DQ1 2017_0371 Bid Solicitation Document.pdf

State of Colorado Documented Quote

DQ1 2017*0371

BIDS DUE: October 31, 2016 at 11:00am MST

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for a quantity of one (1) Aluminum Fish Hauling Tank

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation.

The commodity proposed by bidders must meet all specifications listed.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Page 2 of 13 DQ1 2017*0371

Specifications

Model Description Aluminum Fish Hauling Tank

Quantity Needed 1

Description Two (2) Compartment rear dump tank

Tank will require heavier construction due to >42” tank height

Outer Tank 70” WIDE X 108” LONG X 48” TALL

Double Wall Aluminum Construction with:

2” Thick Polyurethane Foam Insulation

1/8” 5052 Aluminum Inner Tank1/8” 5052 Aluminum Outer

Skin

Stainless Steel Rivets

Solid Mounting Bracket 3" x 3" x 1/4" x 22" long aluminum angle front and back

Reinforced angle anchor points on tank, approx. 27” in from upper corners, and 5” strap plates to accommodate 4” metal straps; 4” metal straps to anchor tank to truck bed

*Reference Picture #1 on Page 4*

Safety railing along long side of tank 3” above top

Two (2) lids per compartment – Scissor style supports with heavy duty stainless piano hinge

Two (2) Heavy Duty Destaco Clamps per lid

One (1) 3” vent per lid (four total) with air scoop

Two (2) 1 ½” threaded ports on top outside corners to run oxygen hoses (one port per tank)

Built in wiring channel to connect run power to aerators from front of tank.

Two (2) Aerator Brackets per compartment

*Reference Picture #2 on Page 4*

Inner Tanks >= 600-Gallons each

3” Double-Sloped Bottom w/tapered corners towards dump

Page 3 of 13 DQ1 2017*0371 gate

10" Camlok dump gate attached to boltable flange welded to tank w/Aluminum Slide and 1/8" UHMW Seal

Recessed T-Handle Pull

Two (2) baffles per compartment along length of tank centered, 6" wide with three gussets each

One (1) 2” screened drain per compartment placed 6” above floor with ball valve on outside of tank

*Reference Pictures 3 & 4 on Page 5*

Accessories Two (2) boxes, one on each of front top corners, to house 4-meter manifold

Four (4) Aerators - Fresh Flow TT-12 Salt Water 12V, 75 GPM, with 20" Tube and 9" Bracket with Stainless Steel Tubes, SS

Basket, and SS 1/8” Screen

(8) Oxygen Diffuser Pt. 4

MicroBubble 24" x 2.38" for up to 300 gallon tank

Two (2) Oxygen Manifold - 4 Port, 8" long (1 inlet, 4 outlet)

Eight (8) Oxygen Diffusers Point Four MicroBubble 24” x

2.38” for up to 300 gallon tank

Eight (8) Flowmeter - 0-15 LPM with Thumbscrew for Easy

Removal

One (1) Hose Kit: 4 Hoses at 10 feet in length, 6 Hoses at 6 feet in length

One (1) Neptune Tank Monitoring System Including:

Two (2) boxes, one on each of front top corners, to house 4-meter manifold

One (1) Neptune Systems Apex Classic Aqua Controller

System

One (1) Neptune Systems Apex Classic Aqua Controller

System

One (1) Neptune Systems Lab Grade pH Probe

One (1) Neptune Systems Apex Aqua Controller Expansion

Box

One (1) Neptune Systems Temperature Probe

Two (2) Neptune Oxygen Probe (one (1) per tank)

Page 4 of 13 DQ1 2017*0371

Picture #1 - *Shown metal anchor straps

Picture #2 - *Shown aerator bracket and hidden wiring channel from front of tank to junction boxes

Page 5 of 13 DQ1 2017*0371

Pictures 3 & 4 - *Shown screened drain and outside ball valve

Delivery The Aluminum Fish Hauling Tank will be delivered to:

Colorado Parks and Wildlife Mt. Shavano Fish Hatchery

7725 Co Rd 154 Salida, CO 81201

Delivery must by made on or before January 15, 2017

Insurance Required The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

Inquiries Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Page 6 of 13 DQ1 2017*0371

Lisa Hollerbach

Department of Natural Resources Division of Parks and Wildlife

Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Solicitation Schedule

Bid Posted October 21, 2016

Written Inquiry Deadline October 26, 2016 by 3pm MST

Answers to Written Solicitation Questions to be posted on VSS

October 27, 2016 by 3pm MST

Bid Closes October 31, 2016 at 11:00am MST

Bid Award Expected by November 2, 2016

ColoradoVSS Website This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Recommendations

It is preferred that all vendors be registered on Vendor Self-Service (VSS)

VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService mailto:dnr_cpw_bids@state.co.us mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Page 7 of 13 DQ1 2017*0371

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Residence Bidder Preference When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

If the bid or contract price exceeds $500,000 for State Funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

How to Submit a Bid Response All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing (Page 9)

2) The Specification Verification Sheet and Delivery (Pages 10-12)

3) The Vendor Information Sheet (Page 13)

4) Insurance Certificate and

Current Vendor W-9, if applicable, by one of the following methods Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Via VSS (Vendor Self-Service - see registration information above) http://www.colorado.gov/spo mailto:DNR_CPW_Bids@state.co.us

Page 8 of 13 DQ1 2017*0371

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2017*0371, 1313 Sherman Street Room 618, Denver, CO 80203.

