DQ1 2017-1287 Bid Solicitation.pdf

State of Colorado Documented Quote

DQ1 2017-1287

BIDS DUE: May 4, 2017 at 11:00 am MST

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Michelle Mills, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4634 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for one (1) quantity 2017 Skid Steer Loader with brush cutter and stump grinder attachments and a hauling trailer, including delivery.

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation.

The commodity proposed by bidders must meet all specifications listed.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

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Specifications

Model Description 2017 Skid Steer Loader with brush cutter and stump grinder attachments and a hauling trailer, including delivery

Quantity Needed 1

Engine ≥ 74 horsepower. ≥ 110V engine block heater. Liquid Cooled Turbocharged Diesel

Performance ≥ 2,250 lbs rated operating capacity. ≥ 4,908 lbs tipping capacity. ≥ 7,954 lbs operating weight. Two speed travel option.

Hydraulic System and Loader Arm Std hydraulic pump output flow ≥ 2 rated rpm, 24 gpm.

High flow auxiliary hydraulics. High flow pump output @ rated rpm, ≥ 33 gpm. Single loader arm, radial lift.

Allows entry by stepping into the side of cab instead of climbing over bucket in front of unit to enter cab. Lift arm mounted auxiliary hydraulics.

Dimensions ≥ 125 in. height to hinge pin. ≥ 115.7 in. overall length less bucket. ≥ 82.3 in. overall height. ≥ 39.8 in. turning radius front less bucket. Over tire width (less bucket), ≥

71.7 in. ≥ 96.9 in. dump height. ≥ 48.9 in. wheelbase.

Cab, Canopy and Equipment Side-entry cab access, so can step in with ease rather than have to climb over a bucket. Cab access step.

Isolation mounted, air conditioned/heated fully glazed sealed and pressurized cab. FOPS & ROPS.

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Driveline and undercarriage ≥ 2 servo-assisted variable displacement piston pumps mounted in tandem. ≥ 2 fixed displacement high torque motors. Heavy-duty lug tires. Hydraulic park brake

Control Panels and Controls ≥ 7-way function levers, with 14-pin connector. Electric tilt and lift hydraulic lockouts. Full audible and visual warning systems. Fuel, coolant temperature, and hydraulic oil temperature gauges. Mechanical suspension seat, vinyl.

Lighting and Warning ≥ 2 front 50 watt work lights. ≥ 1 rear 50 watt work light. Back-up alarm with rear light. Rotating beacon and hazard lights

Maintenance Tilting canopy/cab. Lift-arm support strut. Emergency boom lower valve

Attachments ≥ 78 in. High Flow Brush Cutter – 2 double edge blades.

≥ 72 inch low profile landscape bucket. Stump Grinder

– High Flow: ≥ 28 Heavy Duty Grinder Teeth. ≥ 60 degree range of motion. ≥ 30 in. wheel diameter. ≥ 12 inches below ground cut

Trailer ≥ 16 foot tandem axle. ≥ GVWR 17,200 lbs. ≥ 14,000 lbs. capacity. Electric brakes all axles. ≥ Tires – ST235/80R. ≥ 2.5” adjustable lunette eye/pintle hitch.

≥ 12K drop leg jack. ≥ 7 Pole plug. ≥ 3/8 inch safety chains

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Delivery The 2017 Skid Steer Loader with brush cutter and stump grinder attachments and a hauling trailer will be delivered to:

Lathrop State Park

70 County Road 502

Walsenburg, CO 81089

Delivery needs to be on or before 06/15/17.

Insurance Required A. The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

2) The Insurance shall include provisions preventing cancellation or non-renewal without at least

45 days prior notice to the State by certified mail.

3) The contractor will require all insurance policies in any way related to the contract and secured and maintained by the contractor to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents, employees and volunteers.

4) All policies evidencing the insurance coverages required hereunder shall be issued by insurance companies satisfactory to the State.

Inquiries Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Michelle Mills Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

mailto:dnr_cpw_bids@state.co.us

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Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

• If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Solicitation Schedule

Bid Posted April 21, 2017

Written Inquiry Deadline April 26, 2017 at 3:00 pm MST

Answers to Written Solicitation Questions to be posted on VSS

April 28, 2017 by 3:00 pm MST

Bid Closes May 4, 2017 at 11:00 am MST

Bid Award Expected by May 5, 2017

ColoradoVSS Website This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Recommendations

• It is preferred that all vendors be registered on Vendor Self-Service (VSS)

• VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Page 6 of 13 DQ1 2017-1287 preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Residence Bidder Preference When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

If the bid or contract price exceeds $500,000 for State Funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

How to Submit a Bid Response

All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing (Page 7)

2) The Specification Verification Sheet and Delivery Verification (Pages 8-12)

