DQ1 2018 0962 Bid Document.pdf

Request for Documented Quotations

DQ1 2018*0962

BID DUE: May 15, 2018 by 1300 p.m. Mountain Time (MT)

All bids shall be submitted F.O.B. Destination unless otherwise specified.

Potential bid respondents are urged to read this solicitation thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, acting by and through the Department of Natural Resources, Colorado Division of Parks and Wildlife (CPW). All contact regarding this solicitation is to be directed to:

Lisa Hollerbach, CPW Purchasing Agent Colorado Parks and Wildlife

1313 Sherman St., Room 618, Denver, CO 80203 Phone: 303-866-3203 x 4695 or

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for the following commodity(s):

Quantity of one (1) 2015 or newer Tractor with ≤ 100 hours.

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation.

The commodity(s) proposed by bidders must meet or exceed all specifications listed to be considered responsive.

The determination of the equivalency of proposed substitute(s) of commodity(s) rests solely with Colorado Parks and Wildlife.

Colorado Vendor Self-Service Website This solicitation is published using Colorado Vendor Self-Service (VSS): www.colorado.gov/vss.

Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. If you are unable to download documents from VSS, please contact the purchasing agent listed above. It is preferred that all vendors are registered on VSS; registration information is included at the link above.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss

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Commodity Specifications

Description Quantity of one (1) 2015 or newer Tractor

Model Year Must be 2015 or newer with ≤ 100 hours

Engine ≥ 100 HP

≥ 87 HP PTO

Diesel

Cold starting aid: Intake heater, glow plugs, ether injection along with a block heater

Powertrain Hydrostatic or Stick/Clutch or a combination of the two with high and low ranges

Differential lock

Parking brake; hook and lever or electric

PTO: independent 540/1000 dual speed with 6 & 21 spline shaft

Front wheel assist

Hydraulic System Loader joystick with mid valves and third function ready buttons

≥ Lift capacity at 24 inches: 4800lbs

Quick hitch

Swing straight draw bar with 350/400/500 mm positions cat II clevis

Capacities/Electrical Keyed engine shutoff

Lighting Minimum two (2) headlights and rear marker light assemblies

Minimum of one (1) rear work light

Cab Environment Standard cab roof, fully enclosed

HVAC with controls

Minimum of one (1) driver’s side door

Other ≥ 25 gallon fuel tank

≥ Wheel weight 600lbs

Maximum Lift Capacity

≥ full height @ 31.5 inches forward of pivot pin 3430

≥ Rated hydraulic pressure 2800 psi

Maintenance Minimum warranty of two (2) years / 1,000 hours

Dealer Location within 100 mile radius of Lamar, CO

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Must provide at least one (1) copy of the Operator’s Manual

Must provide at least one (1) copy of the Current Parts Manual

Must provide at least one (1) copy of the Technical Manual

All manuals must be present at time of delivery

Delivery

Delivery Quantity Quantity of one (1) 2015 or newer Tractor

Delivery Date on or before June 15, 2018

Delivery Address

Colorado Parks and Wildlife Turk’s Pond State Wildlife Area 34227 County Road 38.5 Two Buttes, CO 81084

Insurance Required The awarded bidder (referred to herein as “Contractor”) shall obtain and maintain, and ensure that each Subcontractor shall obtain and maintain, insurance as specified in this section at all times during the term of the award. All insurance policies required by this award shall be issued by insurance companies with an AM Best rating of A-VIII or better.

a) Automobile Liability Automobile liability insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit.

The preferred method for submitting inquiries is via email as an attachment that can be opened in Microsoft Word. The answers to the written inquiries that are received by the Written Inquiry Deadline stated will be posted in a new document on VSS by the date and time stated in the Solicitation Schedule below.

Amendments to This Request for Documented Quotations In the event it should be necessary to revise any portion of this Request for Documented Quotations, addenda will be posted on Colorado VSS. See page 1 for more information on VSS.

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Solicitation Schedule

Bid Posted May 2, 2018

Written Inquiry Deadline Monday, May 7, 2018 by 1300 pm MT

Answers to Written Inquiries posted on VSS Tuesday, May 8, 2018 by 1300 pm MT

Bid Closes Tuesday, May 15, 2018 at 1300 pm MT

Notice of Intent to Award expected Thursday, May 17, 2018 by close of business day

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will incorporate the terms of this Request for Documented Quotations, the awarded respondent’s bid, and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Measurement and Payment Payment for the solicited commodity will occur following the delivery and acceptance of the product(s) by the CPW project manager.

