DQ1 2016000931 Inquiries for Developmental Practice Resources for Early Education Final 021816.docx
DOCX document 108 KB Posted
- Solicitation number
- DQ1 DAAA 2016000931 4
- Issued by
- Denver County, Denver City, Colorado
About this file
This document is an inquiries and responses file for Solicitation DQ1 2016000931, a developmental practice resources procurement issued by the Colorado Department of Education (CDE). The CDE seeks to purchase developmental practice resources (books) focused on early childhood education for grades K-3, with particular emphasis on kindergarten. Offerors may propose a single resource, multiple resources (maximum of four total), or multi-volume sets, provided the total quantity delivered is five hundred copies per resource and the aggregate proposal cost does not exceed $25,000 for the State Fiscal Year. The resources will benefit approximately five hundred stakeholders statewide and must address developmentally appropriate practice as a generic educational framework rather than any specific branded series.
The total budget allocation is $25,000 for State Fiscal Year procurement, with cost serving as 30 percent of the evaluation criteria. Evaluation criteria also include: resources supporting school administrators and early childhood teachers in differentiated learning (10 percent weighting); implementation guidance on developmentally appropriate practice, school readiness, and P-3 systems approaches (25 percent weighting); kindergarten-specific content within a PreK-3rd grade system (5 percent weighting); practical instructional strategies and research on early learning (15 percent weighting); and resources addressing developmental domains of language, cognition, physical/motor, and social-emotional development (15 percent weighting). Offerors may submit a primary bid and one alternative bid if proposing different resources. Proposal submissions are limited to ten pages and must include a signature page (Attachment B) and W-9 form (Attachment C) in addition to the pricing worksheet (Attachment D).
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SOLICITATION
DQ1 2016000931
Developmental Practice Resources for Early Education
Inquiry 1 The bid says you will be purchasing 1,000 books- is this number set in stone; I want to make sure that when I am filling out the forms that a) the amount of books I submit add up to 1,000 and that the cost corresponds to $25,000. Also, is there a minimum or maximum number of different books we can submit.
Response 1 The Colorado Department of Education (CDE) has a budget of $25,000 for this State Fiscal Year (SFY). Offerors may propose a multi-volume set of resources (books), an individual resource, or several different resources as long as the total dollar value does not exceed $25,000 for this SFY. At this time, CDE has targeted five hundred stakeholders statewide, to benefit from the Offeror’s resources. Thus, any resource proposed by the Offeror will have to be provided in a quantity of five hundred.
Inquiry 2 The Documented Quote references Developmental Appropriate Practice. Is the State limiting resources to the NAEYC series Developmentally Appropriate Practice or is the term being used generically?
Response 2 No, the state is not limiting resources to the NAEYC series. It is a generic term being used. Developmental Appropriate Practice is a term defined as the following; Developmentally appropriate practice (or DAP) is a perspective within early childhood education whereby a teacher or child caregiver nurtures a child's social/emotional, physical, and cognitive development by basing all practices and decisions on (1) theories of child development, (2) individually identified strengths and needs of each child uncovered through authentic assessment, and (3) the child's cultural background as defined by his community, family history, and family structure.
Inquiry 3 Should resources address PreK as well as K-3?
Response 3 PreK can be addressed in a general way, but the resource(s) should really focus on grades K-3 and especially Kindergarten.
Inquiry 4 Section 4.A states that “Quotes which exceed $25,000.00 will not be considered for award.” Does that amount meant to be the limit for 1,000 copies of a single title (no more than $25/book)?
Response 4 The Colorado Department of Education (CDE) has a budget of $25,000 for this State Fiscal Year (SFY). Offerors may propose a multi-volume set of resources (books), an individual resource, or several different resources as long as the total dollar value does not exceed $25,000 for this SFY. At this time, CDE has targeted five hundred stakeholders statewide, to benefit from the Offeror’s resources. Thus, any resource proposed by the Offeror will have to be provided in a quantity of five hundred.
Inquiry 5 Can alternative resources be offered on the same quote if each individual resource is less than $25,000 in total, $25/book?
Response 5 Yes. C. Offeror may submit multiple resources (with a maximum limit of 4 total) in its Response in the event that the total price for all books in this SFY does not exceed $25,000. For example, Offerors may propose five hundred copies of Book A at $30.00 a resource and five hundred copies of Book B at $20.00 a resource. However, at the Department’s sole discretion, it may decide to purchase only one (1) resource. If Offeror is proposing two resources as a part of one bid, Offeror’s response is still limited to ten pages.
Inquiry 6 If the quote cannot exceed $25,000 can a publisher submit multiple quotes to present alternative resources.
Response 6 Yes. Offeror may provide an alternative bid in the event that Offeror’s proposed resource in a quantity of 500 would be at the $25,000 SFY limit. For example, Offerors may propose five hundred copies of Book A at $50.00 and an alternative bid of Book B at $50.00. The Department will only accept two bids: a primary bid and an alternative bid. If an Offeror submits an alternative bid, Offeror shall provide two (2) proposal submission packages and shall label one as the primary bid and the other as the alternative.
Inquiry 7 In the evaluation Section 5 is there equal weight given to A, B, and C?
| Response 7 | No, Section 5. Evaluation has been modified as follows; |
| Evaluation Criteria | |
| Weighting |
Cost Proposal
30%
Resources shall provide information to support both the role of school administrators and early childhood teachers in ensuring responsive and differentiated learning for children in grades K-3.
10%
Resources shall outline implementation guidance and address key concepts grappled with by early childhood public school administrators on what is meant by developmentally appropriate practice, school readiness, and implementing a P-3 (preschool – 3rd grade) systems approach in public school settings. Resources shall include but, will not be limited to;
Relevant, practical information on the definition of developmentally appropriate practice and how that translates to classroom environments and teacher practices specific to K-3rd grade.
Research on key areas of child development to include physical development, language development, social-emotional development and/or approaches to learning, and cognitive development to include:
The rationale for the importance of supporting these key areas in K-3rd grade.
Practical, classroom-based examples of instructional practices to guide teachers to support these key areas of development for children.
The role of academic standards and how developmentally appropriate practice supports greater levels of children’s achievement and integration of those standards.
25%
Resources shall address the unique challenges and opportunities in kindergarten as part of a larger Preschool thru 3rd grade system of early childhood grade levels.
5%
Resources shall provide practical instructional strategies and relevant research to deepen teachers’ knowledge of early learning and evidence-based, high quality instructional practices in the early grades of K, 1, 2, and 3.
15%
| Resources shall address key developmental domains of language, cognition, physical/motor, and social-emotional, and their relationship and relevance to each other in supporting academic achievement. |
| 15% |
Inquiry 8 Are the headers listed in Attachment D criteria for evaluating resources? If so, how are the criteria weighted?
Response 8 No, see Inquiry and Response 7 above.
Inquiry 9 We publish a wide range of resources that are appropriate for Early Childhood administrators and educators beyond what we plan to submit for this particular quote. Is it acceptable to offer a separate “catalog discount” and submit a copy of our current catalog that can be applied to other titles that the Department of Education would like to purchase?
Response 9 No, resources submissions shall be limited to a total of 4, offerors are to submit their top 4 resources.
Inquiry 10 Section H.2.A refers to PO Terms and Conditions in Attachment A. I have the pricing worksheet labeled Attachment D, are their other attachments that need to be acknowledged and submitted with our quote or reviewed as part of the DQ documents?
Response 9 Yes, see Section 6. Submission Requirements, C.3 Attachment B – Signature Page and Section 6. Submission Requirements, C.4 Attachment C – W-9 form.
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