DQ1 RBAA 2017-1600 - CSP Uniform Boots.pdf

DOCUMENTED QUOTE (DQ): RBAA 2017*1600

DATE DUE: Tuesday June 27, 2017 1:00 PM MT

ISSUING OFFICE: Colorado Department of Public Safety Director of Procurement 700 Kipling Street Denver, CO 80215

The issuing office is the sole point of contact concerning this solicitation. All inquiries should be submitted to:

Email: cdps_edo_bids@state.co.us

ONLY QUOTES SUBMITTED VIA EMAIL WILL BE ACCEPTED

Email questions to email above; No phone calls will be accepted

PLEASE ENSURE DQ# RBAA 2017*1600 IS IN THE SUBJECT LINE OF ALL COMMUNICATION

FEIN Date

^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).

Name of Company

Address

City State Zip Code

PHONE EMAIL

Colorado VSS / CORE Number:

Indicate if your company is Service-Disabled Veteran-Owned Small business:

Yes No Indicate if your company is Woman-Owned Yes No

PRINT NAME OF COMPANY REPRESENTATIVE

AUTHORIZED TO OBLIGATE COMPANY:

TITLE

SIGNATURE OF COMPANY REPRESENTATIVE

SIGN AND RETURN THIS PAGE WITH BID SUBMISSION

mailto:cdps_edo_bids@state.co.us

1.0 General

1.1 Please provide a quote for the items in Exhibit A

The CSP Training Academy usually holds 2 training classes of approximately 25 - 30 cadets each in a calendar year.

According to CSP Uniform policy, authorized footwear will be worn by a uniformed member of the Colorado State Patrol, at all times while in uniform. Each cadet receives 2 pairs of boots (1 pair of Danner, 1 pair of Belleville) during training.

All items shall be new.

Prices shall be binding and valid for the length of the award. Any price increases will need to have justification, and shall be mutually agreed upon by CDPS prior to the increase taking effect.

For consistency of this DQ, all quantities listed are estimates. The award will be made based on the listed quantities.

Actual quantities may vary at the time actual orders are placed. Actual orders and deliveries may be phased over the calendar year, and the estimated totals listed in Exhibit A give a picture of the estimated purchases per year. No guarantees of estimated quantities are made as a result of the solicitation and award.

Only specified items will be considered. Bid proposals for equivalents or substitutions will not be considered.

All responses shall be quoted FOB Destination to:

Colorado State Patrol Logistics Services Branch – CSP Warehouse 15203 S. Golden Road Golden, CO 80401

Bidders must comply with and or submit the following items with their bid submission in order to be considered responsive:

Completed and signed cover page (page 1)

Completed Exhibit A

1.2 Vendor Self Service System (VSS) and Registration

This solicitation is published using the Colorado Vendor Self Service System (VSS). Vendors shall be registered on Colorado VSS at the closing date of this announcement to be considered for award.

www.colorado.gov/vss.

1.3 Award Period

The award period shall be date of award through June 30, 2020. Any purchases as a result of this DQ shall be contingent upon funds being appropriated, budgeted and otherwise made available, all bid requirements being satisfied, and a State purchase order issued. The State may, at their discretion, exercise an option to extend any potential award from this solicitation for up to two one-year periods.

1.4 Type of Contract

Any resultant award will be via a Master Agreement Contract, negotiated and signed by all parties.

http://www.colorado.gov/vss

1.5 Evaluation

Proposals will be evaluated based on responses received. Award will be based on the acceptable response that is most advantageous to the state, with price/cost and guaranteed delivery times being the primary considerations. Preference will be given to vendors who can provide all items within this DQ. In the absence of one vendor who is capable of providing all goods within this DQ, multiple awards may be made from this DQ.

2.0 Additional Terms and Conditions

2.1 Submission

By submission of a bid, bidder agrees as follows:

Except as replaced, modified, or supplemented, all items in the State of Colorado Solicitation Instructions/Terms and Conditions (available at the following address:

https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument) are considered part of, and are incorporated by reference into this document. In the event of a conflict of terms between this solicitation and the State of Colorado Solicitation Instructions/Terms and Conditions, the most restrictive terms shall govern.

The State is tax exempt.

CDPS encourages free and open competition among bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the CDPS’ needs. The bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible bidders and without effort to preclude the CDPS from obtaining the lowest possible competitive price.

In accordance with Colorado Revised Statute (CRS) CRS 24-103-207.5 titled – Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder as defined in in section 8-19-102 (2) shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.”

2.2 Service-Disabled Veteran Owned Small Business (SDVOSB)

HB14-1224/C.R.S. 24-103-211 sets a Service-Disabled Veteran Owned Small Business goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center of Veteran Enterprise within the US Department of Veterans Affairs (www.vip.vetbiz.gov).

CDPS shall give a certified SDVOSB a 5% preference in response to this DQ. SDVOSBs need to submit documentation of SDVOSB certification issued through the US Department of Veterans Affairs in their response to this solicitation.

Certification can be received through the Center for Veteran Enterprise website.

https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument

EXHIBIT A – Bid Schedule

Manufacturer Model

Number Item Description Estimated Yearly Amt

Unit Price Total Price

Danner 22600 Acadia 8" 400 gm. insulated boot 60

Danner 69210 Acadia 8" 200 gm. insulated boot 10

Danner 25200 Patrol 6" boot 25

Danner 69410 Recon 8" 200 gm. Insulated boot 10

Danner 21210 Acadia 8" non-insulated boot 15

Danner 29110 Fort Lewis 10" uninsulated boot 5

Belleville TR960 Khyber Tactical Boot, 8" 15

Belleville TR960Z Khyber Tactical Boot, 8" side zip 35

Belleville

TR960Z-

WP Khyber Tactical Boot, 8" side zip waterproof 90

Belleville TR966 Khyber Tactical Boot, 6" 125

Boot Specifications:

Footwear will be constructed of leather, completely black in color (including stitching) and capable of being shined.

Does vendor agree that all boots quoted on this bid meet these specifications? ☐ Agree

Fit Line:

Awarded vendor should provide fit line for the Belleville models to the CSP Warehouse at no cost to the Department of Public Safety. CSP owns a fit line for the Danner models.

Does vendor agree to provide a fit line for Belleville models to the CSP Warehouse? ☐ Agree

Customer Service:

An online or web based ordering system capable of reporting is required. CDPS/CSP orders replacement footwear throughout the year on an individual basis for members.

Does the vendor agree to provide access to an online ordering and reporting system? ☐ Agree

Guaranteed Delivery Dates:

How many days after receipt of order (ARO) will you guarantee delivery? ______________________________________