Service Disabled Veteran Owned Small Businesses Service Disabled Veteran Owned Small Businesses (SDVOSBs), who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as an SDVOSB by the Center for Veteran Enterprise, U.S. Department of Veterans Affairs (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSB must still meet all other requirements of this solicitation.

Any SDVOSB claiming this preference shall submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Resident Bidder Preference When an award for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

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Bid Submission Instructions

All respondents to this DQ1 shall include the following items in their bid:

1) Bid Pricing Sheet (Page 6)

2) Specification Verification and Delivery Sheet (Page 7 & 8)

3) Vendor Information and Verification Sheet (Page 9)

4) Current Insurance Certificate(s) with all required coverage

5) Current Vendor W-9 (required only if not registered in VSS)

Failure by the bidder to submit any of the required items listed above may cause the bid to be deemed non-responsive and it may not be evaluated. Bidders may submit additional information if it assists in explaining their bid, but such information cannot be provided in lieu of the required items listed above.

Bids shall only be submitted by one of the following methods:

Vendor Self-Service (VSS) - PREFERRED (see more information on page 1);

Email to dnr_cpw_bids@state.co.us;

Courier delivery via USPS or other service, F.O.B. Destination, or

Personal delivery (hand delivered) to the Purchasing Agent and address on page 1.

PLEASE NOTE: All bids must be received by the bid closing time or the bid will not be accepted –

NO EXCEPTIONS.

Attachments:

Colorado Purchase Order Terms and Conditions

Blank W-9 mailto:dnr_cpw_bids@state.co.us

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BID

Bid Pricing Sheet All costs, including delivery, trade-in value, and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.

Commodity Year Make and Model #

# of Hours on Machine

Quantity of one (1) 2015 or newer Tractor with ≤ 100 hours.

Total Cost $

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Specification Verification and Delivery Sheet

Commodity Quantity of one (1) 2015 or newer

Tractor

Required Vendor Specifications Does your bid item meet these specifications?

Y N If No, describe your bid item:

Model Year Must be 2015 or newer with ≤ 100 hours

Engine ≥ 100 HP

≥ 87 HP PTO

Diesel

Cold starting aid: Intake heater, glow plugs, ether injection along with a block heater

Powertrain Hydrostatic or Stick/Clutch or a combination of the two with high and low ranges

Differential lock

Parking brake; hook and lever or electric

PTO: independent 540/1000 dual speed with 6 & 21 spline shaft

Front wheel assist

Hydraulic System Loader joystick with mid valves and third function ready buttons

≥ Lift capacity at 24 inches: 4800lbs

Quick hitch

Swing straight draw bar with 350/400/500 mm positions cat II clevis

Capacities/Electrical Keyed engine shutoff

Lighting Minimum two (2) headlights and rear marker light assemblies

Minimum of one (1) rear work light

Cab Environment Standard cab roof, fully enclosed

HVAC with controls

Minimum of one (1) driver’s side door

Other ≥ 25 gallon fuel tank

≥ Wheel weight 600lbs

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Maximum Lift Capacity

≥ full height @ 31.5 inches forward of pivot pin 3430

≥ Rated hydraulic pressure 2800 psi

Maintenance Able to offer a minimum warranty of two (2) years / 1,000 hours

Are you located within 100 miles of

Lamar?

Able to provide at least one (1) copy of the Operator’s Manual upon delivery?

of the Current Parts Manual upon of the Technical Manual upon

Delivery Able to deliver to Turk’s Pond State Wildlife Area?

Able to deliver the tractor on or before June 15, 2018?

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Vendor Information and Verification Sheet

Company Name

Address

City, State, Zip

Phone

Email Address

Typed/Printed Name

Title

Date

Signature

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept the Colorado Purchase Order Terms and Conditions without modifications?

Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions, including potentially determining that a bid that includes vendor terms and conditions is non-responsive.

Are you registered on VSS?

Yes No

If Yes, VSS #:_____________________________ If No, have you included your vendor W-9? Yes No

Have you included proof of your current insurance policy(s) as required above?

Yes No If no, explain why: _____________________________________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.