which included one base for six month and two three month options. The total value including all options was $8,450,894.68.

38- Topic: Proposal Submission

Questions: Per the solicitation, proposals are to be electronically submitted via DoD Secure, pg. 97:

NAVFAC Washington will require offerors to submit price and non-price proposals via DoD Secure.

However, it also states hard-copy proposals should be submitted via FedEx, pg. 98: Proposals shall be sent via FedEx to the address and date stamped to the following address and POC no later than 14:00 Eastern time on April 09, 2021. Can the government clarify submission guidelines?

Answer: Submissions should follow DOD Secure guidelines

AMENDMENT 0004 REMOVE RESPONSES FOR RFI QUESTIONS 39, 40 AND 47 AND REPLACE

WITH THE FOLLOWS:

39-Topic: Subcontractors

Discussion:

Factor 1 Corporate Experience

Stated on page 105: “Experience of proposed subcontractors will not be considered.”

Stated on page 105: “If uses ... clearly demonstrate that the affiliate/subsidiary/parent firm will have meaningful involvement in the performance on this contract.”

Factor 4 Past Performance

Stated on page 108: “The three projects shall be from the projects under Factor 1.”

Stated on page 108: “In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System

(PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror's proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror.

The RFP makes 62 references to Subcontractors and the requirements of such in the solicitation package.

The distinction between corporate (prime) experience and past performance is clear, however, to not allow subcontractor corporate experience (page 105 statement) while considering JV partner or affiliate past performance (page 143), runs counter to:

FAR 15.305(a)(2)(iii) that states: “The evaluation should take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

If the limiting restriction on page 105: “Experience of proposed subcontractors will not be considered” were omitted from this solicitation, it will allow offerors to present the full team, to include a major subcontractor, and will facilitate the government’s efforts in ‘reviewing any other source of information’

(page 108).

Alternatively, on page 108, modifying the language that Factor 4 projects must be the same as those presented in Factor 1, to instead allow recent-relevant subcontractor projects admissible as one of the three examples and thereby acknowledging FAR 15.305(a)(2)(iii).

Answer: Please see revised Factor 1 Corporate Experience and 4 Past Performance

40-Question: With respect for FAR 15.305(a)(2)(iii), will the Government delete the restriction on page 105

(“Experience of proposed subcontractors will not be considered”) and allow the prime and a major subcontractor of an established teaming arrangement to collectively respond to Factors 1 and 4?

Answer: Please see revised Factor 1 Corporate Experience and 4 Past Performance

41-Topic: Evaluation Criteria

Reference: Solicitation, page 106 of 194, M6 Evaluation Criteria, (2), b, 2. Key Personnel and C-0200000, spec

2.7.1.3

Comment: The evaluation criteria states “…Offerors who have the Quality Manager from 2.7.1.2 reporting directly to the Project manager will be rated unacceptable. Other reasons for being rated unacceptable include having the same person acting as the SSHO and the PM”. However; the PWS C-0200000 Management and Administration, state that “The SSHO may be the same person as the project manager…” (2.7.1.3).

Question: Can the SSHO can be same person the PM?

Answer: Follow guidelines of Section C Spec 2.7.1.3

42) Question: Please show the differences between Improved and Prestige grounds on works (mowing, edging, etc...) -

Answer: ***** See COL requirements - section J10503050-03

43) Question: Bed plantings do we provide the plants, or does the USNA provide, and if not we need a list and quantities for planting. -

Answer: ****** Contractor to provide all materials - specific list/quantities unavailable

SAMPLE FLOWER BED SCHEDULE

Date Installed Item

Standard

April 15th to April 25th Designated Geraniums

4" pots, in bud to show bloom by May planted 12" o.c.

September 15th to October 1st Designated Cushion Mums 8" pots, in bud to approximately 50% buds shower color planted 15" o.c.

November 1st to November 25th Designated Tulip Bulbs and Pansies 12cm

Darwin Hybrid, Pansies to compliment Tulip colors.

Tulips planted 6" o.c. Pansies 12" o.c.

Flower Pots Schedule

Date Installed Item

Standard

April 15th to April 25th Designated summer annuals and vines 4" pots, planted 12" o.c.

September 5th to September 20th Designated "Fall Color" annuals 6-8" pots, 15" o.c.

November 1st to November 25th Designated Tulip Bulbs and Pansies 12cm

Darwin Hybrid, Pansies to compliment Tulip colors.

Tulips planted 6" o.c. Pansies 12" o.c.

44) Question: For fertilizing do we provide, or does the USNA provide, and if not what is the suggested. For example by adding iron to the fertilizer will bring out a more vibrant green. This may be great for the Prestige area. -

Answer: ****** Contractor to provide all materials - Contractor is to determine means and methods to meet standards provided

45) Question: Seed distribution of the types need to be specified.

Answer: ****** Unavailable - contractor to determine means and methods to meet standards

46) Question: I know the Academy has been on lockdown because of Covid-19, but are we allowed to walk the grounds.

Answer: A site visit has already being conducted. Section j-1503050-05-01 through J-1503050-05-05 Provide maps of the area with COL levels and section J-1503050-06 provides the Grounds Maintenance Inventory.. Additionally the ELIN tables provide details on quantity.

47) Question: Sprinkler maintenance we need to know who the manufacturer.

Answer: This information is not available, Section C – spec 3.1.3 specifies a $10,000 cap on materials required for repairs. Any cost above that is submitted for review to the contracting officer. Manufacturer is not required because they are not quoting based on specific manufacturer parts and costs.

48) Question: Please identify the game lines need, and our the Football stadium inlaid lines in the turf..

Answer: ******** Quote the linear feet specified - Football Stadium is not included in the specifications

49) Attachment J‐503020‐06; It states that the contractor is to control Mole Crickets and Arthropod pests in the turf/lawns!

Does the lawns of the Academy and Naval Station have mild or severe infestation of Mole Crickets?

Answer: No mole cricket infestation has been reported by the current grounds maintenance contractor within the past year.

50) Attachment J‐503020‐06; It states the contractor may provide irrigation if required at NO additional cost!

Please clarify the intent of this statement?

Answer: The contractor may provide irrigation as a method of control for mole crickets. If this method is implemented, the Government will not be responsible for additional costs.

51) Also, if you are requiring the contractor to provide irrigation @ NO cost, this seems to be un‐reasonable/unfair to a contractor/company, as you require a contractor to perform a service if required at your request when or if needed; Why is it un‐fair, the contractor would have to supply manpower and materials, for set‐up and remove a manual watering system and manage the water output/watering process.

A.) Please provide clarification as how acres this service would have to be performed annually?

Answer: Irrigation is not a REQUIREMENT of section J-503020-06 Refer to the solicitation

B.) Please provide the estimated amounts of frequencies the lawns/acreage will require irrigation service?

Answer: No frequency will be specified. Refer to the solicitation. As a performance contract, the frequencies is determined based on the need to meet the specification outlined.

52) ELINs 005, 006, 007, 008: These CLINs/ELINs refer to Section C 3.1.1.1/3.1.1.2 and Attachment J‐0503050‐ 03 neither the section or attachment define or describe in COL 1, COL 2, as which one is common output for

Improved grounds requirements.

Please confirm which COL is for Prestige mowing and which COL is for Improved grounds mowing?

Answer: COL 3 services are to be provided in areas identified as Prestige on site maps J-1503050-05-01 and J-

1503050-05-02 and COL 4 services are to be provided in areas identified as Improved

53) ELINS A011, A012; These ELINs require control for unwanted vegetation for basically non‐turf areas (crack‐ grass) is required to be maintained. Attachment J‐1503050‐06‐02 grounds maintenance inventories does not provide any quantity of measurement for a prospective bidder to establish a costing for this required service.

Please provide a measurement of quantity for the vegetation control of multiple areas that a contractor is required to perform this service?

Answer: Refer to the solicitation

54) ELIN 013; The attachment J‐50305030‐06‐01 provide irrigation inventories, on this attachment it indicates you have 8 locations with automated irrigation systems. It also indicates you have a total of 11 systems to operation at the 8 locations. You show 3 locations where the contractor is to furnish irrigation, all 3 locations are athletic fields.

# 15 Plebe Baseball Field@North

DorseyCreek

# 21 Softball Field North @ Dorsey Creek

# 26 Rugby Fields (2) North Severn

A.) Are there any other areas/location that will require manual irrigation other than the three Athletic fields?

B.) Do all areas/location that will require manual irrigation service, have adequate water supply close enough so to the contractor can avoid having to provide or installing lengthy supply line/hoses?

Answer: Exact distances from the nearest points of supply are unavailable. No additional site visit is scheduled

C.) Number 15 & 21 are not listed on any of the Inventory listings J1503050‐06‐02, please clarify the locations on the inventory attachment? (9)

Answer: These fields are referred to as NSA BALL FIELDS on attachment J-1503050-06-02.

Please provide clarification what the measurement of acreage is for both fields, that will require manual irrigation service by the contractor?

55) ELINs 014, 015: These two Elin’s are described in 3.1.4 notice‐able debris to be removed and that all areas of parcels to be policed that are indicated on the attachment J‐1503050‐05. Assuming all areas include hard surface areas as well the attachment does not provide a quantity of measurement of those areas, If non‐turf and hard surface areas are to be included, please provide the quantity of measurement of these area/locations?

Answer: Exact quantities of hard surfaces are unavailable. No additional site visit is scheduled.

56) ELINs A020, 021; The plant maintenance areas are identified on the attachment J‐1503050‐05, it does not provide an identification of where Flowerpots are or a quantity of pots throughout the installation.

Please provide clarification as to where the flowerpots are located?

Please provide clarification regarding the measurement of quantity of pots that required maintenance?

Answer: There are a total of 14 flower pots in the yard. They are located at the three gated entrances (1,3 and 8) and at several academic buildings in the lower yard

57) Athletic Fields J‐1503050‐Section 3.1.16; The contractor is to have designated fields in game conditions daily on all practice field and on Game day to include weekends and Holidays, to be in compliance with the NAAA provided schedule.

Please provide an estimated time of event the contractor would have provide a support crew/staff for both, Stadium and Fields?

Answer Historical data regarding timing of events for varsity baseball and softball games can be found at www.navysports.com. Quantity of events per year is variable based on multiple factors.

58) ELIN A032 J‐1503050‐Section 3.1.1.7; ELIN shows that the contractor is to provide a 12‐month costing for this maintenance requirement? With a higher degree of intensity from Aug 01 thru Nov 30 during the calendar year.

The actual performance of required standards is vague within the solicitation stated requirements in section 3.1.1.7 and Attachment 1503050‐05 Maps. The attachment J‐1503050 with section 3.1.1.7 performance requirements only refers to monitoring, reporting any needed repairs, schedule needed repairs to surface and substrate to assure runners safety. Maintenance requirement are stated as to repair rut, divot’s, remove debris and trim back any encroaching vegetation, meanwhile, to prevent erosion. Mowing and Snow removal is not required.

Attachment 1503050‐05 Map only shows the proximity of a drawing in RED line as where the XC course is located on the grounds of the Academy, it does provide any description of maintenance requirements.

A.) Please provide clarification as to stated requirements, if there will be any additional service requirements in the attachments as described in the performance standards?

Answer: The complete requirements are clearly stated within 1503050 3.1.17.

B.) During the competitive season, please provide what a contractor should anticipate as a greater or more intensive care of services to be performed?

Answer: The contractor should anticipate that more frequent maintenance will be required, as the course will be used more frequently during this time.

59) ELIN A033 J‐1503050‐Section 3.2; This section 3.2 is referencing attachment J‐1503050‐06‐05 for input of, performance objective, related information, and performance standard. This referenced attachment does not exist within the file of Section J, on page 69 it does show as a listing the file being in inventory. But unfortunately, it looks to be omitted at this time under the file 1503050‐Grounds Maintenance and Landscaping file/attachment

Answer: Attached to Amendment 0006 is J-1503050-06-05.

56) ELINs A020, 021; The plant maintenance areas are identified on the attachment J‐1503050‐05, it does not provide an identification of where Flowerpots are or a quantity of pots throughout the installation.

A.) Please provide clarification as to where the flowerpots are located?

Answer: They are located at the three gated entrances (1,3 and 8) and at several academic buildings in the lower yard

B.) Please provide clarification regarding the measurement of quantity of pots that required maintenance?

Answer: There are a total of 14 flower pots in the yard.

57) Athletic Fields J‐1503050‐Section 3.1.16; The contractor is to have designated fields in game conditions daily on all practice field and on Game day to include weekends and Holidays, to be in compliance with the NAAA provided schedule.

Please provide an estimated time of event the contractor would have provide a support crew/staff for both, Stadium and Fields?

Answer: Historical data regarding timing of events for varsity baseball and softball games can be found at www.navysports.com. Quantity of events per year is variable based on multiple factors.

http://www.navysports.com/ http://www.navysports.com/

58) ELIN A032 J‐1503050‐Section 3.1.1.7; ELIN shows that the contractor is to provide a 12‐month costing for this maintenance requirement? With a higher degree of intensity from Aug 01 thru Nov 30 during the calendar year.

The actual performance of required standards is vague within the solicitation stated requirements in section 3.1.1.7 and Attachment 1503050‐05 Maps. The attachment J‐1503050 with section 3.1.1.7 performance requirements only refers to monitoring, reporting any needed repairs, schedule needed repairs to surface and substrate to assure runners safety. Maintenance requirement are stated as to repair rut, divot’s, remove debris and trim back any encroaching vegetation, meanwhile, to prevent erosion. Mowing and Snow removal is not required.

Attachment 1503050‐05 Map only shows the proximity of a drawing in RED line as where the XC course is located on the grounds of the Academy, it does provide any description of maintenance requirements.

Please provide clarification as to stated requirements, if there will be any additional service requirements in the attachments as described in the performance standards?

Answer: The complete requirements are clearly stated within 1503050 3.1.17.

During the competitive season, please provide what a contractor should anticipate as a greater or more intensive care of services to be performed?

Answer: The contractor should anticipate that more frequent maintenance will be required, as the course will be used more frequently during this time.

59) ELIN A033 J‐1503050‐Section 3.2; This section 3.2 is referencing attachment J‐1503050‐06‐05 for input of, performance objective, related information, and performance standard. This referenced attachment does not exist within the file of Section J, on page 69 it does show as a listing the file being in inventory. But unfortunately, it looks to be omitted at this time under the file 1503050‐Grounds Maintenance and Landscaping file/attachment.

Please provide the attachment of inventory for the Storm Drainage & Best Management Practice?

Answer: Attached to Amendment 0006 is J-1503050-06-05.

60) Attachment J‐1503050‐06‐02;

In the inventory chart Shrubs, you have identified qty of area to be maintained is stated as Square Yardage. On page

57 Spec item 3.1.5 in the attachment 1503035‐Grounds Maintenance and Landscaping, that provide standards of requirements for trimming shrubs, hedges, ornamental trees, roses, and Ivy vines. To provide a fair and accurate costing to perform the specified service requirements by square yard will not allow prospective bidders that ability.

For clarity please provide an actual count of all plant life that will require maintenance services?

Answer: GOVT does not maintain an inventory of individual plant life. No such count is available.

61) Attachment J‐1503060; This attachment is valuable informative information for Snow/Ice removal services, but it is missing a main component of information. This component is the measurement of quantity of sidewalks,steps landings, patios, etc. The Maps are showing all the areas that will require this service, but to calculate a costing, prospective contractors need measurement of linear‐footage/square‐yardage needs to be provided. As the incumbent has this knowledge and prospective companies do not, the poses an unfair advantage for bidders that do not have this valuable information.

Please provide a Measurement of Quantity Inventory of all surfaces that you are requiring the contractor to perform snow and ice removal service?

Answer: The approximate area of sidewalks requiring snow removal is 1,322,585sf. Prospective bidders should verify in field. This number does not include building entrances and exits, as these measurements are not inventoried

62) Wage Determination; There are two wage determination Revision 13 and 14, the revision 13 is dated 4‐2020, revision 14 is dated 12‐2020. As this is now April 2021 there most likely will be a newly revision issued for 2021 in April, as SAC

Answer: A check on beta.sam.gov only shows revision 13.

63) Questions from the email

Navy Marine Corps Stadium Area turf - Not mentioned - is it completely excluded from this contract?

Answer: Refer to the solicitation

The Cemetery by Sherman Field is not shown in this contract as receiving Grounds and landscape services.

Is it excluded?

Answer: This area is identified in J-1503050-05-01 as Prestige.

The 10 Acre Parking and the additional turf area parking near the Stadium seems to not be represented - is it excluded from the Grounds and Policing activity outlined in the PWS?

Answer: Excluded from snow removal as well? Refer to the solicitation

Revised Evaluation Criteria of Factor 1 Corporate Experience and Factor 4 Past Performance has been removed and replaced with the following:

Section III – Evaluation

E. Evaluation Factors for Award

(1) Factor 1. Corporate Experience

(4) Factor 4. Past Performance

Revised Factor 1: Corporate Experience (CHANGES ARE IN BOLD and RED)

(1) Factor 1, Corporate Experience:

(a) Solicitation Submittal Requirements: Offeror shall submit a of TOTAL OF THREE (3) contracts performed within the last five (5) years preceding the release date of the solicitation that best demonstrates your corporate experience in successfully performing contracts of similar size, scope and complexity to this requirement.

Recent, Relevant project is defined as: A facility support services contract completed by the offeror within the last five years preceding the release date of the solicitation similar in nature to the solicitation based on a comparison of size, scope, and complexity.

Size: Valued at $1,000,000 or greater per year. The dollar value is based on the amount for standalone projects.

Scope: landscaping services including but not limited to perform (1) vegetation control, prevent lawn and ornamental pests; (2) grounds maintenance; and (3) snow removal.

Complexity: Maintaining multiple parcels and parcel types e.g., medical related facilities, ball parks, office parks, etc.., It is the Offeror's responsibility to clearly explain and demonstrate to the Government how their work experience in each referenced contract is relevant to the contract requirements in this solicitation. If the

Offeror does not clearly explain how its experience(s) is relevant to the solicitation requirements, the

Government may interpret this failure to mean that the offeror lacks recent relevant experience performing contracts of similar size, scope and complexity resulting in an unacceptable rating for this Factor. Use of

Attachment D - OFFEROR'S RELEVANT EXPERIENCE INPUT FORM is MANDATORY and SHALL be used. Except as specifically requested, the Government will not consider information submitted in addition to this form. Do not use more than 3 pages for each experience (i.e., the Attachment 'D' form itself and not more than 2 continuation pages).

If the offeror is a Joint Venture, recent and relevant experience should be submitted for projects completed by the JV entity. If the JV does not have such experience at least one recent and relevant project shall be submitted for each JV partner (Except for offerors covered by the Mentor-Protégé Agreement approved by the Small Business Administration where up to two of the three projects can be submitted by the mentor.)

JV offerors are still limited to a total of three (3) recent and relevant projects.

If a project was performed by a JV and not all parties from that JV are on the JV proposed for this contract, the offeror shall clearly demonstrate what portion of the work on the submitted project was performed by the JV partner offering on this contract and shall not include work performed by the JV as a whole. The JV member proposed for this contract shall specifically address field work performed by that JV member including field staffing and direct field work oversight. The JV member proposed for this contract shall also address home office management performed by that JV member including the number/percent of employees provided for the overall contract by the JV member as well as the overall percentage of work performed by the JV member. This same information shall also be provided for the task orders listed under

IDIQ contracts on Attachment JL.12. If the Offeror does not specifically address what portion of the work under the submitted project was performed by the JV member offering on this contact, the project will not be evaluated. If the Offeror does not specifically address what portion of the work under the submitted project was performed by the JV partner member(s) offering on this contract, the project will not be considered relevant.

Joint Venture shall show evidence in their proposal that the joint venture agreement has been received by the SBA prior to proposal due date of SBA’s approval. Teaming arrangements are not considered joint venture agreements.

Experience of proposed subcontractors will not be considered except if the subcontractor is also serving in the role as a SBA Approved mentor-protégé partner/affiliates/subsidiaries/parent/LLC/LTB member companies.

If the offeror uses a SBA Approved mentor-protégé / /partner/affiliates/subsidiaries/parent/LLC/LTB member companies…