DQ1 2016 0704 Bid Solicitation Document--.pdf

State of Colorado Documented Quote

DQ1 2016*0704

BIDS DUE: December 4, 2015 at 3pm MDT

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose

The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for One (1) 6000 Gallon Refurbished Liquid Oxygen Tank.

It is the intent of Colorado Parks and Wildlife to make one award to one vendor from this solicitation.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Page 2 of 7 DQ1 2016*0704

6000 Gallon Refurbished Liquid Oxygen Tank Specifications

Model Description 6000 Gallon Refurbished Liquid Oxygen Tank

Quantity Needed: 1

General 6000 gallon refurbished liquid oxygen tank

5000 SCFH minimum ambient air vaporizer

Dual final line assembly

Solar/Cellular Telemetry Unit

Installation

Installation Vendor will install 6000 gallon Bulk Tank, Dual Final Line Assembly, Vaporizer and Telemetry unit

Vendor will include any services (ie. crane, rigging, etc.)

needed for installation

Vendor will pipe to existing line at pad site

Insurance per the requirements below.

Insurance Requirements:

A. The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Workers’ Compensation Insurance as required by state statute, and Employer’s Liability Insurance covering all of contractor’s employees acting within the course and scope of their employment.

2) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

a. $1,000,000 each occurrence;

b. $1,000,000 general aggregate;

c. $1,000,000 products and completed operations aggregate; and

d. $50,000 any one fire.

If any aggregate limit is reduced below $1,000,000 because of claims made or paid, the contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document satisfactory to the State showing compliance with this provision.

3) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

5) The State of Colorado shall be named as additional insured on the Commercial General Liability (leases and construction contracts will require the additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). Coverage required of the contract will be primary over any insurance or self-insurance program carried by the State of Colorado.

6) The Insurance shall include provisions preventing cancellation or non-renewal without at least 45 days prior notice to the State by certified mail.

7) The contractor will require all insurance policies in any way related to the contract and secured and maintained by the contractor to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents, employees and volunteers.

8) All policies evidencing the insurance coverages required hereunder shall be issued by insurance companies satisfactory to the State.

Page 3 of 7 DQ1 2016*0704

Delivery The 6000 Gallon Refurbished Liquid Oxygen Tank must be delivered to:

Mount Shavano Hatchery 7725 CO Rd 154

Salida, CO 81201

Delivery and Installation of one (1) 6000 Gallon Refurbished Liquid Oxygen Tank on or before 5/1/2016

Inquiries Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Lisa Hollerbach Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Solicitation Schedule

Bid Posted November 24, 2015

Written Inquiry Deadline December 1, 2015 by 3pm MDT

Answers to Written Solicitation Questions to be posted on VSS

December 2, 2015 by 3pm MDT

Bid Closes December 4, 2015 at 3pm MDT

Bid Award Expected by December 8, 2015.

mailto:dnr_cpw_bids@state.co.us mailto:dnr_cpw_bids@state.co.us

Page 4 of 7 DQ1 2016*0704

ColoradoVSS Website:

This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Recommendations:

It is recommended that Vendors register on the Vendor Self-Service (VSS) website. Vendors will receive email notifications about current bid opportunities with the State of Colorado.

VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

How to Submit a Bid Response All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing (Page 5 )

2) The Specification Verification (Page 6)

3) The Vendor Information Sheet (Page7 ) and

4) Current Vendor W-9 by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2016*0704, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2, #3 and #4 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1, #2, #3 and #4 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions

W-9 http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService mailto:DNR_CPW_Bids@state.co.us

Page 5 of 7 DQ1 2016*0704

SUBMITTAL

Pricing

Price (Per Item)

6000 Gallon Refurbished Liquid Oxygen Tank (per above specifications)

Able to deliver and install the 6000 Gallon Refurbished Liquid Oxygen Tank by 5/1/2016?

Yes No

Warranty Time Period

What does the warranty cover?

Total:

Page 6 of 7 DQ1 2016*0704

Specification Verification Quantity of one (1) 6000 Gallon Refurbished Liquid Oxygen Tank

Model Description Liquid Oxygen Tank Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid item specifications General Quantity of one (1) 6000 gallon refurbished liquid oxygen tank

5000 SCFH minimum ambient air vaporizer

Dual final line assembly

Solar/Cellular Telemetry Unit

Installation

Installation Vendor will install 6000 gallon Bulk Tank, Dual Final Line Assembly, Vaporizer and Telemetry unit

Vendor will include any services (ie.

crane, rigging, etc.) needed for installation

Vendor will pipe to existing line at pad site

Insurance per the above specs

Page 7 of 7 DQ1 2016*0704

Vendor Information

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have you included a Current W-9? Yes No

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.