DQ1 2016000931 Development Practice Resources for Early Education Final 020116.pdf

STATE OF COLORADO

COLORADO DEPARTMENT OF EDUCATION

Title: Developmental Practice Resources for Early Education

Documented Quote Number: DQ1 2016000931

Contracts & Purchasing Office

201 E. Colfax Ave. Rm 409

Denver, CO 80203

(303) 866-2766

Table of Contents

SECTION 1. OVERVIEW

SECTION 2. ADMINISTRATIVE INFORMATION

A. POINT OF CONTACT

B. COMMUNICATIONS

C. TAX EXEMPTION

D. PERFORMANCE OUTSIDE THE STATE OF COLORADO

AND/OR THE UNITED STATES

E. LEGAL RESIDENTS

F. SERVICE DISABLED VETERAN OWNED SMALL BUSINESSES

(SDVOSBS)

G. DQ TIMELINE

H. SELECTION

I. TERM

J. WORK LOCATION

K. RIGHTS IN DATA, DOCUMENTS, AND COMPUTER

SOFTWARE

L. ADDITIONAL REQUIREMENTS

SECTION 3. STATEMENT OF WORK

SECTION 4. COSTS/COMPENSATION

SECTION 5. EVALUATION

SECTION 6. SUBMISSION REQUIREMENTS

A. QUESTIONS

B. RESPONSES

C. SUBMIT

SECTION 7. AWARD INFORMATION

ATTACHMENT A - SIGNATURE PAGE

ATTACHMENT B - PURCHASE ORDER TERMS AND CONDITIONS

ATTACHMENT C – W-9

ATTACHMENT D - WORKSHEET

SECTION 1. OVERVIEW

The mission of the Colorado Department of Education (CDE) is to shape, support and safeguard a statewide education system that prepares all students for success in a globally competitive world. Students need a high-quality preschool through 12th grade (P-12) education that prepares them to succeed in college and the workforce. Kindergarten readiness is not only a major milestone in a child’s path to success but it is also one of Colorado’s top education priorities.

In December of 2012, the Colorado Department of Education (CDE) was awarded the Race to the Top Early Learning Challenge Fund, to help accelerate the state’s plan to improve school readiness for Colorado’s children. A primary goal of the School Readiness project sustainability revolves on supporting school administrators’ understanding of instructional practices and assessment approaches grounded in early learning and development research. To support the role of school administrators in ensuring responsive and differentiated learning for diverse student needs, the school readiness project seeks to obtain resources to support the work in clarifying a wide range of commonly misunderstood key concepts, and what is meant by developmentally appropriate practice, school readiness, and how to implement a P-3 systems approach (preschool through grade 3) a Preschool in public school settings, with a primary focus on kindergarten and grades 1 thru 3.

CDE is seeking to procure practical, hands-on resource books to support both administrators and teachers in their understanding of early learning and development research and its application for creating high quality and responsive early learning environments, through teacher behaviors and assessment approaches in the grade levels; kindergarten, first, second, and third grade.

SECTION 2. ADMINISTRATIVE INFORMATION

A. Point of Contact

The sole point of contact for this solicitation is:

Lorena Aguilar

201 East Colfax Avenue, Room 409

Denver, CO 80203-1799

Phone: (303) 866-2766

Fax: (303) 866-6638

E-mail: aguilar_l@cde.state.co.us

B. Communications

All communication from CDE will be via postings on the State’s Colorado Vendor Self

Service (ColoradoVSS) website located at www.colorado.gov/vss. CDE will post notices that will include, but are not limited to, any modifications to requirements; answers to questions received, and notice of award. It is the responsibility of the vendor to carefully and regularly monitor ColoradoVSS for any such postings.

C. Tax Exemption mailto:aguilar_l@cde.state.co.us http://www.colorado.gov/vss

The State of Colorado, as purchaser, is exempt from all federal excise taxes under

Chapter 32 of the Internal Revenue Code (Registration No. 84-730123K) and from all state and local government use taxes (Section 39-26-704, C.R.S.). The State and Local

Sales Tax Exemption Number for the State of Colorado is 98-02565.

D. Performance Outside the State of Colorado and/or the United States

Following the issuance of a Purchase Order, Contractor shall provide written notice to the

State if Contractor intends to perform or subcontract for the performance of Services outside the State of Colorado and/or the United States. Such notice shall specify the type of services to be performed outside the State of Colorado and/or the United States and the reason why it is necessary or advantageous to perform such Services at such location or locations. All notices received by the State shall be posted on the Colorado Department of Personnel & Administration’s website. Knowing failure by Contractor to provide notice to the State under this provision shall constitute a material breach of any contract/purchase order awarded pursuant to this solicitation.

E. Legal Residents

1. By responding to this solicitation, the offeror certifies that it shall comply with the provisions of Section 8-17.5-101, C.R.S. et seq. The successful offeror shall not knowingly engage an illegal alien to perform work under the resulting State

Purchase Order (PO), or enter into a contract with a subcontractor that fails to certify to the successful offeror that the subcontractor shall not knowingly engage an illegal alien to perform work under the contract. The offeror represents, warrants, and agrees that it (i) will verify that it does not engage any illegal aliens through participation in the federal Basic Pilot Employment Verification Program and (ii) otherwise will comply with the requirements of Section 8-17.5-102(2)(b), C.R.S. The offeror shall comply with all reasonable requests made in the course of an investigation under Section 8-17.5-102, C.R.S. Failure to comply with any requirement of this provision or Section 8-17.5-101 et seq. C.R.S. shall be cause for termination for breach and the offeror shall be liable for actual and consequential damages.

2. The offeror, if a natural person eighteen (18) years of age or older, hereby swears or affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of Section 24-76.5-101 et seq. C.R.S., and (iii) shall produce one form of identification required by Section 24-76.5-103, C.R.S. prior to the effective date of the resulting contract.

F. Service Disabled Veteran Owned Small Businesses (SDVOSBs)

1. C.R.S. Section 24-103-211 sets a Service-Disabled Veteran Owned Small

Business (SDVOSB) goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Veteran

Enterprise within the U.S. Department of Veterans Affairs. See www.vip.vetbiz.gov.

2. By responding to this solicitation, the offeror certifies that it shall comply with the provisions of C.R.S. Section 24-103-211

3. Documented Quotes (DQ) and Information for Bids (IFB) may give a 5% preference. CDE intends to give a 5% preference to SDVOSBs. See Section 6

Evaluation below regarding how the preference will be applied in evaluating offeror responses. Only SDVOSBs that meet minimum specifications can be considered for the percentage preference.

4. SDVOSBs must submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation.

G. DQ Timeline

1. The deadline for responses to this solicitation is February 16, 2016 at 12:00 PM, Mountain Time.

2. Late responses will not be considered. It is the responsibility of the offeror to ensure that their response is received in the manner prescribed in Section 6.

Submission Requirements on or before the response due date and time.

Responses may be modified or withdrawn prior to the response due date and time.

H. Selection

1. Selection will be made of the responsible Offeror whose acceptable response is determined to be the most advantageous to CDE, at CDE’s sole discretion, cost/price being the primary consideration. This solicitation will result in a fixed-price Purchase Order (PO). CDE reserves the right to make an award without further discussion of responses received. Therefore, it is important that responses be submitted in the most complete terms possible from both the technical and cost/price standpoint.

2. Upon selection of a successful Offeror by CDE, a PO will be offered to the

Offeror. In the event that the offeror’s forms (or parts of forms) are included in the offeror’s response and included as attachments or exhibits to the final PO, the

Offeror agrees that, where there are contradictions or inconsistencies, the terms of the PO, shall always supersede, manage, and control those of any such attachment or exhibit.

a. CDE’s PO Terms and Conditions are published with this solicitation in

CORE as a separate document as Attachment A.

3. The contents of the response, including persons specified to implement the project, of the Offeror will become contractual obligations of the contract. Failure http://www.vip.vetbiz.gov/ http://www.vip.vetbiz.gov/ http://www.vip.vetbiz.gov/ of the selected successful Offeror to accept these obligations in a contract may result in cancellation of the selection.

4. Any restrictions on the use or inspection of material contained within the response shall be requested prior to the submission of the response itself. Written requests for confidentiality shall be submitted to the Purchasing Agent by the Offeror prior to the proposal submission date. The Offeror must state specifically what portion(s) of the response it is requesting to be considered confidential/proprietary with an explanation of the reasons that the materials are considered confidential/proprietary. The Purchasing Agent will inform the Offeror in writing which portions of the confidentiality/proprietary request will be honored and which will not. Requests shall adhere to the following:

a. Confidential/proprietary information must be readily identified marked and separated/packaged from the rest of the response.

b. Co-mingling of confidential/proprietary and other information is NOT acceptable. Neither a response in its entirety nor the response cost/price information will be considered confidential and/or proprietary.

