DQ1 2018-0558 Bid Solicitation.pdf

Request for Documented Quotations

DQ1 2018*0558

BID DUE: Tuesday, December, 19 2017 by 11:00 MT

All bids shall be submitted F.O.B. Destination unless otherwise specified.

Potential bid respondents are urged to read this solicitation thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, acting by and through the Department of Natural Resources, Colorado Division of Parks and Wildlife (CPW). All contact regarding this solicitation is to be directed to:

Michelle Mills, CPW Purchasing Agent Colorado Parks and Wildlife

1313 Sherman St., Room 618, Denver, CO 80203 Phone: 303-866-3203 x 4634 or

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for the following commodity(s):

Two (2) quantity Fiberglass molded 144 inch inside diameter Circular Tanks, including delivery and

Eight (8) quantity Fiberglass Molded 92 inch Long Raceways, including delivery

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation. Other Departments, Divisions, or Agencies of the State of Colorado are eligible to use the pricing resulting from this award.

The commodity(s) proposed by bidders must meet or exceed all specifications listed to be considered responsive.

The determination of the equivalency of proposed substitute(s) of commodity(s) rests solely with Colorado Parks and Wildlife.

Colorado Vendor Self-Service Website This solicitation is published using Colorado Vendor Self-Service (VSS): www.colorado.gov/vss.

Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. If you are unable to download documents from VSS, please contact the purchasing agent listed above. It is preferred that all vendors are registered on VSS; registration information is included at the link above.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss

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Commodity Specifications

Description Two (2) quantity Fiberglass molded 144 inch inside diameter Circular Tanks, including delivery and Eight (8) quantity Fiberglass Molded 92 inch Long Raceways, including delivery

Two (2) quantity

Fiberglass molded 144 inch inside diameter

Circular Tanks, including

144” inside diameter, 36” depth, with adequate lip for structural strength on top rim, and adequate wall thickness to support water weight of structure

2” slope from perimeter of tanks to center drain

12” diameter sump, 3” deep with 1/4 “D X 1/2”W recess to accommodate screen

3” drain molded into tank

Rounded transition from tank wall to tank bottom

Molded 18” skirt with base footing along bottom perimeter of tank to allow plumbing to travel underneath tank (see diagram)

Circular Tanks diagram

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Eight (8) quantity Fiberglass Molded 92 inch Long Raceways

92” length inside, 32” width inside, 30” depth, with adequate lip for structural strength, and adequate wall thickness to support water weight of structure, support ribs on outside of raceway for structural support

Rounded transition from raceway wall to raceway bottom

2 screen slots. One 12” from inside wall (drain side), one centered from drain end screen to opposite end of raceway

Molded ¾“deep recessed slot to accommodate screen wedge, 3” at top side 1” at bottom, 2’ long. Nylon wedge to be attached to screen (see pictures)

Screen and nylon screen wedge to be fabricated by vendor

1/8“punched aluminum screen, aluminum frame, contoured to fit shape of raceway (see pictures)

Raceway picture

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Delivery

Delivery Quantity

Two (2) quantity Fiberglass molded 144 inch inside diameter Circular Tanks and

Eight (8) quantity Fiberglass Molded 92 inch Long Raceways

Delivery Date on or before 02/05/18

Delivery Location

Colorado Parks and Wildlife Native Aquatic Species Restoration Facility 6655 South County Road 106 Alamosa CO 81101

Insurance Required All insurance policies required by this award shall be issued by insurance companies with an AM Best rating of A-VIII or better.

a) Automobile Liability Automobile liability insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit.

Written Inquiries Potential bidders may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline (see table below). Written inquiries should be submitted via email to the Purchasing Agent listed on page 1, to the following email: dnr_cpw_bids@state.co.us.

The preferred method for submitting inquiries is via email as an attachment that can be opened in Microsoft Word. The answers to the written inquiries that are received by the Written Inquiry Deadline stated will be posted in a new document on VSS by the date and time stated in the Solicitation Schedule below.

Amendments to This Request for Documented Quotations In the event it should be necessary to revise any portion of this Request for Documented Quotations, addenda will be posted on Colorado VSS. See page 1 for more information on VSS.

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Solicitation Schedule

Bid Posted Thursday, December 7, 2017

Written Inquiry Deadline Thursday, December 14, by 3:00 MT

Answers to Written Inquiries posted on VSS Friday, December 15, by 3:00 MT

Bid Closes Tuesday, December, 19 2017 by 11:00 MT

Notice of Intent to Award expected Wednesday, December, 20 by Close of Business

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will incorporate the terms of this Request for Documented Quotations, the awarded respondent’s bid, and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Measurement and Payment Payment for the solicited commodity will occur following the delivery and acceptance of the product(s) by the CPW project manager.

