DQ1 2018 0605 Bid Document.pdf

Request for Documented Quotations

DQ1 2018*0605

BID DUE: January 26, 2018 by 11 a.m. Mountain Time (MT)

All bids shall be submitted F.O.B. Destination unless otherwise specified.

Potential bid respondents are urged to read this solicitation thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, acting by and through the Department of Natural Resources, Colorado Division of Parks and Wildlife (CPW). All contact regarding this solicitation is to be directed to:

Haley Gabbard, CPW Purchasing Agent Colorado Parks and Wildlife

1313 Sherman St., Room 618, Denver, CO 80203 Phone: 303-866-3203 x 4611 or

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for the following commodity(s):

One (1) Walk In Freezer

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation.

The commodity(s) proposed by bidders must meet or exceed all specifications listed to be considered responsive.

The determination of the equivalency of proposed substitute(s) of commodity(s) rests solely with Colorado Parks and Wildlife.

Colorado Vendor Self-Service Website This solicitation is published using Colorado Vendor Self-Service (VSS): www.colorado.gov/vss.

Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. If you are unable to download documents from VSS, please contact the purchasing agent listed above. It is preferred that all vendors are registered on VSS; registration information is included at the link above.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss

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Commodity Specifications

Description One (1) Walk In Freezer

Pre-Assembled Unit

Unit shall be Pre-Assembled: Fiberglass Painted With Industrial Enamel or Weatherproof 26 Ga. Acrylic-Coated Galvanized Steel. CPW to provide color choice after award.

0°F Outdoor Freezer (@ 100°Ambient)

R-28 in the floor, minimum R-32 in the walls and roof

Automatic or Timed Evaporator Defrost

Compressor Crankcase Heater

Condensate Drain (Pitched To Exterior) With Interior Heat Tape & Insulation

Roof Mounted Condensing Unit

Ceiling Mounted Evaporator Unit

Heated Relief Port

Exterior Mounted Thermometer (Interior Temperature)

Non-Slip Floor

Crowned Roof

Dimensions 10’ (W) x 10’ (L) x 7’-6”(H)

Door Specs 36” x 78” Door

Door Sweep Seal

Lockable Door Latch or Hasp Lock

Heated Door Jamb

Magnetic Gasket

Spring Loaded Hinges

Door Rain Drip Guard

Door Kick Plates (Interior & Exterior)

Installation Awarded vendor shall set the unit in place, CPW shall hook up electrical

Warranty 1 Year Complete (Parts & Labor), 5 Year Compressor, 10 Year Structural, 15 Year Insulation

Optional Bid Items Interior Led Lighting

Exterior Door Ramp

Temperature Alarm

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Ceiling Mounted Rail System with Hooks for Game/Meat

Heavy Duty Stainless Steel Wire Shelving, 8’ (long) x 6’ (high) x 18” (deep), with four shelves

Delivery

Delivery Quantity One (1) Walk In Freezer

Shipment Type Freight on Board (FOB) Destination

Delivery Address 600 Reservoir Road, Pueblo, Colorado 81005

Delivery Date on or before April 1, 2018

Insurance Required The awarded bidder (referred to herein as “Contractor”) shall obtain and maintain, and ensure that each Subcontractor shall obtain and maintain, insurance as specified in this section at all times during the term of the award. All insurance policies required by this award shall be issued by insurance companies with an AM Best rating of A-VIII or better.

a) Automobile Liability Automobile liability insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit.

b) Additional Insured The State shall be named as additional insured on all commercial general liability policies (leases and construction contracts require additional insured coverage for completed operations) required of Contractor and Subcontractors.

c) Primacy of Coverage Coverage required of Contractor and each Subcontractor shall be primary over any insurance or self-insurance program carried by Contractor or the State.

d) Cancellation The above insurance policies shall include provisions preventing cancellation or non-renewal, except for cancellation based on non-payment of premiums, without at least 30 days prior notice to Contractor and Contractor shall forward such notice to the State to the contact listed above within 7 days of Contractor’s receipt of such notice.

e) Subrogation Waiver All insurance policies secured or maintained by Contractor or its Subcontractors in relation to this award shall include clauses stating that each carrier shall waive all rights of recovery under subrogation or otherwise against Contractor or the State, its agencies, institutions, organizations, officers, agents, employees, and volunteers.

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f) Public Entities If Contractor is a "public entity" within the meaning of the Colorado Governmental Immunity Act, §24- 10-101, et seq., C.R.S. (the “GIA”), Contractor shall maintain, in lieu of the liability insurance requirements stated above, at all times during the term of this Contract such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the GIA. If a Subcontractor is a public entity within the meaning of the GIA, Contractor shall ensure that the Subcontractor maintains at all times during the terms of this Contract, in lieu of the liability insurance requirements stated above, such liability insurance, by commercial policy or self-insurance, as is necessary to meet the Subcontractor’s obligations under the GIA.

g) Certificates Contractor shall provide to the State certificates evidencing Contractor’s insurance coverage required in this award prior to the issuing of a contract or purchase order. Contractor shall provide to the State certificates evidencing Subcontractor insurance coverage required under this award within seven Business Days following the Effective Date, except that, if Contractor’s subcontract is not in effect as of the Effective Date, Contractor shall provide to the State certificates showing Subcontractor insurance coverage required under this Contract within seven Business Days following Contractor’s execution of the subcontract. No later than 15 days before the expiration date of Contractor’s or any Subcontractor’s coverage, Contractor shall deliver to the State certificates of insurance evidencing renewals of coverage.

At any other time during the term of this award, upon request by the State, Contractor shall, within seven Business Days following the request by the State, supply to the State evidence satisfactory to the State of compliance with these insurance requirements.

Written Inquiries Potential bidders may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline (see table below). Written inquiries should be submitted via email to the Purchasing Agent listed on page 1, to the following email: dnr_cpw_bids@state.co.us.

The preferred method for submitting inquiries is via email as an attachment that can be opened in Microsoft Word. The answers to the written inquiries that are received by the Written Inquiry Deadline stated will be posted in a new document on VSS by the date and time stated in the Solicitation Schedule below.

Amendments to This Request for Documented Quotations In the event it should be necessary to revise any portion of this Request for Documented Quotations, addenda will be posted on Colorado VSS. See page 1 for more information on VSS.

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Solicitation Schedule

Bid Posted Friday, January 12, 2018

Written Inquiry Deadline Friday, January 19, 2018 by 11:00 am MT

Answers to Written Inquiries posted on VSS Tuesday, January 23, 2018 by 11:00 am MT

Bid Closes Friday, January 26, 2018 by 11:00 am MT

Notice of Intent to Award expected Tuesday, January 30, 2018 by Close of Business

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will incorporate the terms of this Request for Documented Quotations, the awarded respondent’s bid, and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Measurement and Payment Payment for the solicited commodity will occur following the delivery and acceptance of the product(s) by the CPW project manager.

Service Disabled Veteran Owned Small Businesses Service Disabled Veteran Owned Small Businesses (SDVOSBs), who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as an SDVOSB by the Center for Veteran Enterprise, U.S. Department of Veterans Affairs (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSB must still meet all other requirements of this solicitation.

Any SDVOSB claiming this preference shall submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Resident Bidder Preference When an award for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

Awards in Excess of $500,000 If the bid or award price exceeds $500,000 for State-funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the awarded Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the Contractor must report to the http://www.colorado.gov/spo

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Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

Bid Submission Instructions All respondents to this DQ1 shall include the following items in their bid:

1) Bid Pricing Sheet (Page 7)

2) Specification Verification and Delivery Sheet (Page 7-8)

3) Vendor Information and Verification Sheet (Page 9)

4) Current Insurance Certificate(s) with all required coverage

5) Current Vendor W-9 (required only if not registered in VSS)

Failure by the bidder to submit any of the required items listed above may cause the bid to be deemed non-responsive and it may not be evaluated. Bidders may submit additional information if it assists in explaining their bid, but such information cannot be provided in lieu of the required items listed above.

Bids shall only be submitted by one of the following methods:

• Vendor Self-Service (VSS) - PREFERRED (see more information on page 1);

• Email to dnr_cpw_bids@state.co.us;

• Courier delivery via USPS or other service, F.O.B. Destination, or

• Personal delivery (hand delivered) to the Purchasing Agent and address on page 1.

PLEASE NOTE: All bids must be received by the bid closing time or the bid will not be accepted –

NO EXCEPTIONS.

Attachments:

• Colorado Purchase Order Terms and Conditions

• Blank W-9

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BID

Bid Pricing Sheet All costs, including delivery, trade-in value, and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.

Commodity Quantity Total price, delivered ($)

One (1) Walk In Freezer

Optional Bid Items Quantity Total price, delivered ($)

Interior Led Lighting

Exterior Door Ramp

Temperature Alarm

Ceiling Mounted Rail System with Hooks for Game/Meat

Heavy Duty Stainless Steel Wire Shelving, 8’ (long) x 6’ (high) x 18” (deep), with four shelves

Specification Verification and Delivery Sheet

Commodity One (1) Walk In Freezer

Required Vendor Specifications Does your bid item meet these specifications?

Y N If No, describe your bid item:

Pre-Assembled Unit

Unit shall be Pre-Assembled:

Fiberglass Painted With Industrial Enamel or Weatherproof 26 Ga.

Acrylic-Coated Galvanized Steel. CPW to provide color choice after award.

0°F Outdoor Freezer (@ 100° Ambient)

R-28 in the floor, minimum R-32 in the walls and roof

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Automatic or Timed Evaporator Defrost

Compressor Crankcase Heater

Condensate Drain (Pitched To Exterior) With Interior Heat Tape & Insulation

Roof Mounted Condensing Unit Ceiling Mounted Evaporator Unit Heated Relief Port

Exterior Mounted Thermometer (Interior Temperature)

Non-Slip Floor Crowned Roof

Dimensions 10’ (W) x 10’ (L) x 7’-6”(H) Door Specs 36” x 78” Door

Door Sweep Seal Lockable Door Latch or Hasp Lock Heated Door Jamb Magnetic Gasket Spring Loaded Hinges Door Rain Drip Guard Door Kick Plates (Interior & Exterior)

Installation Awarded vendor shall set the unit in place, CPW shall hook up electrical

Warranty 1 Year Complete (Parts & Labor), 5 Year Compressor, 10 Year Structural, 15 Year Insulation

Shipment Type Freight on Board (FOB) Destination

Delivery Address 600 Reservoir Road, Pueblo, Colorado 81005

Delivery Date on or before April 1, 2018 Optional Bid Items Interior Led Lighting

Exterior Door Ramp Temperature Alarm

Ceiling Mounted Rail System with Hooks for Game/Meat

Heavy Duty Stainless Steel Wire Shelving, 8’ (long) x 6’ (high) x 18” (deep), with four shelves

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Vendor Information and Verification Sheet

Company Name

Address

City, State, Zip

Phone

Email Address

Typed/Printed Name

Title

Date

Signature

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept the Colorado Purchase Order Terms and Conditions without modifications?

Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions, including potentially determining that a bid that includes vendor terms and conditions is non-responsive.

Are you registered on VSS?

Yes No

If Yes, VSS #:_____________________________ If No, have you included your vendor W-9? Yes No

Have you included proof of your current insurance policy(s) as required above?

Yes No If no, explain why: _____________________________________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.