State of Colorado DQ1 2015*626 Invitation for Quote

DQ1 2015*626

Bid Quotes must be submitted to:

Department of Parks and Wildlife Raven Lopez or Lisa Hollerbach, Purchasing Office 1313 Sherman St. Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or X 4695 or emailed to:

dnr_cpw_bids@state.co.us

BIDS DUE: December 12, 2014 @ 11:00 AM (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified

Per the attached specifications, terms, and conditions

The Colorado Division of Parks and Wildlife is soliciting Quotes for a Backhoe

Backhoe Specifications

General:

Cherry Creek State Park (CCSP) is seeking bids to replace a 1995 Caterpillar 436B backhoe unit.

Units offered shall be new, current year model and of the latest design and in current production. The manufacturer shall have built heavy equipment for a period of at least ten (10) years. The service facility shall be no more than 2 hours drive from Aurora, Colorado. Materials shall be of good commercial quality for the intended service and shall be treated to resist rust, corrosion and excessive wear. The latest printed specifications and advertising literature on the equipment must be submitted with the proposal. All integral parts not specifically mentioned in the scope of these specifications that are necessary to provide a complete working unit shall be furnished.

Vendors shall provide to Cherry Creek State Park all factory bulletins pertaining to the vehicle or equipment within ten (10) working days of receiving the information from the factory or manufacturer. The machine offered shall include all standard manufacturers’ equipment and the optional equipment as specified. All title fees shall be paid by the vendor and the vendor shall provide Cherry Creek State Park a prepaid certificate of title in the name of Colorado Parks and Wildlife/Cherry Creek State Park. All written warranties to be submitted shall be attached to the bid specification. The price proposed shall include all destination charges, delivery charges, title fees, rebates, and all other applicable costs and refunds.

The purchaser reserves the right to reject any or all proposals, to waive any informality in proposals, to accept in whole or in part, such proposals as may be deemed in the best interest of the purchaser. The use of specific names and numbers in specifications is not intended to restrict any seller or manufacturer, but is intended solely for the purpose of dnr_cpw_bids@state.co.us indicating the type, size, and quality of equipment considered best adapted to the uses of Cherry Creek State Park.

If the equipment ordered is not delivered within the stated time, a like or better piece of equipment shall at no cost to CCSP be delivered to CCSP within the stated time and used by

CCSP until the new piece of equipment ordered arrives. Concerning inadequate parts and service support a replacement piece of equipment shall be provided at no cost if the purchased machine is not repaired within 48 hours.

Backhoe Job Function Requirements:

At Cherry Creek State Park Jobs and Job productivity for a backhoe require many categories of uses. The primary function is travel from and to a job site this operation is conducted via road travel and not in a trailer mounted situation. The next function is providing digging operations to depths of 14 feet to locate water line breaks and utilities; this is closely followed by loading and lifting materials. The primary materials lifted are 6 yard dumpsters on a fork lift attached to the loader section of the equipment and then transported to various locations throughout the park.

Characteristics related to use and performance of the equipment have been related in the body of the following specifications. Particular emphasis though has been applied to areas referred to in the options, these options are critical to this bid specification. The first of these options is ability to attach a forklift assembly to the loader bucket to load and unload cargo for park operations. The second is the need for an attached mechanical thumb connected to the backhoe stick for use in moving large rock and boulder materials. Other key important points are prompt parts and service support, machine warranty and on time as requested delivery.

Warranty:

Proposed bidders shall submit a copy of the manufactures’ standard warranty and a three (3) year, 3600 hour power train warranty along with a complete explanation of the warranty with their proposal. Warranty shall include service response time of maximum of 36 hours within notification by Cherry creek State Park. Cherry Creek State Park shall contact the vendor from whom the equipment was purchased in the event of warranty repairs. It shall be the responsibility of said vendor to handle all warranty work including coordinating warranty work covered by other vendors. The vendor shall be responsible for all freight and/or handling charges on parts used for warranty repairs. Cherry Creek State Park shall not be held responsible for towing fees while the vehicle or equipment is under warranty or for towing fees due to a computer or mechanical problem which cannot be duplicated at the dealership.

Vendors shall include with their proposals a copy of all factory, vendor or extended warranties.

Delivery:

Vehicle or equipment shall be delivered to Cherry Creek State Park, 4201 South Parker Road, Aurora, Colorado 80014. Delivery should be set up at least two business days prior to actual delivery. A like or better piece of equipment shall be delivered to CCSP if the new vehicle or equipment has not been delivered by the stated time. CCSP expects the quoted delivery time to be met by the company whose proposal is chosen. CCSP expects vendors to meet delivery schedules quoted as part of their proposal. Delivery time should be quoted in days or weeks after receipt of the purchase order. Due to CCSP’s need for this equipment delivery time could be a factor in choosing a proposal. Delivery time must be stated as accurate as possible.

