DQ1 2019000250 Framed Display Cases.pdf

DOCUMENTED QUOTE DQ1 2019000250

P A G E

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DOCUMENTED QUOTE

Return all Bids to:

History Colorado Center (HCC) 1200 Broadway Denver, CO 80203 Phone: 303-866-4293 Fax: 303-866-2711 michael.carrara@state.co.us

Solicitation ID: DQ1 2019000250 Framed Display Cases Due Date: October 1, 2018 Bid Due Time: 3:00 PM MT

LATE BIDS WILL NOT BE ACCEPTED

Section 1: GENERAL REQUIREMENTS

Colorado Operations Resource Engine (CORE) and Vendor Self Service (VSS) Information This solicitation is published using the Colorado Vendor Self-Service (ColoradoVSS System). Vendors must be registered on Colorado VSS to download solicitation documents and information (including any amendments or modifications), and to be able to respond, electronically, to solicitations and to receive email notifications of new solicitations. Bids submitted by vendors not registered at the time of submission of the response will be considered non-responsive. Registration information may be accessed through: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Vendor Agreement HCC is seeking bids in accordance with the specifications, terms and conditions of this solicitation. All vendors, by submitting a bid, guarantee to the State that they understand and agree to the terms and conditions of this solicitation and that they will not default from performance by virtue of a mistake or misunderstanding.

The preferred vendor will be registered in good standing, with the State of Colorado Secretary of State.

All vendors, by submitting a bid, guarantee to the State that they understand and agree to the State of Colorado Purchase Order Terms and Conditions, attached separately, to this solicitation.

Minority/Women Based Enterprises It is the State’s goal to achieve maximum participation of minorities and women owned businesses in the procurement process. Accordingly, minority and women owned business enterprises are to be utilized whenever possible.

Service Disabled Veteran Owned Small Businesses (SDVOSB) In accordance with House Bill 14-1224, CCA reports on contracts with Service Disabled Veteran Owned Small

Businesses (SDVOSB) who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado. HB 14-1224 also provides for the application of a 5% preference allowance. CCA will apply a 5% preference allowance to the cost proposal for evaluation purposes. Only SDVOSBs that meet minimum specs will be considered for the percentage preference and the preference is considered for evaluation purposes only. Bidders who qualify as SDVOSBs ad provided for HB 14-1224 are required to submit documentation from the US Department of Veterans Affairs with their response.

Environmentally Preferred Products In accordance with Procurement Code, CRS 24-103-207.5 titled – Purchasing Preference for Environmentally Preferred Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting mailto:michael.carrara@state.co.us https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

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This solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

Section 2: VENDOR REQUIREMENTS

Public Contracts with Natural Persons A Contractor that operates as a sole proprietor hereby swears or affirms under penalty of perjury that the Contractor (i) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law,

(ii) shall comply with the provisions of CRS 24‐76.5‐101 et seq, and (iii) shall produce one of the forms of identification required by CRS 24‐76.5‐103 prior to the effective date of this Contract. Except where exempted by federal law and except as provided in CRS 24‐76.5‐103 (3), a Contractor that receives federal or state funds under this contract must confirm that any individual natural person eighteen years of age or older is lawfully present in the United States pursuant to CRS 24‐76.5‐103(4) if such individual applies for public benefits provided under this contract.

Section 3: BID SUBMISSION Bid submission deadline is October 1, 2018 at 3:00 PM MT. Bids will be accepted via, fax, e-mail, or in person to above-mentioned address.

Bidders are urged to read the document thoroughly before submitting a response. Quotes must be in accordance with specifications and terms and conditions herein set forth and/or attached and remain valid for sixty (60) days from Bid award date.

Completion of the Solicitation Response Sheet is required and must be attached to the solicitation response. No substitute form will be accepted. The signature on the Solicitation Response Sheet shall be that of a person legally authorized to execute contractual obligations. A submission in response to this Documented Quote acknowledges acceptance by the bidder of all terms and conditions including compensation, as set forth herein.

Estimated bid prices are not acceptable. Bid prices will be considered your best and final offer. Bid must be inclusive of all costs. All prices quoted must include shipping and handling charges. No additional fees, charges and/or administrative fees will be considered.

HCC reserves the right to adjust quantities stated in this solicitation. Available funding versus prices bid may affect actual quantities ordered. HCC may choose to increase or decrease quantities stated in the documents depending on the circumstance. HCC is not obligated to place any order for a given amount subsequent to the award of this solicitation.

