DQ1 2016 1616 Bid Solicitation Document - Version 2.pdf

State of Colorado Documented Quote

DQ1 2016*1616 – Version 2

BIDS DUE: August 5, 2016 at 11:00 AM MST

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us Purpose The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for one (1) Floating Boat Dock

All prospective vendors must meet or exceed the listed specifications in order to be considered responsive.

Bidders are responsible for addressing information to address products being bid that must include published information, such as brochures, descriptions, or other information made available in the general course of the vendor's business.

It is the intent of Colorado Parks and Wildlife to make one award to one vendor from this solicitation.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

Specifications for one (1) Floating Boat Dock

Model Description Floating Boat Dock

Quantity Needed: 1

Dock Floating Docks will be two 6 ½ ft wide and at least 29 feet long (not including gangway and boat lift)

Systems made of a modular type to enable easy reconfiguration

Lift System One of two floating docks will include a boat lift system or boat port that will enable out of water storage of a 15’ Boston Whaler Guardian boat with a 60 Horsepower Yamaha Motor

All accessories and hardware for the lift system will be included

The lift system will be able to handle at least a 3000lb boat file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Page 2 of 9 DQ1 2016*1616

Gangways Two gangways and hardware will be included to enable shore access to the floating dock systems. Preference will be to gangways with hand railings

Minimal assembly shall be required

Flotation At least 60 PSF

No more than 18” of freeboard

78” wide floats – Flotation shall consist of ultraviolet stabilized, linear low density pre-molded shell with compartmentalized air for secondary flotation

Flotation units shall be of one-piece molded structure

Length of the 78” wide docks shall be at least 29ft (not including gangway or boat lift)

There will be two 2 29ft dock systems

Flotation Integrity Flotation units shall be designed to maintain buoyancy if structurally damaged

Connections of the flotation units shall be so designed that the dock acts as one unit

One unit does not deflect without adjacent units deflecting

Flotation Unit Maintenance Flotation units shall be low maintenance

Flotation units are considered as being part of the floating dock from the deck to the bottom of the flotation units

Color 78” decking will be of Sand/Tan Color

Material

Deck material shall be ultra violet stabilized, medium density polyethylene

Deck shall be low maintenance with non-skid surface

Deck design must allow the total floating dock system to “Flex” during inclement weather and heavy wave action to prevent dock failure

Deck materials shall be part of the flotation or pre-fastened to float with 3/8 – ½ inch diameter AISI 18-8 grade stainless steel bolts, washers and nuts

Structural Components Individual structural units shall be bolted together with 3/8” to ½” diameter AISI 18-8 grade B5M stainless steel bolts or an equivalent connection system

All AISI 18-8 steel, stainless bolts, washers and nuts and/or other required hardware for assembly of the entire dock system shall be included

Side mounting dead man anchoring system or equivalent

At least six (6) tie down cleats per each 29ft dock

Connections shall be designed so the units may be disconnected and moved

Include adequate dock bumpers for mooring of two (2) boats per 29ft dock

Delivery State Forest State Park 2746 Jackson County Road 41 Walden, CO 80480

Must be able to deliver on or before September 20, 2016

All freight and shipping costs to be paid by supplier and must be included in the total bid price

Page 3 of 9 DQ1 2016*1616

Delivery All components of the Floating Boat Dock must be delivered to:

State Forest State Park

2746 Jackson County Road 41 Walden, CO 80480

Delivery must be made on or before September 20, 2016

Insurance A. The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

Inquiries Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions

Lisa Hollerbach Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

mailto:dnr_cpw_bids@state.co.us mailto:dnr_cpw_bids@state.co.us

Page 4 of 9 DQ1 2016*1616

Solicitation Schedule

Bid Posted – Version 2 July 25, 2016

Written Inquiry Deadline July 28, 2016 by 3pm MST

Answers to Written Solicitation Questions to be posted on VSS

August 1, 2016 by 3pm MST

Bid Closes August 4, 2016 at 11am MST

Bid Award Expected by August 5, 2016

ColoradoVSS Website This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Recommendations

It is recommended that Vendors register on the Vendor Self-Service (VSS) website. Vendors will receive email notifications about current bid opportunities with the State of Colorado.

VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and they will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Page 5 of 9 DQ1 2016*1616

Residence Bidder Preference When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

If the bid or contract price exceeds $500,000 for State Funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

How to Submit a Bid Response All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing (Page 6)

2) The Specification Verification (Pages 7-8)

3) The Vendor Information Sheet (Page 9)

4) Insurance Certificate and

5) Current Vendor W-9, if applicable, by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services or;

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2016*1616, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2, #3, and #4 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1, #2, #3, and #4 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions

W-9 (Required if not registered in VSS) http://www.colorado.gov/spo mailto:DNR_CPW_Bids@state.co.us

Page 6 of 9 DQ1 2016*1616

SUBMITTAL

Pricing for one (1) Floating Boat Dock

Item Price/Each

One (1) Floating Boat Dock (including all freight and shipping costs) (per above specifications)

Warranty time period

What does the warranty cover?

Total amount of bid: $

Page 7 of 9 DQ1 2016*1616

Floating Boat Dock Specification Verification

Description Floating Boat Dock Vendor Specifications – REQUIRED! Does your id item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid item specifications

Dock Floating Docks will be two 6 ½ ft wide and at least 29 feet long (not including gangway and boat lift)

Systems made of a modular type to enable easy reconfiguration

Lift System One of two floating docks will include a boat lift system or boat port that will enable out of water storage of a 15’ Boston Whaler Guardian boat with a 60 Horsepower Yamaha Motor

All accessories and hardware for the lift system will be included

The lift system will be able to handle at least a 3000lb boat

Gangways Two gangways and hardware will be included to enable shore access to the floating dock systems. Preference will be to gangways with hand railings

Minimal assembly shall be required

Flotation At least 60 PSF

No more than 18” of freeboard

78” wide floats – Flotation shall consist of ultraviolet stabilized, linear low density pre-molded shell with compartmentalized air for secondary flotation

Flotation units shall be of one-piece molded structure

Length of the 78” wide docks shall be at least 29ft (not including gangway or boat lift)

There will be two 2 29ft dock systems

Flotation Integrity Flotation units shall be designed to maintain buoyancy if structurally damaged

Connections of the flotation units shall be so designed that the dock acts as one unit

One unit does not deflect without adjacent units deflecting

Flotation Unit Maintenance Flotation units shall be low maintenance

Flotation units are considered as being part of the floating dock from the deck to the bottom of the flotation units

Page 8 of 9 DQ1 2016*1616

Color 78” decking will be of Sand/Tan Color

Material

Deck material shall be ultra violet stabilized, medium density polyethylene

Deck shall be low maintenance with non-skid surface

Deck design must allow the total floating dock system to “Flex” during inclement weather and heavy wave action to prevent dock failure

Deck materials shall be part of the flotation or pre-fastened to float with 3/8 – ½ inch diameter AISI 18-8 grade stainless steel bolts, washers and nuts

Structural Components Individual structural units shall be bolted together with 3/8” to ½” diameter AISI 18-8 grade B5M stainless steel bolts or an equivalent connection system

All AISI 18-8 steel, stainless bolts, washers and nuts and/or other required hardware for assembly of the entire dock system shall be included

Side mounting dead man anchoring system or equivalent

At least six (6) tie down cleats per each 29ft dock

Connections shall be designed so the units may be disconnected and moved

Include adequate dock bumpers for mooring of two (2) boats per 29ft dock

Delivery Able to deliver to State Forest State Park on or before September 20, 2016?

Are all freight and shipping costs included in the total bid price?

Page 9 of 9 DQ1 2016*1616

Vendor Information

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No Registered on VSS? Yes No If Yes, VSS #:_____________________________ If No, have you included your vendor W-9? Yes No

Have you included a copy of your Insurance Certificate?

Yes No If no, ___________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.