5. Any information that will be included in any resulting contract cannot be considered confidential.

6. Upon Offeror selection and PO issuance, the responses shall be open to public inspection subject to any continued prohibition on the disclosure of confidential data, C.R.S. Title 24, Article 72, Part 2, as amended.

I. Term

The anticipated term of the PO resulting from this solicitation is February 16, 2016 or upon final execution of the PO through June 30, 2016, with an option to renew for four-one year additional periods.

J. Work Location

Not Applicable

K. Rights in Data, Documents, and Computer Software

Any software, research, reports, studies, data, photographs, negatives or other documents, drawings, models, materials, or work product of any type, including drafts, prepared by

Offeror in the performance of its obligations under the resulting PO (the Work Product) shall be the exclusive property of the State and Offeror shall deliver all such Work

Product to the State upon completion, termination, or cancellation of the PO. The rights of the State with respect to such Work Product shall include, but not be limited to, the right to copy, publish, display, transfer, prepare derivative works, or otherwise use such

Work Product. The parties acknowledge that any Work Product developed from Federal funds may be the property of the Federal government, in which case the State reserves a royalty-free, non-exclusive, irrevocable license to reproduce, publish and otherwise use, and authorize others to use, such Intellectual Property for the purposes of the State and the Federal government. The State desires to avoid the use of proprietary systems for this project. The Awarded Offeror shall not use, willingly allow, cause or permit such Work

Product to be used for any purpose other than the performance of Awarded Offeror’s obligations under the purchase order, without the prior written consent of the State. The rights of the State with respect to such Work Product shall include, but not be limited to, the right to copy, publish, display, transfer, prepare derivative works, or otherwise use such property. The State shall be the owner of all licenses to third party proprietary operating and vendor software packages provided by Offeror.

L. Additional Requirements

1. At CDE’s option, offerors submitting a proposal may be required, during the evaluation of this solicitation, to make a formal presentation to and/or attend a meeting to discuss their proposal/work experience with members of the CDE evaluation team.

2. It will be the responsibility of the successful Offeror to meet the scope of the project by providing appropriate information as well as adequate resources to ensure the successful delivery of goods.

SECTION 3. STATEMENT OF WORK

The successful Offeror shall:

Provide on-hand resources (books) with the following relevant and practical information A.

to support understanding of how to implement high quality early childhood programming in public school settings, specific to kindergarten thru third grade (K-3 rd grade).

Provide resources with information to support both the role of school administrators and B.

early childhood teachers in ensuring responsive and differentiated learning for children in grades K-3.

Provide resources that outline implementation guidance and address key concepts C.

grappled with by early childhood public school administrators on what is meant by developmentally appropriate practice, school readiness, and how to implement a P-3

(preschool – 3rd grade) systems approach in public school settings. Resources shall include but, will not be limited to;

Deliver relevant, practical information on the definition of developmentally 1.

appropriate practice and how that translates to classroom environments and teacher practices specific to K-3 rd grade.

Offer research-based information regarding key areas of child development to include 2.

physical development, language development, social-emotional development and/or approaches to learning, and cognitive development to include:

a. The rationale for the importance of supporting these key areas in K-3 rd grade.

b. Practical, classroom-based examples of instructional practices to guide teachers to support these key areas of development for children.

Provide practical instructional strategies and relevant research to deepen teachers’ 3.

knowledge of early learning and evidence-based, high quality instructional practices in the early grades of K, 1, 2, and 3.

Addresses key developmental domains of language, cognition, physical/motor, and 4.

social-emotional, and their relationship and relevance to each other in supporting academic achievement.

Resources must be immediately available for purchase and distribution, no later than D.

February 26, 2016.

CDE is NOT interested in purchasing Electronic books. E.

Provide the following specific representations and warranties: F.

1. Standard and Manner of Performance. Offeror shall perform its obligations hereunder in accordance with the highest standards of care, skill, and diligence in

Offeror’s industry, trade, or profession.

2. Legal Authority - Offeror Signatory. Offeror warrants that it possesses the legal authority to enter into a contract and that it will have taken all actions required by its procedures, and by-laws, and/or applicable laws to exercise that authority, and to lawfully authorize its undersigned signatory to execute a contract, or any part thereof, and to bind vendor to its terms.

3. Licenses, Permits, Etc. Offeror represents and warrants that has and shall maintain, at its sole expense, all licenses, certifications, approvals, insurance, permits, and other authorizations required by law to perform the work required.

SECTION 4. COSTS/COMPENSATION

A. Submit a firm, fixed-price for the deliverables described in Section 3. Statement of Work of this solicitation. Quotes which exceed $25,000.00 will not be considered for award.