3) The Vendor Information Sheet (Page 13)

4) Insurance Certificate

5) Current Vendor W-9, if applicable, by one of the following methods:

• Via email to DNR_CPW_Bids@state.co.us;

• Delivery via USPS or other courier services

• Via VSS (Vendor Self-Service - see registration information above)

• Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

Michelle Mills, DQ1 2017-1287, 1313 Sherman Street Room 618, Denver, CO 80203

Failure by the vendor to submit items #1 and #2 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1 and #2 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

• Colorado Purchase Order Terms and Conditions http://www.colorado.gov/spo mailto:DNR_CPW_Bids@state.co.us

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• Blank W-9

SUBMITTAL

Pricing

Item Quantity Unit Price for unit delivered

2017 Skid Steer Loader with brush cutter and stump grinder attachments and a hauling trailer – delivered

1 EA $

Warranty time period

What does the warranty cover?

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Specification Verification / Delivery

Description

2017 Skid Steer Loader with brush cutter and stump grinder attachments and a hauling trailer, including delivery

Vendor Specifications – REQUIRED! Does your id item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid item specifications

Engine ≥ 74 horsepower

Engine ≥ 110V engine block heater

Engine Liquid Cooled Turbocharged Diesel

Performance ≥ 2,250 lbs rated operating capacity

Performance ≥ 4,908 lbs tipping capacity

Performance ≥ 7,954 lbs operating weight

Performance Two speed travel option

Hydraulic System and Loader Arm

Std hydraulic pump output flow ≥ 2 rated rpm, 24 gpm

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High flow auxiliary hydraulics

High flow pump output @ rated rpm, ≥ 33 gpm

Single loader arm, radial lift

Allows entry by stepping into the side of cab instead of climbing over bucket in front of unit to enter cab

Lift arm mounted auxiliary hydraulics

Dimensions ≥ 125 in. height to hinge pin

Dimensions ≥ 115.7 in. overall length less bucket

Dimensions ≥ 82.3 in. overall height

Dimensions ≥ 39.8 in. turning radius front less bucket

Dimensions Over tire width (less bucket), ≥ 71.7 inch

Dimensions ≥ 96.9 in. dump height

Dimensions ≥ 48.9 in. wheelbase

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Cab, Canopy and Equipment

Side-entry cab access, so can step in with ease rather than have to climb over a bucket

Cab access step

Isolation mounted, air conditioned/heated fully glazed sealed and pressurized cab

FOPS & ROPS

Driveline and Undercarriage

≥ 2 servo-assisted variable displacement piston pumps mounted in tandem

≥ 2 fixed displacement high torque motors

Heavy-duty lug tires

Hydraulic park brake

Control Panel and Controls

≥ 7-way function levers, with 14-pin connector

Electric tilt and lift hydraulic lockouts.

Full audible and visual warning systems

Fuel, coolant temperature, and hydraulic oil temperature gauges

Page 11 of 13 DQ1 2017-1287

Mechanical suspension seat, vinyl

Lighting and Warning ≥ 2 front 50 watt work lights

Lighting and Warning ≥ 1 rear 50 watt work light

Lighting and Warning Back-up alarm with rear light

Lighting and Warning Rotating beacon and hazard lights

Maintenance Tilting canopy/cab

Maintenance Lift-arm support strut

Maintenance Emergency boom lower valve

Attachments ≥ 78 in. High Flow Brush Cutter – 2 double edge blades

Attachments ≥ 72 inch low profile landscape bucket

Attachments Stump Grinder – High Flow: ≥ 28 Heavy Duty Grinder Teeth. ≥ 60 degree range of motion. ≥ 30 in.

wheel diameter. ≥ 12 in. below ground cut

Trailer ≥ 16 Foot tandem axle

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Trailer ≥ GVWR 17,200 lbs. ≥ 14,000 lb capacity

Trailer Electric brakes all axles

Trailer ≥ Tires – ST235/80R

Trailer ≥ 2.5” adjustable lunette eye/pintle hitch

Trailer ≥ 12K drop leg jack

Trailer ≥ 7 Pole plug

Trailer ≥ 3/8 inch safety chains

Delivery Able to deliver on or before 06/15/17?

Trailer Able to deliver to:

Lathrop State Park

70 County Road 502

Walsenburg, CO 81089

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Vendor Information

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions without modifications? Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions including potentially determining that a bid with vendor terms and conditions is non-responsive.

Have you included your vendor W-9? Yes No If no __________________________________

Have you included copies of the Workers’ Compensation Insurance, Commercial General Liability $1M (with the State of Colorado named as additional insured and Colorado Parks and Wildlife as cert holder) and Automobile Liability Insurance $1M? Yes No If no ___________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.