HCC may use any stated estimated quantities in the award evaluation process. In no event shall HCC be liable for payments in excess of the amount due for quantities of goods or services actually ordered.

HCC reserves the right to purchase additional equipment at quoted or current market prices, whichever amount is lesser, for the period of sixty (60) days following date of purchase order.

All respondents will be responsible to check the bids system for awarding of solicitation. No other notifications will be given.

Bid Modifications Should HCC issue any modifications to this bid, they will be posted on the State of Colorado’s VSS web site https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService. Bidders will not be automatically notified of the existence of a modification. It shall be the responsibility of VSS registered bidders to check the web site periodically to see if any modifications have been issued. Failure to retrieve such modifications, and include their provisions in your solicitation response, may result in your bid being disqualified. Any bid submitted as a modification to a previous bid response must be noted as such, or may be deemed as a receipt of an alternate bid, therefore being disqualified. Evaluation and Award History Colorado Center, reserves the right to reject any or all bids or portions thereof, to waive any informalities or irregularities in the proposals received, and to approve bid awards in total or in part, whichever, in its judgment best serves the interests of History Colorado Center and the State of Colorado. HCC will be the sole judge in determining the acceptability of an offer and in determining compliance with bid specifications. HCC reserves the right to cancel this bid in its entirety at any time without penalty.

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A bid with missing or inconsistent information may be considered non-responsive and may not be evaluated.

Award shall be made, in entirety, with reasonable promptness, to the low responsive and responsible vendor whose bid meets the requirements and criteria set for in the Solicitation.

Bid Preferences

Low tie bids shall be decided in accordance with the provision in C.R.S. section 24-103-202.5, as it currently exists or is hereafter amended, which gives a preference to resident bidders. Any bidder who wishes to be considered a “resident bidder” for purposes of the tie bid procedure provided in C.R.S. section 24-103-202.5 shall include with their bid proof that they meet the definition of resident bidder as set forth in either C.R.S. 24-103-101(6A) or C.R.S. section 24-103- 101(6B):

(6) “Resident bidder” means:

(a) A person or business that is authorized to transact business in Colorado and that maintains its principal place of business in Colorado; or

(b) A person or business that is authorized to transact business in Colorado, that maintains a place of business in Colorado, and that has filed Colorado unemployment compensation reports in at least seventy-five percent of the eight quarters immediately before bidding on a contract.

Section 4: SPECIFICATIONS

History Colorado is accepting bids for Framed Display Cases, History Colorado Center. Please see specifications below.

SPECIFICATIONS

History Colorado requests a quote for framed display cases with glass panes and doors. Attached are 6 PDF's that represent 3 different cases. There are general dimensions for the glass in the "GLASS SIZING" drawings and door location and swing orientations in the "DOOR DETAIL" drawings for each cabinet.

The case entitled "Split Case”, requires 3 fixed panes and 2 doors with .375" thickness for each pane and door.

The case entitled "Headdress Case" requires 3 fixed panes and 1 door, with .375" thickness for each pane and door.

The case entitled "ZIG ZAG CASE" requires 1 fixed pane and 1 door, with .375" thickness for each pane and door. This case will have 3 sets of pane and door for this particular case because there will be 3 total units.

The finish will be brushed stainless for the trim.

Please see PDF documents for the specific requirements of each case.

Awarded vendor will send invoices to the attention of Accounts Payable, History Colorado Center. HC payment terms are net 45 days.

Section 5: PURCHASE ORDERS The State is not liable for any cost incurred by bidders prior to issuance of a legally executed purchase order or other authorized acquisition document.

Section 6: DELIVERY All items will be delivered to the History Colorado Center, 1200 Broadway, Denver, CO 80203

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MUST BE COMPLETED AND RETURN

Solicitation Response Page (Signature Page) Solicitation ID: DQ1 2019000250 Framed Display Cases

Vendor:

Assured Delivery Date:

Terms: State of Colorado Terms and Conditions Only.

Address:

Phone:

Fax:

E-mail Address:

Signature:

Date:

Printed Name of Signature:

Using the Federal Government definition, does your firm qualify as a:

Small business YES NO

Minority business YES NO If YES, state ethnicity:

Woman owned business YES NO

Service disabled veteran owned business YES NO (Provide appropriate documentation as spelled out in the bid)

Member of the State of Colorado VSS system? YES NO Colorado VSS# Federal Identification #

Acknowledgment of All Addenda, if applicable. Please Initial: