State of Colorado Documented Quote

DQ1 PEAA 2015001317

BIDS DUE: April 29, 2015 @ 1:00 p.m. (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified

Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

ISSUING OFFICE

This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Water Resources. All contact regarding this solicitation is to be directed to:

Department of Natural Resources Robert Mitchell, DNR Purchasing Office

1313 Sherman St., Room 423, Denver, Co 80203 P-303-866-3203 8637 or emailed to:

Email: Robert.mitchell@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms to procure Steel sheet pile and steel channel for the Big Dry Creek Steam Gage.

Bid Submission and Evaluation

Bidders are cautioned that all terms and conditions of the contract documents remain unchanged unless they are changed by written amendment issued by the OWNER. If the answers to questions or any amendment to the contract documents create ambiguities, it is the responsibility of the bidder to seek clarification prior to submitting a bid.

Bid Submittal Date

The Deadline for all bids to be submitted is no later than 1:00 p.m. on April 29, 2015.

Bids will be accepted by mail, hand-carried or the preferred method via email as a Word document or .pdf file attachment until the date and time specified above at the Colorado Department of Natural Resources, Purchasing Department, 1313 Sherman Street, Suite 423, Denver, Colorado 80203.

Project Dates

The Steel material must be stored and available for pick-up within a 30 mile radius of Fort Lupton, CO from 05 May 2015 to 15 June 2015 to facilitate the construction project schedule.

Page 2 of 5 DQ1 PEAA 2015001317

SPECIFICATIONS

• 40 Pieces of PZ 27 Hot rolled steel sheet pile cut to 10’ lengths

• 60LF (3 pieces of 20LF each) of 15’’ C15 channel (33.9lbs/ft)

OR

• 33 Pieces of PZ 22 hot rolled steel sheet pile cut to 10’ lengths

• 60LF (3 pieces of 20LF each) of 12” C12 Channel (20.7lbs/ft).

Reviewer reserves the right to request additional documentation and specifications to determine appropriate specifications for the application

DELIVERY

Steel products must be delivered to the address below:

Must be made available to pick up within a 30 mile radius of Fort Lupton, CO

QUESTIONS ABOUT THE DOCUMENTED QUOTE

All questions about the specific item(s) being solicited for must be emailed to the DNR Purchasing Agent in charge of the Documented Quote at Brenda.hannu@state.co.us.

• If you have questions about the process to submit a bid response, please call the DNR Purchasing Agent in charge of the solicitation, identified on Page 1.

SOLICITATION SCHEDULE

Bid Posted April 23, 2015 Bid Closes April 29, 2015 at 1:00 am MST Bid Award Expected by April 30, 2015

Colorado Vendor Self-Service (VSS) Website This solicitation is published using the Colorado Vendor Self-Service System on the internet. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService.

Vendors can self register for this system free of charge, or click on Public Access in order to view documents and modifications without registering.

VENDOR REQUIREMENTS

• Because of the limited competition expected from registered ColoradoVSS Vendor Self Service (VSS) vendors on this solicitation, the procuring agency intends to use both VSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine VSS registration https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Page 3 of 5 DQ1 PEAA 2015001317 status) unless, after examination of quotes/bids/offers submitted by VSS registered vendors, it is determined that there is not adequate competition among VSS registered vendors. If adequate competition exists among registered vendors, quotes, bids, or proposals from non-registered vendors will not be considered. A vendor is considered registered if its registration is active prior to the bid opening time or the due date for receipt of quotes.

• VSS and its registration information can be found at:

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

COLORADO PURCHASE ORDER

A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

HOW TO SUBMIT A BID RESPONSE

All vendors wishing to submit a bid response for this Documented Quote Solicitation must submit their proposal which must include:

1) The Specification and pricing Table (Page 4)

2) The Vendor Information sheet (Page 5) by one of the following methods:

• Via email to Robert.mitchell@state.co.us;

• Delivery via USPS or other courier services

• Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 PEAA 2015001317, 1313 Sherman Street, Room 423, Denver, CO 80203.

Failure by the vendor to submit items #1 and #2 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1 and #2 above.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Room 423, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

ATTACHMENTS:

• Colorado Purchase Order Terms and Conditions

• Bid specifications document

Page 4 of 5 DQ1 PEAA 2015001317

SUBMITTAL

SPECIFICATIONS AND PRICING

Description:

Quantity Needed:

Unit of Measure:

Price per Unit

PZ 27 Hot rolled steel sheet pile 40 cut to 10’ lengths

15’’ C15 channel (33.9lbs/ft)

60LF (3

pieces of

20LF

each)

LF

OR

PZ 22 hot rolled steel sheet pile 33 Pieces cut to 10’ lengths

12” C12 Channel (20.7lbs/ft). 60LF (3 pieces of

20LF

each)

LF

Page 5 of 5 DQ1 PEAA 2015001317

VENDOR INFORMATION

Delivery Date of Product

Company Name

F.E.I.N.

VSS Vendor #

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.

Please provide a W9 with your submittal