Failure by the vendor to submit items #1, #2, #3 and #4 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1, #2, #3 and #4 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions

Blank W-9

Page 9 of 13 DQ1 2017*0371

SUBMITTAL

Pricing

Item Quantity Total Cost

Aluminum Fish Hauling Tank 1 $

Warranty time period

What does the warranty cover?

Page 10 of 13 DQ1 2017*0371

Specification Verification / Delivery

Description Aluminum Fish Hauling Tank Vendor Specifications – REQUIRED! Does your item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid item specifications

Description Two (2) Compartment rear dump tank

Tank will require heavier construction due to >42” tank height

Outer Tank 70” WIDE X 108” LONG X 48” TALL

Double Wall Aluminum Construction with:

2” Thick Polyurethane Foam Insulation

1/8” 5052 Aluminum Inner Tank1/8” 5052

Aluminum Outer Skin

Stainless Steel Rivets

Solid Mounting Bracket 3" x 3" x 1/4" x 22" long aluminum angle front and back

Reinforced angle anchor points on tank, approx. 27” in from upper corners, and 5” strap plates to accommodate 4” metal straps; 4” metal straps to anchor tank to truck bed

*Reference Picture #1 on Page 4*

Safety railing along long side of tank 3” above top

Two (2) lids per compartment – Scissor style supports with heavy duty stainless piano hinge

Two (2) Heavy Duty Destaco Clamps per lid

One (1) 3” vent per lid (four total) with air scoop

Two (2) 1 ½” threaded ports on top outside corners to run oxygen hoses (one port per tank)

Page 11 of 13 DQ1 2017*0371

Built in wiring channel to connect run power to aerators from front of tank.

Two (2) Aerator Brackets per compartment

*Reference Picture #2 on Page 4*

Inner Tanks >= 600-Gallons each

3” Double-Sloped Bottom w/tapered corners towards dump gate

10" Camlok dump gate attached to boltable flange welded to tank w/Aluminum Slide and 1/8" UHMW Seal

Recessed T-Handle Pull

Two (2) baffles per compartment along length of tank centered, 6" wide with three gussets each

One (1) 2” screened drain per compartment placed 6” above floor with ball valve on outside of tank

*Reference Pictures 3 & 4 on Page 5*

Accessories Two (2) boxes, one on each of front top corners, to house 4-meter manifold

Four (4) Aerators - Fresh Flow TT-12 Salt

Water 12V, 75 GPM, with 20" Tube and 9"

Bracket with Stainless Steel Tubes, SS

Basket, and SS 1/8” Screen

(8) Oxygen

Diffuser Pt. 4 MicroBubble 24" x 2.38" for up to 300 gallon tank

Two (2) Oxygen Manifold - 4 Port, 8" long

(1 inlet, 4 outlet)

Eight (8) Oxygen Diffusers Point Four

MicroBubble 24” x 2.38” for up to 300 gallon tank

Eight (8) Flowmeter - 0-15 LPM with

Thumbscrew for Easy Removal

Page 12 of 13 DQ1 2017*0371

One (1) Hose Kit: 4 Hoses at 10 feet in length, 6 Hoses at 6 feet in length

One (1) Neptune Tank Monitoring System

Including:

Two (2) boxes, one on each of front top corners, to house 4-meter manifold

One (1) Neptune Systems Apex Classic

Aqua Controller System

One (1) Neptune Systems Apex Classic

Aqua Controller System

One (1) Neptune Systems Lab Grade pH

Probe

One (1) Neptune Systems Apex Aqua

Controller Expansion Box

One (1) Neptune Systems Temperature

Probe

Two (2) Neptune Oxygen Probe (one (1) per tank)

Delivery Able to deliver the Aluminum Fish Hauling

Tank on or before January 15, 2017?

Page 13 of 13 DQ1 2017*0371

Vendor Information

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions without modifications? Yes No

The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions including potentially determining that a bid with vendor terms and conditions is non-responsive.

Have you included your vendor W-9? Yes No If no __________________________________

Have you included a copy of the Auto Policy? Yes No If no ___________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.