DQ1 RFAA 2018-1111 - Trailers DQ DHSEM.pdf

DOCUMENTED QUOTE (DQ): RFAA 2018-1111

Date Due: Tuesday, June 12, 2018 2:00 PM MT

ISSUING OFFICE: Colorado Department of Public Safety Director of Procurement 700 Kipling Street Denver, CO 80215

The issuing office is the sole point of contact concerning this solicitation. All inquiries should be submitted to:

Email: cdps_edo_bids@state.co.us

ONLY QUOTES SUBMITTED VIA EMAIL WILL BE ACCEPTED

Email questions to email above; No phone calls will be accepted

PLEASE ENSURE DQ# RFAA 2018-1111 IS IN THE SUBJECT LINE OF ALL COMMUNICATION

FEIN Date

^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).

Name of Company

Address

City State Zip Code

PHONE EMAIL

Colorado VSS / CORE Number:

Indicate if your company is Service-Disabled Veteran-Owned Small business:

Yes No Indicate if your company is Woman-Owned Yes No

PRINT NAME OF COMPANY REPRESENTATIVE

AUTHORIZED TO OBLIGATE COMPANY:

TITLE

SIGNATURE OF COMPANY REPRESENTATIVE

SIGN AND RETURN THIS PAGE WITH BID SUBMISSION

mailto:cdps_edo_bids@state.co.us

1.0 General Information

1.1 Purpose

The Colorado Department of Public Safety – Division of Homeland Security and Emergency Management is seeking to procure two (2) 2018 Haulmark tandem-axel enclosed cargo trailers, with specifications listed in Exhibit A. Similar or identical trail unit color for both is preferred.

Please provide a quote for the items in Exhibit A – Bid Response Sheet

Requirements:

All goods shall be new, unused, not refurbished, aftermarket nor contain aftermarket parts or components.

All goods shall be delivered by June 30, 2018

All responses shall be quoted Free-On-Board (FOB) Destination to:

Colorado Department of Public Safety Div. of Homeland Security and Emergency Management 9195 E. Mineral Ave Centennial, CO 80112

NOTE: Business day is defined in 24-101-301 CRS as any day other than Saturday, Sunday or a legal holiday

Bidders must comply with and submit the following items with their bid submission in order to be considered acceptable:

Completed and signed cover page (page 1)

Completed Exhibit A – Pricing Sheet

A product specification sheet that shows a picture of the product offered as well as the specifications, including product color

Completed Exhibit B - Current Year State Substitute W9

Exhibit C – State EFT forms, to be required after award*

* Within seven (7) business days of award, the awarded Contractor(s) will provide the State with a completed EFT form, see Exhibit D. Vendors may request an exemption from using EFTs.

1.2 Award Period

The award period for this Documented Quote is the effective date of the purchase order through June 30, 2018, contingent upon funds being appropriated, budgeted and otherwise made available and all bid requirements being satisfied. CDPS, at its sole discretion, may exercise the option to extend the award for up to four (4) one-year periods.

1.3 Type of Contract

Any resultant award will be via a State Purchase Order. Terms and conditions may be accessed at:

https://www.colorado.gov/osc/purchase-order-terms-conditions

1.4 Evaluation

The purchasing authority may determine whether or not a response is acceptable and may compare the relative value of competing responses, not solely the price. “Acceptable” means that the product or service will meet the state’s needs and that the price is fair and reasonable. See R 24-103-204-03. Delivery time may be considered in the evaluation.

https://www.colorado.gov/osc/purchase-order-terms-conditions

1.5 Protested Solicitations and Awards

Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to Colorado Department of Public Safety, Director of Procurement, 700 Kipling Street, Denver, CO 80215. The protest shall be submitted in writing within three (3) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Refer to Title 24, Article 109 (§ 24-109-102).

2.0 Additional Terms and Conditions

2.1 Submission

By submission of a bid, bidder agrees as follows:

In the event of a conflict of terms between this solicitation and the State of Colorado Solicitation Instructions/Terms and Conditions, the most restrictive terms shall govern.

The State is tax exempt.

CDPS encourages free and open competition among bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the CDPS’ needs. The bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible bidders and without effort to preclude the CDPS from obtaining the lowest possible competitive price.

Reciprocity is mandated by statute. CRS 24-103-906 Bid preference – state contracts states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder as defined in in section 24-103-908

(2) shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.”

2.2 Service-Disabled Veteran Owned Small Business (SDVOSB)

HB14-1224/C.R.S. 24-103-905 sets a Service-Disabled Veteran Owned Small Business goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the US Department of Veterans Affairs (www.vip.vetbiz.gov).

CDPS shall give a certified SDVOSB a 5% preference in response to this DQ. SDVOSBs need to submit documentation of SDVOSB certification issued through the US Department of Veterans Affairs in their response to this solicitation.

Certification can be received through the Center for Verification and Evaluation website.

Exhibit A – Bid Response Sheet

Item Quantity Unit Price Shipping

Cost Extended

Price

2018 Haulmark Tandem Axel Enclosed Cargo Trailer * Specifications and Accessory Inclusions:

- Size is 7’ x 16’ dimensions

- Two 3,500lb tandem axels with electric brakes

- Radial Tires

- 16-foot Interior Box

- Water-resistant floor and wall

- 7-foot interior height

- 6’ – 7’ rear ramp door opening

- Lockable Rear ramp door with spring-assist close

- Stabilizer Jacks

- Side Vents

- Four Interior Tie-down Connection Points

- Side Door with RB Lock and Cam Bar

- LED Exterior and Interior lights

- Grey color, or similar

- Adjustable Height Ball Hitch

- Connector for External Lights from Vehicle to Trailer and from Ball-Hitch to Vehicle

- Trailer Locks

* Comparable alternatives are welcome to be submitted in this bid, as long as they still meet all specifications.

Cost should be inclusive of all necessary Title and Registration costs

How many days after receipt of order (ARO) will you guarantee delivery? ___________________ Days ARO.

Can you meet all the specifications listed within this solicitation, as requested? Yes No

If no, Please describe any differences between your submission and the solicitation as posted:

RETURN THIS PAGE WITH BID SUBMISSION