The cost/price quotation(s) shall include all costs incurred by the vendor and its personnel in the performance of the Project work. NO ADDITIONAL COSTS WILL

BE REIMBURSED.

B. The Colorado Department of Education plans to purchase 1,000 books for the current fiscal year which, ends June 30, 2016. Based on product satisfaction, agency needs, and available budget, additional books may be purchased, at the department’s sole discretion, in the current fiscal year and in the following four fiscal years but, in no event will the purchase exceed $150,000.00 through the result of the award. The unit cost per book shall remain the same in any fiscal year.

C. The resulting PO is subject to and contingent upon the continuing availability of state and or federal funds for the purpose hereof. The successful offeror recognizes that it is to be paid, reimbursed or otherwise compensated with funds provided to CDE for the purpose of contracting for the services and or goods provided herein. The successful offeror expressly understands and agrees that all its rights, demands and claims to compensation arising under the resulting PO are contingent upon receipt of such funds by CDE. In the event that CDE does not receive such funds, or any part thereof, CDE may immediately terminate this PO without liability, including liability for termination cost.

SECTION 5. EVALUATION

The evaluation committee will be the members of the Colorado Department of Education. The committee will use criteria to determine the proposal(s) that will be most advantageous to the state for the tasks, and/or deliverables described in the Statement of Work, Section 3 and

Submission Requirements Section 6. Submitted proposals must clearly address how all criteria in the Statement of Work are achieved. Proposals should speak directly to each of the criteria required in the Statement of Work. The focus will be determining how well the offeror’s proposal meets the state’s needs in its:

A. Cost proposal.

B. Vendor’s capacity to deliver the resources required by the delivery date as stated in the

Statement of Work, Section 3.

C. The quality of the resources and how well it meets the statement of work requirements listed above.

Proposals from offerors that qualify as SDVOSBs will be given additional consideration by the evaluation committee.

SECTION 6. SUBMISSION REQUIREMENTS

A. Questions

1. Questions regarding this DQ will be accepted only in writing via email until

February 05, 2016, 12:00 PM, Mountain Time, no questions will be accepted after this date and time.

2. Send questions to: aguilar_l@cde.state.co.us. Include the DQ number in the subject line of the e-mail.

B. Responses

1. Responses will be accepted via delivery only until February 16, 2016 at 12:00

PM, Mountain Time. In the body of the delivery method, include:

a. The solicitation number.

b. The solicitation title.

c. The solicitation due date and time.

2. Please limit your response to this DQ to ten (10) pages.

C. Submit mailto:aguilar_l@cde.state.co.us

1. Submit a copy of the book(s) proposed. Please note, books will become property of the Colorado Department of Education and will not be returned.

2. A firm, fixed cost proposal to that includes the cost of the books and successful delivery of the goods described in the Section 3, Statement of Work and, not to exceed the cap described in Section 4, Cost/Compensation.

3. Complete, sign and submit the “Signature Page”, which is Attachment B of this solicitation.

4. Complete, sign and submit page 2 “W-9 form”, which is Attachment C of this solicitation.

5. Complete, sign and submit the “Worksheet”, which is Attachment D of this solicitation.

SECTION 7. AWARD INFORMATION

A. This is a fixed price solicitation. Pricing must remain firm for the entire term of the PO.

Any unique changes or modifications to the PO will be negotiated on a case-by-case basis

ONLY, with final determination made by CDE.

B. CDE reserves the right to reject all quotes and re-solicit at any time prior to the PO start date. CDE reserves the right to cancel this solicitation in its entirety at any time without penalty. Illegible quotes or writing shall be deemed non-responsive and will not be evaluated. A quote with missing or inconsistent information may be considered non-responsive and may not be evaluated. CDE will be the sole judge in determining the acceptability of an offer. CDE also reserves the right to reject any or all quotes in part or in whole and to waive technicalities as allowed in the Procurement Rules.

C. Because of the limited competition expected from registered vendors on the State’s

Colorado Vendor Self Service (ColoradoVSS) website located at www.colorado.gov/vss for this solicitation, CDE intends to use both ColoradoVSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes submitted by non-registered vendors will not be opened or considered (except as necessary to determine ColoradoVSS registration status) unless, after examination of quotes submitted by ColoradoVSS registered vendors, it is determined that there is not adequate competition among ColoradoVSS registered vendors. If adequate competition exists among registered vendors, quotes from non-registered vendors will not be considered. A vendor is considered registered if its registration is received in the ColoradoVSS system prior to the bid opening time or the due date for receipt of quotes.

http://www.colorado.gov/vss