DQ1 2017 0305 Bid Solicitation.pdf

State of Colorado Documented Quote

DQ1 2017*0305

BIDS DUE: September 29, 2016 by 11:00 am MDT

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Haley Gabbard, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for Delivery of drums of Formalin (Aqueous Formaldehyde Solution).

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation.

The commodity proposed by bidders must meet all specifications listed.

The determination of the equivalency of proposed substitute(s) of product rests solely with Colorado Parks and Wildlife.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

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Specifications

Description Formalin (Aqueous Formaldehyde Solution)

Quantity Needed Estimated quantity of forty-eight (48) – 55-gallon drums per year, ordered in two shipments of twenty-four (24) 55-gallon drums.

Aqueous solution of formaldehyde gas (this is equivalent to formalin 37% or 37 grams of formaldehyde in 100 ml of solution).

U.S.P. grade Formalin contains not less than 37% (by weight) of formaldehyde gas per weight of water and 6 to 14% methanol.

In solution, formaldehyde is present chiefly as

HO(CH2O)H.

Its molecular weight is 30.93.

Formalin is readily miscible with water, methanol, and ethanol and is slightly soluble in ether.

Formalin is a clear, colorless liquid.

Formalin must be an FDA-approved brand approved for the control of external protozoa and the monogenetic trematodes on all finfish; fungi of the family Saprolegniaceae on all finfish eggs; and protozoan parasites on penaeid shrimp. A chemical grade formulation is not acceptable.

Shipping Ship to CPW Warehouse 6060 Broadway, Denver CO 80216

Formalin must be in approved 55-gallon drums only for shipping and storage purposes.

Recommended storage temperature is 15 to 30°C (59 to 86°F)

Do not expose to direct sunlight – store indoors away from heat, spark and open flames, and ventilate storage area.

Formalin should not be allowed to reach temperatures below 40°F.

Formalin is classified as a dangerous good and it must be shipped and handled according to the DOT Transportation of Dangerous Goods regulations.

A Safety Data Sheet (SDS) must be provided with every shipment.

Pricing Vendor shall keep prices firm starting at time of bid submission and ending June 30, 2017.

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Delivery Formalin will be delivered to:

Colorado Parks and Wildlife

CPW Warehouse 6060 Broadway

Denver, CO 80216

First delivery shall be made by October 14, 2016

Insurance Required The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

Term Prices must remain firm for the first 12 months or June 30, 2017, whichever is sooner. At the State’s option, the State may choose to renew this award for an additional 4, 12 month periods, not to exceed a total of 5 years (60 months) or June 30, 2021. If the state chooses to renew this bid for the additional term – the State must notify the vendor in writing no less than 60 days prior to the expiration of the current 12-month term of its intent to renew the agreement for an additional year.

If the State chooses to renew for the additional years, the vendor may request a rate adjustment in writing with supporting documentation for the rate increase at least 30 days prior to the start of the next 12-month term, July 1, 2017. The requested rate adjustment may not exceed the average of the 12 months of Consumer Price Index (CPI) rates for West Urban Region that are published prior to 45 days before the rate is to go into effect or a five percent (5%) adjustment, whichever is less. Only one such increase will be allowed in any 12-month period of this Contract.

Inquiries Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Haley Gabbard Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

mailto:dnr_cpw_bids@state.co.us

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Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Solicitation Schedule

Bid Posted September 22, 2016

Written Inquiry Deadline September 26, 2016 by 11am MDT

Answers to Written Solicitation Questions to be posted on VSS

September 27, 2016 by 11am MDT

Bid Closes September 29, 2016 at 11am MDT

Bid Award Expected by September 30, 2016

ColoradoVSS Website This solicitation is published using the ColoradoVSS; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Requirements

It is preferred that all vendors be registered on Vendor Self-Service (VSS)

VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

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How to Submit a Bid Response

All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing, Specification Verification and Delivery (Pages 6-7)

2) The Vendor Information Sheet, (Page 8) by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2017*0305, 1313 Sherman Street Room 618, Denver, CO 80203.

Failure by the vendor to submit items #1 and #2 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1 and #2 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions

Blank W-9 mailto:DNR_CPW_Bids@state.co.us

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SUBMITTAL

Pricing

Specification Verification / Delivery

Description

Vendor Specifications – REQUIRED! Does your item meet the published specs?

Quantity Needed:

Estimated quantity of forty-eight

(48) 55-gallon drums per year, ordered in two shipments of twenty-four (24) 55-gallon drums.

Yes No If No, identify your bid item specifications

Aqueous solution of formaldehyde gas (this is equivalent to formalin 37% or 37 grams of formaldehyde in 100 ml of solution).

U.S.P. grade Formalin contains not less than 37% (by weight) of formaldehyde gas per weight of water and 6 to 14% methanol.

In solution, formaldehyde is present chiefly as HO(CH2O)H.

Its molecular weight is 30.93.

Formalin is readily miscible with water, methanol, and ethanol and is slightly soluble in ether.

Formalin is a clear, colorless liquid.

Item Quantity Unit Price per Gallon

Formalin (per above specifications) 48+ 55-gallon drums

Warranty time period

What does the warranty cover?

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Formalin must be an FDA-approved brand approved for the control of external protozoa and the monogenetic trematodes on all finfish; fungi of the family Saprolegniaceae on all finfish eggs;

and protozoan parasites on penaeid shrimp. A chemical grade formulation is not acceptable.

Shipping Ship to CPW Warehouse 6060 Broadway, Denver CO 80216

Formalin must be in approved 55-gallon drums only for shipping and storage purposes.

Recommended storage temperature is 15 to 30°C (59 to 86°F)

Do not expose to direct sunlight – store indoors away from heat, spark and open flames, and ventilate storage area.

Formalin should not be allowed to reach temperatures below 40°F.

Formalin is classified as a dangerous good and it must be shipped and handled according to the DOT Transportation of Dangerous Goods regulations.

A Safety Data Sheet (SDS) must be provided with every shipment.

Pricing Vendor shall keep prices firm starting at time of bid submission and ending June 30, 2017.

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Vendor Information

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions without modifications? Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions including potentially determining that a bid with vendor terms and conditions is non-responsive.

Have you included your vendor W-9? Yes No If no __________________________________

Have you included a copy of the Auto Policy? Yes No If no ___________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.