Service Disabled Veteran Owned Small Businesses Service Disabled Veteran Owned Small Businesses (SDVOSBs), who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as an SDVOSB by the Center for Veteran Enterprise, U.S. Department of Veterans Affairs (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSB must still meet all other requirements of this solicitation.

Any SDVOSB claiming this preference shall submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Resident Bidder Preference When an award for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

Awards in Excess of $500,000 If the bid or award price exceeds $500,000 for State-funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the awarded Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the Contractor must report to the http://www.colorado.gov/spo

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Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

Bid Submission Instructions All respondents to this DQ1 shall include the following items in their bid:

1) Bid Pricing Sheet (Page 11)

2) Specification Verification and Delivery Sheet (Page 12-13)

3) Vendor Information and Verification Sheet (Page 14)

4) Current Insurance Certificate(s) with all required coverage

5) Current Vendor W-9 (required only if not registered in VSS)

Failure by the bidder to submit any of the required items listed above may cause the bid to be deemed non-responsive and it may not be evaluated. Bidders may submit additional information if it assists in explaining their bid, but such information cannot be provided in lieu of the required items listed above.

Bids shall only be submitted by one of the following methods:

• Vendor Self-Service (VSS) - PREFERRED (see more information on page 1);

• Email to dnr_cpw_bids@state.co.us;

• Courier delivery via USPS or other service, F.O.B. Destination, or

• Personal delivery (hand delivered) to the Purchasing Agent and address on page 1.

PLEASE NOTE: All bids must be received by the bid closing time or the bid will not be accepted –

NO EXCEPTIONS.

Attachments:

• Colorado Purchase Order Terms and Conditions

• Blank W-9

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BID

Bid Pricing Sheet All costs, including delivery, trade-in value, and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.

Commodity Quantity

Price Per Unit, delivered

Price for units at quantity needed, delivered ($)

Two (2) quantity Fiberglass molded 144 inch inside diameter Circular Tanks, including delivery

2 units

Eight (8) quantity Fiberglass Molded 92 inch Long Raceways, including delivery

8 units

Grand Total ($)

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Specification Verification and Delivery Sheet

Commodity Tanks and Raceways

Required Vendor Specifications Does your bid item meet these specifications?

Y N If No, describe your bid item:

Two (2) quantity Fiberglass molded 144 inch inside diameter Circular Tanks, including

144” inside diameter, 36” depth, with adequate lip for structural strength on top rim, and adequate wall thickness to support water weight of structure

2” slope from perimeter of tanks to center drain

12” diameter sump, 3” deep with 1/4 “D X 1/2”W recess to accommodate screen

3” drain molded into tank

Rounded transition from tank wall to tank bottom

Molded 18” skirt with base footing along bottom perimeter of tank to allow plumbing to travel underneath tank (see diagram)

Eight (8) quantity Fiberglass Molded 92 inch Long Raceways

92” length inside, 32” width inside, 30” depth, with adequate lip for structural strength, and adequate wall thickness to support water weight of structure, support ribs on outside of raceway for structural support

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Rounded transition from raceway wall to raceway bottom

2 screen slots. One 12” from inside wall (drain side), one centered from drain end screen to opposite end of raceway

Molded ¾“deep recessed slot to accommodate screen wedge, 3” at top side 1” at bottom, 2’ long. Nylon wedge to be attached to screen (see pictures)

Screen and nylon screen wedge to be fabricated by vendor

1/8“punched aluminum screen, aluminum frame, contoured to fit shape of raceway (see pictures)

Delivery Location

Able to deliver to Colorado Parks and Wildlife Native Aquatic Species Restoration Facility 6655 South County Road 106 Alamosa CO 81101?

Delivery Date Able to deliver on or before 02/05/18?

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Vendor Information and Verification Sheet

Company Name

Address

City, State, Zip

Phone

Email Address

Typed/Printed Name

Title

Date

Signature

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept the Colorado Purchase Order Terms and Conditions without modifications?

Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions, including potentially determining that a bid that includes vendor terms and conditions is non-responsive.

Are you registered on VSS?

Yes No

If Yes, VSS #:_____________________________ If No, have you included your vendor W-9? Yes No

Have you included proof of your current auto insurance policy as required above?

Yes No If no, explain why: _____________________________________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.