If the equipment ordered is not delivered by within the stated time, a like or better piece of equipment shall at no cost to Cherry Creek State Park be delivered to CCSP within the stated time and used by CCSP until the new equipment ordered arrives.

Special Notes:

Any catalog, or manufacturers’ reference in this proposal is descriptive, but not restrictive, and is used only to indicate type and grade. Cherry Creek State Park is exempt from all Federal and

State Tax, DO NOT include tax in your bid or invoice.

Base Equipment:

Manuals: The unit shall be provided with one copy of the operator’s manual and one copy of the current parts manual at no additional charge to Cherry Creek State Park. Unit will not be accepted for delivery until the manuals as outlined above are received by the purchaser.

Replacement parts availability: Parts must be available for five (5) years or 7,500 hours of use for the piece of equipment.

Filters: Additional filters to cover the first air/oil and hydraulic filter change shall be furnished with the equipment purchased.

Engine:

97hp Gross SAE

95hp Net SAE

Tier IV I with Diesel Particulate Filter System (DPF) and cooled exhaust gas recirculation

(CEGR)

Electronic 4 cylinder Diesel, Direct Injection, Turbo

Aftercooler

3.4Litre (207 cu In.) Displacement

Full flow engine oil filter

Naturally aspirated air cleaner with a replaceable dry type inclusive of radial seal

Glow Plugs for cold start

Cooled EGR

Spark Arresting Diesel Particulate Filter

Fuel tank with a usable 35.5 U.S. gallon capacity

Closed system Radiator with expansion bottle

Antifreeze protection to -34 degrees F (-37 C)

Throttle with both hand and foot controls

Viscous Cooling fan drive

Self-adjusting belt tensioner

Power Train:

4Forward and 4 Reverse Power shuttle Synchromesh Transmission (PT units)

Kick down in loader

300mm Torque Converter

On the go 4WD Control

Electric F/R Shuttle Control

Electric Differential Lock control with push button activation, located on the loader control lever

2-4 Wheel Drive Mode Selector

22 MPH travel speed

Instrumentation:

Backlit gauges with Illuminated pointers

Dashboard with speedometer

Tachometer/hour meter

Illuminated gauges

Engine Coolant Temperature

Converter Oil Temperature

Fuel Level

Voltmeter

Warning Lights

Air Cleaner Restriction

Alternator

Cold Start

A/C Low/High Pressure

Engine Oil Pressure

Parking Brake Engagement

Low Fuel

Master Warning

Master Stop—109 dB (A) alarm at 2100 Hz

Back up alarm

Horn-Dual switch Front and Rear, two buttons for screen navigation and control

Turn Signal indicators with switch 4 way emergency signals Indicator

Electrical:

12 Volt System

Dual 95Ah 900A battery

High Capacity 120 amp alternator

Key Start

6 sets of Keys-provided by dealer

Prewired Cab for radio

Fuses and Relays located on the right consoles

Sealed Fuse box compartment

Water Resistant Main Fuse block

Lights:

Cab Front

2 Amber Turn signal/flasher lights

4 individual 55 watt work lights

Cab Rear

2 Amber Turn signal/flasher lights (21 W) with integrated red stop and tail lights (21 W) 4 individual 55 watt work lights

Hydraulics:

Load Sensing, closed center hydraulic system (Pilot Control)

High Reactive Variable Volume Hydraulic Displacement Pump from 1.5 to 41 gpm (6 to 156 L/min) @ 2200 RPM (Pilot Control)

7 micron Spin on oil filter

Heavy Duty Hydraulic oil cooler

O-Ring Face seal Fittings

Front Axle:

74 inch Tread Width

8 - Bolt Wheel Hub

Hydrostatic Power Steering with priority

Integrated Steering Cylinder

4WD center drive with Electrical Engage and Indicator Light

Outboard Planetary Final Drive

Rear Axle/Brakes:

68 inch Tread Width

Internal Planetary Final Drive

Multiplate Hydraulic, Self-Adjusting, Self-Equalizing Wet Disc Brakes

Spring Applied Hydraulic Released (SAHR) wet parking brake, located on transmission output shaft

(Electric Actuated) Differential Lock

Operator Station:

ROPS/FOPS Certified Cab

Flat Deck

Dual Side Entry

Fixed steering column

Rear Fenders/Extensions

Hand and Foot Throttles

Right Hand Instrument Console

Right/Left external rear view mirrors

Overhead document storage (Cab)

Rearview mirror – Interior and Exterior

60,790 BTU Heater w/ 3 speed fan

Retractable Sun shade (Cab)

Mechanical Cloth Suspension Seat w/ 2” retractable seat belt

Tool Box

Adjustable opening windows

2 door access

Rear Window access

All tinted windows

Front and Rear windshield wipers

Loader:

Straight Loader Arms

Single Lever 4 function loader control; Lift, dump, clutch cut out, differential lock

4 point bucket linkage

Mechanical Strut Lock

Bucket Level Indicator

Return to Dig Feature

Hydro-Mechanical Self leveling (raise and lower)

Dual Lift and Bucket Cylinders

Heavy Duty 1.1 Cu. Yd. Bucket with Bolt on Cutting Edge

Options: Dealer Installed Bucket welded (4) four Quick Attachment Bucket (Forklift)

Fork attachments w/ 8000Lb. Load capacity. See attachment 1

Dimensions:

Maximum operating height 14.0 Ft

Height to hinge pin --11’ 5”

Dump height -- 9’ 2”

Max Dump angle 45 degrees

Reach at max dump angle 116 degrees

Bucket Breakout Force 14,253 Lbs

Lift Capacity to full height 11,118 Lbs

Heaped Capacity 1.1 Cu. Yd.

Struck Capacity .91 Cu. Yd.

Bucket weight 682 Lbs.

Cutting Width 88”

Cycle time

Raise to full height 4.4 seconds

Dump time 1.2 seconds

Lower time 2.7 seconds

Transport Length: 23 Ft.

Transport Width: 7.5 Ft.

Transport Height: 13 Ft.

Ground clearance: 1.5 Ft.

Height to top of cab: 9.5 Ft.

Wheel Base: 7 Ft.

Backhoe:

Max Dig Depth 14’ 6”

Dig Depth 2 foot flat bottom 14’ 5”

Dig Depth 8 foot flat bottom 13’ 3”

Loading Height 11’ 9”

Max Pin Height 14’ 10”

Max Operating Height 17’ 10”

Loading Reach @ max height 4’ 6”

Dig Reach @ max height 6’ 8”

Bucket Rotation 203 degrees

Reach from swing post 17” 0”

Reach overall 17’ 8”

Bucket Capacity 7.5 Cu. Ft.

Bucket Digging Force 12,993 Lbs

Crowd Digging Force 8,588 Lbs

Boom Lift 3,025 Lbs

Dipper Lift 5,995 Lbs

Dirt Pads

Mechanical operated control system w/ 2 lever Control NH Horn Button

6 spool Backhoe Control Valve

Indefinitely Adjustable Towers

In Cab Pattern change Control

Thumb operated Idle

Options: Dealer Installed 2/ position mechanical thumb w/ fold and store on Dipper

Stick when not in use. See Attachment 2

Safety and Security:

4 Post ROPS/FOPS

Lockable Compartments for:

Engine

Hydraulic System

Battery

Tool Storage

Slow Moving Vehicle Road Safety (Orange) Triangle (Rear)

Lockable Fuel Cap

Horn

Back Up Alarm

Special Conditions:

Winning bid must include in bid package trade-in of a 1995 Caterpillar 436B at trade-in value owned by CPW. Delivery to: 4201 S. Parker Rd. Aurora, Colorado, 80014, with no delivery charge.

Warranty/Service

Please provide description of the warranty and service provided.

Service Center must be within 20 Miles of Aurora, CO.

Trade-In:

The following equipment is to be traded in as part of this purchase order request:

Model: 436B

Make: Caterpillar

Serial Number: 230010911

Delivery

Backhoe must be delivered to the address below:

Colorado Parks and Wildlife Cherry Creek State Park 4201 S. Parker Road Aurora, Colorado, 80014

Delivery must be made no later than December 31, 2015.

PRICING

Item Price (Per Item) Warranty and Service Provided

Backhoe (per above specifications)

Amount allowed for Trade-in

Item listed above

Total Price

***This solicitation is for new equipment only **

How to Submit a Bid Response:

All vendors wishing to submit a bid response for this DQ must submit their proposal, including the Vendor Information sheet and Bid Pricing Sheet by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn: DQ1 2015*626, 1313 Sherman Street, Denver, CO 80203.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

Questions about the Documented Quote All questions about the specific item being solicited for must be emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified in the head of Page 1.

mailto:DNR_CPW_Bids@state.co.us mailto:dnr_cpw_bids@state.co.us

Vendor Information

Delivery Date________________________________________

F.E.I.N.___________________________________________________

Company Name_____________________________________________

Physical Address _____________________________________________

Order Address _____________________________________________

Remit to Address ____________________________________________

City/State/Zip________________________________________________

Phone/Fax____________________________________________________

Email Address_________________________________________________

Signature______________________________________

Typed/Printed Name__________________________________________

Title__________________________________

Date__________________________

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes NO

Bidders are urged to read the bid thoroughly before submitting a bid.

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.

Vendor Requirements:

Vendors must be registered on Vendor Self-Service (VSS) in order to be considered responsive at the time of award. VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService